State Plan for the State Vocational Rehabilitation Services Program and
State Plan Supplement for the State Supported Employment Services Program
Idaho Commission for the Blind and Visually Impaired State Plan for Fiscal Year 2012 (submitted FY 2011)
2.1 Public participation requirements. (Section 101(a)(16)(A) of the Rehabilitation Act; 34 CFR 361.10(d), .20(a), (b), (d); and 363.11(g)(9))
(a) Conduct of public meetings.
(b) Notice requirements.
(c) Special consultation requirements.
3.1 Submission and revisions of the State Plan and its supplement. (Sections 101(a)(1), (23) and 625(a)(1) of the Rehabilitation Act; Section 501 of the Workforce Investment Act; 34 CFR 76.140; 361.10(e), (f), and (g); and 363.10)
- comprehensive system of personnel development;
- assessments, estimates, goals and priorities, and reports of progress;
- innovation and expansion activities; and
- other updates of information required under Title I, Part B, or Title VI, Part B, of the Rehabilitation Act that are requested by the commissioner.
3.2 Supported Employment State Plan supplement. (Sections 101(a)(22) and 625(a) of the Rehabilitation Act; 34 CFR 361.34 and 363.10)
4.1 Designated state agency and designated state unit. (Section 101(a)(2) of the Rehabilitation Act; 34 CFR 361.13(a) and (b))
(a) Designated state agency.
- There is a state agency designated as the sole state agency to administer the State Plan or to supervise its administration in a political subdivision of the state by a sole local agency.
- The designated state agency is a state agency that is primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities (Option A was selected/Option B was not selected).
- In American Samoa, the designated state agency is the governor.
(b) Designated state unit.
- If the designated state agency is not primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities, in accordance with subparagraph 4.1(a)(2)(B) of this section, the state agency includes a vocational rehabilitation bureau, division or unit that:
- is primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities and is responsible for the administration of the designated state agency's vocational rehabilitation program under the State Plan;
- has a full-time director;
- has a staff, at least 90 percent of whom are employed full-time on the rehabilitation work of the organizational unit; and
- is located at an organizational level and has an organizational status within the designated state agency comparable to that of other major organizational units of the designated state agency.
- The name of the designated state vocational rehabilitation unit is
4.2 State independent commission or State Rehabilitation Council. (Sections 101(a)(21) and 105 of the Rehabilitation Act; 34 CFR 361.16 and .17)
- is responsible under state law for operating or overseeing the operation of the vocational rehabilitation program in the state and is primarily concerned with the vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities in accordance with subparagraph 4.1(a)(2)(A) of this section.
- is consumer controlled by persons who:
- are individuals with physical or mental impairments that substantially limit major life activities; and
- represent individuals with a broad range of disabilities, unless the designated state unit under the direction of the commission is the state agency for individuals who are blind;
- includes family members, advocates or other representatives of individuals with mental impairments; and
- undertakes the functions set forth in Section 105(c)(4) of the Rehabilitation Act and 34 CFR 361.17(h)(4).
4.3 Consultations regarding the administration of the State Plan. (Section 101(a)(16)(B) of the Rehabilitation Act; 34 CFR 361.21)
(a) individuals and groups of individuals who are recipients of vocational rehabilitation services or, as appropriate, the individuals' representatives;
(b) personnel working in programs that provide vocational rehabilitation services to individuals with disabilities;
(c) providers of vocational rehabilitation services to individuals with disabilities;
(d) the director of the Client Assistance Program; and
(e) the State Rehabilitation Council, if the state has a council.
4.4 Nonfederal share. (Sections 7(14) and 101(a)(3) of the Rehabilitation Act; 34 CFR 80.24 and 361.60)
4.5 Local administration. (Sections 7(24) and 101(a)(2)(A) of the Rehabilitation Act; 34 CFR 361.5(b)(47) and .15)
(a) ensures that each local agency is under the supervision of the designated state unit with the sole local agency, as that term is defined in Section 7(24) of the Rehabilitation Act and 34 CFR 361.5(b)(47), responsible for the administration of the vocational rehabilitation program within the political subdivision that it serves; and
(b) develops methods that each local agency will use to administer the vocational rehabilitation program in accordance with the State Plan.
4.6 Shared funding and administration of joint programs. (Section 101(a)(2)(A)(ii) of the Rehabilitation Act; 34 CFR 361.27)
(a) a description of the nature and scope of the joint program;
(b) the services to be provided under the joint program;
(c) the respective roles of each participating agency in the administration and provision of services; and
(d) the share of the costs to be assumed by each agency.
4.7 Statewideness and waivers of statewideness. (Section 101(a)(4) of the Rehabilitation Act; 34 CFR 361.25, .26, and .60(b)(3)(i) and (ii))
(a) Services provided under the State Plan are available in all political subdivisions of the state.
(b) The state unit may provide services in one or more political subdivisions of the state that increase services or expand the scope of services that are available statewide under this State Plan if the:
- nonfederal share of the cost of these services is met from funds provided by a local public agency, including funds contributed to a local public agency by a private agency, organization or individual;
- services are likely to promote the vocational rehabilitation of substantially larger numbers of individuals with disabilities or of individuals with disabilities with particular types of impairments; and
- state, for purposes other than the establishment of a community rehabilitation program or the construction of a particular facility for community rehabilitation program purposes, requests in Attachment 4.7(b)(3) a waiver of the statewideness requirement in accordance with the following requirements:
- identification of the types of services to be provided;
- written assurance from the local public agency that it will make available to the state unit the nonfederal share of funds;
- written assurance that state unit approval will be obtained for each proposed service before it is put into effect; and
- written assurance that all other State Plan requirements, including a state's order of selection, will apply to all services approved under the waiver.
(c) Contributions, consistent with the requirements of 34 CFR 361.60(b)(3)(ii), by private entities of earmarked funds for particular geographic areas within the state may be used as part of the nonfederal share without the state requesting a waiver of the statewideness requirement provided that the state notifies the commissioner that it cannot provide the full nonfederal share without using the earmarked funds.
4.8 Cooperation, collaboration and coordination. (Sections 101(a)(11), (24)(B), and 625(b)(4) and (5) of the Rehabilitation Act; 34 CFR 361.22, .23, .24, and .31, and 363.11(e))
(a) Cooperative agreements with other components of statewide work force investment system.
(b) Cooperation and coordination with other agencies and entities.
- cooperation with and use of the services and facilities of the federal, state, and local agencies and programs, including programs carried out by the undersecretary for Rural Development of the United States Department of Agriculture and state use contracting programs, to the extent that those agencies and programs are not carrying out activities through the statewide work force investment system;
- coordination, in accordance with the requirements of paragraph 4.8(c) of this section, with education officials to facilitate the transition of students with disabilities from school to the receipt of vocational rehabilitation services;
- establishment of cooperative agreements with private nonprofit vocational rehabilitation service providers, in accordance with the requirements of paragraph 5.10(b) of the State Plan; and,
- efforts to identify and make arrangements, including entering into cooperative agreements, with other state agencies and entities with respect to the provision of supported employment and extended services for individuals with the most significant disabilities, in accordance with the requirements of subsection 6.5 of the supplement to this State Plan.
(c) Coordination with education officials.
- Attachment 4.8(b)(2) describes the plans, policies and procedures for coordination between the designated state agency and education officials responsible for the public education of students with disabilities that are designed to facilitate the transition of the students who are individuals with disabilities from the receipt of educational services in school to the receipt of vocational rehabilitation services under the responsibility of the designated state agency.
- The State Plan description must:
- provide for the development and approval of an individualized plan for employment in accordance with 34 CFR 361.45 as early as possible during the transition planning process but, at the latest, before each student determined to be eligible for vocational rehabilitation services leaves the school setting or if the designated state unit is operating on an order of selection before each eligible student able to be served under the order leaves the school setting; and
- include information on a formal interagency agreement with the state educational agency that, at a minimum, provides for:
- consultation and technical assistance to assist educational agencies in planning for the transition of students with disabilities from school to postschool activities, including vocational rehabilitation services;
- transition planning by personnel of the designated state agency and the educational agency for students with disabilities that facilitates the development and completion of their individualized education programs under Section 614(d) of the Individuals with Disabilities Education Act;
- roles and responsibilities, including financial responsibilities, of each agency, including provisions for determining state lead agencies and qualified personnel responsible for transition services; and
- procedures for outreach to students with disabilities as early as possible during the transition planning process and identification of students with disabilities who need transition services.
(d) Coordination with statewide independent living council and independent living centers.
(e) Cooperative agreement with recipients of grants for services to American Indians.
- There is in the state a recipient(s) of a grant under Part C of Title I of the Rehabilitation Act for the provision of vocational rehabilitation services for American Indians who are individuals with disabilities residing on or near federal and state reservations. Yes
- If "Yes", the designated state agency has entered into a formal cooperative agreement that meets the following requirements with each grant recipient in the state that receives funds under Part C of Title I of the Rehabilitation Act:
- strategies for interagency referral and information sharing that will assist in eligibility determinations and the development of individualized plans for employment;
- procedures for ensuring that American Indians who are individuals with disabilities and are living near a reservation or tribal service area are provided vocational rehabilitation services; and
- provisions for sharing resources in cooperative studies and assessments, joint training activities, and other collaborative activities designed to improve the provision of services to American Indians who are individuals with disabilities.
4.9 Methods of administration. (Section 101(a)(6) of the Rehabilitation Act; 34 CFR 361.12, .19 and .51(a) and (b))
(a) In general.
(b) Employment of individuals with disabilities.
4.10 Comprehensive system of personnel development. (Section 101(a)(7) of the Rehabilitation Act; 34 CFR 361.18)
(a) Data system on personnel and personnel development.
- Qualified personnel needs.
- The number of personnel who are employed by the state agency in the provision of vocational rehabilitation services in relation to the number of individuals served, broken down by personnel category;
- The number of personnel currently needed by the state agency to provide vocational rehabilitation services, broken down by personnel category; and
- Projections of the number of personnel, broken down by personnel category, who will be needed by the state agency to provide vocational rehabilitation services in the state in five years based on projections of the number of individuals to be served, including individuals with significant disabilities, the number of personnel expected to retire or leave the field, and other relevant factors.
- Personnel development.
- A list of the institutions of higher education in the state that are preparing vocational rehabilitation professionals, by type of program;
- The number of students enrolled at each of those institutions, broken down by type of program; and
- The number of students who graduated during the prior year from each of those institutions with certification or licensure, or with the credentials for certification or licensure, broken down by the personnel category for which they have received, or have the credentials to receive, certification or licensure.
(b) Plan for recruitment, preparation and retention of qualified personnel.
(c) Personnel standards.
- standards that are consistent with any national- or state-approved or recognized certification, licensing, registration, or, in the absence of these requirements, other comparable requirements (including state personnel requirements) that apply to the profession or discipline in which such personnel are providing vocational rehabilitation services.
- To the extent that existing standards are not based on the highest requirements in the state applicable to a particular profession or discipline, the steps the state is currently taking and the steps the state plans to take in accordance with the written plan to retrain or hire personnel within the designated state unit to meet standards that are based on the highest requirements in the state, including measures to notify designated state unit personnel, the institutions of higher education identified in subparagraph (a)(2), and other public agencies of these steps and the time lines for taking each step.
- The written plan required by subparagraph (c)(2) describes the following:
- specific strategies for retraining, recruiting and hiring personnel;
- the specific time period by which all state unit personnel will meet the standards required by subparagraph (c)(1);
- procedures for evaluating the designated state unit's progress in hiring or retraining personnel to meet applicable personnel standards within the established time period; and
- the identification of initial minimum qualifications that the designated state unit will require of newly hired personnel when the state unit is unable to hire new personnel who meet the established personnel standards and the identification of a plan for training such individuals to meet the applicable standards within the time period established for all state unit personnel to meet the established personnel standards.
(d) Staff development.
- A system of staff development for professionals and paraprofessionals within the designated state unit, particularly with respect to assessment, vocational counseling, job placement and rehabilitation technology.
- Procedures for the acquisition and dissemination to designated state unit professionals and paraprofessionals significant knowledge from research and other sources.
(e) Personnel to address individual communication needs.
(f) Coordination of personnel development under the Individuals with Disabilities Education Act.
4.11. Statewide assessment; annual estimates; annual state goals and priorities; strategies; and progress reports.
(a) Comprehensive statewide assessment.
- Attachment 4.11(a) documents the results of a comprehensive, statewide assessment, jointly conducted every three years by the designated state unit and the State Rehabilitation Council (if the state has such a council). The assessment describes:
- the rehabilitation needs of individuals with disabilities residing within the state, particularly the vocational rehabilitation services needs of:
- individuals with the most significant disabilities, including their need for supported employment services;
- individuals with disabilities who are minorities and individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program carried out under this State Plan; and
- individuals with disabilities served through other components of the statewide work force investment system.
- The need to establish, develop or improve community rehabilitation programs within the state.
- For any year in which the state updates the assessments, the designated state unit submits to the commissioner a report containing information regarding updates to the assessments.
(b) Annual estimates.
- number of individuals in the state who are eligible for services under the plan;
- number of eligible individuals who will receive services provided with funds provided under Part B of Title I of the Rehabilitation Act and under Part B of Title VI of the Rehabilitation Act, including, if the designated state agency uses an order of selection in accordance with subparagraph 5.3(b)(2) of this State Plan, estimates of the number of individuals to be served under each priority category within the order; and
- costs of the services described in subparagraph (b)(1), including, if the designated state agency uses an order of selection, the service costs for each priority category within the order.
(c) Goals and priorities.
- Attachment 4.11(c)(1) identifies the goals and priorities of the state that are jointly developed or revised, as applicable, with and agreed to by the State Rehabilitation Council, if the agency has a council, in carrying out the vocational rehabilitation and supported employment programs.
- The designated state agency submits to the commissioner a report containing information regarding any revisions in the goals and priorities for any year the state revises the goals and priorities.
- Order of selection.
If the state agency implements an order of selection, consistent with subparagraph 5.3(b)(2) of the State Plan, Attachment 4.11(c)(3):
- shows the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services;
- provides a justification for the order; and
- identifies the service and outcome goals, and the time within which these goals may be achieved for individuals in each priority category within the order.
- Goals and plans for distribution of Title VI, Part B, funds.
Attachment 4.11(c)(4) specifies, consistent with subsection 6.4 of the State Plan supplement, the state's goals and priorities with respect to the distribution of funds received under Section 622 of the Rehabilitation Act for the provision of supported employment services.
- Attachment 4.11(d) describes the strategies, including:
- the methods to be used to expand and improve services to individuals with disabilities, including how a broad range of assistive technology services and assistive technology devices will be provided to those individuals at each stage of the rehabilitation process and how those services and devices will be provided to individuals with disabilities on a statewide basis;
- outreach procedures to identify and serve individuals with disabilities who are minorities, including those with the most significant disabilities in accordance with subsection 6.6 of the State Plan supplement, and individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program;
- as applicable, the plan of the state for establishing, developing or improving community rehabilitation programs;
- strategies to improve the performance of the state with respect to the evaluation standards and performance indicators established pursuant to Section 106 of the Rehabilitation Act; and
- strategies for assisting other components of the statewide work force investment system in assisting individuals with disabilities.
- Attachment 4.11 (d) describes how the designated state agency uses these strategies to:
- address the needs identified in the assessment conducted under paragraph 4.11(a) and achieve the goals and priorities identified in the State Plan attachments under paragraph 4.11(c);
- support the innovation and expansion activities identified in subparagraph 4.12(a)(1) and (2) of the plan; and
- overcome identified barriers relating to equitable access to and participation of individuals with disabilities in the State Vocational Rehabilitation Services Program and State Supported Employment Services Program.
(e) Evaluation and reports of progress.
- The designated state unit and the State Rehabilitation Council, if the state unit has a council, jointly submits to the commissioner an annual report on the results of an evaluation of the effectiveness of the vocational rehabilitation program and the progress made in improving the effectiveness of the program from the previous year.
- Attachment 4.11(e)(2):
- provides an evaluation of the extent to which the goals identified in Attachment 4.11(c)(1) and, if applicable, Attachment 4.11(c)(3) were achieved;
- identifies the strategies that contributed to the achievement of the goals and priorities;
- describes the factors that impeded their achievement, to the extent they were not achieved;
- assesses the performance of the state on the standards and indicators established pursuant to Section 106 of the Rehabilitation Act; and
- provides a report consistent with paragraph 4.12(c) of the plan on how the funds reserved for innovation and expansion activities were utilized in the preceding year.
4.12 Innovation and expansion. (Section 101(a)(18) of the Rehabilitation Act; 34 CFR 361.35)
(a) The designated state agency reserves and uses a portion of the funds allotted to the state under Section 110 of the Rehabilitation Act for the:
- development and implementation of innovative approaches to expand and improve the provision of vocational rehabilitation services to individuals with disabilities under this State Plan, particularly individuals with the most significant disabilities, consistent with the findings of the statewide assessment identified in Attachment 4.11(a) and goals and priorities of the state identified in Attachments 4.11(c)(1) and, if applicable, Attachment 4.11(c)(3); and
- support of the funding for the State Rehabilitation Council, if the state has such a council, consistent with the resource plan prepared under Section 105(d)(1) of the Rehabilitation Act and 34 CFR 361.17(i), and the funding of the Statewide Independent Living Council, consistent with the resource plan prepared under Section 705(e)(1) of the Rehabilitation Act and 34 CFR 364.21(i).
(b) Attachment 4.11 (d) describes how the reserved funds identified in subparagraph 4.12(a)(1) and (2) will be utilized.
(c) Attachment 4.11(e)(2) describes how the reserved funds were utilized in the preceding year.
4.13 Reports. (Section 101(a)(10) of the Rehabilitation Act; 34 CFR 361.40)
(a) The designated state unit submits reports in the form and level of detail and at the time required by the commissioner regarding applicants for and eligible individuals receiving services under the State Plan.
(b) Information submitted in the reports provides a complete count, unless sampling techniques are used, of the applicants and eligible individuals in a manner that permits the greatest possible cross-classification of data and protects the confidentiality of the identity of each individual.
5.1 Information and referral services. (Sections 101(a)(5)(D) and (20) of the Rehabilitation Act; 34 CFR 361.37)
5.2 Residency. (Section 101(a)(12) of the Rehabilitation Act; 34 CFR 361.42(c)(1))
5.3 Ability to serve all eligible individuals; order of selection for services. (Sections 12(d) and 101(a)(5) of the Rehabilitation Act; 34 CFR 361.36)
(a) The designated state unit is able to provide the full range of services listed in Section 103(a) of the Rehabilitation Act and 34 CFR 361.48, as appropriate, to all eligible individuals with disabilities in the state who apply for services. Yes
(b) If No:
- Individuals with the most significant disabilities, in accordance with criteria established by the state, are selected first for vocational rehabilitation services before other individuals with disabilities.
- Attachment 4.11(c)(3):
- shows the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services;
- provides a justification for the order of selection; and
- identifies the state's service and outcome goals and the time within which these goals may be achieved for individuals in each priority category within the order.
- Eligible individuals who do not meet the order of selection criteria have access to the services provided through the designated state unit's information and referral system established under Section 101(a)(20) of the Rehabilitation Act, 34 CFR 361.37, and subsection 5.1 of this State Plan.
5.4 Availability of comparable services and benefits. (Sections 101(a)(8) and 103(a) of the Rehabilitation Act; 34 CFR 361.53)
(a) Prior to providing any vocational rehabilitation services, except those services identified in paragraph (b), to an eligible individual or to members of the individual's family, the state unit determines whether comparable services and benefits exist under any other program and whether those services and benefits are available to the individual.
(b) The following services are exempt from a determination of the availability of comparable services and benefits:
- assessment for determining eligibility and vocational rehabilitation needs by qualified personnel, including, if appropriate, an assessment by personnel skilled in rehabilitation technology;
- counseling and guidance, including information and support services to assist an individual in exercising informed choice consistent with the provisions of Section 102(d) of the Rehabilitation Act;
- referral and other services to secure needed services from other agencies, including other components of the statewide work force investment system, through agreements developed under Section 101(a)(11) of the Rehabilitation Act, if such services are not available under this State Plan;
- job-related services, including job search and placement assistance, job retention services, follow-up services, and follow-along services;
- rehabilitation technology, including telecommunications, sensory and other technological aids and devices; and
- post-employment services consisting of the services listed under subparagraphs (1) through (5) of this paragraph.
(c) The requirements of paragraph (a) of this section do not apply if the determination of the availability of comparable services and benefits under any other program would interrupt or delay:
- progress of the individual toward achieving the employment outcome identified in the individualized plan for employment;
- an immediate job placement; or
- provision of vocational rehabilitation services to any individual who is determined to be at extreme medical risk, based on medical evidence provided by an appropriate qualified medical professional.
(d) The governor in consultation with the designated state vocational rehabilitation agency and other appropriate agencies ensures that an interagency agreement or other mechanism for interagency coordination that meets the requirements of Section 101(a)(8)(B)(i)-(iv) of the Rehabilitation Act takes effect between the designated state unit and any appropriate public entity, including the state Medicaid program, a public institution of higher education, and a component of the statewide work force investment system to ensure the provision of the vocational rehabilitation services identified in Section 103(a) of the Rehabilitation Act and 34 CFR 361.48, other than the services identified in paragraph (b) of this section, that are included in the individualized plan for employment of an eligible individual, including the provision of those vocational rehabilitation services during the pendency of any dispute that may arise in the implementation of the interagency agreement or other mechanism for interagency coordination.
5.5 Individualized plan for employment. (Section 101(a)(9) of the Rehabilitation Act; 34 CFR 361.45 and .46)
(a) An individualized plan for employment meeting the requirements of Section 102(b) of the Rehabilitation Act and 34 CFR 361.45 and .46 is developed and implemented in a timely manner for each individual determined to be eligible for vocational rehabilitation services, except if the state has implemented an order of selection, and is developed and implemented for each individual to whom the designated state unit is able to provide vocational rehabilitation services.
(b) Services to an eligible individual are provided in accordance with the provisions of the individualized plan for employment.
5.6 Opportunity to make informed choices regarding the selection of services and providers. (Sections 101(a)(19) and 102(d) of the Rehabilitation Act; 34 CFR 361.52)
5.7 Services to American Indians. (Section 101(a)(13) of the Rehabilitation Act; 34 CFR 361.30)
5.8 Annual review of individuals in extended employment or other employment under special certificate provisions of the fair labor standards act of 1938. (Section 101(a)(14) of the Rehabilitation Act; 34 CFR 361.55)
(a) The designated state unit conducts an annual review and reevaluation of the status of each individual with a disability served under this State Plan:
- who has achieved an employment outcome in which the individual is compensated in accordance with Section 14(c) of the Fair Labor Standards Act (29 U.S.C. 214(c)); or
- whose record of services is closed while the individual is in extended employment on the basis that the individual is unable to achieve an employment outcome in an integrated setting or that the individual made an informed choice to remain in extended employment.
(b) The designated state unit carries out the annual review and reevaluation for two years after the individual's record of services is closed (and thereafter if requested by the individual or, if appropriate, the individual's representative) to determine the interests, priorities and needs of the individual with respect to competitive employment or training for competitive employment.
(c) The designated state unit makes maximum efforts, including the identification and provision of vocational rehabilitation services, reasonable accommodations and other necessary support services, to assist the individuals described in paragraph (a) in engaging in competitive employment.
(d) The individual with a disability or, if appropriate, the individual's representative has input into the review and reevaluation and, through signed acknowledgement, attests that the review and reevaluation have been conducted.
5.9 Use of Title I funds for construction of facilities. (Sections 101(a)(17) and 103(b)(2)(A) of the Rehabilitation Act; 34 CFR 361.49(a)(1), .61 and .62(b))
(a) The federal share of the cost of construction for facilities for a fiscal year does not exceed an amount equal to 10 percent of the state's allotment under Section 110 of the Rehabilitation Act for that fiscal year.
(b) The provisions of Section 306 of the Rehabilitation Act that were in effect prior to the enactment of the Rehabilitation Act Amendments of 1998 apply to such construction.
(c) There is compliance with the requirements in 34 CFR 361.62(b) that ensure the use of the construction authority will not reduce the efforts of the designated state agency in providing other vocational rehabilitation services other than the establishment of facilities for community rehabilitation programs.
5.10 Contracts and cooperative agreements. (Section 101(a)(24) of the Rehabilitation Act; 34 CFR 361.31 and .32)
(a) Contracts with for-profit organizations.
(b) Cooperative agreements with private nonprofit organizations.
Section 6: Program Administration
6.1 Designated state agency. (Section 625(b)(1) of the Rehabilitation Act; 34 CFR 363.11(a))
6.2 Statewide assessment of supported employment services needs. (Section 625(b)(2) of the Rehabilitation Act; 34 CFR 363.11(b))
6.3 Quality, scope and extent of supported employment services. (Section 625(b)(3) of the Rehabilitation Act; 34 CFR 363.11(c) and .50(b)(2))
6.4 Goals and plans for distribution of Title VI, Part B, funds. (Section 625(b)(3) of the Rehabilitation Act; 34 CFR 363.11(d) and .20)
6.5 Evidence of collaboration with respect to supported employment services and extended services. (Sections 625(b)(4) and (5) of the Rehabilitation Act; 34 CFR 363.11(e))
6.6 Minority outreach. (34 CFR 363.11(f))
6.7 Reports. (Sections 625(b)(8) and 626 of the Rehabilitation Act; 34 CFR 363.11(h) and .52)
7.1 Five percent limitation on administrative costs. (Section 625(b)(7) of the Rehabilitation Act; 34 CFR 363.11(g)(8))
7.2 Use of funds in providing services. (Sections 623 and 625(b)(6)(A) and (D) of the Rehabilitation Act; 34 CFR 363.6(c)(2)(iv), .11(g)(1) and (4))
(a) Funds made available under Title VI, Part B, of the Rehabilitation Act are used by the designated state agency only to provide supported employment services to individuals with the most significant disabilities who are eligible to receive such services.
(b) Funds provided under Title VI, Part B, are used only to supplement and not supplant the funds provided under Title I, Part B, of the Rehabilitation Act, in providing supported employment services specified in the individualized plan for employment.
(c) Funds provided under Part B of Title VI or Title I of the Rehabilitation Act are not used to provide extended services to individuals who are eligible under Part B of Title VI or Title I of the Rehabilitation Act.
8.1 Scope of supported employment services. (Sections 7(36) and 625(b)(6)(F) and (G) of the Rehabilitation Act; 34 CFR 361.5(b)(54), 363.11(g)(6) and (7))
(a) Supported employment services are those services as defined in Section 7(36) of the Rehabilitation Act and 34 CFR 361.5(b)(54).
(b) To the extent job skills training is provided, the training is provided on-site.
(c) Supported employment services include placement in an integrated setting for the maximum number of hours possible based on the unique strengths, resources, priorities, concerns, abilities, capabilities, interests and informed choice of individuals with the most significant disabilities.
8.2 Comprehensive assessments of individuals with significant disabilities. (Sections 7(2)(B) and 625(b)(6)(B); 34 CFR 361.5(b)(6)(ii) and 363.11(g)(2))
8.3 Individualized plan for employment. (Sections 102(b)(3)(F) and 625(b)(6)(C) and (E) of the Rehabilitation Act; 34 CFR 361.46(b) and 363.11(g)(3) and (5))
(a) An individualized plan for employment that meets the requirements of Section 102(b) of the Rehabilitation Act and 34 CFR 361.45 and .46 is developed and updated using funds under Title I.
(b) The individualized plan for employment:
- specifies the supported employment services to be provided;
- describes the expected extended services needed; and
- identifies the source of extended services, including natural supports, or, to the extent that it is not possible to identify the source of extended services at the time the individualized plan for employment plan is developed, a statement describing the basis for concluding that there is a reasonable expectation that sources will become available.
(c) Services provided under an individualized plan for employment are coordinated with services provided under other individualized plans established under other federal or state programs.
Describe interagency cooperation with and utilization of the services and facilities of agencies and programs that are not carrying out activities through the statewide workforce investment system with respect to
- Federal, state, and local agencies and programs;
- if applicable, Programs carried out by the Under Secretary for Rural Development of the United States Department of Agriculture; and
- if applicable, state use contracting programs.
ICBVI is one of the required partners under WIA and is part of the joint cooperative agreement under the Department of Commerce and Labor with all the other required and voluntary partners. The statewide agreement encompasses all the partner agencies. The Governor collapsed the regional boards into one state entity so we no longer have regional agreements. ICBVI is an active partner on the Workforce Development Council Staffing Committee.
Idaho Rural Development does not have any employment programs in the State.
This screen was last updated on Jun 21 2011 4:00PM by Nanna Hanchett
- Describe the designated state unit's plans, policies, and procedures for coordination with education officials to facilitate the transition of students with disabilities from school to the receipt of vocational rehabilitation services, including provisions for the development and approval of an individualized plan for employment before each student determined to be eligible for vocational rehabilitation services leaves the school setting or, if the designated state unit is operating on an order of selection, before each eligible student able to be served under the order leaves the school setting.
- Provide information on the formal interagency agreement with the state educational agency with respect to
- consultation and technical assistance to assist educational agencies in planning for the transition of students with disabilities from school to post-school activities, including VR services;
- transition planning by personnel of the designated state agency and educational agency that facilitates the development and completion of their individualized education programs;
- roles and responsibilities, including financial responsibilities, of each agency, including provisions for determining state lead agencies and qualified personnel responsible for transition services;
- procedures for outreach to and identification of students with disabilities who need transition services.
ICBVI has a cooperative agreement with the State Department of Education and IDVR that outlines the coordination between the two VR agencies and the school system to provide transition services from school to work or higher education. Included in the agreement are provisions for consultations and technical assistance, transition planning, coordinating the IEP and the IPE for students roles and responsibilities, and financial responsibilities and procedures for outreach. The cooperative agreement is a non workforce system agreement.
ICBVI VR Counselors and Central Office staff often coordinates with education officials to work with blind and visually impaired students transitioning from the K-12 school system. VR counselors regularly meet with the Special Education teachers, teachers of the visually impaired, school counselors, school nurses and other personnel involved in school work transition.
ICBVI updated and implemented a new cooperative agreement during FFY 2011 with Idaho Educational Services for Deaf and Blind. This agreement outlines how the two agencies will coordinate referrals, services and communication to benefit the transition of students with blindness and visual impairments throughout the State
This screen was last updated on Jun 13 2011 3:02PM by saidthomasr
Describe the manner in which the designated state agency establishes cooperative agreements with private non-profit vocational rehabilitation service providers.
ICBVI does not have cooperative agreements with private non profit service providers as we pay fee for service. Idaho procurement rules do not require purchasing certain goods/services from disability-related organizations and ICBVI does not participate in a group providing oversight to such a rule.
This screen was last updated on Apr 6 2009 9:55AM by saidthomasr
Describe the efforts of the designated state agency to identify and make arrangements, including entering into cooperative agreements, with other state agencies and other appropriate entities in order to provide the following services to individuals with the most significant disabilities:
- supported employment services; and
- extended services.
ICBVI coordinates with Health and Welfare and the IDVR state fund program to provide long term support for clients with the most significant disabilities who require supported employment and extended services. The Medicaid program in the Department of Health and Welfare has the Home and Community Based Services Waiver which provides long term support for Community Supported Employment and IDVR administers the state fund for long term CSE support for those who do not qualify for Medicaid Waiver. ICBVI collaborates extensively with IDVR on CSE cases as usually those clients requiring CSE have multiple disabilities including developmental disabilities, TBI or mental illness which qualifies them for the long term support programs.
This screen was last updated on Mar 13 2009 4:19PM by saidthomasr
Data System on Personnel and Personnel Development
(a) Data System on Personnel and Personnel Development
The collection and analysis of data on all personnel includes the following: • ICBVI maintains a system of job descriptions and incumbent staff in all positions. • An annual needs assessment is conducted to identify and analyze the training and development needs of all ICBVI rehabilitation personnel. • The analysis of current and future staffing needs is ongoing.
(1)(A) Our current ratio of VR counselors to clients served per fiscal year is 1:82
(1)(B) ICBVI currently employs a total of 42 staff. The breakdown of personnel is as follows: (see chart below)
(1)(C) Current positions needed to meet the needs of the agency are: two Assistive Technology Specialists positions. Over the next five years, we anticipate that ICBVI will need three additional Senior Vocational Rehabilitation Counselors for the Blind due to attrition and retirement. One additional Manager Assistant position to assist in the management team due to the loss of one Manager Position due to the economic downturn in the economy and state funding holdbacks.
Based on projected population growth, age and age related visual impairment disability issues; ICBVI anticipates the need for an additional two to three Instructors for the Blind positions, as well as two Assistive Technology Specialists’ positions to meet the demand for ICBVI services.
|Row||Job Title||Total positions||Current vacancies||Projected vacancies over the next 5 years|
|2||Rehabilitation Services Chief||1||0||0|
|4||Senior Counselor for the Blind||6||1||3|
|5||Counselor for the Blind||1||0||0|
|6||Instructor for the Blind||14||0||2|
|7||Vocational Rehabilitation Assistants||5||0||1|
|8||IT Technology Senior||1||0||0|
|10||Office Support Staff||8||0||1|
(2)(A) Idaho only has one institution of higher education, the University of Idaho (U of I), that prepares VR counselors; however the VR counseling degree is part of a more generic Masters in counseling that covers school counseling as well as professional counseling. The major emphasis is not on VR counseling. We have no preparatory facilities for Rehabilitation Instructors in the state; however, we do provide internships.
(2)(B) The number of students enrolled in the Master’s counseling program including VR counselors at the U of I is 25. Most of these students were already employed or intended to pursue professional or school counseling as a career rather than VR.
(2)(C) The number of students who graduated from the Master’s program for VR counselors at the U of I during 2010 with the credentials for certification was 16. Projected for 2011 is 5 and for 2012 the projected number of graduates is 8. However, several of those students were already employed by the general VR agency or intended to pursue school counseling as a career.
|Row||Institutions||Students enrolled||Employees sponsored by agency and/or RSA||Graduates sponsored by agency and/or RSA||Graduates from the previous year|
|1||University of Idaho||25||0||0||16|
ICBVI will continue to recruit qualified staff from the U of I and at other regional and national institutions of higher education. We maintain periodic contact with Western Washington University, Utah State University, Portland State University, Western Oregon University, University of Wisconsin-Stout, University of Northern Colorado and Montana State University, all of which have Master’s programs in Rehabilitation Counseling. ICBVI also uses the following for recruitment of Senior VR Counselors and Senior Instructors for the Blind: • Rehabilitation Recruitment Center • The AER Website • The Internet as utilized by the Idaho Division of Human Resources • Word of mouth between the universities in the Western United States • Internships in which individuals complete it with ICBVI • Personal contact with instructors in university programs • NFB Website
To address the future need of CRC eligible counselors, ICBVI is providing funding for one VRC staff to obtain a Master’s Degree from the University of Utah. This individual is projected to obtain her Master’s from University of Utah and be eligible to sit for the CRC in December 2012. It is anticipated that ICBVI will support an additional one to two staff in obtaining a Master’s in Rehabilitation within the next one to three years. This need is anticipated due in part to the difficulties in recruiting for CRC level VRCs for some of the rural areas of the State even with employing the above mentioned recruiting strategies. Although, some areas of the State have proven difficult to recruit for CRC level applicants, ICBVI has successfully utilized its strategies in other areas, as proven with the hire in the past two years of two applicants that meet the Senior Counselor level position.
ICBVI has provided internships for Master level students in VR over the last two years and anticipates that it will provide an additional one to three internships in the next five years.
ICBVI has also provided Orientation & Mobility (O&M) internships for two students from the University of Northern Colorado and one student from University of Arkansas at Little Rock in the past fiscal year and would anticipate providing additional internship opportunities in this area over the next five years.
ICBVI has experienced a high turnover rate in its VR staff over the past three years. This turnover has been primarily a result of retirements. After years of stability in its VR staff, ICBVI has experienced a turnover of 4 out of 7 of the VRC positions since 2008. Three of those positions were due to retirements. ICBVI is anticipating two additional retirements one by the start of FFY 12 and one in FFY 13. Recruitment issues are handled by the hiring manager responsible for the position.
Due to the high turnover in its VRC staff, ICBVI continues to prioritize its recruitment efforts to meet the CSPD standards. When ICBVI is not able to hire a Senior Level Counselor it will utilize the under fill Counselor position and support the staff in necessary education and training to meet the CSPD requirements. ICBVI has utilized both strategies effectively to recruit, hire and retain qualified personnel.
ICBVI is committed to recruiting and hiring qualified personnel who are individuals with disabilities and/or from minority backgrounds. The agency has a long history of recruiting, hiring and retaining such individuals. Presently, we employ sixteen individuals with a disability, eight of who are blind or visually impaired and one individual from a minority background. With a total staff of 42, this amounts to 38% of ICBVI’s staff.
The position of Senior VR Counselor for the Blind requires a Master’s Degree and CRC credentials or the capacity to sit for CRC exam immediately following hire. ICBVI utilizes the VR Counselor for the Blind position as an under fill when we are unable to recruit a Senior VR Counselor for the Blind. This occurs in the more rural regions of the state. As an under fill position, the VR Counselor for the Blind is directly mentored and given client case file oversight by a Senior VR Counselor or Rehabilitation Services Chief especially in the areas of eligibility determination and plan approval as required by law and regulation.
Currently 50% of our vocational rehabilitation staff has obtained the Certified Rehabilitation Counselor Credential, including the Rehabilitation Services Chief.
We have 14 Instructors for the Blind and four of them have Master’s degrees and/or AER Certification in Rehabilitation Teaching or O&M. We continue to encourage and financially support further formal education.
ICBVI salaries compare favorably with the surrounding states in the Pacific Northwest. We also encourage and support, financially and time-wise, staff training, formal education and certification. Due to the downturn in the State and National economy, staff salaries for 2012 may be decreased by a small margin or stay flat. Our Administrator will return to pay for performance as the State legislature and the economy permits.
As a classified agency within the State of Idaho system ICBVI is required to follow specific hiring procedures. Idaho has set up position/job descriptions with specific minimum qualifications for each classified position category. When ICBVI recruits for new employees an announcement is created on the State of Idaho Division of Human Resources web site. The announcement not only contains information about the position for which ICBVI is recruiting and the corresponding minimum qualifications, but a test is also part of the application process whereby applicants have to specifically address how the minimum qualifications are being met. Once the applicant has submitted an application the test is graded and a score is assigned. Any applicant scoring above 70 is placed on a hiring list. ICBVI has to use this hiring list to interview and select the appropriate candidate.
Prior to announcing a position or when there are no qualifying applicants, ICBVI has the flexibility to hire a potential employee as a temporary employee to provide training in order to meet minimum qualifications of the classified position. The training needed to meet minimum qualifications is determined by the hiring manager for that position. This is outlined directly with the employee in terms of training needs and timeframes to meet that need. An employee is required to obtain a score of 70 or higher on the application process before he can be considered for a permanent position at ICBVI.
ICBVI’s minimum standards are the State of Idaho’s minimum standards for each position.
1) ICBVI’s minimum standards for Senior VR Counselor for the Blind are consistent with the national standard of CRC.
(2) ICBVI places great importance on recruiting, hiring and retraining staff that are appropriately and adequately trained to provide services to our blind and visually impaired clients. We currently have five staff with CRC certification.
The agency has 14 Senior Instructors for the Blind of which four have Master’s degrees and/or AER Certification in Rehabilitation Teaching or O&M. In order for ICBVI to hire any person into a permanent position from a temporary position they have to meet the minimum standards for that position as determined by the State of Idaho’s Department of Human Resources for that classified position.
(3)(A) ICBVI continues to encourage further formal education and ICBVI financially supports this. We also provide ongoing In-Service training through funds from the In-service Training Grant and 110 grant monies. Training is also received from different training conferences put on by national groups such as AER, Helen Keller National Center, RSA and other entities.
(3)(B) Our goal is to have all newly hired Senior VR Counselors for the Blind either meet the highest standard at the time of hire or to complete the Master’s Degree and CRC certification as soon as possible not to exceed 6 years from date of hire.
(3)(C) Assessment of ICBVI’s progress in hiring and retraining personnel is monitored by the hiring manager on an ongoing basis through annual performance evaluations and employee development plans. Identification of minimum standards is described in Attachment 4.10(b)
(3)(D) When we are unable to hire Senior VR Counselors for the Blind with the initial minimum qualifications, we will under fill the position until the formal education and CRC certification has been obtained or else classifies them as a VR counselor for the Blind, which is the paraprofessional classification with oversight by a CRC for eligibility determination, plan, and closure approval. A plan will be developed by the Rehabilitation Services Chief outlining the timeframes and steps needed in order for a VR counselor to achieve the Senior VR counselor level within the 6-year time frame. A plan will be developed by the hiring manager outlining the timeframes and steps needed for any staff position to meet the minimum standards for that position within the 6 month time frame. Plans for recruiting, hiring, and retaining are described in Attachment 4.10 (a).
(1) ICBVI tracks and monitors each employee’s individual training and development. Special emphasis is placed on training required to maintain CRC or AER certification. This includes training on disability topics, vocational counseling, assessment, job placement strategies and especially assistive technology for the blind and visually impaired.
(2) ICBVI will conduct an annual training needs survey of all staff to provide appropriate In-Service and other training opportunities. The needs identified are then addressed through individual training plans, specialized group training or the annual all staff In-Service.
Specific areas of training that are emphasized are training on the Rehab Act and its regulations, Social Security Work incentives and employment, IDEA for transition age students with blindness and visual impairment, the Workforce Investment Act and vision related disabilities. Additionally staff will be trained more specifically in Assistive Technology to better serve clients in the areas they live. This is accomplished through our monthly Client Services Conference calls, group training and annual In-Service. All these activities help with staff retention.
Succession planning and leadership development are discussed and emphasized to assist staff to enhance current skills or to build their skills for future opportunities for advancement within the agency. ICBVI has a policy to promote from within, which gives opportunities for current employees to advance and remain with the agency. ICBVI will be supporting one to two staff in 2012 with further education related to succession planning for VRCs. ICBVI has effectively utilized the promotion from within for succession planning during the past two fiscal years and will continue to evaluate and utilize this strategy as appropriate over the next fiscal years.
All agency personnel have an annual evaluation of his or her performance, goals and plans. It is during this process that ICBVI assesses how training has impacted an employee’s ability to perform the essential functions of his or her position.
Because of the agency’s small size, ICBVI has chosen to purchase sign language interpreting services for individuals who are deaf. In cases where the client is deaf and blind; ICBVI will often work collaboratively with the general VR agency and the Helen Keller’s national and regional centers to provide services. If we have a client who is monolingual speaking we will hire interpreters.
ICBVI continues to look for opportunities to collaborate on training and staff development with the Dept. of Education and the schools. ICBVI will coordinate our CSPD activities with those provided under IDEA. We currently participate in:
• The Interagency Task Force on Transition from School to Work • Transition and Assistive Technology School to Work Conference: Tools for Life. ICBVI was involved in the planning the Tools for Life Conference and also gave presentations and had a booth demonstrating assistive technology and other information for the blind and visually impaired. • Independent Living Conference • Training Conferences provided by the Association for the Education (AER) and Rehabilitation for the Blind and Visually Impaired. • Collaborative Training with the Idaho Educational Services for the Deaf and Blind • Statewide mini-training sessions with Special Education and ICBVI staff in local school districts.
Our most important collaboration under IDEA was a joint agency conference held among ICBVI, IDVR and senior educators who function as coaches and mentors around the state. This was a first step in greater collaboration and better understanding of all the programs amongst the participants. This conference is planned yearly to every other year. This conference occurred in 2011 and will be planned again in 2013.
ICBVI has coordinated more closely over the past fiscal year and will continue to coordinate closely with the Idaho Educational Services for the Deaf and Blind. Specific collaboration in the area of assistive technology and personnel development has taken place in FFY 2011.
This screen was last updated on Jun 13 2011 3:30PM by saidthomasr
Provide an assessment of the rehabilitation needs of individuals with disabilities residing within the state, particularly the vocational rehabilitation services needs of:
- individuals with most significant disabilities, including their need for supported employment services;
- individuals with disabilities who are minorities;
- individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program; and
- individuals with disabilities served through other components of the statewide workforce investment system.
Identify the need to establish, develop, or improve community rehabilitation programs within the state.
(1)(A)ICBVI completed a Comprehensive Needs Assessment in FFY 2011 in accordance with the requirements of Section 101.15 of the Rehabilitation Act as amended. Four separate surveys were developed to thoroughly assess the needs of Idahoans with Blindness and Visual Impairments. The survey participants included a random sample of closed VR and IL clients, State and Federal Government Agencies, Consumer Groups, Secondary and Post Secondary Educational Institutions, non-profit and profit organizations providing services and or advocacy, staff, Client Assistant Program, Independent Living Centers, Lions Club, WIA partners, Humphrey’s Diabetes Center, Tribal Representatives and 121 Programs, and the Idaho Commission on Hispanic Affairs and Community Rehabilitation Programs. The Statewide Comprehensive Needs Assessment will be conducted every three years.
Overall, the Comprehensive Needs Assessment results indicate that Idahoans with Blindness and Visual Impairments’ rehabilitation needs are being met. On a likert type scale from 1 to 5 with 5 being excellent, ICBVI scored on average of 4.0 or higher from clients’ surveyed in meeting the rehabilitation needs. Clients were overall satisfied with services and staff with again a score over 4.0. Organizations although lower in their assessment of ICBVI’s ability to meet the needs of Idahoans with Blindness and Visual Impairments still rated ICBVI above a 3.0.
The following are the two major areas that were identified from the Comprehensive Needs Assessment as areas of opportunity for ICBVI to increase its effectiveness in meeting the rehabilitation needs of Idahoans with Blindness and Visual Impairments.
Expansion of Services/Additional Services The Comprehensive Needs Assessment indicated that expansion of current services and additional services is a need. This is represented in specific recommendations being made for additional staff to provide services in various locations throughout the state. Specific areas included: staff to provide rehabilitation teaching specific to blindness and visual impairment as well as assistive technology. Another need identified was additional Assessment and Training Center services available throughout the state.
Awareness of Services/Communication The comprehensive needs survey indicated that there was a need for ICBVI to more thoroughly communicate the specific programs within the overall VR/IL/OB programs. This was true primarily for organizations. Although organizations overall had a good awareness of ICBVI, it was the specific programs within the agency where awareness diminished.
Clients had a greater awareness of specific services/programs once they had inquired and or applied for ICBVI services. ICBVI needs to consistently provide organizations with information on ICBVI programs and or awareness of how to access information related to programs.
Service Needs of Individuals with the Most Significant Disabilities Including Supported Employment Services
School work transition students, who are blind, visually impaired or deaf blind are usually classified as significantly or most significantly disabled, as they often have had very little or no work experience in addition to the other barriers that they face in transitioning either into higher education or the world of work. As part of the Comprehensive Needs Assessment this group was identified as part of the most significantly disabled being served at ICBVI.
The Comprehensive Needs Assessment surveyed Special Education Directors throughout the State of Idaho, 61% of Special Education Directors responded to the survey. The Special Education Directors revealed below average answers on their awareness of programs. This appears for the most part from not having or identified current students with blindness or visual impairments. The Special Education Directors were less likely to have seen any of ICBVI’s information. The few who felt they could rate ICBVI’s ability to meet employment needs gave ICBVI an above average rating. ICBVI was rated above average on their partnering. Roughly 50% of Special Education Directors were aware that ICBVI could serve students at age 14 for the VR program.
Another section of the population classified as significantly or most significantly are clients with multiple disabilities such as developmental disabilities, traumatic brain injury and mental health.
The Comprehensive Needs Assessment indicated that overall supported employment needs are being met, but increased funding for supported employment was identified. ICBVI receives only 1% or $3,000 of the $300,000 allotted to the state of Idaho for Community Supported Employment (CSE). Consequently when the need for CSE arises for a client it is usually because of multiple disabilities and not just blindness or visual impairment. Given these circumstances, ICBVI counselors collaborate with their peers in the general agency to insure that the client receives the appropriate services. The long term support required for CSE is provided under the Medicaid HCBS waiver or the state grant administered by IDVR.
Service Needs for Minorities, Unserved and Underserved Populations
ICBVI will continue its outreach to the Native American Indian tribes located in the state. There are currently three tribal VR programs in Idaho, Coeur d’Alene and Nez Perce. The Shoshone-Bannock tribe has applied for a new grant. We are also doing outreach to the Duck Valley Indian Reservation on the Idaho-Nevada border. The percentage of the Native American Indian population in Idaho is 1.4%.
Our largest minority population is Hispanic, and many of these individuals are served through the general IDVR program. We collaborate on clients with vision loss and other disabilities. The percentage of the Hispanic population in Idaho is 7.9%.
The results of the Comprehensive Need Assessment indicated that there is still a need for ICBVI to provide outreach activities specifically to the Native American Indian Tribes and the Hispanic population. ICBVI has developed some specific outreach tools in the past fiscal year and with the results of the 2011 Comprehensive Need Assessment indicating this is an area that needs to have continued focus, ICBVI will develop some specific outreach strategies utilizing the new outreach tools. This includes several new videos that provide information about the programs within ICBVI. The goal will be to improve communication with these minority groups to inform, educate and collaborate.
Service Needs for Individuals Served Through Other Components of the Workforce Investment System
In our rural communities, a major barrier is transportation to get to the One-Stop center. Transportation continues to be an area of need identified in the Comprehensive Needs Assessment. An additional need is computer literacy and assistance available so that clients are able to utilize the One-Stop Center computers/programs. Not all twenty-five (25) One Stop offices have complete accessibility as it relates to computer access. However, all one-stop staff will assist an individual with blindness or visual impairment as needed. Clients can register for work online and also can learn which employers are hiring and what kind of jobs are available and in demand.
Status of Community Rehabilitation Programs (CRPs)
There are currently eighteen (18) Community Rehabilitation Programs that partner with ICBVI in six regions in Idaho serving both the metropolitan and rural areas of the state. To help the CRPs address the evaluation special needs of individuals who are blind or visually impaired, ICBVI has supported the use of the Comprehensive Vocational Evaluation System (CVES) and it is now available in three regions of the state.
Less than 10% of ICBVI’s clientele utilize services provided by CRPs. This includes evaluation, job coaching, placement and follow-along, job retention skills and community supported employment. We also encourage our VR counselors to develop working relationships with CRP staff, so they can learn more about blindness and visual impairments. This knowledge of blindness and blindness issues is a definite need for CRP staff to make them better able to serve ICBVI’s clients.
The Comprehensive Needs Assessment completed in 2011 identified the CRPs rated themselves as 4.0 on a likert scale from 1 to 5 in their ability serve Idahoans with Blindness and Visual Impairment and 4.08 for access to resources in order to adequately serve this population. Clients surveyed rated the CRPs at 4.0 or above in their ability to meet their needs. ICBVI has seen an increase in the CRP’s overall effectiveness in meeting the needs of Idahoans with Blindness and visual impairments.
This screen was last updated on Jun 13 2011 3:25PM by saidthomasr
The estimated number of all individuals who are eligible for services under this plan is 2,900.
ICBVI is not under an order of selection.
|Category||Title I or Title VI||Estimated Funds||Estimated Number to be Served||Average Cost of Services|
|Services - Title I||Title I||$547,000||450||$1,215|
|Services - Title VI||Title VI||$3,000||5||$600|
This screen was last updated on Jun 21 2011 4:13PM by Nanna Hanchett
The goals and priorities are based on the comprehensive statewide assessment, on requirements related to the performance standards and indicators, and on other information about the state agency. (See section 101(a)(15)(C) of the Act.) This attachment should be updated when there are material changes in the information that require the description to be amended.
- Identify if the goals and priorities were jointly developed and agreed to by the state VR agency and the State Rehabilitation Council, if the state has a council.
- Identify if the state VR agency and the State Rehabilitation Council, if the state has such a council, jointly reviewed the goals and priorities and jointly agreed to any revisions.
- Identify the goals and priorities in carrying out the vocational rehabilitation and supported employment programs.
- Ensure that the goals and priorities are based on an analysis of the following areas:
- the most recent comprehensive statewide assessment, including any updates;
- the performance of the state on standards and indicators; and
- other available information on the operation and effectiveness of the VR program, including any reports received from the State Rehabilitation Council and findings and recommendations from monitoring activities conducted under section 107.
The following goals are based on the analysis of the Statewide Comprehensive Needs Assessment completed in 2011; the agency’s performance on standards and indicators; input from consumers, advocates, providers and other stakeholders. The following identifies our three major goals which are:
(1) Increase public and client awareness of the mission, purpose, goals, function and services of the agency.
ICBVI will implement the following strategies: • Specific outreach methods to reach identified groups: ophthalmologists; tribal 121 programs; Hispanic organizations and Special Education Directors. • Utilize all program/service videos that were created during this past FFY to increase awareness. • Continue recurring outreach activities to help minimize the effects of turnover in staff of organizations has on the organizational knowledge of ICBVI services. • Emphasize the specialized programs and services that ICBVI offers to the Blind and Visually Impaired • Continue to utilize the current staff in nontraditional roles to increase client access to training and technology.
(2) Increase Independence and Employment Outcomes through quality rehabilitation services.
ICBVI will implement the following strategies:
• Work with Transition youth at the start of high school to foster the development of ongoing transition planning and services specifically connecting with Idaho Educational Services for the Blind as well as the Special Education Directors throughout the State. • ICBVI will meet or exceed the required federal indicators. • Emphasize the use of work incentives from Social Security Administration that promotes the transition of dependence on benefits to the independence of part or full time employment. • Provide ongoing staff training to insure qualified professional staff knowledgeable in blindness, visual impairments as well as secondary disabilities; counseling techniques, vocational rehabilitation, community and secondary transition.
(3) Increase training availability, effectiveness and access for clients.
ICBVI will implement the following strategies: • Continue flexible time frames to ATC schedule to better accommodate clients rehabilitation needs. • Develop additional materials to better communicate to clients about the purposes for and preparation needs to participate in ICBVI trainings. • Work with Consumer Groups, Clients and Secondary Transition Partners to increase the effectiveness of the “School Work Experience Program” SWEP and “College Days” Programs offered at ICBVI.
This screen was last updated on Jun 13 2011 3:29PM by saidthomasr
- Identify the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services.
- Identify the justification for the order.
- Identify the service and outcome goals.
- Identify the time within which these goals may be achieved for individuals in each priority category within the order.
- Describe how individuals with the most significant disabilities are selected for services before all other individuals with disabilities.
This screen was last updated on Apr 6 2009 10:02AM by saidthomasr
Specify the state's goals and priorities with respect to the distribution of funds received under section 622 of the Act for the provision of supported employment services.
ICBVI receives only 1% or $3,000 of the $300,000 allotted to the state of Idaho for Community Supported Employment (CSE). This funding amount may cover the upfront training costs for one to three individuals. In Idaho there are not any long-term support funds for clients with visual impairments only, so given these circumstances and the fact that most people requiring CSE are individuals with multiple disabilities, ICBVI counselors collaborate with their peers in the general agency to insure that clients receive the appropriate services. ICBVI has and will continue to support clients that need supported employment level services through the basic support grant during the active VR case and work with community partners, families, and other organizations to develop long term support or natural supports when ever feasible.
This screen was last updated on Jun 13 2011 3:31PM by saidthomasr
This attachment should include required strategies and how the agency will use these strategies to achieve its goals and priorities, support innovation and expansion activities, and overcome any barriers to accessing the vocational rehabilitation and the supported employment programs. (See sections 101(a)(15)(D) and (18)(B) of the Act and Section 427 of the General Education Provisions Act (GEPA)).
Describe the methods to be used to expand and improve services to individuals with disabilities.
Identify how a broad range of assistive technology services and assistive technology devices will be provided to individuals with disabilities at each stage of the rehabilitation process; and describe how assistive technology services and devices will be provided to individuals with disabilities on a statewide basis.
Identify what outreach procedures will be used to identify and serve individuals with disabilities who are minorities, including those with the most significant disabilities; and what outreach procedures will be used to identify and serve individuals with disabilities who have been unserved or underserved by the VR program.
If applicable, identify plans for establishing, developing, or improving community rehabilitation programs within the state.
Describe strategies to improve the performance of the state with respect to the evaluation standards and performance indicators.
Describe strategies for assisting other components of the statewide workforce investment system in assisting individuals with disabilities.
Describe how the agency's strategies will be used to:
- achieve goals and priorities identified in Attachment 4.11(c)(1);
- support innovation and expansion activities; and
- overcome identified barriers relating to equitable access to and participation of individuals with disabilities in the state Vocational Rehabilitation Services Program and the state Supported Employment Services Program.
ICBVI’s specific Innovation and Expansion (I&E) strategy for FFY 2012 is to add a Statewide Assistive Technologist to the Vocational Rehabilitation program. This strategy is designed to streamline Assistive Technology assessments and trainings for Vocational Rehabilitation clients.
(1)(A)Strategies to Expand and Improve Services to Clients Including Provision of Assistive Technology
• Require all full time clients at the Assessment and Training Center (ATC) to participate in a 4 week assessment of their adaptive blind skills. • Conduct an assessment of blindness skills on all VR clients to determine their level of competence with the alternative skills of blindness. • Continue implementing an adaptive technology assessment that will be used statewide to determine client need for AT and for a thorough assessment of the application the adaptive technology is expected to perform and the client’s ability to use it. • Continue implementing training curricula and timelines for clients to learn how to best utilize their Assistive Technology devices. • Utilize loaner system and increase the number of models of adaptive technology for clients to try out before we purchase items. • Utilize our newly remodeled Boise location for easier customer access to the Low Vision Clinic, VR Counselors and Rehab Teachers. Also for training in the ATC where clients can use our onsite dorm rooms. We anticipate bringing in paying ATC students from other states. • Utilize computer stations in the residence for clients to practice on and complete homework assignments while attending the ATC. • Fully implement upgrades to ICBVI’s computer system for better data collection and reporting capability which includes all new ATC tracking. • Continue membership in the Chamber of Commerce to provide ongoing access to the business community and gain their participation in ICBVI’s job club as well as keep business informed about ICBVI services.
(1)(B)Strategies to Conduct Outreach to Identify and Serve Minorities and Unserved or Underserved Populations
ICBVI will work collaboratively with the Native American Indian Tribes that reside within the State to identify methods to better communicate the mission, goals, purpose and programs of ICBVI, and to identify processes to better facilitate referrals into ICBVI programs as well as implementation and completion of programs for employment outcomes.
ICBVI will work collaboratively with Department of Labor and the Idaho Commission on Hispanic Affairs to identify methods to better communicate the mission, goals, purpose and programs of ICBVI, and to identify processes to better facilitate referrals into ICBVI programs as well as implementation and completion of programs for employment outcomes.
ICBVI will continue to collaborate with Department of Education to insure that transition age students are made aware of ICBVI services and how to access them. This is occurring at a State level with ICBVI’s involvement in the Interagency Transition Council as well as regional level where the VR counselors are in direct communication with individual school staff.
ICBVI has also strengthened its collaborative work with Idaho Educational Services for the Blind and Visually Impaired (IESDB). During FFY 2011, ICBVI and IESDB developed a time specific project to help address the technology needs of transition age students with blindness and visual impairments through collaborative staff training and specific trainings for students. ICBVI had one of its assistive technologists work with IESDB Teachers of Visual Impairments (TVI). The goal was to increase the awareness/knowledge of the IESDB teacher’s related assistive technology for B/VI and to better identify and assess the transition needs of mutual students. Earlier identification and intervention for students will most likely have an increased positive employment outcome for ICBVI VR transition students. This training was accomplished through IESDB staff observing and working with the ICBVI staff as she worked with mutual IESDB/ICBVI clients.
(1)(C)Strategies to Improve Community Rehabilitation Programs
CRPs have been invited to attend the ATC, Assessment and Training Center to increase their knowledge of blindness and visual impairments. The CRPs will also be give copies of all of our program videos to assist in training of their staff.
(1)(D)Strategies to Improve Performance on the Standards and Indicators
• Increase outreach to all eligible Idahoans. • Start working with high school transition students earlier to evaluate potential assistive technology needs and employment goals as they transition from school to the adult world of work. • Emphasize jobs with higher wages. • Emphasize upfront counseling and guidance. • Emphasize functional evaluations. • Fully Implement upgraded computerized case management system to provide more effective data for evaluation of progress and outcomes. • Provide intense training on blindness and visual impairments to new VRC staff. • Provide training in effective Case Management to new VRCs if needed. • Provide one to one mentoring and team mentoring to new VR staff to increase effectiveness.
(1)(E)Strategies for Assisting Individuals Served Through Other Components of the Statewide Workforce Investment System
Continue to work with Department of Labor and the One-Stop System in checking accessibility for Blind and Visually Impaired. Continue to encourage ICBVI’s clients to visit the One-Stops or use the online Idaho Works System
Continue to coordinate and collaborate with the staff at the Department of Labor to assist ICBVI in securing employment opportunities for our clients being served in our Summer Work Experience Program as well as providing job readiness training.
This screen was last updated on Jul 26 2011 10:37AM by saidthomasr
Vocational Rehabilitation (VR) and Supported Employment (SE) Goals
The following report is based on evaluation of goals and progress for federal fiscal year 2010.
Goal 1 - Increase public and client awareness of the mission, purpose, goals, function and services of the agency.
Developed a Business Consultant/Community Liaison Position through the use of ARRA funds and full implementation occurred in FFY 2010. Position works with VR staff to increase the staff’s knowledge and skills in working with the business community in the region the staff work
Developed a staff requirement to provide a set number of outreach activities per year to increase public and client awareness, as part of ongoing staff requirement this has been effective as it makes outreach a priority for all staff.
Ongoing ICBVI representation with the following groups/organizations: Secondary Transition Council; Consortium of Idahoans with Disabilities; Employment Resources for Idahoans with Disabilities; Ada County Transportation; Workforce Development Council. This continues to be an effective communication tool to our partners in the community.
Goal 2 - Increase Independence and Employment Outcomes through Quality Rehabilitation Services
Passed Standards and Indicators for FFY 2010
Continued Development of upgrades to the case management system during FFY 2010, anticipate full implementation in FFY 2011.
ICBVI increased its collaboration with Idaho Educational Services for the Deaf and Blind (IESDB).
Provided staff training on SSA work incentives
Goal 3 - Increase training availability, effectiveness and access for clients.
Developed a traveling Assistive Technologist position through the use of ARRA funds, full implementation occurred in FFY 2010. This position has increased assistive technology access and training to clients through the training of the rehabilitation teachers in the regions to more effectively work with clients. This has helped increase the services available for VR clients.
ICBVI was able to add flexible time frames to ATC schedule to increase the availability of ATC to VR clients. This has increased the number of clients attending ATC.
ICBVI has worked effectively with consumer groups and community partners to increase the utilization of both ICBVI’s SWEP programs as well as the College Days programs.
Due to the 1% or $3,000 CSE budget allotted to ICBVI, the agency has collaborated with the general agency to serve clients with CSE needs. This has been a successful strategy. The impediment has been in demand for CSE services statewide which has exceeded budget amounts.
Performance Indicator 1.1 ICBVI did not pass this indicator.
Performance Indicator 1.2 ICBVI did not pass this indicator
Performance Indicator 1.3 ICBVI passed this indicator
Performance Indicator 1.4 ICBVI passed this indicator. Performance Indicator 1.5 ICBVI passed this indicator. Performance Indicator 1.6 ICBVI passed this indicator Performance Indicator 2.1 ICBVI did not pass this indicator because we do not exceed 100 individuals with minorities exiting the program. We are required to provide policies or steps to insure that people with disabilities from minority backgrounds have equal access to VR services. This has been addressed in Section 4.11(d).
Although ICBVI passed Standards and Indicators for FFY 2010, ICBVI’s indicator 1.1 and 1.2 has been significantly impacted by the downturn in the State and National economy combined with turnover in VR staff.
ICBVI utilized I&E funds for FY 2010 on its Summer Work Experience Program (SWEP) for the School-Work Transition population which historically has been an underserved group. The participation in this program has increased through the focused efforts of the agency. By expanding this program transition students with blind and visual impairments have increased employment experiences.
This screen was last updated on Jun 13 2011 3:37PM by saidthomasr
- Describe quality, scope, and extent of supported employment services to be provided to individuals with the most significant disabilities
- Describe the timing of the transition to extended services
Supported employment services are provided to our blind or visually impaired clients who have multiple disabilities who have the most significant disabilities who are consequently are eligible to receive community supported employment services. These multiple disabilities include developmental disabilities, traumatic brain injuries, and mental illness or combination of these disabilities. CSE services are provided by the community rehabilitation programs which are certified by CARF or RSAS. Services include assessment, job site development, job coaching, and communication with the employers. ICBVI and IDVR provide the upfront training until the clients are stabilized on their jobs and at that point they are transferred to the long term support services through Health and Welfare HCBS waiver or IDVR state fund program.
This screen was last updated on Jun 13 2011 3:37PM by saidthomasr
The following information is captured by the system.
Last updated on 07/26/2011 at 1:09 PM
Last updated by Nanna Hanchett
Completed on 07/26/2011 at 1:09 PM
Completed by Nanna Hanchett
Approved on 09/01/2011 at 9:12 AM
Approved by Sue Rankin-White
Published on 09/01/2011 at 10:49 AM
Published by Ken Schellenberg
The following documents have been identified as being related to the information you are viewing.
ED-80-0013 - Certification Regarding Lobbying — 34 CFR 82.110(b) requires each State VR agency to submit for approval a signed certification regarding lobbying for each program for which federal funds are requested. In other words, one certification must be submitted for the VR program and another for the Supported Employment program.
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