ED/OSERS/RSA
Rehabilitation Services Administration
ED

Published February 16, 2017.   Print   Print preview   Export to MS Word   Export to Excel  

State Plan for the State Vocational Rehabilitation Services Program and
State Plan Supplement for the State Supported Employment Services Program
Opportunities for Ohioans with Disabilities State Plan for Fiscal Year 2015 (submitted FY 2014)

Preprint - Section 1: State Certifications

1.1 The Opportunities for Ohioans with Disabilities (OOD) is authorized to submit this State Plan under Title I of the Rehabilitation Act of 1973, as amended [1] and its supplement under Title VI, Part B, of the Rehabilitation Act [2].

1.2 As a condition for the receipt of federal funds under Title I, Part B, of the Rehabilitation Act for the provision of vocational rehabilitation services, the Opportunities for Ohioans with Disabilities (OOD) [3] agrees to operate and administer the State Vocational Rehabilitation Services Program in accordance with the provisions of this State Plan [4], the Rehabilitation Act, and all applicable regulations [5], policies and procedures established by the secretary. Funds made available under Section 111 of the Rehabilitation Act are used solely for the provision of vocational rehabilitation services under Title I of the Rehabilitation Act and the administration of the State Plan for the vocational rehabilitation services program.

1.3 As a condition for the receipt of federal funds under Title VI, Part B, of the Rehabilitation Act for supported employment services, the designated state agency agrees to operate and administer the State Supported Employment Services Program in accordance with the provisions of the supplement to this State Plan [6], the Rehabilitation Act and all applicable regulations [7], policies and procedures established by the secretary. Funds made available under Title VI, Part B, are used solely for the provision of supported employment services and the administration of the supplement to the Title I State Plan. Yes

1.4 The designated state agency and/or the designated state unit has the authority under state law to perform the functions of the state regarding this State Plan and its supplement. Yes

1.5 The state legally may carry out each provision of the State Plan and its supplement. Yes

1.6 All provisions of the State Plan and its supplement are consistent with state law. Yes

1.7 The (enter title of state officer below) Yes

OOD Executive Director

... has the authority under state law to receive, hold and disburse federal funds made available under this State Plan and its supplement.

1.8 The (enter title of state officer below)... Yes

OOD Executive Director

... has the authority to submit this State Plan for vocational rehabilitation services and the State Plan supplement for supported employment services.

1.9 The agency that submits this State Plan and its supplement has adopted or otherwise formally approved the plan and its supplement. Yes

State Plan Certified By

As the authorized signatory identified above, I hereby certify that I will sign, date and retain in the files of the designated state agency/designated state unit Section 1 of the Preprint, and separate Certification of Lobbying forms (Form ED-80-0013; available at https://www.ed.gov/fund/grant/apply/appforms/ed80-013.pdf) for both the vocational rehabilitation and supported employment programs.

Signed?Yes

Name of SignatoryKevin Miller

Title of SignatoryExecutive Director

Date Signed (mm/dd/yyyy)06/20/2014

Assurances Certified By

At the request of RSA, the designated state agency and/or the designated state unit provide the following assurance(s), in addition to those contained within Section 2 through 8 below, in connection with the approval of the State Plan for FY 2015Yes

Comments:

Signed?Yes

Name of SignatoryKevin Miller

Title of SignatoryExecutive Director

Date Signed (mm/dd/yyyy)06/20/2014

* The signatory of the assurance with the authority to execute and submit the State Plan will maintain a signed copy of the assurance(s) with the signed State Plan.

Section 1 Footnotes

[1] Public Law 93 112, as amended by Public Laws 93 516, 95 602, 98 221, 99 506, 100-630, 102-569, 103-073, and 105-220.

[2] Unless otherwise stated, "Rehabilitation Act" means the Rehabilitation Act of 1973, as amended.

[3] All references in this plan to "designated state agency" or to "the state agency" relate to the agency identified in this paragraph.

[4] No funds under Title I of the Rehabilitation Act may be awarded without an approved State Plan in accordance with Section 101(a) of the Rehabilitation Act and 34 CFR part 361.

[5] Applicable regulations include the Education Department General Administrative Regulations (EDGAR) in 34 CFR Parts 74, 76, 77, 79, 80, 81, 82, 85 and 86 and the State Vocational Rehabilitation Services Program regulations in 34 CFR Part 361.

[6] No funds under Title VI, Part B, of the Rehabilitation Act may be awarded without an approved supplement to the Title I State Plan in accordance with Section 625(a) of the Rehabilitation Act.

[7] Applicable regulations include the EDGAR citations in footnote 5, 34 CFR Part 361, and 34 CFR Part 363.

Preprint - Section 2: Public Comment on State Plan Policies and Proceduress

2.1 Public participation requirements. (Section 101(a)(16)(A) of the Rehabilitation Act; 34 CFR 361.10(d), .20(a), (b), (d); and 363.11(g)(9))

(a) Conduct of public meetings.

The designated state agency, prior to the adoption of any substantive policies or procedures governing the provision of vocational rehabilitation services under the State Plan and supported employment services under the supplement to the State Plan, including making any substantive amendments to the policies and procedures, conducts public meetings throughout the state to provide the public, including individuals with disabilities, an opportunity to comment on the policies or procedures.

(b) Notice requirements.

The designated state agency, prior to conducting the public meetings, provides appropriate and sufficient notice throughout the state of the meetings in accordance with state law governing public meetings or, in the absence of state law governing public meetings, procedures developed by the state agency in consultation with the State Rehabilitation Council, if the agency has a council.

(c) Special consultation requirements.

The state agency actively consults with the director of the Client Assistance Program, the State Rehabilitation Council, if the agency has a council and, as appropriate, Indian tribes, tribal organizations and native Hawaiian organizations on its policies and procedures governing the provision of vocational rehabilitation services under the State Plan and supported employment services under the supplement to the State Plan.

Preprint - Section 3: Submission of the State Plan and its Supplement

3.1 Submission and revisions of the State Plan and its supplement. (Sections 101(a)(1), (23) and 625(a)(1) of the Rehabilitation Act; Section 501 of the Workforce Investment Act; 34 CFR 76.140; 361.10(e), (f), and (g); and 363.10)

(a) The state submits to the commissioner of the Rehabilitation Services Administration the State Plan and its supplement on the same date that the state submits either a State Plan under Section 112 of the Workforce Investment Act of 1998 or a state unified plan under Section 501 of that Rehabilitation Act.

(b) The state submits only those policies, procedures or descriptions required under this State Plan and its supplement that have not been previously submitted to and approved by the commissioner.

(c) The state submits to the commissioner, at such time and in such manner as the commissioner determines to be appropriate, reports containing annual updates of the information relating to the:

  1. comprehensive system of personnel development;
  2. assessments, estimates, goals and priorities, and reports of progress;
  3. innovation and expansion activities; and
  4. other updates of information required under Title I, Part B, or Title VI, Part B, of the Rehabilitation Act that are requested by the commissioner.

(d) The State Plan and its supplement are in effect subject to the submission of modifications the state determines to be necessary or the commissioner requires based on a change in state policy, a change in federal law, including regulations, an interpretation of the Rehabilitation Act by a federal court or the highest court of the state, or a finding by the commissioner of state noncompliance with the requirements of the Rehabilitation Act, 34 CFR 361 or 34 CFR 363.

3.2 Supported Employment State Plan supplement. (Sections 101(a)(22) and 625(a) of the Rehabilitation Act; 34 CFR 361.34 and 363.10)

(a) The state has an acceptable plan for carrying out Part B, of Title VI of the Rehabilitation Act that provides for the use of funds under that part to supplement funds made available under Part B, of Title I of the Rehabilitation Act for the cost of services leading to supported employment.

(b) The Supported Employment State Plan, including any needed annual revisions, is submitted as a supplement to the State Plan.

Preprint - Section 4: Administration of the State Plan

4.1 Designated state agency and designated state unit. (Section 101(a)(2) of the Rehabilitation Act; 34 CFR 361.13(a) and (b))

(a) Designated state agency.

  1. There is a state agency designated as the sole state agency to administer the State Plan or to supervise its administration in a political subdivision of the state by a sole local agency.

  1. The designated state agency is a state agency that is primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities (Option A was selected/Option B was not selected).

  1. In American Samoa, the designated state agency is the governor.

(b) Designated state unit.

  1. If the designated state agency is not primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities, in accordance with subparagraph 4.1(a)(2)(B) of this section, the state agency includes a vocational rehabilitation bureau, division or unit that:

  1. is primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities and is responsible for the administration of the designated state agency's vocational rehabilitation program under the State Plan;
  2. has a full-time director;
  3. has a staff, at least 90 percent of whom are employed full-time on the rehabilitation work of the organizational unit; and
  4. is located at an organizational level and has an organizational status within the designated state agency comparable to that of other major organizational units of the designated state agency.

  1. The name of the designated state vocational rehabilitation unit is
Opportunities for Ohioans with Disabilities Agency (OODA)

4.2 State independent commission or State Rehabilitation Council. (Sections 101(a)(21) and 105 of the Rehabilitation Act; 34 CFR 361.16 and .17)

The State Plan must contain one of the following assurances.

(a) The designated state agency is an independent state commission that

  1. is responsible under state law for operating or overseeing the operation of the vocational rehabilitation program in the state and is primarily concerned with the vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities in accordance with subparagraph 4.1(a)(2)(A) of this section.
  1. is consumer controlled by persons who:
    1. are individuals with physical or mental impairments that substantially limit major life activities; and
    2. represent individuals with a broad range of disabilities, unless the designated state unit under the direction of the commission is the state agency for individuals who are blind;
  1. includes family members, advocates or other representatives of individuals with mental impairments; and
  1. undertakes the functions set forth in Section 105(c)(4) of the Rehabilitation Act and 34 CFR 361.17(h)(4).

(b) The state has established a State Rehabilitation Council that meets the criteria set forth in Section 105 of the Rehabilitation Act, 34 CFR 361.17

(c) If the designated state unit has a State Rehabilitation Council, Attachment 4.2(c) provides a summary of the input provided by the council consistent with the provisions identified in subparagraph (b)(3) of this section; the response of the designated state unit to the input and recommendations; and, explanations for the rejection of any input or any recommendation.

(Option A was selected)

4.3 Consultations regarding the administration of the State Plan. (Section 101(a)(16)(B) of the Rehabilitation Act; 34 CFR 361.21)

The designated state agency takes into account, in connection with matters of general policy arising in the administration of the plan and its supplement, the views of:

(a) individuals and groups of individuals who are recipients of vocational rehabilitation services or, as appropriate, the individuals' representatives;
(b) personnel working in programs that provide vocational rehabilitation services to individuals with disabilities;
(c) providers of vocational rehabilitation services to individuals with disabilities;
(d) the director of the Client Assistance Program; and
(e) the State Rehabilitation Council, if the state has a council.

4.4 Nonfederal share. (Sections 7(14) and 101(a)(3) of the Rehabilitation Act; 34 CFR 80.24 and 361.60)

The nonfederal share of the cost of carrying out this State Plan is 21.3 percent and is provided through the financial participation by the state or, if the state elects, by the state and local agencies.

4.5 Local administration. (Sections 7(24) and 101(a)(2)(A) of the Rehabilitation Act; 34 CFR 361.5(b)(47) and .15)

The State Plan provides for the administration of the plan by a local agency. No

If "Yes", the designated state agency:

(a) ensures that each local agency is under the supervision of the designated state unit with the sole local agency, as that term is defined in Section 7(24) of the Rehabilitation Act and 34 CFR 361.5(b)(47), responsible for the administration of the vocational rehabilitation program within the political subdivision that it serves; and
(b) develops methods that each local agency will use to administer the vocational rehabilitation program in accordance with the State Plan.

4.6 Shared funding and administration of joint programs. (Section 101(a)(2)(A)(ii) of the Rehabilitation Act; 34 CFR 361.27)

The State Plan provides for the state agency to share funding and administrative responsibility with another state agency or local public agency to carry out a joint program to provide services to individuals with disabilities. No

If "Yes", the designated state agency submits to the commissioner for approval a plan that describes its shared funding and administrative arrangement. The plan must include:

(a) a description of the nature and scope of the joint program;
(b) the services to be provided under the joint program;
(c) the respective roles of each participating agency in the administration and provision of services; and
(d) the share of the costs to be assumed by each agency.

4.7 Statewideness and waivers of statewideness. (Section 101(a)(4) of the Rehabilitation Act; 34 CFR 361.25, .26, and .60(b)(3)(i) and (ii))

X This agency is requesting a waiver of statewideness.

(a) Services provided under the State Plan are available in all political subdivisions of the state.
(b) The state unit may provide services in one or more political subdivisions of the state that increase services or expand the scope of services that are available statewide under this State Plan if the:

  1. nonfederal share of the cost of these services is met from funds provided by a local public agency, including funds contributed to a local public agency by a private agency, organization or individual;

  1. services are likely to promote the vocational rehabilitation of substantially larger numbers of individuals with disabilities or of individuals with disabilities with particular types of impairments; and

  1. state, for purposes other than the establishment of a community rehabilitation program or the construction of a particular facility for community rehabilitation program purposes, requests in Attachment 4.7(b)(3) a waiver of the statewideness requirement in accordance with the following requirements:

  1. identification of the types of services to be provided;

  1. written assurance from the local public agency that it will make available to the state unit the nonfederal share of funds;

  1. written assurance that state unit approval will be obtained for each proposed service before it is put into effect; and

  1. written assurance that all other State Plan requirements, including a state's order of selection, will apply to all services approved under the waiver.

(c) Contributions, consistent with the requirements of 34 CFR 361.60(b)(3)(ii), by private entities of earmarked funds for particular geographic areas within the state may be used as part of the nonfederal share without the state requesting a waiver of the statewideness requirement provided that the state notifies the commissioner that it cannot provide the full nonfederal share without using the earmarked funds.

4.8 Cooperation, collaboration and coordination. (Sections 101(a)(11), (24)(B), and 625(b)(4) and (5) of the Rehabilitation Act; 34 CFR 361.22, .23, .24, and .31, and 363.11(e))

(a) Cooperative agreements with other components of statewide work force investment system.

The designated state agency or the designated state unit has cooperative agreements with other entities that are components of the statewide work force investment system and replicates those agreements at the local level between individual offices of the designated state unit and local entities carrying out the One-Stop service delivery system or other activities through the statewide work force investment system.

(b) Cooperation and coordination with other agencies and entities.

Attachment 4.8(b) (1)-(4) describes the designated state agency's:

  1. cooperation with and use of the services and facilities of the federal, state, and local agencies and programs, including programs carried out by the undersecretary for Rural Development of the United States Department of Agriculture and state use contracting programs, to the extent that those agencies and programs are not carrying out activities through the statewide work force investment system;

  1. coordination, in accordance with the requirements of paragraph 4.8(c) of this section, with education officials to facilitate the transition of students with disabilities from school to the receipt of vocational rehabilitation services;

  1. establishment of cooperative agreements with private nonprofit vocational rehabilitation service providers, in accordance with the requirements of paragraph 5.10(b) of the State Plan; and,

  1. efforts to identify and make arrangements, including entering into cooperative agreements, with other state agencies and entities with respect to the provision of supported employment and extended services for individuals with the most significant disabilities, in accordance with the requirements of subsection 6.5 of the supplement to this State Plan.

(c) Coordination with education officials.

  1. Attachment 4.8(b)(2) describes the plans, policies and procedures for coordination between the designated state agency and education officials responsible for the public education of students with disabilities that are designed to facilitate the transition of the students who are individuals with disabilities from the receipt of educational services in school to the receipt of vocational rehabilitation services under the responsibility of the designated state agency.

  1. The State Plan description must:

  1. provide for the development and approval of an individualized plan for employment in accordance with 34 CFR 361.45 as early as possible during the transition planning process but, at the latest, before each student determined to be eligible for vocational rehabilitation services leaves the school setting or if the designated state unit is operating on an order of selection before each eligible student able to be served under the order leaves the school setting; and

  1. include information on a formal interagency agreement with the state educational agency that, at a minimum, provides for:

  1. consultation and technical assistance to assist educational agencies in planning for the transition of students with disabilities from school to postschool activities, including vocational rehabilitation services;

  1. transition planning by personnel of the designated state agency and the educational agency for students with disabilities that facilitates the development and completion of their individualized education programs under Section 614(d) of the Individuals with Disabilities Education Act;

  1. roles and responsibilities, including financial responsibilities, of each agency, including provisions for determining state lead agencies and qualified personnel responsible for transition services; and

  1. procedures for outreach to students with disabilities as early as possible during the transition planning process and identification of students with disabilities who need transition services.

(d) Coordination with statewide independent living council and independent living centers.

The designated state unit, the Statewide Independent Living Council established under Section 705 of the Rehabilitation Act and 34 CFR 364, and the independent living centers described in Part C of Title VII of the Rehabilitation Act and 34 CFR 366 have developed working relationships and coordinate their activities.

(e) Cooperative agreement with recipients of grants for services to American Indians.

  1. There is in the state a recipient(s) of a grant under Part C of Title I of the Rehabilitation Act for the provision of vocational rehabilitation services for American Indians who are individuals with disabilities residing on or near federal and state reservations. No

  1. If "Yes", the designated state agency has entered into a formal cooperative agreement that meets the following requirements with each grant recipient in the state that receives funds under Part C of Title I of the Rehabilitation Act:

  1. strategies for interagency referral and information sharing that will assist in eligibility determinations and the development of individualized plans for employment;

  1. procedures for ensuring that American Indians who are individuals with disabilities and are living near a reservation or tribal service area are provided vocational rehabilitation services; and

  1. provisions for sharing resources in cooperative studies and assessments, joint training activities, and other collaborative activities designed to improve the provision of services to American Indians who are individuals with disabilities.

4.9 Methods of administration. (Section 101(a)(6) of the Rehabilitation Act; 34 CFR 361.12, .19 and .51(a) and (b))

(a) In general.

The state agency employs methods of administration, including procedures to ensure accurate data collection and financial accountability, found by the commissioner to be necessary for the proper and efficient administration of the plan and for carrying out all the functions for which the state is responsible under the plan and 34 CFR 361.

(b) Employment of individuals with disabilities.

The designated state agency and entities carrying out community rehabilitation programs in the state, who are in receipt of assistance under Part B, of Title I of the Rehabilitation Act and this State Plan, take affirmative action to employ and advance in employment qualified individuals with disabilities covered under and on the same terms and conditions as set forth in Section 503 of the Rehabilitation Act.

(c) Facilities.

Any facility used in connection with the delivery of services assisted under this State Plan meets program accessibility requirements consistent with the provisions, as applicable, of the Architectural Barriers Rehabilitation Act of 1968, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act of 1990 and the regulations implementing these laws.

4.10 Comprehensive system of personnel development. (Section 101(a)(7) of the Rehabilitation Act; 34 CFR 361.18)

Attachment 4.10 describes the designated state agency's procedures and activities to establish and maintain a comprehensive system of personnel development designed to ensure an adequate supply of qualified state rehabilitation professional and paraprofessional personnel for the designated state unit. The description includes the following:

(a) Data system on personnel and personnel development.

Development and maintenance of a system for collecting and analyzing on an annual basis data on qualified personnel needs and personnel development with respect to:

  1. Qualified personnel needs.

  1. The number of personnel who are employed by the state agency in the provision of vocational rehabilitation services in relation to the number of individuals served, broken down by personnel category;

  1. The number of personnel currently needed by the state agency to provide vocational rehabilitation services, broken down by personnel category; and

  1. Projections of the number of personnel, broken down by personnel category, who will be needed by the state agency to provide vocational rehabilitation services in the state in five years based on projections of the number of individuals to be served, including individuals with significant disabilities, the number of personnel expected to retire or leave the field, and other relevant factors.

  1. Personnel development.

  1. A list of the institutions of higher education in the state that are preparing vocational rehabilitation professionals, by type of program;

  1. The number of students enrolled at each of those institutions, broken down by type of program; and

  1. The number of students who graduated during the prior year from each of those institutions with certification or licensure, or with the credentials for certification or licensure, broken down by the personnel category for which they have received, or have the credentials to receive, certification or licensure.

(b) Plan for recruitment, preparation and retention of qualified personnel.

Development, updating on an annual basis, and implementation of a plan to address the current and projected needs for qualified personnel based on the data collection and analysis system described in paragraph (a) of this subsection and that provides for the coordination and facilitation of efforts between the designated state unit and institutions of higher education and professional associations to recruit, prepare and retain personnel who are qualified in accordance with paragraph (c) of this subsection, including personnel from minority backgrounds and personnel who are individuals with disabilities.

(c) Personnel standards.

Policies and procedures for the establishment and maintenance of personnel standards to ensure that designated state unit professional and paraprofessional personnel are appropriately and adequately prepared and trained, including:

  1. standards that are consistent with any national- or state-approved or recognized certification, licensing, registration, or, in the absence of these requirements, other comparable requirements (including state personnel requirements) that apply to the profession or discipline in which such personnel are providing vocational rehabilitation services.

  1. To the extent that existing standards are not based on the highest requirements in the state applicable to a particular profession or discipline, the steps the state is currently taking and the steps the state plans to take in accordance with the written plan to retrain or hire personnel within the designated state unit to meet standards that are based on the highest requirements in the state, including measures to notify designated state unit personnel, the institutions of higher education identified in subparagraph (a)(2), and other public agencies of these steps and the time lines for taking each step.

  1. The written plan required by subparagraph (c)(2) describes the following:

  1. specific strategies for retraining, recruiting and hiring personnel;

  1. the specific time period by which all state unit personnel will meet the standards required by subparagraph (c)(1);

  1. procedures for evaluating the designated state unit's progress in hiring or retraining personnel to meet applicable personnel standards within the established time period; and

  1. the identification of initial minimum qualifications that the designated state unit will require of newly hired personnel when the state unit is unable to hire new personnel who meet the established personnel standards and the identification of a plan for training such individuals to meet the applicable standards within the time period established for all state unit personnel to meet the established personnel standards.

(d) Staff development.

Policies, procedures and activities to ensure that all personnel employed by the designated state unit receive appropriate and adequate training. The narrative describes the following:

  1. A system of staff development for professionals and paraprofessionals within the designated state unit, particularly with respect to assessment, vocational counseling, job placement and rehabilitation technology.

  1. Procedures for the acquisition and dissemination to designated state unit professionals and paraprofessionals significant knowledge from research and other sources.

(e) Personnel to address individual communication needs.

Availability of personnel within the designated state unit or obtaining the services of other individuals who are able to communicate in the native language of applicants or eligible individuals who have limited English speaking ability or in appropriate modes of communication with applicants or eligible individuals.

(f) Coordination of personnel development under the Individuals with Disabilities Education Act.

Procedures and activities to coordinate the designated state unit's comprehensive system of personnel development with personnel development under the Individuals with Disabilities Education Act.

4.11. Statewide assessment; annual estimates; annual state goals and priorities; strategies; and progress reports.

(Sections 101(a)(15), 105(c)(2) and 625(b)(2) of the Rehabilitation Act; 34 CFR 361.17(h)(2), .29, and 363.11(b))

(a) Comprehensive statewide assessment.

  1. Attachment 4.11(a) documents the results of a comprehensive, statewide assessment, jointly conducted every three years by the designated state unit and the State Rehabilitation Council (if the state has such a council). The assessment describes:

  1. the rehabilitation needs of individuals with disabilities residing within the state, particularly the vocational rehabilitation services needs of:

  1. individuals with the most significant disabilities, including their need for supported employment services;

  1. individuals with disabilities who are minorities and individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program carried out under this State Plan; and

  1. individuals with disabilities served through other components of the statewide work force investment system.

  1. The need to establish, develop or improve community rehabilitation programs within the state.

  1. For any year in which the state updates the assessments, the designated state unit submits to the commissioner a report containing information regarding updates to the assessments.

(b) Annual estimates.

Attachment 4.11(b) identifies on an annual basis state estimates of the:

  1. number of individuals in the state who are eligible for services under the plan;

  1. number of eligible individuals who will receive services provided with funds provided under Part B of Title I of the Rehabilitation Act and under Part B of Title VI of the Rehabilitation Act, including, if the designated state agency uses an order of selection in accordance with subparagraph 5.3(b)(2) of this State Plan, estimates of the number of individuals to be served under each priority category within the order; and

  1. costs of the services described in subparagraph (b)(1), including, if the designated state agency uses an order of selection, the service costs for each priority category within the order.

(c) Goals and priorities.

  1. Attachment 4.11(c)(1) identifies the goals and priorities of the state that are jointly developed or revised, as applicable, with and agreed to by the State Rehabilitation Council, if the agency has a council, in carrying out the vocational rehabilitation and supported employment programs.

  1. The designated state agency submits to the commissioner a report containing information regarding any revisions in the goals and priorities for any year the state revises the goals and priorities.

  1. Order of selection.
    If the state agency implements an order of selection, consistent with subparagraph 5.3(b)(2) of the State Plan, Attachment 4.11(c)(3):

  1. shows the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services;

  1. provides a justification for the order; and

  1. identifies the service and outcome goals, and the time within which these goals may be achieved for individuals in each priority category within the order.

  1. Goals and plans for distribution of Title VI, Part B, funds.
    Attachment 4.11(c)(4) specifies, consistent with subsection 6.4 of the State Plan supplement, the state's goals and priorities with respect to the distribution of funds received under Section 622 of the Rehabilitation Act for the provision of supported employment services.

(d) Strategies.

  1. Attachment 4.11(d) describes the strategies, including:

  1. the methods to be used to expand and improve services to individuals with disabilities, including how a broad range of assistive technology services and assistive technology devices will be provided to those individuals at each stage of the rehabilitation process and how those services and devices will be provided to individuals with disabilities on a statewide basis;

  1. outreach procedures to identify and serve individuals with disabilities who are minorities, including those with the most significant disabilities in accordance with subsection 6.6 of the State Plan supplement, and individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program;

  1. as applicable, the plan of the state for establishing, developing or improving community rehabilitation programs;

  1. strategies to improve the performance of the state with respect to the evaluation standards and performance indicators established pursuant to Section 106 of the Rehabilitation Act; and

  1. strategies for assisting other components of the statewide work force investment system in assisting individuals with disabilities.

  1. Attachment 4.11 (d) describes how the designated state agency uses these strategies to:

  1. address the needs identified in the assessment conducted under paragraph 4.11(a) and achieve the goals and priorities identified in the State Plan attachments under paragraph 4.11(c);

  1. support the innovation and expansion activities identified in subparagraph 4.12(a)(1) and (2) of the plan; and

  1. overcome identified barriers relating to equitable access to and participation of individuals with disabilities in the State Vocational Rehabilitation Services Program and State Supported Employment Services Program.

(e) Evaluation and reports of progress.

  1. The designated state unit and the State Rehabilitation Council, if the state unit has a council, jointly submits to the commissioner an annual report on the results of an evaluation of the effectiveness of the vocational rehabilitation program and the progress made in improving the effectiveness of the program from the previous year.

  1. Attachment 4.11(e)(2):

  1. provides an evaluation of the extent to which the goals identified in Attachment 4.11(c)(1) and, if applicable, Attachment 4.11(c)(3) were achieved;

  1. identifies the strategies that contributed to the achievement of the goals and priorities;

  1. describes the factors that impeded their achievement, to the extent they were not achieved;

  1. assesses the performance of the state on the standards and indicators established pursuant to Section 106 of the Rehabilitation Act; and

  1. provides a report consistent with paragraph 4.12(c) of the plan on how the funds reserved for innovation and expansion activities were utilized in the preceding year.

4.12 Innovation and expansion. (Section 101(a)(18) of the Rehabilitation Act; 34 CFR 361.35)

(a) The designated state agency reserves and uses a portion of the funds allotted to the state under Section 110 of the Rehabilitation Act for the:

  1. development and implementation of innovative approaches to expand and improve the provision of vocational rehabilitation services to individuals with disabilities under this State Plan, particularly individuals with the most significant disabilities, consistent with the findings of the statewide assessment identified in Attachment 4.11(a) and goals and priorities of the state identified in Attachments 4.11(c)(1) and, if applicable, Attachment 4.11(c)(3); and

  1. support of the funding for the State Rehabilitation Council, if the state has such a council, consistent with the resource plan prepared under Section 105(d)(1) of the Rehabilitation Act and 34 CFR 361.17(i), and the funding of the Statewide Independent Living Council, consistent with the resource plan prepared under Section 705(e)(1) of the Rehabilitation Act and 34 CFR 364.21(i).

(b) Attachment 4.11 (d) describes how the reserved funds identified in subparagraph 4.12(a)(1) and (2) will be utilized.
(c) Attachment 4.11(e)(2) describes how the reserved funds were utilized in the preceding year.

4.13 Reports. (Section 101(a)(10) of the Rehabilitation Act; 34 CFR 361.40)

(a) The designated state unit submits reports in the form and level of detail and at the time required by the commissioner regarding applicants for and eligible individuals receiving services under the State Plan.
(b) Information submitted in the reports provides a complete count, unless sampling techniques are used, of the applicants and eligible individuals in a manner that permits the greatest possible cross-classification of data and protects the confidentiality of the identity of each individual.

Preprint - Section 5: Administration of the Provision of Vocational Rehabilitation Services

5.1 Information and referral services. (Sections 101(a)(5)(D) and (20) of the Rehabilitation Act; 34 CFR 361.37)

The designated state agency has implemented an information and referral system that is adequate to ensure that individuals with disabilities, including individuals who do not meet the agency's order of selection criteria for receiving vocational rehabilitation services if the agency is operating on an order of selection, are provided accurate vocational rehabilitation information and guidance, including counseling and referral for job placement, using appropriate modes of communication, to assist such individuals in preparing for, securing, retaining or regaining employment, and are referred to other appropriate federal and state programs, including other components of the statewide work force investment system in the state.

5.2 Residency. (Section 101(a)(12) of the Rehabilitation Act; 34 CFR 361.42(c)(1))

The designated state unit imposes no duration of residence requirement as part of determining an individual's eligibility for vocational rehabilitation services or that excludes from services under the plan any individual who is present in the state.

5.3 Ability to serve all eligible individuals; order of selection for services. (Sections 12(d) and 101(a)(5) of the Rehabilitation Act; 34 CFR 361.36)

(a) The designated state unit is able to provide the full range of services listed in Section 103(a) of the Rehabilitation Act and 34 CFR 361.48, as appropriate, to all eligible individuals with disabilities in the state who apply for services. No

(b) If No:

  1. Individuals with the most significant disabilities, in accordance with criteria established by the state, are selected first for vocational rehabilitation services before other individuals with disabilities.

  1. Attachment 4.11(c)(3):

  1. shows the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services;

  1. provides a justification for the order of selection; and

  1. identifies the state's service and outcome goals and the time within which these goals may be achieved for individuals in each priority category within the order.

  1. Eligible individuals who do not meet the order of selection criteria have access to the services provided through the designated state unit's information and referral system established under Section 101(a)(20) of the Rehabilitation Act, 34 CFR 361.37, and subsection 5.1 of this State Plan.

5.4 Availability of comparable services and benefits. (Sections 101(a)(8) and 103(a) of the Rehabilitation Act; 34 CFR 361.53)

(a) Prior to providing any vocational rehabilitation services, except those services identified in paragraph (b), to an eligible individual or to members of the individual's family, the state unit determines whether comparable services and benefits exist under any other program and whether those services and benefits are available to the individual.
(b) The following services are exempt from a determination of the availability of comparable services and benefits:

  1. assessment for determining eligibility and vocational rehabilitation needs by qualified personnel, including, if appropriate, an assessment by personnel skilled in rehabilitation technology;

  1. counseling and guidance, including information and support services to assist an individual in exercising informed choice consistent with the provisions of Section 102(d) of the Rehabilitation Act;

  1. referral and other services to secure needed services from other agencies, including other components of the statewide work force investment system, through agreements developed under Section 101(a)(11) of the Rehabilitation Act, if such services are not available under this State Plan;

  1. job-related services, including job search and placement assistance, job retention services, follow-up services, and follow-along services;

  1. rehabilitation technology, including telecommunications, sensory and other technological aids and devices; and

  1. post-employment services consisting of the services listed under subparagraphs (1) through (5) of this paragraph.

(c) The requirements of paragraph (a) of this section do not apply if the determination of the availability of comparable services and benefits under any other program would interrupt or delay:

  1. progress of the individual toward achieving the employment outcome identified in the individualized plan for employment;

  1. an immediate job placement; or

  1. provision of vocational rehabilitation services to any individual who is determined to be at extreme medical risk, based on medical evidence provided by an appropriate qualified medical professional.

(d) The governor in consultation with the designated state vocational rehabilitation agency and other appropriate agencies ensures that an interagency agreement or other mechanism for interagency coordination that meets the requirements of Section 101(a)(8)(B)(i)-(iv) of the Rehabilitation Act takes effect between the designated state unit and any appropriate public entity, including the state Medicaid program, a public institution of higher education, and a component of the statewide work force investment system to ensure the provision of the vocational rehabilitation services identified in Section 103(a) of the Rehabilitation Act and 34 CFR 361.48, other than the services identified in paragraph (b) of this section, that are included in the individualized plan for employment of an eligible individual, including the provision of those vocational rehabilitation services during the pendency of any dispute that may arise in the implementation of the interagency agreement or other mechanism for interagency coordination.

5.5 Individualized plan for employment. (Section 101(a)(9) of the Rehabilitation Act; 34 CFR 361.45 and .46)

(a) An individualized plan for employment meeting the requirements of Section 102(b) of the Rehabilitation Act and 34 CFR 361.45 and .46 is developed and implemented in a timely manner for each individual determined to be eligible for vocational rehabilitation services, except if the state has implemented an order of selection, and is developed and implemented for each individual to whom the designated state unit is able to provide vocational rehabilitation services.
(b) Services to an eligible individual are provided in accordance with the provisions of the individualized plan for employment.

5.6 Opportunity to make informed choices regarding the selection of services and providers. (Sections 101(a)(19) and 102(d) of the Rehabilitation Act; 34 CFR 361.52)

Applicants and eligible individuals or, as appropriate, their representatives are provided information and support services to assist in exercising informed choice throughout the rehabilitation process, consistent with the provisions of Section 102(d) of the Rehabilitation Act and 34 CFR 361.52.

5.7 Services to American Indians. (Section 101(a)(13) of the Rehabilitation Act; 34 CFR 361.30)

The designated state unit provides vocational rehabilitation services to American Indians who are individuals with disabilities residing in the state to the same extent as the designated state agency provides such services to other significant populations of individuals with disabilities residing in the state.

5.8 Annual review of individuals in extended employment or other employment under special certificate provisions of the fair labor standards act of 1938. (Section 101(a)(14) of the Rehabilitation Act; 34 CFR 361.55)

(a) The designated state unit conducts an annual review and reevaluation of the status of each individual with a disability served under this State Plan:

  1. who has achieved an employment outcome in which the individual is compensated in accordance with Section 14(c) of the Fair Labor Standards Act (29 U.S.C. 214(c)); or

  1. whose record of services is closed while the individual is in extended employment on the basis that the individual is unable to achieve an employment outcome in an integrated setting or that the individual made an informed choice to remain in extended employment.

(b) The designated state unit carries out the annual review and reevaluation for two years after the individual's record of services is closed (and thereafter if requested by the individual or, if appropriate, the individual's representative) to determine the interests, priorities and needs of the individual with respect to competitive employment or training for competitive employment.
(c) The designated state unit makes maximum efforts, including the identification and provision of vocational rehabilitation services, reasonable accommodations and other necessary support services, to assist the individuals described in paragraph (a) in engaging in competitive employment.
(d) The individual with a disability or, if appropriate, the individual's representative has input into the review and reevaluation and, through signed acknowledgement, attests that the review and reevaluation have been conducted.

5.9 Use of Title I funds for construction of facilities. (Sections 101(a)(17) and 103(b)(2)(A) of the Rehabilitation Act; 34 CFR 361.49(a)(1), .61 and .62(b))

If the state elects to construct, under special circumstances, facilities for community rehabilitation programs, the following requirements are met:

(a) The federal share of the cost of construction for facilities for a fiscal year does not exceed an amount equal to 10 percent of the state's allotment under Section 110 of the Rehabilitation Act for that fiscal year.
(b) The provisions of Section 306 of the Rehabilitation Act that were in effect prior to the enactment of the Rehabilitation Act Amendments of 1998 apply to such construction.
(c) There is compliance with the requirements in 34 CFR 361.62(b) that ensure the use of the construction authority will not reduce the efforts of the designated state agency in providing other vocational rehabilitation services other than the establishment of facilities for community rehabilitation programs.

5.10 Contracts and cooperative agreements. (Section 101(a)(24) of the Rehabilitation Act; 34 CFR 361.31 and .32)

(a) Contracts with for-profit organizations.

The designated state agency has the authority to enter into contracts with for-profit organizations for the purpose of providing, as vocational rehabilitation services, on-the-job training and related programs for individuals with disabilities under Part A of Title VI of the Rehabilitation Act, upon the determination by the designated state agency that for-profit organizations are better qualified to provide vocational rehabilitation services than nonprofit agencies and organizations.

(b) Cooperative agreements with private nonprofit organizations.

Attachment 4.8(b)(3) describes the manner in which the designated state agency establishes cooperative agreements with private nonprofit vocational rehabilitation service providers.

Preprint - Section 6: Program Administration

Section 6: Program Administration

6.1 Designated state agency. (Section 625(b)(1) of the Rehabilitation Act; 34 CFR 363.11(a))

The designated state agency for vocational rehabilitation services identified in paragraph 1.2 of the Title I State Plan is the state agency designated to administer the State Supported Employment Services Program authorized under Title VI, Part B, of the Rehabilitation Act.

6.2 Statewide assessment of supported employment services needs. (Section 625(b)(2) of the Rehabilitation Act; 34 CFR 363.11(b))

Attachment 4.11(a) describes the results of the comprehensive, statewide needs assessment conducted under Section 101(a)(15)(a)(1) of the Rehabilitation Act and subparagraph 4.11(a)(1) of the Title I State Plan with respect to the rehabilitation needs of individuals with most significant disabilities and their need for supported employment services, including needs related to coordination.

6.3 Quality, scope and extent of supported employment services. (Section 625(b)(3) of the Rehabilitation Act; 34 CFR 363.11(c) and .50(b)(2))

Attachment 6.3 describes the quality, scope and extent of supported employment services to be provided to individuals with the most significant disabilities who are eligible to receive supported employment services. The description also addresses the timing of the transition to extended services to be provided by relevant state agencies, private nonprofit organizations or other sources following the cessation of supported employment service provided by the designated state agency.

6.4 Goals and plans for distribution of Title VI, Part B, funds. (Section 625(b)(3) of the Rehabilitation Act; 34 CFR 363.11(d) and .20)

Attachment 4.11(c)(4) identifies the state's goals and plans with respect to the distribution of funds received under Section 622 of the Rehabilitation Act.

6.5 Evidence of collaboration with respect to supported employment services and extended services. (Sections 625(b)(4) and (5) of the Rehabilitation Act; 34 CFR 363.11(e))

Attachment 4.8(b)(4) describes the efforts of the designated state agency to identify and make arrangements, including entering into cooperative agreements, with other state agencies and other appropriate entities to assist in the provision of supported employment services and other public or nonprofit agencies or organizations within the state, employers, natural supports, and other entities with respect to the provision of extended services.

6.6 Minority outreach. (34 CFR 363.11(f))

Attachment 4.11(d) includes a description of the designated state agency's outreach procedures for identifying and serving individuals with the most significant disabilities who are minorities.

6.7 Reports. (Sections 625(b)(8) and 626 of the Rehabilitation Act; 34 CFR 363.11(h) and .52)

The designated state agency submits reports in such form and in accordance with such procedures as the commissioner may require and collects the information required by Section 101(a)(10) of the Rehabilitation Act separately for individuals receiving supported employment services under Part B, of Title VI and individuals receiving supported employment services under Title I of the Rehabilitation Act.

Preprint - Section 7: Financial Administration

7.1 Five percent limitation on administrative costs. (Section 625(b)(7) of the Rehabilitation Act; 34 CFR 363.11(g)(8))

The designated state agency expends no more than five percent of the state's allotment under Section 622 of the Rehabilitation Act for administrative costs in carrying out the State Supported Employment Services Program.

7.2 Use of funds in providing services. (Sections 623 and 625(b)(6)(A) and (D) of the Rehabilitation Act; 34 CFR 363.6(c)(2)(iv), .11(g)(1) and (4))

(a) Funds made available under Title VI, Part B, of the Rehabilitation Act are used by the designated state agency only to provide supported employment services to individuals with the most significant disabilities who are eligible to receive such services.
(b) Funds provided under Title VI, Part B, are used only to supplement and not supplant the funds provided under Title I, Part B, of the Rehabilitation Act, in providing supported employment services specified in the individualized plan for employment.
(c) Funds provided under Part B of Title VI or Title I of the Rehabilitation Act are not used to provide extended services to individuals who are eligible under Part B of Title VI or Title I of the Rehabilitation Act.

Preprint - Section 8: Provision of Supported Employment Services

8.1 Scope of supported employment services. (Sections 7(36) and 625(b)(6)(F) and (G) of the Rehabilitation Act; 34 CFR 361.5(b)(54), 363.11(g)(6) and (7))

(a) Supported employment services are those services as defined in Section 7(36) of the Rehabilitation Act and 34 CFR 361.5(b)(54).
(b) To the extent job skills training is provided, the training is provided on-site.
(c) Supported employment services include placement in an integrated setting for the maximum number of hours possible based on the unique strengths, resources, priorities, concerns, abilities, capabilities, interests and informed choice of individuals with the most significant disabilities.

8.2 Comprehensive assessments of individuals with significant disabilities. (Sections 7(2)(B) and 625(b)(6)(B); 34 CFR 361.5(b)(6)(ii) and 363.11(g)(2))

The comprehensive assessment of individuals with significant disabilities conducted under Section 102(b)(1) of the Rehabilitation Act and funded under Title I of the Rehabilitation Act includes consideration of supported employment as an appropriate employment outcome.

8.3 Individualized plan for employment. (Sections 102(b)(3)(F) and 625(b)(6)(C) and (E) of the Rehabilitation Act; 34 CFR 361.46(b) and 363.11(g)(3) and (5))

(a) An individualized plan for employment that meets the requirements of Section 102(b) of the Rehabilitation Act and 34 CFR 361.45 and .46 is developed and updated using funds under Title I.
(b) The individualized plan for employment:

  1. specifies the supported employment services to be provided;

  1. describes the expected extended services needed; and

  1. identifies the source of extended services, including natural supports, or, to the extent that it is not possible to identify the source of extended services at the time the individualized plan for employment plan is developed, a statement describing the basis for concluding that there is a reasonable expectation that sources will become available.

(c) Services provided under an individualized plan for employment are coordinated with services provided under other individualized plans established under other federal or state programs.

Attachment 4.2(c) Input of State Rehabilitation Council

This agency is an independent commission.

This screen has never been updated.

Attachment 4.7(b)(3) Request for Waiver of Statewideness

This agency has requested a waiver of statewideness.

Identify the types of services to be provided by the program for which the waiver of statewideness is requested.

The waiver request should also include:

  • a written assurance from the local public agency that it will make available to the designated state unit the non-federal share of funds;
  • a written assurance that designated state unit approval will be obtained for each proposed service before it is put into effect;
  • a written assurance that all state plan requirements will apply to all services approved under the waiver.

The Opportunities for Ohioans with Disabilities Agency (OOD) requests a waiver of the Statewideness. OOD works in partnership with state and local agencies entering into agreements that provide written assurances that the local public agency will make available to OOD the non-federal share of costs. OOD provides leadership, oversight, and administrative support as a part of these agreements, ensuring that all state plan requirements will apply to all services provided. OOD also provides assurance that designated state unit approval will be obtained for each proposed service before it is put in effect.

OOD is requesting a Waiver of Statewideness for agreements with local education agencies to provide transition services to eligible students with disabilities. OOD, working in partnership with the Ohio Department of Education (ODE), has developed a new project for Early Secondary Transition Planning called the Transition Support Program (TSP) project. The TSP project seeks to implement a new pattern of services for transition age youth with disabilities beginning at age fourteen. The program structure promotes career based planning through the collaborative development of the Individualized Education Plan (IEP) and the Individualized Plan for Employment (IPE). Types of services include career exploration, job shadowing, and career technical training; paid work experiences, job seeking skills training, job development and retention services. These services will assist in transitioning the youth to competitive, integrated employment once they have completed their secondary education. In addition to the vocational rehabilitation services mentioned, the project staff will, also, collaborate on family engagement activities, soft skills training, summer programming opportunities and business engagement strategies.

As a result of this new initiative, OOD is contracting directly with individual Career and Technical Planning Districts (CTPD) across the state. Both OOD and the CTPD partner will dedicate full time staff to the project in order to provide year round collaboration and comprehensive career development to transition age youth. The OOD counselor assigned to the project will be embedded in the CTPD. The CTPD will provide a space for the counselor which will lead to better coordination of services and minimize duplication of efforts. While, there is currently one, signed contract to date, other interested parties have expressed their interest. OOD will work with interested parties over the course of the next year to implement additional programs in their area as appropriate.

OOD is also requesting a Waiver of Statewideness for the following Interagency Agreement which is a current pilot program:

Ohio Department of Mental Health and Addiction Services (OhioMHAS) Certified Peer Supporter Training Program

During Federal Fiscal Years 2013 and 2014, OOD, in partnership with OhioMHAS has piloted a Certified Peer Supporter Training Program. This is a workforce development program that assists individuals with serious and persistent mental illness to obtain employment as a Certified Peer Supporter. A Certified Peer Supporter (aka CPS, formerly "Certified Peer Specialist") is an individual who has lived experience with mental illness and/or addiction to alcohol and other drugs, and has also completed formal training in the integrated mental health peer specialist and addiction recovery coaching model through Ohio Empowerment Coalition and Ohio Citizen Advocates for Addiction Recovery. These individuals use their unique set of recovery experiences in combination with solid skills training to support peers with similar experience. Peer Supporters actively work within an organization’s collaborative support structure as a defined part of the recovery team. Specifically, part of the CPSs job description is to utilize the lived experience as a tool to help others move forward on their recovery journey.

This program is currently being piloted in five counties in Ohio where the county behavioral health authority has made commitment to hiring Certified Peer Supporters to work within their county behavioral health system. The program model includes certified peer supporter and other skills training, internship opportunities, job development/placement and job coaching services. During FFY 2015, OOD and OhioMHAS will complete the pilot program evaluation and consider expansion of the program to expand the number of participating counties.

This screen was last updated on Aug 12 2014 11:49AM by saohlaingp

Attachment 4.8(b)(1) Cooperative Agreements with Agencies Not Carrying Out Activities Under the Statewide Workforce Investment System

Describe interagency cooperation with and utilization of the services and facilities of agencies and programs that are not carrying out activities through the statewide workforce investment system with respect to

  • Federal, state, and local agencies and programs;
  • if applicable, Programs carried out by the Under Secretary for Rural Development of the United States Department of Agriculture; and
  • if applicable, state use contracting programs.

Opportunities for Ohioans with Disabilities (OOD) has a long history of interagency cooperation and utilization of services and facilities of Federal, State and Local agencies and programs not carrying out activities through the statewide workforce investment system and who are not mandatory partners in the Workforce Investment Act. These cooperative partnerships contribute towards available services and promote the successful rehabilitation of individuals with disabilities served by the Vocational Rehabilitation Program. OOD does not currently have any cooperative agreements with programs carried out by the Undersecretary for Rural Development of the United States Department of Agriculture or state use contracting programs.

The following information outlines OOD’s Interagency Agreements with other State Agencies:

Ohio Department of Mental Health and Addiction Services (OhioMHAS):

The 2009 Comprehensive Statewide Needs Assessment (CSNA) for the VR program identified individuals with psychosocial impairments as an under-served population. While our service rate to this population has increased, the 2012 Needs Assessment results identify several counties in which we continue to underserve this population and our internal reports indicate that the rehabilitation rate with this population is lower than that for other disability groups. OOD and OhioMHAS have accordingly maintained an Interagency Agreement to assist in promoting positive employment for individuals with serious and persistent mental illness and/or co-occurring substance use disorders.

The purpose of the Interagency Agreement between OOD and OhioMHAS is to outline a collaborative framework for coordinating services to improve engagement and facilitate outreach to individuals with serious and persistent mental illness to improve eligibility and utilization of state VR services. The agreement identifies the roles and responsibilities of each agency, methods for providing technical assistance to the field including information and consultation on each agency’s programs and procedures for outreach to ensure consistent information and guidance about VR programming and availability of services is provided for individuals served through the two programs. Special projects with OhioMHAS include joint training initiatives, a statewide employment committee and co-participation in the Johnson & Johnson –Dartmouth Community Mental Health Program, and the Certified Peer Supporter training program.

Ohio Department of Developmental Disabilities (DODD):

The 2012 Comprehensive Statewide Needs Assessment identified individuals with developmental disabilities as an underserved population, and our internal reports reflect a lower rehabilitation rate for individuals with developmental disabilities than for other disability groups. OOD is partnering with DODD on several initiatives and projects that will support improvements in employment outcomes for this population, including maintaining an Interagency Agreement that outlines how the two systems work together.

The purpose of the Interagency Agreement between OOD and DODD is to improve opportunities for individuals with developmental disabilities to achieve employment and independence. The agreement outlines a collaborative framework for coordinating services that prioritizes integrated community employment and assists individuals with developmental disabilities to move from segregated settings to integrated employment. The agreement identifies methods to improve outreach to individuals with developmental disabilities and their families regarding VR programming and services, improve information sharing between the agencies and provide technical assistance and training to DODD and local county boards to increase employment opportunities for people with developmental disabilities.

It also should be noted that DODD is the lead agency for Ohio’s Employment First initiative, which was signed by Governor Kasich in March 2012. OOD is an active member of the Employment First Task Force which is examining existing practices in the state system to identify and address barriers to employment for people with developmental and other disabilities. An Interagency Agreement between the state level task force agencies has been implemented. This includes the Department of Developmental Disabilities, Ohio Department of Education, Ohio Department of Job and Family Services, Ohio Department of Mental Health and Addiction Services, Ohio Department of Medicaid, and OOD. The member agencies agree that community employment should be the first option for all working age adults and transition-age youth with developmental disabilities. The member agencies have agreed to develop or review state-level interagency agreements to ensure coordination of services and enable data sharing. The agencies have developed cross agency tools and processes to reduce duplication of services such as enrollment, eligibility, assessment and planning. The task force will provide a united message to service providers regarding skills and competencies needed to provide effective services, including training and technical assistance of evidence based practices. OOD plans to continue to support DODD in this effort, both from a systems level and at the individual service level. Comparable local MOUs or agreements may be developed to describe the braiding of local funds and resources to remove barriers to community employment. This would include supported employment and extended employment services.

Ohio Board of Regents (BOR):

OOD views our partnership with the Ohio Board of Regents as an important component for meeting standards and indicators related to wages attained for outcomes of Ohio’s VR program and for raising the quality of outcomes that we assist individuals with disabilities to achieve overall.

The purpose of the Interagency Agreement between OOD and the Board of Regents is to assure that qualified, eligible students with disabilities have access to reasonable accommodations for the provision of auxiliary aids and services while attending Ohio’s state-assisted colleges and universities. The agreement provides information about how to improve cooperation and communication between the student, OOD staff and college or university disability services office (DSO) for the effective provision of services to students with disabilities served by the VR program. The agreement also indicates that training, guidance and technical assistance will be provided to the DSO and other college or university representatives to ensure that students with disabilities are provided reasonable accommodations that assure full access to educational opportunities. The agreement formalizes a process for referral development, coordinating services and sharing appropriate student information. OOD will continue to support OBR in meeting the goals of its 10 year Strategic Plan for Higher Education, including graduating more students, keeping graduates in Ohio and attracting new talent to the state. During FFY 2015, OOD will maintain a liaison to facilitate communication with OBR and with Disability Services Offices at Ohio’s colleges and universities.

Department of Aging:

The purpose of the Interagency Agreement between OOD and the Ohio Department of Aging is to share efforts to improve engagement and rehabilitation opportunities for older adults with disabilities for the purpose of maintaining or increasing independence and employment outcomes. The agreement outlines the framework for coordinating services and resources, provides information regarding programming, the availability of services, and technical assistance resources. Guidance and information for the Department of Aging and other older adult service providers have focused on efforts for increasing competitive employment and independence of older adults.

Bureau of Workers Compensation (BWC):

OOD has transformed the Memorandum of Understanding with the Bureau of Workers Compensation (BWC) during Federal Fiscal Year (FFY) 2014, to better align services delivered by both agencies. OOD and BWC share a mutual interest in providing high-quality vocational rehabilitation services to Ohio citizens who have sustained work related injuries. Total program funds for the project are utilized to support the vocational rehabilitation needs of mutually eligible individuals served through this partnership. It is anticipated that during Federal Fiscal Year 2015, OOD will enter into an updated Interagency Agreement with the Bureau of Workers Compensation. The structure of the agreement will continue to be adjusted to ensure a service delivery model that will maximize successful employment outcomes for this population.

Ohio Department of Medicaid:

OOD and the Ohio Department of Medicaid are partnering to provide vocational rehabilitation services to individuals being served by the HOME Choice program. The Ohio Money Follows the Person Grant Home Choice Demonstration Project is designed to assist those who have been in an institution for 90 days or longer in reestablishing their independence. The VR counselor is a part of the team developing the individual’s discharge plan from a long term care facility to ensure VR services begin as soon as possible.

This screen was last updated on May 12 2014 3:47PM by saohlaingp

Attachment 4.8(b)(2) Coordination with Education Officials

  • Describe the designated state unit's plans, policies, and procedures for coordination with education officials to facilitate the transition of students with disabilities from school to the receipt of vocational rehabilitation services, including provisions for the development and approval of an individualized plan for employment before each student determined to be eligible for vocational rehabilitation services leaves the school setting or, if the designated state unit is operating on an order of selection, before each eligible student able to be served under the order leaves the school setting.
  • Provide information on the formal interagency agreement with the state educational agency with respect to
    • consultation and technical assistance to assist educational agencies in planning for the transition of students with disabilities from school to post-school activities, including VR services;
    • transition planning by personnel of the designated state agency and educational agency that facilitates the development and completion of their individualized education programs;
    • roles and responsibilities, including financial responsibilities, of each agency, including provisions for determining state lead agencies and qualified personnel responsible for transition services;
    • procedures for outreach to and identification of students with disabilities who need transition services.

Plans, Policies and Procedures for Coordination with Education Officials

Ohio has a long history of collaboration with the Ohio Department of Education, as well as other agencies that serve youth with disabilities such as the Ohio Employment First Taskforce, the Ohio Department of Developmental Disabilities, the Ohio Department of Mental Health and Addiction Services and the Ohio Family and Children’s First Councils, to promote interagency agreements and initiatives designed to facilitate the positive employment outcomes for Ohio’s students with disabilities. This collaboration includes an Interagency Agreement with the Ohio Department of Education (ODE), Office of Exceptional Students. OOD maintains a number of VR policies and procedures that relate to the coordination and provision of services to youth with disabilities across the state. This includes policies in compliance with CFR 361.45, ensuring that the Individualized Plan for Employment (IPE) for transition youth is developed as early as is reasonably possible, but no later than the time at which the student leaves the school setting (unless that student is on an order of selection waiting list for services). Specifically, OOD’s VR Policy-0900 states that The Individual Plan for Employment (IPE) services must be developed and approved (i.e., agreed to and signed by the student and VR counselor) prior to the eligible student exiting school.

It should be noted that as a part of Ohio’s plans for continuous improvement to the VR program, OOD has modified referral guidelines to engage students with disabilities in VR services at age 14. This will allow VR program staff to become involved with the student earlier, thus becoming a more active participant in the transition planning process overall. This earlier intervention is expected to promote an increased success rate (i.e., rehabilitation rate) and higher quality outcomes (i.e., wage per hour) for students with disabilities and will enhance OOD’s performance on these standards and indicators for the program. OOD is an active member of the Employment First Task Force, and it should be noted that this is an important focus area for Ohio’s Employment First Initiative as well.

In response to increased VR service delivery to younger students with disabilities, OOD updated the VR Fee Schedule as of April 1, 2014. OOD has expanded services to younger transition age youth by adding an additional type of Summer Youth (SY) program. OOD is now offering two types of SY programs, Career Exploration and Work Experiences. Career Exploration programs are designed for first time or younger participants who can benefit from job shadowing and other career exploration experiences. Work Experiences are designed for older students to teach work skills and develop a work history. Both Career Exploration and Work Experience Programs must include an educational component to teach employability and independent living skills such as budgeting, time management, development of vocational interests, and job seeking skills training.

OOD is currently updating the transition policy and incorporating additional procedural guidance which will provide transition specific information and guidance into one document. Training on this updated procedure is currently being planned for August 2014. This will include information specific to eligibility determination that pertains to the use of school records and specific guidance about the development of the Individual Plan for Employment (IPE) when working with transition youth. In addition, the guidance will provide a framework for progressive patterns of service that will result in employment readiness at the point of graduation.

Furthermore, OOD has worked with the ODE to establish a publication entitled “A Guide to Transition Services: Helping Students with Disabilities Move from School to Work”. This publication is widely distributed to school personnel, as well as to students with disabilities and their families. This publication was recently updated in FFY 2014 (October, 2013), and will continue to be used in training measures to promote collaboration between local education authorities and OOD field staff. It is anticipated that this guide will be updated in FFY 2015 to reflect changes in the VR fee schedule and the transition procedure.

It also should be noted that OOD continues to work in collaboration with the Ohio Department of Education as well as Project Search program staff to expand the availability and ensure the effectiveness of Project Search Programs in Ohio. In FFY 2014, several program audits were conducted and participation by OOD staff and local education staff at quarterly Project Search meetings have continued. In Federal Fiscal Year 2015, OOD anticipates planning for possible changes to VR fee schedule definitions that may impact Project Search programs. OOD is also exploring the possibility of a pilot program to engage students in Project Search programs as younger age. In addition, OOD, working in partnership with the Ohio Department of Education (ODE), is piloting a new project for Early Secondary Transition Planning called the Transition Support Program (TSP) project. The TSP project seeks to implement a new pattern of services for transition age youth with disabilities beginning at age fourteen. The program structure promotes career based planning through the collaborative development of the Individualized Education Plan (IEP) and the Individualized Plan for Employment (IPE). Types of services include career exploration, job shadowing, and career technical training; paid work experiences, job seeking skills training, job development and retention services. These services will assist in transitioning the youth to competitive, integrated employment once they have completed their secondary education. In addition to the vocational rehabilitation services mentioned, the project staff will, also, collaborate on family engagement activities, soft skills training, summer programming opportunities and business engagement strategies.

As a result of this new initiative, OOD will contract directly with individual Career and Technical Planning Districts (CTPD) across the state. Both OOD and the CTPD partner will dedicate full time staff to the project in order to provide year round collaboration and comprehensive career development to transition age youth. The OOD counselor assigned to the project will be embedded in the CTPD. The CTPD will provide a space for the counselor which will lead to better coordination of services and minimize duplication of efforts. While, there is currently one, signed contract to date, other interested parties have expressed their interest. OOD will work with interested parties over the course of the next year to implement programs in their area as appropriate.

Interagency Agreement with the Ohio Department of Education, Office for Exceptional Children (ODE)

As mentioned above, OOD and the Ohio Department of Education, Office for Exceptional Children (ODE) maintain an Interagency Agreement that outlines how the agencies work together to support effective service and improved outcomes for students with disabilities in Ohio. The current Interagency Agreement has been developed in accordance with the State Biennium (State FY2014 and 2015) and therefore is in effect until June, 2015. Therefore, OOD and ODE will update this agreement in FFY 2015. The purpose of the Interagency Agreement between OOD and ODE is to improve shared efforts in preparing students with disabilities for successful careers, employment and independence and to outline a collaborative framework for coordinating state and local services.

The Ohio Department of Education provides Operating Standards for Ohio’s Schools to guide the provision of special education and related services for students with disabilities that are also useful in designing our future planning for services to students with disabilities. Ohio’s education operating standards have recently been updated to reflect Ohio’s Employment First initiative, which include collaboration.

Consultation and Technical Assistance under the Interagency Agreement

OOD and ODE have designated both state and local personnel to provide transition services. At the state level, ODE and OOD have designated staff providing oversight and leadership for the development of policies, procedures, interagency training and other state-level partnership activities for transition services. VR counselors are assigned as liaisons to schools to serve transition students on targeted and/or general caseloads. Such counselors also participate on interagency transition teams in both special education and career-technical education programs. ODE makes transition-to-work specialists available at the local school district level to facilitate the transition services outlined in the IEP.

OOD staff at the state and local level provides consultation and technical assistance to school personnel, students, families and other agency partners through formal and informal trainings, joint problem solving and the exchange of information on policies and procedures. VR counselors serve as liaisons to local schools, attend IEP meetings regularly for prospective referrals and advise on state and local interagency groups. They also present at state and local conferences and training seminars and participate in local district career fairs and other interagency forums on VR eligibility and services.

Transition Planning under the Interagency Agreement

The Interagency Agreement outlines how transition planning is to occur at the local level for individual students with disabilities. Specifically, it designates that referral for VR eligibility, planning and coordination of services occurs when school district personnel, in partnership with family as appropriate, has begun to identify transition or other post-secondary services targeting an employment outcome on the IEP. This step should begin at age 14. As mentioned above, OOD has recently been targeting students as young as age 14. Earlier planning seeks to promote the coordination of IEP and IPE services for students prior to exiting school. Earlier OOD contact also provides a venue for ongoing consultation and technical assistance to school personnel, the student/family and other transition planning team members.

Roles and Responsibilities under the Interagency Agreement

The Interagency Agreement outlines roles and responsibilities for local VR staff as well as staff of the Local Education Agency (LEA). Specifically, it is the responsibility of the LEA to provide services to which a student is entitled under IDEA, while it is OOD’s responsibility to provide and pay for VR services to eligible students as necessary to reach the goal as identified on the approved IPE. VR services complement services provided by schools, but they do not take their place. Services are coordinated with the Individual Plan for Employment (IPE) during the IEP meeting and/or other transition planning meetings. The Transition planning team includes the student, the family, school personnel, and other agencies as appropriate (i.e. county board of developmental disabilities, mental health staff) and the OOD counselor.

Outreach to Non-Special Education Youth under the Interagency Agreement

OOD also works in collaboration with ODE to conduct outreach to Non-Special Education Youth with Disabilities. VR counselors network with teachers, guidance counselors, nurses, psychologists and other school personnel to target students receiving services under a 504 plan. Through outreach efforts to local community agencies and organizations, VR counselors are able to identify students with disabilities who may have dropped out of school and are in need of VR services in order to get a job. Counselors also disseminate the “A Guide to Transition Services: Helping Students with Disabilities Move from School to Work” booklet to students and families through parent information centers and child advocacy groups. OOD partners with state and local agencies, WIA boards and youth councils, community rehabilitation programs, parent advocacy groups, and other public and private entities to co-sponsor career fairs, transition trainings, WIA youth conferences and transition weekends as venues to outreach to non-special education students with disabilities and their families.

This screen was last updated on Aug 12 2014 11:51AM by saohlaingp

Attachment 4.8(b)(3) Cooperative Agreements with Private Nonprofit Organizations

Describe the manner in which the designated state agency establishes cooperative agreements with private non-profit vocational rehabilitation service providers.

Vocational Rehabilitation service providers must meet accreditation requirements and fill out the VR Provider Agreement to be approved as a VR service provider. The provider designates which of the services, subject to the fee schedule, they will provide and which counties they will serve. The provider also signs and agrees to abide by the VR Provider Manual in providing services, the cost of the services, completing standardized reports and submitting bills in a timely fashion. For other programs and services not contained in the fee schedule, the provider completes the Fee Schedule Addendum. Examples of services that commonly fall under this addendum include transportation or skills training programs. Once the providers complete the appropriate forms, they are reviewed by OOD staff for approval. Once agreements and addendums are approved, the provider is notified. The agreements allow the providers to add or delete services or counties throughout the year as well. This allows for expansion of services if a need should arise during the fiscal year.

In response to the feedback from RSA during the 2008 monitoring visit and due to OOD’s desire to ensure a high quality of service at a fair price, OOD implemented a standardized fee schedule on October 1, 2013. This standardized fee schedule increased both the consistency and quality of services purchased. The VR Services Fee Schedule provides the foundation for improved quality assurance through the development of provider score cards, consistency with service definitions, and standardized reporting tools.

As the fee schedule has been in place for over a year now, OOD met with staff and providers in September of 2013 to discuss modifications to the fee schedule. Based on feedback and a review of data collected, OOD went to a flat fee for report writing and vocational testing. These services were billed in units of service previously. The flat fees will reduce administrative costs for providers and OOD in terms of time spent on reviewing and debating the quantity versus time spent report writing and allow the focus to be on the quality of the content of the report. OOD also made changes to its Summer Youth Programming by establishing 2 tracks, a career exploration track and a work experience track. These changes were approved and implemented on April 1, 2014.

OOD is currently developing a provider scorecard and provider monitoring procedures. The scorecard will include several components including performance data and satisfaction surveys (both from individuals receiving service and staff who purchased the service). The projected roll out for these projects is October 1, 2014. In addition, during FFY 2015, OOD plans to explore the development of a cost-based and outcome based rate structures.

This screen was last updated on May 12 2014 4:00PM by saohlaingp

Attachment 4.8(b)(4) Arrangements and Cooperative Agreements for the Provision of Supported Employment Services

Describe the efforts of the designated state agency to identify and make arrangements, including entering into cooperative agreements, with other state agencies and other appropriate entities in order to provide the following services to individuals with the most significant disabilities:

  • supported employment services; and
  • extended services.

Opportunities for Ohioans with Disabilities maintains policy guiding the provision of supported employment services and has drafted an updated supported employment policy and procedure. The updated policy and procedure will provide a strong foundation, for improving supported employment service delivery and relative employment outcomes. Once finalized, statewide training will be provided to OOD staff. Needs Assessment data will serve as an ongoing tool to assist OOD with identifying areas in the state where there is limited capacity for supported employment and extended term supports.

As described in Attachment 4.8 (b)(1), the Opportunities for Ohioans with Disabilities (OOD), the Ohio Department of Developmental Disabilities (DODD), and the Ohio Department of Mental Health and Addiction Services (OhioMHAS) have consistently worked together to serve mutually eligible individuals with disabilities. As OOD provides services to an increased number of individuals with the most significant disabilities, the development of long-term supports and services is essential to the maintenance of the employment outcomes achieved.

For individuals with developmental disabilities who are eligible for certain Medicaid waivers, OOD works with local DD boards and providers transition individuals with developmental disabilities into long term supports needed to maintain competitive employment once the job has been stabilized, VR time limited services are complete and the case is closed. Where individuals are not eligible for Medicaid, OOD works with county board staff to determine a plan of action for providing and funding needed long term supports.

Subsequent to Ohio’s Employment First initiative, OOD and DODD have entered into an Interagency Agreement to expand community supported employment services for individuals with developmental disabilities. This statewide initiative assists working-age adults to transition from segregated settings into integrated, community employment where they will earn competitive wages. Fifteen OOD vocational rehabilitation counselors have been hired to provide vocational rehabilitation services to eligible individuals served by the partnership. Counselors work with local county boards of developmental disabilities to identify candidates for the program. They deliver personalized career planning services to assist in the development of the Individualized Plan for Employment and purchase competency based supported employment services from approved providers. In addition, four caseload assistants were hired specifically for the partnership to provide benefits planning services to individuals served by the project. These staff are completing their Community Partner Work Incentives Counselor (CWIC) certification and are tasked with expanding the availability of benefits planning and work incentives counseling for individuals with developmental disabilities who are served as part of the partnership.

An important component of the partnership includes professional development activities for both internal OOD/DODD staff and providers. In-person and web-based trainings continue to be provided across the state. Training for service providers includes web-based competency-based supported employment training and requires a passing score prior to serving individuals within the program. Subsequent to the web-based training, regional in person training regarding the competency-based supported employment model is required. OOD and DODD have also established criteria for approval of waivers to OOD’s accreditation requirements for DODD certified employment service providers many of whom have already completed the OOD/DODD prescribed training curriculum in competency based supported employment. This will allow DODD-certified Medicaid waiver providers to provide both the VR services and the long-term follow-along supports in order to ensure a more effective continuity of services. To date, more than eight hundred provider staff have successfully completed the initial training and will continue to receive in person training. Assigned project staff perform quality assurance checks quarterly to ensure that high quality service delivery practices are in place.

OOD and OhioMHAS also continue several important projects to promote supported employment services for individuals with serious and persistent mental illness. The agencies are working together to increase the utilization of an evidenced based supported employment model, also known as Individual Placement and Support (IPS), as research shows that IPS is the one of the most effective service delivery models for individuals with serious mental illness. OOD is committed to improving employment outcomes for individuals with serious mental illness and considers IPS as a vehicle to achieving this commitment.

OhioMHAS funds the Coordinating Center for Excellence (CCOE) for Evidence-Based Supported Employment for individuals with serious mental illness through block grant funding. The CCOE has provided past training and technical assistance to OOD staff. They currently participate on the statewide employment committee and will take part in the development and implementation of future training for OOD staff and mental health partners. OOD, OhioMHAS and the CCOE continue as active participants of the Johnson & Johnson –Dartmouth Community Mental Health Program. This program works with selected states to implement an evidence-based supported employment model, also known as Individual Placement and Support (IPS) for individuals with serious mental illness who are interested in gaining employment.

OOD and OhioMHAS are working to strengthen current IPS partnerships in Ohio through collaboration on a statewide employment committee. The purpose of the statewide employment committee is to increase employment outcomes for individuals with mental illness and/or co-occuring substance use disorders by improving communication and collaboration between vocational rehabilitation and mental health agencies. During FFY 2014, the committee developed a draft definition and baseline standards for IPS programs to be considered in the development of the next iteration of OOD’s vocational rehabilitation fee schedule. During FFY 2015, the group will additionally be recommending procedures for the implementation of IPS models statewide. The employment committee is also working to examine policies, procedures and practices that may impede the two systems from providing effective and efficient services to our mutually eligible consumers. Regional training for OOD field staff and community mental health partners will be developed and implemented to increase awareness and knowledge of the effectiveness of IPS.

This screen was last updated on May 12 2014 4:06PM by saohlaingp

Attachment 4.10 Comprehensive System of Personnel Development

Data System on Personnel and Personnel Development

OOD has developed and maintained a system of utilizing and analyzing available data on qualified personnel needs with respect to hiring staff, distribution of the workload and utilization of staff resources. Each year when planning for staffing needs, OOD looks at the waiting list to see which counties or areas of the state have the highest numbers of consumers on the list, review what counties are covered by our local contracts and their capacity numbers for the upcoming year, referral numbers, and the Comprehensive Statewide Needs Assessment (CSNA). This allows OOD to establish where the staff is going to be needed in the upcoming year. The Area Managers then look at where there are openings and where caseload sizes are too large or too small with the goal of balancing the workload by moving counselor positions or creating more caseloads. If there is a counselor vacancy in the northwest area, but the data shows that they have the workload covered at the current staffing level, then that position may be moved to the southwest where a need was identified. Ideal caseload size is around 80, if a team of counselor’s caseloads are all well above this, then a new caseload could be created and another counselor may be added to the team. The CSNA also helps OOD identify where different types of counselors may be needed, such as counselors serving consumers who are blind/visually impaired or deaf.

The VR counselors are set up on teams with each team on average consisting of 8 counselors, 1 caseload assistant, 1 supervisor and 2 support staff. A team of this size and makeup is felt to be the most manageable and efficient for OOD. We hire counselor positions more often than caseload assistants due to the team make up of 1 assistant for every 8 counselors. Counselors can do all functions while caseload assistants help with the front door, tasks, getting the needed info for counselors, and intakes. The assistants can’t make eligibility determinations or approve Individualized Plans for Employment. At the end of FFY 2013, OOD employed 216 Vocational Rehabilitation Counselors (VRCs). Altogether 25,293 people were served through the VR program in FFY 2013. [Served in this context means the total number of individuals on hand in Vocational Rehabilitation plan and beyond as of the conclusion of the Federal Fiscal Year (9/30/13) or closed during the fiscal year, excluding those closed before plan was initiated.] OOD counselors served 15,930 of the 25,293 consumers served with a ratio of 73 individuals with disabilities served per VRC.

Signs of economic recovery bring hope for OOD to expand the VR program to meet the needs of all eligible Ohioans. We expect that the need for additional staff will increase along with our state’s VR needs. With our emphasis on positions that serve people directly, the greatest area of need will likely be Vocational Rehabilitation Counselors and Caseload Assistants (Vocational Rehabilitation Assistant Counselors), and Supervisory staff.

 

Row Job Title Total positions Current vacancies Projected vacancies over the next 5 years
1 Acct. Exam. 2, Office Asst. 3, Public Info Officer 60 1 33
2 Admin. Professional 2 & 4 9 0 4
3 BE Specialist & BE Program Coordinator 9 1 6
4 Deputy Director 1, 4, & 5 5 2 0
5 Program Admin 2, 3, & HCM Sr. Analyst 16 0 4
6 Rehab. Program Specialists 8 0 1
7 VR Counselors (ESS, Rehab. Teachers) 7 0 4
8 VR Assistant Counselors 25 3 3
9 VR Counselors (2, 3, 4) 235 19 77
10 VR Supervisors, Managers 37 0 7

 

Kent State University, Ohio University, Wilberforce University, and Wright State University are the four CORE-accredited (Council on Rehabilitation Education) Master of Science in Rehabilitation Counseling (MRC) programs in Ohio.

We contacted each CORE-accredited MRC program in Ohio for their enrollment, graduation and credentialing information. Kent State University had 32 students enrolled and 15 graduates. Ohio University had 20 students enrolled and 27 graduates. Wright State University’s program that focuses on severe disabilities reported 22 students enrolled and 5 graduates. All graduates from every program are qualified to sit for the Certified Rehabilitation Counselor examination administered by the Commission on Rehabilitation Counselor Certification (CRCC). Although contacted more than once, Wright State University’s Chemical Dependency program chose not to provide data about their students.

 

Row Institutions Students enrolled Employees sponsored by agency and/or RSA Graduates sponsored by agency and/or RSA Graduates from the previous year
1 Kent State University 32 0 0 15
2 Ohio University 20 0 0 27
3 Wilberforce University 18 0 0 5
4 Wright State University – Severe Disabilities 22 0 0 5
5 Wright State University – Chemical Dependency 0 0 0 0

 

A Human Capital Management (HCM) analyst in OOD’s Human Resources (HR) selections unit is responsible for recruitment efforts for the agency. The HCM analyst continues to maintain relationships with CORE-accredited programs in Ohio and contiguous states and is on the advisory board at West Virginia University. These networking relationships have proven invaluable when sourcing, recruiting, and hiring qualified graduates as vocational rehabilitation counselors. In addition, OOD has some unpaid internships available for students in CORE-accredited programs. OOD’s HR selection unit will review this area with the goal of expanding opportunities for interns.

The key to an effective recruitment strategy is recognizing that recruitment efforts must target both active and passive job seekers. Using this as a starting point, a multi-dimensional recruitment strategy is developed for the positions to be filled. Each vacancy is evaluated and depending upon various factors (e.g., rural areas, small towns with no qualifying master’s programs in the area), a specialized plan may be developed.

The recruitment plan is devised prior to an announcement. Announcements are posted for a two-to three week period and the recruitment plan is launched simultaneously. All recruitment plans are multi-faceted and include social networking (e.g., LinkedIn), web-based advertising, partnering with CORE-accredited universities in Ohio and contiguous states, and outreach to the disability community. In selected situations, print advertising is used to reach applicants in areas that may not be technically connected. In all cases, print advertising is connected to web-based advertising such as monster.com or careerbuilder.com, so the announcement is still reaching a broad based of applicants.

OOD makes extensive use of cost-effective resources. Announcements for vacancies are posted on university alumni electronic bulletin boards (e.g., The Ohio State University’s Alumni Career Connection), university career services websites, websites that target veterans (e.g., veteranjoblistings.com).

OOD is committed to recruiting and hiring diverse and qualified staff who embrace OOD’s mission and vision reflecting Ohio’s population. Announcements are shared with Historically Black Universities (HBCUs) with CORE-accredited rehabilitation counseling programs such as Wilberforce University.

OOD continued hiring VRCs in 2013 and as recruitment trends and technology evolve, so does the recruitment plan. Addressing current and projected needs for personnel who are qualified in accordance with paragraph (c) of this section is critical to successfully fulfill OOD’s mission to ensure individuals with disabilities achieve quality employment outcomes.

Each year, the training department creates a comprehensive plan to prepare and retain qualified individuals for service. The development of the plan begins with a review of training requests throughout the past year and a discussion of training needs with various staff members. The goal of each training is to assure that staff has the skills and information necessary to successfully assist individuals with disabilities to achieve an employment outcome. Through a collaborative effort, training topics which would benefit the entire agency were identified and discussed with HR. Topics range from customer service to Excel training. Since these items are included in multiple plans, we will work with other departments to assure duplication of training does not occur. While these agency wide trainings will be housed with HR, training that is designed to meet specific requirements of vocational rehabilitation staff will be housed in the VR division. This separation allows OOD to effectively provide current and targeted training to all VR designated staff. Creating targeted training assists OOD in retaining and maintaining qualified staff. OOD’s collaborative environment allows all training staff to work together creating a diverse and comprehensive training agenda that meets both the targeted needs and the general needs for all staff. Basic core training provided throughout the year includes quarterly new counselor trainings. This training is a multi-day comprehensive training preparing counselors for providing services in the field. In addition, as part of OOD’s core training, on-line training is offered to all counselors in order provide staff with information on current topics. Monthly topics have included ethics, updated policies and procedures, confidentiality, appeals process, Ohio Benefits Bank, and labor market information.

OOD reviews agency-wide goals and initiatives to develop training specific to the requirements of those initiatives. For example, Employment First has specialized trainings which includes; Vocational Profiles & Career Planning, Marketing & Employer Engagement, and Worksite & Job Support Training. In addition Business engagement specific training has also been developed and will continue to be developed to assist newly hired business analysts. These trainings are included as part of the comprehensive training plan and are essential to the successful implementation of the initiatives.

As needs are identified, the training plan is updated and training is developed to assure the needs of staff are continually met. By keeping the plan updated and implementing the plan based upon priority, we have a stronger ability to retain our staff and assure they are able to provide quality services.

 

The state of Ohio neither certifies nor licenses vocational rehabilitation counselors; therefore, data is not maintained on those areas. All graduates from Ohio’s CORE-accredited programs are eligible to sit for the nationally recognized CRC examination that is administered by CRCC. All of these graduates are qualified to be VRCs at OOD.

OOD has adopted the national standard as the educational standard for Vocational Rehabilitation Counselors, as the state of Ohio does not define a standard for VR professionals. OOD’s qualifications for counselors are: a Masters of Rehabilitation Counseling or a closely related field (e.g., counseling, social work, psychology, sociology, special education, communication disorders, human services); or current certification as a CRC. In addition, students who are currently enrolled in qualifying degree programs with a graduate date prior to the hire date are encouraged to apply.

OOD works with organizations both in Ohio and throughout the country to identify qualified individuals with disabilities. For example, HR notifies all OOD staff, including all counselors, each time a vacancy occurs at OOD. Our counselors notify their qualified consumers about those opportunities for external applicants. In addition, all announcements are posted through the state of Ohio’s website at http://careers.ohio.gov. In turn, these announcements are picked up by a job posting consolidating site such as http://indeed.com, expanding the audience to whom our vacancies are publicized.

When new counselors are hired with a Master’s degree in a field closely related to rehabilitation counseling, their official graduate transcript may not reflect coursework in counseling theories and techniques. In order to meet the national standard, OOD’s new counselors are required to successfully complete coursework in counseling theories and techniques within their one year probationary period. By requiring this coursework, OOD ensures that those counselors are trained to effectively provide appropriate vocational counseling services. Once the counselor has completed the qualifying coursework, they are reimbursed for the cost of the course.

All applicants for counselor positions are told of the coursework requirement at multiple times during the recruitment and hiring process. When a counselor is hired, they receive an offer confirmation letter. In addition to the routine information about start date, time and location, the letter contains specific information about their status with regard to the standard. They know prior to their start date exactly what courses meet the standard and if they need to take additional coursework within their one year probationary period.

An HCM analyst in human resources maintains a spreadsheet of all new counselors, their degree, the area of study, and the qualifying coursework name(s) and course number(s). Within a few days of hire, the analyst notifies both the new counselor and their supervisor if the counselor meets or does not meet the standard. The communication, done via e-mail, reiterates the information that was included in their offer confirmation letter. Once they have completed the coursework, they provide a transcript to the HCM analyst to confirm that they meet the standard.

An HCM analyst monitors and maintains contact through e-mail with the counselors who do not meet the standard and their supervisors at the mid-point of their probationary period. If new counselors appear to be at risk of not meeting the standard, management is notified. Counselors who fail to take the appropriate coursework during their probationary period are subject to removal.

As of December 2013, five current counselors do not meet the standard. Of those, three are enrolled in a qualifying course and will meet the standard well ahead of the end of their probationary period.

 

Like all State of Ohio agencies, the Opportunities for Ohioans with Disabilities Agency (OOD) continues to integrate an Enterprise Resource Planning System to improve the efficiency and effectiveness of the administrative processes across all state government agencies. This ERP system, called OAKS (Ohio Administrative Knowledge System), integrates the functions of capital improvements, financials, fixed assets, human resources and procurement. OAKS Reports allow OODA to track current staffing levels, historical staffing patterns, staff ratios and other pertinent information.

OOD has a consumer-focused service model for efficient service delivery. Staff is grouped into service delivery teams, which are geographically dispersed in proportion to the number of projected cases around the state. Each team consists of 1 Vocational Rehabilitation Supervisor, 8 Vocational Rehabilitation Counselors, 1 Associate Counselor, and 2 support staff. Generally, the 2 support staff positions will be Accountant Examiners 2, while larger satellite offices will continue to be staffed by 1 Office Assistant 3 on a team headquartered in that office.

We anticipate that the need for professional and paraprofessional staffing as listed above will stay the same during FFY 2014 in accordance with the service model.

Preparation:

OOD is a learning organization, with ongoing commitment to fostering the skill development of staff at all levels. Specifically, vocational rehabilitation staff is offered both internal and external educational opportunities for position-specific skill mastery. OOD encourages staff to pursue knowledge related to the changing needs of the agency, the people we serve and the evolution of the VR role. OOD also works to ensure staff is informed of critical information at all levels of the organization. Information is shared at quarterly area meetings with all staff as well as at monthly senior Leadership meetings. OOD seeks to provide various avenues to share critical information in order that all staff are informed and trained.

OOD seeks to provide a meaningful training for all personnel. Staff development begins on day one. Every new staff member is required to attend new staff training. After new staff training, OOD has designed position job specific training that aids in the development of skills that are needed for a designated position. For example, new counselor training provides job specific information including topics such as standardized intake process, eligibility, assessments, IPE development, and case closure. Specific trainings have also been developed for supervisory staff, Accountant Examiners, Employment First staff, and Business Sourcing Analysts. These trainings provide the foundation to all future trainings.

To continue OOD’s staff development, monthly web-based trainings are provided. These monthly trainings are designed to provide up-to-date information on agency policy and procedures, share information about community resources and maintain state and licensure requirements for Ethics trainings, as well as train on other topics as needed. Specific topics included customized employment, confidentiality, the appeals process, the Affordable Care Act, case closure, self-employment policies and procedures, and agency updates, etc. These regular trainings provide OOD with the ability to disseminate information regarding the latest and most current agency and industry information. To improve quality and access, OODA switched from a monthly video conference format, where OOD embedded staff were required travel to their local offices, to a GoToTraining format where staff can attend the training on-line at their desk. This reduced travel while improving the overall technical quality of the trainings.

Development opportunities continue throughout the year. Staff is encouraged to maintain and increase technical skills by attending required and/or continuing education opportunities. Examples of conferences and other trainings provided by OODA include: Medical and Psychological Aspects of Vision Loss, Medical and Psychological Aspects of Disabilities, Labor Market Information, Customized Employment, Self-Employment and Supported Employment, Social Security Work Incentives, Multiculturalism and Ethics. Staff from the Bureau of Services for the Visually Impaired received rehabilitation technology training. External presenters are brought in to speak on topics such as the ones listed above. Bringing in experts on various topics allows staff to remain update on the latest research and techniques.

OOD began laying the foundation to modernize the VR training program. During the next year, OOD will continue to work toward utilizing technology to develop new enhanced training opportunities for VR Staff. OOD will utilize core competencies identified by deputy and area managers, needs expressed by customers, and state and federal priorities. The purpose of the change is to develop training modules on specific topics such as assessments, vocational counseling, etc. rather than the traditional trainings currently offered. The module system will combine hands-on activities with e-trainings. We are in the infancy of this transformation and plan to continue to move forward throughout the year.

Retention:

OOD values its employees and strives to create a work environment that supports the retention of qualified staff. The availability of training as described above serves to keep staff feeling challenged and interested in future opportunities for growth, whether in a current position or in seeking a promotion. Recently, OOD utilized input from a state advisory group in order to restructure the agency’s formal recognition program. OOD is excited to publically recognize and acknowledge staff accomplishments based on recommendations from other staff with award-recipients selected from a management review team.

 

OOD continues to experience challenges when recruiting Rehabilitation Counselors for the Deaf or Spanish-speaking counselors. In 2013, OOD had 10 Rehabilitation Counselors for the Deaf and Vocational Rehabilitation (VR) Program Specialists with proficient American Sign Language (ASL) skills and 2 counselors and VR program specialists who are fluent in Spanish. OOD continues to market opportunities to diverse populations, including students at Gallaudet University, whose student population includes a substantial number of deaf and hard-of-hearing students. We market all of our counselor opportunities to our counseling staff so they may share these announcements with their qualified consumers.

In 2013, OOD was able to hire one Rehabilitation Counselor for the Deaf (RCD). The applicant learned of the opportunity from a web posting, again demonstrating that technology plays a key role in communicating OOD’s opportunities to a broader audience.

OOD has had several vacancies for RCDs and continues to employ a useful strategy in order to attract qualified applicants. OOD posts positions both at the master’s degreed level for counselors and at the bachelor’s degree level for assistant counselors (Caseload Assistants). We have posted these positions as continuous postings, unlike postings for regular counselors that are posted for a specific time period. OOD has been able to fill some of the RCD positions as regular counselors, but as vacancies still exist, the agency will continue to recruit at both levels.

Once hired, Caseload Assistants who wish to obtain a qualifying master’s degree have access to tuition benefits through their union to pay for the degree. Once they obtain their degree, Caseload Assistants may bid on counselor vacancies as an internal applicant, giving them an advantage over external applicants.

 

OOD and the Ohio Department of Education (ODE) collaborate on a regular basis to provide guidance to educational agencies and VR personnel responsible for facilitating transition services. These staff also offer information about consultation and technical assistance resources to assist schools and related community support entities in planning for transition of students with disabilities.

At the state level both agencies have designated personnel to provide oversight and leadership for the development of policies, procedures, interagency training and other state-level partnership activities for transition services. On the local level, VR counselors are assigned as liaisons to schools and work with local school districts’ transition specialists.

OOD will provide targeted training to enhance personnel development. This will include targeted training on Employment First, Supported Employment, Eligibility, Transition Procedures and clarification of roles and responsibilities of OOD and school personnel.

This screen was last updated on May 12 2014 4:08PM by saohlaingp

Attachment 4.11(a) Statewide Assessment

Provide an assessment of the rehabilitation needs of individuals with disabilities residing within the state, particularly the vocational rehabilitation services needs of:

  • individuals with most significant disabilities, including their need for supported employment services;
  • individuals with disabilities who are minorities;
  • individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program; and
  • individuals with disabilities served through other components of the statewide workforce investment system.

Identify the need to establish, develop, or improve community rehabilitation programs within the state.

OOD will begin preliminary steps to develop the Comprehensive Statewide Needs Assessment (CSNA) for FY 2015 during late summer of 2014 since this process is conducted at least every three years. The most recent CSNA, released in June 2012, was completed through contract with The Ohio State University - Center for Learning Excellence and the Nisonger Center.

The questions targeted by the CSNA were: 1) How many people will experience each type of disability in Ohio? 2) How many people with disabilities are unemployed? 3) How are different racial groups impacted by disabilities? 4) How many individuals with disabilities receive appropriate services? 5) How is the quality of services provided by CRPs perceived? 6) What are gaps in services provided to individuals with disabilities and how should gaps be prioritized? 7) How many of the individuals served by selected state agencies other than OOD would benefit from OOD services? 8) What are the policy implications of gaps in services?

Another key component of the CSNA involved interface with other state agencies to analyze disability data among various departments: Mental Health, Rehabilitation and Correction, Aging, Developmental Disabilities, Education, Alcohol and Drug Addiction Services, Job & Family Services, Veterans, Workers Compensation, and Youth Services. We wanted to understand how these agencies identify and track disability-related data in their various case management systems. Opportunity for future interface with these agencies was also introduced throughout this phase of the CSNA process and has continued to some degree as a part of Ohio’s Employment First Initiative. OOD will continue to work with our state partners as we implement service delivery activities for various populations.

The CSNA also built upon information related to the needs of individuals with the most significant disabilities, including the need for Supported Employment. Strategies for making improvements in this area are detailed in Attachment 4.11(d) and our progress to date in making improvements is detailed in Attachment 4.11 (e)(2). Expanding the availability of long-term supports for people seeking supported employment outcomes is also necessary. Attachment 4.11(c)(4) describes OODA’s priorities in this area.

OOD also conducted a CSNA specific to needs of Community Rehabilitation Programs (CRPs) in FY2014. This initiative was focused on:

A. A capacity analysis of the currently approved VR Community Rehabilitation Programs (CRPs). Projections by county of the anticipated service needs for consumers served by the VR program is the premise of this CSNA. Methodology was established and implemented to compare projected service needs with available capacity of CRPs to deliver these needed services.

Needs of Individuals with Disabilities who are Minorities or Others who have been un-served or underserved by the Vocational Rehabilitation Program:

The 2012 CSNA data indicate that there are significant needs for VR services among African-Americans and individuals of Hispanic origin with disabilities. Similarly, data suggest additional need among older Ohioans and transitional age youth. Since then, OOD has continued to increase service to 3 out of 4 of these populations as noted below.

• The total number of African Americans with disabilities in Ohio is estimated to be 218,656. In 2010, other estimates indicate that 15.8% or 34,548 African Americans with disabilities may be seeking employment at any particular point in time. OOD served 2,947 African American in 2011. Thus OOD is serving approximately 8.5% of African Americans who could benefit from services. OOD served 5,196 African Americans in FY 2012 and 6,283 in FY 2013. More than 9 out of 10 African Americans (92.2%) reside in the following Ohio counties: Allen, Butler Clark, Cuyahoga, Erie, Franklin, Greene, Hamilton, Lorain, Lucas, Mahoning, Montgomery, Richland, Stark, Summit, and Trumbull.

• Estimates indicate that 15.8% of Hispanics or 5,764 individuals of Hispanic origin with disabilities may be seeking employment at any specific point in time. In 2011, OOD served 132 Hispanics/Latinos. Thus OOD is serving approximately 2.3% of Hispanics who could benefit from services. There would appear to be strategic value in enhancing services to the Hispanic population in Ohio. OOD served 388 Hispanic individuals in FY 2012 and 530 in FY 2013.

• There are 1,743,816 youth in Ohio between the ages of 14 and 24. Estimates suggest that 111,604 may experience a disability. OOD served 3,416 individuals between 14 and 24 (transition age youth) in 2010. OOD served 8,735 transition age youth in FY 2012 and 10,378 in FY 2013.

• There are 2,287,424 individuals in Ohio over age 60. Estimates suggest that 848,634 may experience a disability. OOD served 806 individuals over age 60 in 2011. Thus there appear to be opportunities to serve the older adult population in most Ohio counties. OOD served 620 Ohioans over the age of 60 in FY 2012 and 713 in FY 2013.

The CSNA estimated the African American population in Ohio on a county-by-county basis with analysis of OOD outreach to African American consumers by county. Ohioans of Hispanic ethnicity were evaluated in a similar fashion to identify any unmet needs. OOD improved its service rate for individuals with disabilities from minority backgrounds; as of April 2013, OOD is in compliance with Standard 2.1 (minority service rate) of the Standards and Indicators. OOD will continue to work with our state partners as outreach activities for the various populations are implemented. OOD remains in compliance with Standard 2.1 and has shown increased results with an average of 0.814 minorities served in FFY 2012; 0.828 minorities served in FFY 2013; and 0.87 through July 31, 2014.

In many cases, the CSNA identified that significant numbers of individuals may not be served. If conditions remain unchanged, the overwhelming majority of counties will fall below a penetration rate of 15% in 2013 for all disability categories (79 counties for visual impairments; 79 for hearing impairments; 80 for physical impairments; 70 for psychosocial impairments; 85 for communicative impairments; 79 for cognitive impairments). These data suggest that there are many opportunities to address unmet need among individuals with disabilities in Ohio across all disability categories and across all counties.

Generating information to support resource distribution policy development was a primary objective of the CSNA. In response to this objective, the CSNA Advisory Team considered the “balance” of investment of resources across the state. One mechanism for investigating the balance of investment was referred to as “relative proportionality.” Relative proportionality was thought of as one means to assess the discrepancy between needs for services and number of individuals served. OOD managers continue to monitor and work to balance counselor caseload assignments by county to ensure resources are equipped across the state.

Table XXIX. Relative Proportionality for Ohio: 2013

Impairment Category Seeking Employment Proportion of Total Seeking Employment Served by RSC Proportion of Total Served Percentage Point

Difference

Visual Impairment 23,504 10.4% 1,236 8.2% -2.3

Hearing Impairment 16,810 7.5% 1,079 7.1% -0.4

Communicative Impairment 12,357 5.5% 161 1.1% -4.4

Physical Impairment 58,927 26.2% 3,732 24.6% -1.6

Psychosocial Impairment 55,075 24.5% 5,327 35.1% 10.7

Cognitive Impairment 58,512 26.0% 3,625 23.9% -2.1

Total 225,185 100.0% 15,160 100.0% NA

Needs of Individuals with Disabilities Served through Other Components of the Statewide Workforce Investment System:

OOD has continued to partner with One-Stop operations at the local level. A number of field offices have been closed and staff has been embedded in the community, where counselors can be more accessible to individuals with disabilities. Through this process, we are increasing our presence overall at the One-Stop centers. This will help us stay connected with the needs of individuals with disabilities served through the Workforce Investment System.

The final report from the CSNA can be found at http://ood.ohio.gov/. OOD has incorporated findings from the CSNA as a part of the strategic focus and has been using the data and analysis for informed decision-making. This includes allocating staff resources, partnerships with Ohio Department of Education and Ohio Department of Aging, and conducting outreach efforts to underserved populations and constituents.

A wealth of additional knowledge can be obtained by referencing the CSNA report and its appendices for more specific findings. Based on the recommendations made in the CSNA, OOD has developed program objectives outlined in the agency strategic plan to meet the needs of Ohioans with disabilities.

OOD has continued to operationalize the CSNA on an ongoing basis including the above-mentioned purposes by Area Management for guiding outreach efforts, reference tool for establishment of CRP fee structures, developing and scoring Requests for Proposals (RFPs) by Program Specialists, Weekly Focus newsletter articles by Office of Communications, Ohio Business Leadership Network planning purposes, establishing the size and market power of the population of individuals with disabilities in Ohio by legislative and fiscal staff, and finally for Executive Team review and prioritization of program needs.

This screen was last updated on Aug 12 2014 2:41PM by saohlaingp

Attachment 4.11(b) Annual Estimates

Number of Individuals in Ohio Eligible for Vocational Rehabilitation Services

According to the American Community Survey (as cited in Houtenville & Ruiz, 2011), Ohio is ranked 15th among the states in the number of residents with disabilities. More than one million individuals (13.3% of the total population/1,534,355 individuals) experience disabilities in Ohio.

However, Ohio had been experiencing a decline in the number of eligible individuals between FFY 2009 and FFY 2011. OOD is encouraged by the upward trend in eligibility determinations during FFY 2012 and 2013, which may be in correlation with the continual decrease in the number of individuals and length of time individuals must wait for VR services.

FFY 2009 - 18,632 new eligible individuals identified FFY 2010 - 16,738 new eligible individuals identified FFY 2011 - 15,098 new eligible individuals identified FFY 2012 - 16,274 new eligible individuals identified FFY 2013 – 17,085 new eligible individuals identified

Number of Individuals Who Will Receive Services

Ohio’s VR program has recently seen an increase in the total number of individuals served. OOD intends to increase the total number served in FFY 2014. OOD intends to eliminate the waiting list for individuals with Significant Disabilities and plans to begin service to individuals in the 3rd category, individuals with Disabilities. This will be the first time since 1991 that individuals with disabilities would receive services from OOD.

[It should be noted that “served” in this context denotes the total number of individuals in a Vocational Rehabilitation plan and beyond as of the conclusion of the Federal Fiscal Year (9/30/13) or closed during the fiscal year, excluding those closed before the VR plan was initiated.] The number of people served by the VR program in FFY 2015 depends on a number of factors, including Ohio’s biennium budget process and OOD’s continued use of Interagency Cash Transfer Agreements and Direct Case Management Contracts with various state agencies or other local public entities. OOD will do diligence to leverage all available federal funds, achieve organizational and fiscal efficiencies, and collaborate with other state and local partners to maximize capacity to serve eligible Ohioans with disabilities.

Cost of Services

In FFY 2013, OOD total case service spending was $85.5 million dollars. OOD has been paying particular attention to the cost of services and the total number of individuals receiving services. OOD has one of the higher costs per employment outcome and is working to try to bring the average cost per employment outcome more in line with other combined agencies nationwide. In order to do this, OOD has identified several strategies to promote cost efficiencies. In December 2013, OOD issued a revised Self-Employment policy and procedure to improve outcomes associated with self-employment goals and to ensure the appropriateness of case service expenditures in this area. It also implements a centralized self-employment review team that evaluates the feasibility of self-employment on a case-by-case basis to ensure that self-employment plans developed will result in the desired outcome. For FFY 2015, primary strategies also includes a pilot project to hire internal job developers to determine if this model of service delivery will result in increased outcomes and cost efficiencies. OOD is also pursuing in-house service delivery for benefits analysis. Finally, several strategies related to assessment services are being planned. A lean project that addresses the efficient purchasing of diagnostics is currently underway and a new procedure for the purchase of assessments in general is in the final stages of review. Both of these projects will be fully implemented in FFY 2015.

In FFY 2013, OOD implemented a fee schedule, a strategy to ensure a fair and reasonable cost for services purchased by the VR program. During FFY 2014, OOD went to a flat fee for report writing and vocational testing services. These services were billed in units of service previously. The flat fees will reduce administrative costs for providers and OOD in terms of time spent on reviewing and debating the quantity versus time spent report writing and allows the focus to be on the quality of the content of the report. OOD also made changes to its Summer Youth Programming by establishing two tracks, a career exploration track and a work experience track. These changes were approved and implemented on April 1, 2014.

Category Title I or Title VI Estimated Funds Estimated Number to be Served Average Cost of Services
Most Significantly Disability (MSD) Title I $61,275,000 18,750 $3,268
Significantly Disability (SD) Title I $19,900,000 6250 $3,184
Disability (D) Title I $525,000 175 $3,000
Most Significantly Disability (MSD) Title VI $837,000 261 $3,206
Totals   $82,537,000 25,436 $3,244

This screen was last updated on May 15 2014 4:01PM by saohlaingp

Attachment 4.11(c)(1) State Goals and Priorities

The goals and priorities are based on the comprehensive statewide assessment, on requirements related to the performance standards and indicators, and on other information about the state agency. (See section 101(a)(15)(C) of the Act.) This attachment should be updated when there are material changes in the information that require the description to be amended.

  • Identify if the goals and priorities were jointly developed and agreed to by the state VR agency and the State Rehabilitation Council, if the state has a council.
  • Identify if the state VR agency and the State Rehabilitation Council, if the state has such a council, jointly reviewed the goals and priorities and jointly agreed to any revisions.
  • Identify the goals and priorities in carrying out the vocational rehabilitation and supported employment programs.
  • Ensure that the goals and priorities are based on an analysis of the following areas:
    • the most recent comprehensive statewide assessment, including any updates;
    • the performance of the state on standards and indicators; and
    • other available information on the operation and effectiveness of the VR program, including any reports received from the State Rehabilitation Council and findings and recommendations from monitoring activities conducted under section 107.

To achieve the above-stated priorities and to improve overall quality and accountability in VR services, OOD developed a strategic plan for Fiscal Years 2014-2015. OOD’s current strategic plan incorporates a mission statement, core values for the organization, and goals, objectives, initiatives and key executive performance metrics as listed below.

OOD’s Mission: To provide individuals with disabilities opportunities to achieve quality employment, independence, and disability determination outcomes.

Organizational Values Include: • Accountability • Compassion • Integrity • Partnerships • Quality outcomes • Respect

Goals and Objectives Include:

Goal 1: To increase integrated employment and independent living outcomes for Ohio citizens with disabilities.

Objective 1a: Increase the number and percentage of individuals with integrated employment outcomes. OOD will achieve more successful rehabilitations than the total successful closure count in FFY 2014 (Standard 1.1). OOD will improve the rehabilitation rate for the VR program to the national standard of 55.8% (Standard 1.2). OOD will improve the ratio of the state’s average hourly earnings compared to all individuals with an employment outcomes who earn at least the minimum wage in order to meet the Federal Standard of 0.52 (Standard 1.5).

Objective 1b: Improve the front door access, timeliness and effectiveness of services. OOD will reduce the average time from referral to eligibility and order of selection decision from 115 days to 30 days. OOD will ensure that equal access to services is available for all individuals with disabilities by maintaining Standard 2.1 at a minimum of the Federal Standard of 0.80.

Objective 1c: Increase independent living and transition services throughout Ohio.

Goal 2: To expand our statewide network of businesses, providers and partnerships to effectively deliver services.

Objective 2a: Increase service delivery capacity through statewide partnerships and provider networks. OOD will continue the partnership with the Department of Developmental Disabilities to obtain more successful employment closures than in FFY 2014 for individuals in the Employment First program. OOD will partner with the Ohio Department of Jobs and Family Services to hold 3 job summits to link employers with job-ready consumers in order to increase partnerships with employers and improve service delivery to Ohioans with disabilities.

Objective 2b: Increase the number of employers that hire individuals with disabilities. OOD will continue to utilize in-house Business Sourcing Analysts to partner with employers and supply job-ready consumers to meet their workforce needs. OOD will increase outreach and support to Ohio’s employers utilizing the Business Leadership Network (BLN) with the intent to increase membership of 30 to 50 employers.

Objective 2c: Improve awareness of OOD services through coordinated outreach and marketing efforts.

Goal 3: To ensure excellence and accountability of OOD’s programs, services, and partnerships.

Objective 3a: Maximize the use and accountability of available funds. OOD will monitor and ensure 15% of all expenditures are utilized with minority business enterprises. Additionally, OOD will work to reduce the cost per employment outcome to be in line with the Combined Agency Average cost per rehabilitation.

Objective 3b: Increase the knowledge and productivity of our staff through training and lean processes. OOD will increase the percentage of staff who receives timely performance evaluations from their supervisor. All employee evaluations will be completed and delivered by January for exempt employees and March for union employees. OOD will increase the number of onsite monitoring visits for contractors.

Objective 3c: Improve service delivery quality through innovation and modernization. OOD will work to improve the quality of services received from our Community Rehabilitation Partners (CRP) through the use of a CRP Scorecard. OOD will increase the availability of web based trainings in order to key trainings to staff.

The Comprehensive Statewide Needs Assessment (CSNA) and forums held throughout the state have provided helpful data and feedback to OOD about the VR program performance useful in the development of this Strategic Plan. Recent RSA Monitoring Reports have provided additional guidance about areas of focus. The established goals and objectives will assist OOD in making needed improvements to the VR Standards and Indicators. Specifically, the number and quality of employment outcomes, the rehabilitation rate, the time to eligibility determination, and the minority service rate will be addressed through initiatives contained in this strategic plan. Information about initiatives and key executive performance metrics for OOD’s Strategic Plan can be found in Attachment 4.11(d) of this State Plan.

In reference to Supported Employment, OOD will utilize data from the CSNA to evaluate capacity of Ohio’s VR system to provide supported employment services across geographic regions of the state and across disability groups. OOD will have an updated policy and procedure in place regarding Supported Employment in FFY 2015. VR staff will be trained on the revised policy and procedure in order to ensure consumers who require ongoing supports after case closure are able to be successful in the employment situation.

This screen was last updated on Aug 12 2014 12:06PM by saohlaingp

Attachment 4.11(c)(3) Order of Selection

  • Identify the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services.
  • Identify the justification for the order.
  • Identify the service and outcome goals.
  • Identify the time within which these goals may be achieved for individuals in each priority category within the order.
  • Describe how individuals with the most significant disabilities are selected for services before all other individuals with disabilities.

Justification for order of selection

The demand for vocational rehabilitation services in Ohio continues to exceed available resources. OOD eliminated the need for individuals with Significant Disabilities in the 2nd priority category to wait for services in June 2014. This is an important accomplishment for Ohio’s VR program. In FFY 2015, OOD will begin serving individuals with Disabilities in the 3rd priority category. As of May 2014, there are approximately 700 eligible individuals with Disabilities in the 3rd priority category waiting for VR services. It should be noted that Ohio has not provided services to this priority category since 1991 when Ohio first went under an Order of Selection.

 

Description of Priority categories

Order to be followed in Selecting Eligible Individuals to Receive Service

The Opportunities for Ohioans with Disabilities Agency (OOD) has established, by way of Administrative Rule, the following definitions for priority categories under the Order of Selection. • Most Significant Disability (MSD)- an individual who meets the definition of significant disability but whose disability seriously limits three or more functional capacities • Significant Disability (SD)- an individual who has a physical, mental or cognitive disability that seriously limits one or two functional capacities (such as mobility, communication, self-care, self-direction, interpersonal skills, work tolerance, and work skills) in terms of an employment outcome and who is expected to need multiple vocational rehabilitation services over an extended period of time • Disability (D) - an individual who meets the definition of eligible per rule 3304-2-54 of the Ohio Administrative Code (consistent with 34 CFR 361.42(a,)) but whose impairment does not rise to the level of a significant disability.

OOD has established policies and procedures for administering Order of Selection decision making. Accordingly, at any given time while OOD is under an order of selection, one of the following scenarios may be in effect:

1. Eligible individuals in all priority categories wait on the statewide waiting list.

2. Eligible individuals determined to have a Most Significant Disability are served immediately, and eligible individuals who have a Significant Disability or a Disability will wait on the statewide waiting list. When the capacity exists, a predetermined number of eligible individuals with disabilities in the SD priority category will be released on a set schedule based on capacity to serve in order of application date. All eligible individuals in the SD priority category will be released on a set schedule based on capacity to serve before any of the individuals with Disabilities in the 3rd priority category.

3. Eligible individuals determined to have a Most Significant Disability and those with a Significant Disability are served immediately, and all individuals with Disabilities wait.

4. No eligible individuals wait and all are served immediately.

Regardless of scenario in effect, eligible individuals are released from the waiting list first by priority category; then by order of application date; then alphabetically by last name.

Currently (as of May 2014), eligible individuals categorized as having a Most Significant Disability are served immediately, while eligible individuals categorized as having a Significant Disability and other individuals with Disabilities are placed on the statewide waiting list (scenario 2 above.)

 

Priority of categories to receive VR services under the order

Those individuals categorized as having a Most Significant Disability hold top priority and are served first. Individuals categorized as having a Significant Disability make up the second priority and other individuals with Disabilities comprise the third priority group.

 

Service and outcome goals and the time within which the goals will be achieved

In FFY 2014, OOD has continued to serve all eligible individuals with the Most Significant Disabilities without a wait list for services. Since April 2011, OOD has released 15,900 individuals from the waiting list who are categorized as having a Significant Disability. Of the 15,900 released, in FFY 2011, 1,750 individuals were released, FFY 2012, 5,250 individuals were released, FFY 2013, 5,600 individuals were released and through April 2014, 2,600 individuals were released in FFY 2014. People in the third category (individuals with Disabilities) did not receive vocational rehabilitation services and remain on the waiting list.

OOD will work to serve individuals in the third category of priority for services (i.e., individuals with Disabilities); however, we project that these individuals will likely continue to experience a wait prior to service. Information and referral services will be provided routinely to these individuals on the waiting list.

Priority Category Number of individuals to be served Estimated number of individuals who will exit with employment after receiving services Estimated number of individuals who will exit without employment after receiving services Time within which goals are to be achieved Cost of services
1 18,750 3,350 2,625 26 months $70,000,000
2 6,250 1,115 875 29 months $10,000,000
3 175 97 35 29 months $800,000

This screen was last updated on Aug 12 2014 12:08PM by saohlaingp

Attachment 4.11(c)(4) Goals and Plans for Distribution of Title VI, Part B Funds

Specify the state's goals and priorities with respect to the distribution of funds received under section 622 of the Act for the provision of supported employment services.

During the past year, OOD expended Title VI, Part B funds on direct supported employment case services. OOD supported employment policy and procedure are in the final stages of review and will be fully implemented in FFY 2015.

Content includes:

• definition of Supported Employment services; • eligibility for Supported Employment services; • assessment process for identifying a supported employment outcome; • documentation of Supported Employment services on an Individual Plan of Employment; • required documentation and proper coding for a Supported Employment case; • process for transitioning to extended services; • case closure for a Supported Employment case; • accessing any needed post-employment services.

This screen was last updated on May 13 2014 3:56PM by saohlaingp

Attachment 4.11(d) State's Strategies

This attachment should include required strategies and how the agency will use these strategies to achieve its goals and priorities, support innovation and expansion activities, and overcome any barriers to accessing the vocational rehabilitation and the supported employment programs. (See sections 101(a)(15)(D) and (18)(B) of the Act and Section 427 of the General Education Provisions Act (GEPA)).

Describe the methods to be used to expand and improve services to individuals with disabilities.

Methods to Expand and Improve Services to Individuals with Disabilities

As noted in Attachment 4.11(c)(1), the Opportunities for Ohioans with Disabilities Agency (OOD) has developed a Strategic Plan for Fiscal Years 2014 and 2015. The strategic plan incorporates the agency’s mission values, goals, objectives, initiatives and performance metrics and addresses how we intent to expand and improve services to individuals with Disabilities.

Goal 1: To increase integrated employment and independent living outcomes for Ohio citizens with disabilities independence and self-sufficiency for Ohio citizens with disabilities.

Objective 1a: Increase the number and percentage of individuals with integrated employment outcomes.

Key Initiatives Develop and Implement Supported and Self-Employment Protocols Implement provisions of Ohio’s VR State Plan Develop and implement agency wide business relations management model.

Key Executive Performance Metrics •The number of individuals who achieved employment and exited the VR Program compared to the prior year •Of all individuals who exited the VR program after receiving services, the percentage who achieved an employment outcome •Of all individuals who achieved an employment outcome, the percentage with earnings equivalent to at least the minimum wage •Of all individuals who achieved an employment outcome, the percentage of individuals with the most significant disabilities •The individuals who achieved an employment outcome and earn at least the minimum wage as a ratio of the state’s average hourly earnings for all individuals •Of all individuals who achieved a competitive employment outcome, the difference who report their own income as the largest single source of economic support at exit versus application

Objective 1b: Improve the front door access, timeliness and effectiveness of services.

Key Initiatives Eliminate the Order of Selection waiting list Employment First Utilize quality assurance resources to proactively address state and federal program integrity compliance Examine the feasibility of counselors providing services in-house Continue to refine the VR case service delivery model which includes streamlining the eligibility determination process.

Key Executive Performance Metrics •The number of individuals with disabilities (D) on the Order of Selection wait list •The average number of days to move from application to eligibility to be within standard of 60 days with agency goal of 30 days •The service rate for all minority individuals as a ratio to the service rate for all non-minority individuals

Goal 2: To expand our statewide network of businesses, providers, and partnerships to effectively deliver services.

Objective 2a: Increase service delivery capacity through statewide partnerships and provider networks.

Key Initiatives Employment First Implement service provider fee schedules and monitoring Develop and Implement Supported and Self-Employment Protocols Annual Disability Job Summit/Job Fair

Key Executive Performance Measures •200 successful Employment First rehabilitations •The percentage of successful rehabilitations that resulted in a supported employment outcome (8.0%) •OOD will partner with the Ohio Department of Jobs and Family Services to hold 3 job summits to link employers with job-ready consumers in order to increase partnerships with employers and improve service delivery to Ohioans with disabilities

Objective 2b: Increase the number of employers that hire individuals with disabilities.

Key Initiatives Develop and implement agency wide business relations management model. Annual Disability Job Summit/Job Fair

Key Executive Performance Measures •OOD will increase outreach and support to Ohio’s employers utilizing the Business Leadership Network (BLN) with the intent to increase membership of 30 to 50 employers. •OOD will partner with the Ohio Department of Jobs and Family Services to hold 3 job summits to link employers with job-ready consumers in order to increase partnerships with employers and improve service delivery to Ohioans with disabilities

Objective 2c: Improve awareness of OOD services through coordinated outreach and marketing efforts.

Key Initiatives Market and Brand Name change of agency Develop, Standardize, and enhance information sharing and outreach activities with internal and external stakeholders.

Goal 3: To ensure excellence and accountability of OOD’s programs, services and partnerships.

Objective 3a: Maximize the use and accountability of available funds.

Key Initiatives Implement service delivery strategies to service more VR consumers with available funding Standardize fiscal accountability and program deliverables for all contracts Centralized purchasing including an intranet site for existing surplus to be moved across the agency Implement service provider fee schedules and monitoring

Key Executive Performance Measures •OOD will monitor and ensure 15% of all expenditures are utilized with minority business enterprises. •OOD will work to reduce the cost per employment outcome to be in line with the Combined Agency Average Cost per Rehabilitation.

Objective 3b: Increase the knowledge and productivity of our staff through training and lean processes.

Key Initiatives Create a framework for individual performance and development plans Create and implement agency wide training plan Complete master plan for policy development and updates Develop an agency succession plan Develop and implement a monitoring and evaluation program Develop and implement structured agency wide reporting protocols Strategic planning and resource prioritization.

Key Executive Performance Measures •100% of ODD staff that receive timely performance evaluations from their supervisor. All employee evaluations will be completed and delivered by January for exempt employees and March for union employees. •OOD will increase the number of onsite monitoring visits for contractors.

Objective 3c: Improve service delivery through innovation and modernization.

Key Initiatives CRP Quality Utilize technology to support services provided by OOD DW-BI consolidate agency’s data into a single data warehouse for reporting purposes Develop a project management office (PMO) structure, dashboard, and repository Help desk process/Tool Modification Web-based training that can be used for counseling staff

Key Executive Performance Measures •OOD will work to improve the quality of services received from our Community Rehabilitation Partners (CRP) through the use of a CRP Scorecard. Baseline measures will be established during the development process. •OOD will increase the availability of web based trainings in order to key trainings to staff.

 

Identify how a broad range of assistive technology services and assistive technology devices will be provided to individuals with disabilities at each stage of the rehabilitation process; and describe how assistive technology services and devices will be provided to individuals with disabilities on a statewide basis.

OOD continues its goal of expanding and improving services to individuals with disabilities, including providing a broad range of assistive technology services and assistive technology devices at each stage of the rehabilitation process statewide. OOD recognizes the importance of the full utilization of assistive technology services and devices to assist eligible individuals with disabilities to achieve their full potential.

In FFY 2013, OOD incorporated rehabilitation technology services into the VR fee schedule. This has included standard service definitions and standards, rates for services, standardized report formats, and the completion of provider agreements. In FFY 2015, OOD plans to implement provider scorecard, including consumer and VR staff satisfaction surveys, as well as provider monitoring procedures. These initiatives will apply to rehabilitation technology providers.

OOD will continue to provide adaptive equipment and related training as needed to ensure that those served have the skills to use technology in order to support them in achieving vocational rehabilitation goals. Specific training was provided in 2014 on JAWS scripting training with the intent of building internal and service provider capacity. OOD is also in discussion with Assistive Technology (AT) Ohio to provide training for staff and employers.

 

Identify what outreach procedures will be used to identify and serve individuals with disabilities who are minorities, including those with the most significant disabilities; and what outreach procedures will be used to identify and serve individuals with disabilities who have been unserved or underserved by the VR program.

OOD continues to identify and outreach to individuals with disabilities who are minorities, including those with the most significant disabilities, as well as individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program. OOD utilizes the information provided in the 2012 Comprehensive Statewide Needs Assessment to evaluate and drive outreach efforts to underserved individuals.

 

If applicable, identify plans for establishing, developing, or improving community rehabilitation programs within the state.

OOD will continue to work in partnership with community rehabilitation programs to meet the needs of people served by the VR program. The Comprehensive Statewide Needs Assessment (CSNA) identified that there are Community Rehabilitation Programs in all localities in the state, so emphasis will continue to be to further develop and improve the consistency and quality of services purchased from the CRPs. Attachment 4.8(b)(3) describes OODA’s plans in this area.

OOD is currently conducting a targeted CRP needs assessment, as a supplement the 2012 CSNA. This targeted needs assessment will identify if there are gaps in service provision at the county level. Once the needs assessment is completed, OOD will develop plans to address any gaps in service identified.

 

Describe strategies to improve the performance of the state with respect to the evaluation standards and performance indicators.

OODA is working to make program improvements in the following areas:

• Standard 1.1: Number of employment outcomes • Standard 1.2: Rehabilitation rate • Standard 1.5: Ratio of State’s Average Wage to employment outcomes making at least minimum wage

OOD plans to establish stronger partnerships with businesses in order to increase employment opportunities for Ohioans with disabilities. In FFY 2013, OOD hired a Business Relations Manager who will help bridge the gap between VR and employers as well as ensure individuals are informed of the best job markets where there are more opportunities for employment. In FFY 2014, OOD also hired four business sourcing analysts who will work directly with employers to build relationships and hopefully have a positive impact on the number of employment outcomes and average wages. These staff, in addition to a lean process team, have established procedures for more effective business engagement. Field staff training is planned for July 2014 to implement these procedures and related tools.

 

Describe strategies for assisting other components of the statewide workforce investment system in assisting individuals with disabilities.

In FFY 2014, OOD will continue to work with other state agencies in assisting individuals with disabilities. OOD has agreements with Ohio Department of Job and Family Services, Ohio Department of Developmental Disabilities, and Ohio Department of Mental Health and Addiction Services to assist individuals with disabilities. OOD provides training and technical assistance and staff give presentations at various events, conferences and meetings. These activities will continue. Additionally, OOD has partnered with the Ohio Department of Developmental Disabilities as a part of the Employment First initiative to expand community employment services for individuals with developmental disabilities. This statewide initiative assists working-age adults to transition from segregated settings into integrated, community employment where they will earn competitive wages.

 

Describe how the agency's strategies will be used to:

  • achieve goals and priorities identified in Attachment 4.11(c)(1);
  • support innovation and expansion activities; and
  • overcome identified barriers relating to equitable access to and participation of individuals with disabilities in the state Vocational Rehabilitation Services Program and the state Supported Employment Services Program.

OOD has continued initiatives designed to improve access to VR services for individuals with disabilities. OOD has embedded VR counselors in multiple locations within communities to improve access for consumers to their VR counselor. After implementing a new front door process, OOD has seen a reduction in the time it takes to determine eligibility. OOD continues to look to streamline ways to collect medical documentation in order to more timely and efficiently determine eligibility for VR services.

In FFY15 OOD will utilize innovation and expansion funds to support the operational costs of the Statewide Independent Living Council (SILC) to perform the SILC’s duties under Sec 705 ( c), (d) and ( e) of Title VII. Ohio’s State Plan for Independent Living calls for all Part B funds to be issued to centers for independent living. Since no Part B funds are being awarded to OSILC, the innovation and expansion funding is an important component to Ohio’s independent living program and support of the SILC required duties.

 

This screen was last updated on Aug 12 2014 1:02PM by saohlaingp

Attachment 4.11(e)(2) Evaluation and Reports of Progress

Vocational Rehabilitation (VR) and Supported Employment (SE) Goals

Evaluation of Goal Achievement: In the FFY 2013 State Plan, the Opportunities for Ohioans with Disabilities Agency (OOD) identified goals for the Vocational Rehabilitation (VR) program. The following is a report of our progress in achieving those goals established in the FFY 2013:

Promote independence and self-sufficiency for Ohio citizens with disabilities.

In FFY 2013, Ohio exceeded the number of employment outcomes compared to the prior fiscal year assisting 3,714 individuals achieve independence and self-sufficiency. During FFY 2014, OOD will continue to focus on maintaining compliance in all Standards and Indicators. In particular, OOD will strive to maintain or improve Standard 1.1: Number of employment outcomes, 1.2: Rehabilitation rate and 1.5: Ratio of State’s Average Wage to employment outcomes. OOD also continues to focus on improving the ‘front door’ experience for individuals with disabilities. In FFY 2013, OOD decreased the time it took to determine eligibility, allowing more timely access to services for eligible individuals. OOD plans to continue to look for ways to make improvements in this area, including evaluating ways to better obtain medical information in a timelier manner, allowing OOD to decrease the time to determine eligibility. In FFY 2014, OOD was able to eliminate the wait time for individuals with Significant Disabilities. OOD will begin serving individuals with Disabilities in FFY 2015 and this will be the first time since 1991.

Develop and sustain a statewide network of providers and partnerships that balances the needs and availability of comprehensive services.

OOD strives to continue to balance the needs and availability of services. In FFY 2013, OOD implemented a statewide fee schedule which ensures VR consumers receive high quality, consistent services at a fair price. Through the fee schedule, providers sign agreements to adhere the VR Provider Manual, fees, definitions and standards established by the fee schedule, standardized reporting requirements, and the submission of invoices in a timely fashion.

OOD utilized the results of the 2012 Comprehensive Statewide Needs Assessment (CSNA) to focus the allocation of resources to enhance the employment outcomes of Ohioans with disabilities. OOD also used the CSNA to identify areas around the state where additional service delivery is needed.

OOD has also hired additional staff to build up the partnerships with have with business in Ohio. Through the relationships with employers and OOD’s Business Sourcing Analysts, OOD hopes to create a larger network of opportunities for Ohioans with disabilities to find and maintain employment.

Ensure excellence and accountability of OOD’s products and services and partnerships.

OOD’s Division of Performance and Innovation (DPI) supports the agency in implementing its strategic plan to ensure that client and stakeholder expectations are met while providing value to Ohio taxpayers through efficiency, effectiveness, and accountability of services. OOD utilizes Active Strategy, a performance management software program, to provide transparency and accountability tracking progress of the agency’s goals, objectives, and initiatives of the VR program and OOD as a whole. DPI oversees performance management of the VR program which includes a continuous cycle of planning, creating, implementing, tracking, and evaluation. DPI is guided by accurate and timely intelligence to ensure complete analysis, rapid deployment of resources to quickly address issues or performance opportunities, effective tactics and strategies to ensure proactive solutions, and relentless follow-up and assessment to ensure good performance is maintained or issues do not recur.

Additionally, OOD has a contract monitoring handbook which is a guide for monitoring and evaluating contractors in order to ensure the same level of quality services are provided by OOD partners.

 

Supported Employment continued to be a focus of improvement for OODA as we seek to increase positive employment outcomes for individuals with the most significant disabilities. The implementation of an updated Supported Employment policy and procedure will provide OODA staff with the knowledge and tools to better assist consumers in obtaining and maintaining long-term employment.

 

In FFY 2013, OOD achieved successful performance on Evaluation Standard 1 (Employment Outcomes) by meeting four of the six performance indicators in the evaluation standard. The two indicators OODA did not meet were 1.2: Rehabilitation rate, and 1.5: Ratio of Average State Wage to cases closed with minimum wage or greater. OOD also achieved successful performance on Evaluation Standard 2 (Equal access).

While OOD has achieved successful performance, OOD strives to continue making program improvements on the quantity and quality of employment outcomes by focusing to improve Performance Indicators 1.1, 1.2, and 1.5. OOD will focus on strategies to help identify and match consumers with employment opportunities in their communities, better utilize labor market information, and actively work to increase relationships with employers in Ohio to provide more employment opportunities for Ohioans with disabilities.

 

In FFY13 OOD utilized funds for innovation and expansion to support the Statewide Independent Living Council (SILC) in Ohio. The SILC promotes access and independence of people with disabilities in the communities and works to provide a network of independent living services and supports. This enables Ohioans with disabilities to independent live, work and participate in their communities. Utilization of the I & E funding to support OSILC operations enabled Ohio to send more Part B funds to Centers for Independent Living to provide direct services.

This screen was last updated on May 29 2014 11:33AM by saohlaingp

Attachment 6.3 Quality, Scope, and Extent of Supported Employment Services

  • Describe quality, scope, and extent of supported employment services to be provided to individuals with the most significant disabilities
  • Describe the timing of the transition to extended services

The purpose of OOD’s Supported Employment Program is to assist individuals with the most significant disabilities succeed in competitive, integrated employment by facilitating and coordinating, individualized support services needed to sustain long-term competitive employment.

Basic Philosophical Assumptions of the Program:

•All people, regardless of their disability, are capable of meaningful, productive work in competitive environments when provided with, the necessary supports and services. •The job cannot be isolated from the larger context of an individual’s life; therefore, non-work related issues must be addressed to ensure success.

•Failure is not due to individual functional limitations or the disability per se, but to inappropriate job selection and/or inadequate supports.

Target Populations Served:

OOD is committed to serving individuals with the most significant disabilities. The following individuals are targeted for supported employment services:

•Individuals participating in a day programs, employed in a segregated workshops and other nonintegrated settings.

•Students in special education programs transitioning to community employment.

•Individuals moving from institutional care into the community. •Individuals with severe and persistent mental illness that have traditionally been unsuccessfully in obtaining and maintaining competitive employment.

•Individuals with multiple disabilities that require coordinated services from diverse agencies.

•Individuals who have been traditionally underserved in supported employment by virtue of ethnic origin, geographical considerations or an inability to access extended supports, and who require the development of natural supports for employment retention.

Program Eligibility:

Eligibility for supported employment services is established in OOD’s supported employment policy/procedure. OOD’s counseling staff shall evaluate individuals during the comprehensive assessment process to determine if the individual requires supported employment services in order to achieve their employment outcome. Eligibility for supported employment is limited to all of the following:

•individuals who have been determined eligible for VR services, •individuals who have been determined most significant disability (MSD) who has not been competitively employed or whose competitive employment has been interrupted or intermittent,

•and individuals identified as needing long-term supports and services to maintain employment. Ohioans with disabilities who are determined eligible for SSI or SSDI, designated as eligible for services by County Boards of DD, and those designated as having a severe and persistent mental illness by Community Mental Health Centers are targeted populations for supported employment. OOD has developed cooperative agreements with the Ohio Department of Developmental Disabilities (DODD) and the Ohio Department of Mental Health and Addiction Services (OhioMHAS) to develop and implement improved coordination of supported employment initiatives. The interagency agreements include training opportunities and technical assistance for staff across all involved agencies. For all supported employment cases, OOD ensures the coordination and facilitation of extended services for individuals. Such services provide the needed supports to sustain long-term employment. Services to be provided: Community Rehabilitation Programs (CRPs) typically provide services purchased by OOD for Ohioans served in Supported Employment. Currently these services are purchased on a fee-for-service basis, according to OOD’s fee schedule.

In accordance with federal requirements, services provided are as follows:

•Assessment services needed to ensure appropriate job match and supports •Job development

•Job placement •Intensive on-the-job training or coaching of the individual with the disability, his/her employer, supervisor and/or coworkers by skilled employment consultants

•Other VR or support services needed to ensure success in community employment •Follow-up and monitoring of job performance during the stabilization process

•Discrete post-employment services not commonly available from those who provide extended services •Identification and development/facilitation of natural supports •Customized Employment

•Timing of Transition to Extended Services

The transition to extended supports begin at least 90 days prior to successful case closure with the transfer from VR funded supports to ongoing and/or natural supports as outlined in the IPE.

This screen was last updated on Apr 30 2014 10:16AM by saohlaingp