Number of Person-years
Type of position Full-time equivalent % of year position filled Person - years
Full-time 2 100% 2
Part -time 0 0 0
Vacant 1 0 0
Full-time 3 100% 3
Part -time 0 0 0
Vacant 0 0 0
All the employees holding the positions listed here are P&A employees who work under fixed hourly rate salary arrangements. Their respective wages are all in compliance with the federal minimum wage provisions contained in the Fair Labor Standards Act (FLSA). They also receive all benefits allowed by applicable federal and state law.
In addition to the wages earned by P&A’s employees, the P&A is also responsible to recognize its employees the following benefits allowed by applicable federal and state law and collective bargaining agreement (applicable to union employees):
* An employer combined contribution for Social Security and Medicare taxes under the Federal Insurance Contributions Act (FICA) equivalent to 6.20% of employee’s earnings for the Social Security portions, plus 1.45% of employee’s earnings for the Medicare portion, for a total combined of 7.65% of total earnings.
* Worker’s compensation (employers’ contribution of 2.10%) for Puerto Rico State Insurance Fund, pursuant to PR Act No. 45-1935, as amended.
* Employer’s contribution of approximately $150 per month for employees for health insurance.
* Christmas Bonus of $600 per year per employee for non-union employees, pursuant to PR Act. No. 66-2014, as amended, known as Special Act of Fiscal and Operational Sustainability of the Government of the Commonwealth of Puerto Rico.
* Military leave of absence with full pay, up to a maximum of 30 days annually, applicable to employees active in the United States Armed Forces, PR National Guard and/or PR State Guard, pursuant to Sec: 231 of Act 62 of June 23, 1969, as amended, (Title 25 Laws of Puerto Rico Annotated section 2082 et seq.), also known as the Puerto Rico Military Code.
B. UTILITIES & RELATED SERVICES
Expenses incurred are necessary to carry out the works tied to the grant project.
Pursuant to its enacting law. P&A has the responsibility to establish and implement support programs, services and benefits they are entitled, and on the requirements, mechanisms, means, resources or procedures to obtain, participate and benefit from them, and assert their rights. In the execution and implementation of the grant project objectives, to incur in costs for telephone services, both for local and long distance communications, is necessary to allow a direct and prompt communication amongst the grant project clientele and P&A officials, as well as amongst P&A central and regional offices employees, and to ensure effective provision of the services tied to the grant project.
Costs incurred for preventive maintenance and/or reparation of P&A fleet motor vehicles (for example, cost incurred in the replacement of tires, purchase of replacement auto parts, changes of oil and filters, and labor) are necessary to keep those vehicles working an operational, improve their life and avoid unplanned maintenance activity, so P&A’s officials may carry out works also tied to the grant project. Such maintenance and/or repair costs incurred prevent P&A necessity of incurring in major costs related to vehicles that might be caused by highway breakdowns, car accidents towing fees, rental car charges, missed work and warranty expiration. They also increase the efficiency of the engines of the vehicles, as well as the operation of the vehicles and therefore, reduce the amount of gasoline needed to be purchased, also reducing vehicle usage costs.
C. TRAVEL, PROFESSIONAL SERVICES, SUPPLIES & OTHER EXPENSES:
Local travel P&A employees is needed to attend meetings, project activities, inspections, mediation meetings, court hearings, site visits, conferences and training events, amongst other activities.
P&A’s employees (union and non-union) are entitled to reimbursement for expenses incurred in official business within the Commonwealth of Puerto Rico jurisdiction, including for meals, transportation (travel and mileage) and lodging, at the rates established by regulation No. 7501 of May 8th, 2008, of the Puerto Rico Department of the Treasury, known as “Regulation No. 31 of travel Expenses”.
* Meals – Breakfast, Lunch and/or meal, depending on the departure and return time of employees from or to their private of official residence.
Breakfast – Departure time before 6.30 a.m. and Return Time after 8.00 a.m. $4.00
Lunch – Departure time before 12.00 noon and Return Time after 1.00 p.m. $8.00
Dinner – Departure time before 6.00 p.m. and Return Time after 7.00 p.m. $9.00
* Transportation (Travel, Public Transportation, Mileage when use of private automobile is authorized, Parking, Taxi, Buses, Tolls, Baggage) – Costs incurred thru the most inexpensive means of transportation available.
In the case of mileage when use of private automobile is authorized, employee is entitle to reimbursement of transportation expenses at a rate of .40¢ per mile (which cover all expenses related with the use of the private automobile, such as garage, gas, lubricants, accessories, repairs, depreciation, insurances and others); employee is entitled to receive an additional amount of .02¢ per mile over the regular rate, if traveling with another agency employee or provider, as well as an additional amount of .02¢ per mile, per each additional person traveling with the employee, over the regular rate; if employee is required to transport government equipment in his/her private automobile, is entitled to receive an additional amount of .02¢ per mile over the regular rate for the first 100 pounds of weight of said government equipment, as well as an additional amount of 0.2¢ per mile over the regular rate for the following 100 pounds or fraction, but in no case the employee will be entitle to receive more than an additional amount of .06¢ per mile over the regular rate, even if the weight of the equipment exceed 300 pounds.
For the calculation of mileage, the P&A has to follow the “Table of Distances between Towns” issued by the Puerto Rico Highway Authority.
* Lodging – Expenses incurred, as evidenced by invoices, receipts or payment evidence. Expenses should not be excessive or extravagant and should be incurred within the reasonable limits of austerity and modesty.
When travel outside of Puerto Rico is required and previous authorization is granted, P&A employees (union and non-union) are entitled to receive an advance of funds to cover for travel expenses or a reimbursement for expenses incurred in official business outside the Commonwealth of Puerto Rico, depending on the particular circumstances, including for meals, transportation and lodging, in accordance to Regulation No. 7162 of May 3rd, 2006, of the Puerto Rico Department of the Treasury, known as “”Regulation No.38 of Travel to the Exterior”.
* Meals – Breakfast, Lunch and/or meal. If employees has official residence or workplace outside Puerto Rico and is authorized to travel within such jurisdiction for official business, he/she will be entitled to:
Breakfast – Departure time before 6.30 a.m. and Return Time after 8.00 a.m. $10.00
Lunch – Departure time before 12.00 noon and Return Time after 1.00 p.m. $14.00.
Dinner – Departure time before 6.00 p.m. and Return Time after 7.00 p.m. $24.00
If employee has official residence or workplace outside Puerto Rico and is authorized to travel outside such jurisdiction for official business, he/she will be entitled to:
Breakfast – Departure time before 6.30 a.m. and Return Time after 8.00 a.m. $15.00
Lunch - Departure time before 12.00 noon Return Time after 1.00 p.m. $20.00
Dinner – Departure time before 6.00 p.m. and Return Time after 7.00 p.m. $35.00
* Tips for porters a maximum amount of $5.00.
* Tips for maids a maximum amount of $5.00 per night.
* Lodging – Expenses incurred, as evidenced by invoices, receipts or payment evidence. Expenses should not be excessive or extravagant and should be incurred within the reasonable limits of austerity and modesty. If no invoices, receipt or evidence available, the maximum amount will be $50.00 per night.
* Airplane tickets – Coach tickets, unless service to be provided justify other transportation means or if it will be more economical to the P&A to use other mean of transportation instead of waiting for the availability of a ticket in coach. During traveling, the employee is entitled to be reimbursed for breakfast, lunch and/or dinner, according to the applicable rates and depending in the traveling schedule.
* Medical expenses incurred while traveling outside Puerto Rico in official business if evidence is provided that those expenses were incurred as a direct consequence of such travel, as long as such illness or accident is not compensable by means of workmen’s compensation or such expenses are covered by any health plan.
* Reimbursement of rental or purchase costs (the most economical) for special attire needed for official business, presenting the receipt or evidence of payment.
* Reimbursement of charges for long distance or international calls made outside Puerto Rico, directly related to the official business.
* Reimbursement of a maximum amount of $5.00 for telephone calls to their homes, while traveling outside of Puerto Rico in official business.
CATEGORY CURRENT FISCAL YEAR 2021 NEXT FISCAL YEAR 2022
Regular Positions $ 90,361.49 $ 79,011.72
Social Security $ 6,912.65 $ 6,044.40
Workers Compensation $ 1,897.59 $ 1,619.74
Group Health Insurance $ 5,941.26 $ 4,437.00
Drivers Social Security Contribution $ 43.52
Christmas Bonus $1,980.00 $1,836.38
Professional Services $3,912.00 $1,526.20
(Single Audit and other services) $ 1,300.00 $1,300.00
Total Personal Services $112,305.00 $ 92,992.76
Other Operating Expenditures
Travel and Mileage $1,000.00 $ 4,265.00
Privatized Services $ 70.00 $ 2,216.50
Printing, parking for employees,postage $ 954.20
(subscriptions, meals and NDRN fees) $ 1,300.00 $2,826.20
Program Announcements and publication $650.00 $ 2,600.00
Materials (office supplies) $1,040.00
Offices Space Rent $11,765.00 $ 13,000.00
Equipment Purchase $1,560.00
Equipment Rental $ 322.00
Telephone $1,950.00 $ 2,028.00
Repairs and Maintenance (equipment) $ 585.00
Fuel, Maintenance, Repairs (vehicles) $ 130.00 $ 260.00
Training $ 1,840.00 $ 1,053.00
Total Operating Expenditures $ 19,612.00 $ 38,923.84
Total Budget $ 131,917.00 $ 131,917.00