State Plan for the State Vocational Rehabilitation Services Program and
State Plan Supplement for the State Supported Employment Services Program
Bureau of Rehabilitation Services State Plan for Fiscal Year 2015 (submitted FY 2014)
Preprint - Section 1: State Certifications
1.1 The Bureau of Rehabilitation Services (BRS) is authorized to submit this State Plan under Title I of the Rehabilitation Act of 1973, as amended  and its supplement under Title VI, Part B, of the Rehabilitation Act .
1.2 As a condition for the receipt of federal funds under Title I, Part B, of the Rehabilitation Act for the provision of vocational rehabilitation services, the The Department of Rehabilitation Services (DORS)  agrees to operate and administer the State Vocational Rehabilitation Services Program in accordance with the provisions of this State Plan , the Rehabilitation Act, and all applicable regulations , policies and procedures established by the secretary. Funds made available under Section 111 of the Rehabilitation Act are used solely for the provision of vocational rehabilitation services under Title I of the Rehabilitation Act and the administration of the State Plan for the vocational rehabilitation services program.
1.3 As a condition for the receipt of federal funds under Title VI, Part B, of the Rehabilitation Act for supported employment services, the designated state agency agrees to operate and administer the State Supported Employment Services Program in accordance with the provisions of the supplement to this State Plan , the Rehabilitation Act and all applicable regulations , policies and procedures established by the secretary. Funds made available under Title VI, Part B, are used solely for the provision of supported employment services and the administration of the supplement to the Title I State Plan. Yes
1.4 The designated state agency and/or the designated state unit has the authority under state law to perform the functions of the state regarding this State Plan and its supplement. Yes
1.5 The state legally may carry out each provision of the State Plan and its supplement. Yes
1.6 All provisions of the State Plan and its supplement are consistent with state law. Yes
1.7 The (enter title of state officer below) Yes
... has the authority under state law to receive, hold and disburse federal funds made available under this State Plan and its supplement.
1.8 The (enter title of state officer below)... Yes
Acting Director, Bureau of Rehabilitation Services
... has the authority to submit this State Plan for vocational rehabilitation services and the State Plan supplement for supported employment services.
1.9 The agency that submits this State Plan and its supplement has adopted or otherwise formally approved the plan and its supplement. Yes
Preprint - Section 2: Public Comment on State Plan Policies and Proceduress
2.1 Public participation requirements. (Section 101(a)(16)(A) of the Rehabilitation Act; 34 CFR 361.10(d), .20(a), (b), (d); and 363.11(g)(9))
(a) Conduct of public meetings.
The designated state agency, prior to the adoption of any substantive policies or procedures governing the provision of vocational rehabilitation services under the State Plan and supported employment services under the supplement to the State Plan, including making any substantive amendments to the policies and procedures, conducts public meetings throughout the state to provide the public, including individuals with disabilities, an opportunity to comment on the policies or procedures.
(b) Notice requirements.
The designated state agency, prior to conducting the public meetings, provides appropriate and sufficient notice throughout the state of the meetings in accordance with state law governing public meetings or, in the absence of state law governing public meetings, procedures developed by the state agency in consultation with the State Rehabilitation Council, if the agency has a council.
(c) Special consultation requirements.
The state agency actively consults with the director of the Client Assistance Program, the State Rehabilitation Council, if the agency has a council and, as appropriate, Indian tribes, tribal organizations and native Hawaiian organizations on its policies and procedures governing the provision of vocational rehabilitation services under the State Plan and supported employment services under the supplement to the State Plan.
Preprint - Section 3: Submission of the State Plan and its Supplement
3.1 Submission and revisions of the State Plan and its supplement. (Sections 101(a)(1), (23) and 625(a)(1) of the Rehabilitation Act; Section 501 of the Workforce Investment Act; 34 CFR 76.140; 361.10(e), (f), and (g); and 363.10)
(a) The state submits to the commissioner of the Rehabilitation Services Administration the State Plan and its supplement on the same date that the state submits either a State Plan under Section 112 of the Workforce Investment Act of 1998 or a state unified plan under Section 501 of that Rehabilitation Act.
(b) The state submits only those policies, procedures or descriptions required under this State Plan and its supplement that have not been previously submitted to and approved by the commissioner.
(c) The state submits to the commissioner, at such time and in such manner as the commissioner determines to be appropriate, reports containing annual updates of the information relating to the:
- comprehensive system of personnel development;
- assessments, estimates, goals and priorities, and reports of progress;
- innovation and expansion activities; and
- other updates of information required under Title I, Part B, or Title VI, Part B, of the Rehabilitation Act that are requested by the commissioner.
(d) The State Plan and its supplement are in effect subject to the submission of modifications the state determines to be necessary or the commissioner requires based on a change in state policy, a change in federal law, including regulations, an interpretation of the Rehabilitation Act by a federal court or the highest court of the state, or a finding by the commissioner of state noncompliance with the requirements of the Rehabilitation Act, 34 CFR 361 or 34 CFR 363.
3.2 Supported Employment State Plan supplement. (Sections 101(a)(22) and 625(a) of the Rehabilitation Act; 34 CFR 361.34 and 363.10)
(a) The state has an acceptable plan for carrying out Part B, of Title VI of the Rehabilitation Act that provides for the use of funds under that part to supplement funds made available under Part B, of Title I of the Rehabilitation Act for the cost of services leading to supported employment.
(b) The Supported Employment State Plan, including any needed annual revisions, is submitted as a supplement to the State Plan.
Preprint - Section 4: Administration of the State Plan
4.1 Designated state agency and designated state unit. (Section 101(a)(2) of the Rehabilitation Act; 34 CFR 361.13(a) and (b))
(a) Designated state agency.
- There is a state agency designated as the sole state agency to administer the State Plan or to supervise its administration in a political subdivision of the state by a sole local agency.
- The designated state agency is a state agency that is primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities (Option A was selected/Option B was not selected).
- In American Samoa, the designated state agency is the governor.
(b) Designated state unit.
- If the designated state agency is not primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities, in accordance with subparagraph 4.1(a)(2)(B) of this section, the state agency includes a vocational rehabilitation bureau, division or unit that:
- is primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities and is responsible for the administration of the designated state agency's vocational rehabilitation program under the State Plan;
- has a full-time director;
- has a staff, at least 90 percent of whom are employed full-time on the rehabilitation work of the organizational unit; and
- is located at an organizational level and has an organizational status within the designated state agency comparable to that of other major organizational units of the designated state agency.
- The name of the designated state vocational rehabilitation unit is
4.2 State independent commission or State Rehabilitation Council. (Sections 101(a)(21) and 105 of the Rehabilitation Act; 34 CFR 361.16 and .17)
The State Plan must contain one of the following assurances.
(a) The designated state agency is an independent state commission that
- is responsible under state law for operating or overseeing the operation of the vocational rehabilitation program in the state and is primarily concerned with the vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities in accordance with subparagraph 4.1(a)(2)(A) of this section.
- is consumer controlled by persons who:
- are individuals with physical or mental impairments that substantially limit major life activities; and
- represent individuals with a broad range of disabilities, unless the designated state unit under the direction of the commission is the state agency for individuals who are blind;
- includes family members, advocates or other representatives of individuals with mental impairments; and
- undertakes the functions set forth in Section 105(c)(4) of the Rehabilitation Act and 34 CFR 361.17(h)(4).
(b) The state has established a State Rehabilitation Council that meets the criteria set forth in Section 105 of the Rehabilitation Act, 34 CFR 361.17
(c) If the designated state unit has a State Rehabilitation Council, Attachment 4.2(c) provides a summary of the input provided by the council consistent with the provisions identified in subparagraph (b)(3) of this section; the response of the designated state unit to the input and recommendations; and, explanations for the rejection of any input or any recommendation.
(Option B was selected)
4.3 Consultations regarding the administration of the State Plan. (Section 101(a)(16)(B) of the Rehabilitation Act; 34 CFR 361.21)
The designated state agency takes into account, in connection with matters of general policy arising in the administration of the plan and its supplement, the views of:
(a) individuals and groups of individuals who are recipients of vocational rehabilitation services or, as appropriate, the individuals' representatives;
(b) personnel working in programs that provide vocational rehabilitation services to individuals with disabilities;
(c) providers of vocational rehabilitation services to individuals with disabilities;
(d) the director of the Client Assistance Program; and
(e) the State Rehabilitation Council, if the state has a council.
4.4 Nonfederal share. (Sections 7(14) and 101(a)(3) of the Rehabilitation Act; 34 CFR 80.24 and 361.60)
The nonfederal share of the cost of carrying out this State Plan is 21.3 percent and is provided through the financial participation by the state or, if the state elects, by the state and local agencies.
4.5 Local administration. (Sections 7(24) and 101(a)(2)(A) of the Rehabilitation Act; 34 CFR 361.5(b)(47) and .15)
The State Plan provides for the administration of the plan by a local agency. No
If "Yes", the designated state agency:
(a) ensures that each local agency is under the supervision of the designated state unit with the sole local agency, as that term is defined in Section 7(24) of the Rehabilitation Act and 34 CFR 361.5(b)(47), responsible for the administration of the vocational rehabilitation program within the political subdivision that it serves; and
(b) develops methods that each local agency will use to administer the vocational rehabilitation program in accordance with the State Plan.
4.6 Shared funding and administration of joint programs. (Section 101(a)(2)(A)(ii) of the Rehabilitation Act; 34 CFR 361.27)
The State Plan provides for the state agency to share funding and administrative responsibility with another state agency or local public agency to carry out a joint program to provide services to individuals with disabilities. No
If "Yes", the designated state agency submits to the commissioner for approval a plan that describes its shared funding and administrative arrangement. The plan must include:
(a) a description of the nature and scope of the joint program;
(b) the services to be provided under the joint program;
(c) the respective roles of each participating agency in the administration and provision of services; and
(d) the share of the costs to be assumed by each agency.
4.7 Statewideness and waivers of statewideness. (Section 101(a)(4) of the Rehabilitation Act; 34 CFR 361.25, .26, and .60(b)(3)(i) and (ii))
This agency is not requesting a waiver of statewideness.
(a) Services provided under the State Plan are available in all political subdivisions of the state.
(b) The state unit may provide services in one or more political subdivisions of the state that increase services or expand the scope of services that are available statewide under this State Plan if the:
- nonfederal share of the cost of these services is met from funds provided by a local public agency, including funds contributed to a local public agency by a private agency, organization or individual;
- services are likely to promote the vocational rehabilitation of substantially larger numbers of individuals with disabilities or of individuals with disabilities with particular types of impairments; and
- state, for purposes other than the establishment of a community rehabilitation program or the construction of a particular facility for community rehabilitation program purposes, requests in Attachment 4.7(b)(3) a waiver of the statewideness requirement in accordance with the following requirements:
- identification of the types of services to be provided;
- written assurance from the local public agency that it will make available to the state unit the nonfederal share of funds;
- written assurance that state unit approval will be obtained for each proposed service before it is put into effect; and
- written assurance that all other State Plan requirements, including a state's order of selection, will apply to all services approved under the waiver.
(c) Contributions, consistent with the requirements of 34 CFR 361.60(b)(3)(ii), by private entities of earmarked funds for particular geographic areas within the state may be used as part of the nonfederal share without the state requesting a waiver of the statewideness requirement provided that the state notifies the commissioner that it cannot provide the full nonfederal share without using the earmarked funds.
4.8 Cooperation, collaboration and coordination. (Sections 101(a)(11), (24)(B), and 625(b)(4) and (5) of the Rehabilitation Act; 34 CFR 361.22, .23, .24, and .31, and 363.11(e))
(a) Cooperative agreements with other components of statewide work force investment system.
The designated state agency or the designated state unit has cooperative agreements with other entities that are components of the statewide work force investment system and replicates those agreements at the local level between individual offices of the designated state unit and local entities carrying out the One-Stop service delivery system or other activities through the statewide work force investment system.
(b) Cooperation and coordination with other agencies and entities.
Attachment 4.8(b) (1)-(4) describes the designated state agency's:
- cooperation with and use of the services and facilities of the federal, state, and local agencies and programs, including programs carried out by the undersecretary for Rural Development of the United States Department of Agriculture and state use contracting programs, to the extent that those agencies and programs are not carrying out activities through the statewide work force investment system;
- coordination, in accordance with the requirements of paragraph 4.8(c) of this section, with education officials to facilitate the transition of students with disabilities from school to the receipt of vocational rehabilitation services;
- establishment of cooperative agreements with private nonprofit vocational rehabilitation service providers, in accordance with the requirements of paragraph 5.10(b) of the State Plan; and,
- efforts to identify and make arrangements, including entering into cooperative agreements, with other state agencies and entities with respect to the provision of supported employment and extended services for individuals with the most significant disabilities, in accordance with the requirements of subsection 6.5 of the supplement to this State Plan.
(c) Coordination with education officials.
- Attachment 4.8(b)(2) describes the plans, policies and procedures for coordination between the designated state agency and education officials responsible for the public education of students with disabilities that are designed to facilitate the transition of the students who are individuals with disabilities from the receipt of educational services in school to the receipt of vocational rehabilitation services under the responsibility of the designated state agency.
- The State Plan description must:
- provide for the development and approval of an individualized plan for employment in accordance with 34 CFR 361.45 as early as possible during the transition planning process but, at the latest, before each student determined to be eligible for vocational rehabilitation services leaves the school setting or if the designated state unit is operating on an order of selection before each eligible student able to be served under the order leaves the school setting; and
- include information on a formal interagency agreement with the state educational agency that, at a minimum, provides for:
- consultation and technical assistance to assist educational agencies in planning for the transition of students with disabilities from school to postschool activities, including vocational rehabilitation services;
- transition planning by personnel of the designated state agency and the educational agency for students with disabilities that facilitates the development and completion of their individualized education programs under Section 614(d) of the Individuals with Disabilities Education Act;
- roles and responsibilities, including financial responsibilities, of each agency, including provisions for determining state lead agencies and qualified personnel responsible for transition services; and
- procedures for outreach to students with disabilities as early as possible during the transition planning process and identification of students with disabilities who need transition services.
(d) Coordination with statewide independent living council and independent living centers.
The designated state unit, the Statewide Independent Living Council established under Section 705 of the Rehabilitation Act and 34 CFR 364, and the independent living centers described in Part C of Title VII of the Rehabilitation Act and 34 CFR 366 have developed working relationships and coordinate their activities.
(e) Cooperative agreement with recipients of grants for services to American Indians.
- There is in the state a recipient(s) of a grant under Part C of Title I of the Rehabilitation Act for the provision of vocational rehabilitation services for American Indians who are individuals with disabilities residing on or near federal and state reservations. Yes
- If "Yes", the designated state agency has entered into a formal cooperative agreement that meets the following requirements with each grant recipient in the state that receives funds under Part C of Title I of the Rehabilitation Act:
- strategies for interagency referral and information sharing that will assist in eligibility determinations and the development of individualized plans for employment;
- procedures for ensuring that American Indians who are individuals with disabilities and are living near a reservation or tribal service area are provided vocational rehabilitation services; and
- provisions for sharing resources in cooperative studies and assessments, joint training activities, and other collaborative activities designed to improve the provision of services to American Indians who are individuals with disabilities.
4.9 Methods of administration. (Section 101(a)(6) of the Rehabilitation Act; 34 CFR 361.12, .19 and .51(a) and (b))
(a) In general.
The state agency employs methods of administration, including procedures to ensure accurate data collection and financial accountability, found by the commissioner to be necessary for the proper and efficient administration of the plan and for carrying out all the functions for which the state is responsible under the plan and 34 CFR 361.
(b) Employment of individuals with disabilities.
The designated state agency and entities carrying out community rehabilitation programs in the state, who are in receipt of assistance under Part B, of Title I of the Rehabilitation Act and this State Plan, take affirmative action to employ and advance in employment qualified individuals with disabilities covered under and on the same terms and conditions as set forth in Section 503 of the Rehabilitation Act.
Any facility used in connection with the delivery of services assisted under this State Plan meets program accessibility requirements consistent with the provisions, as applicable, of the Architectural Barriers Rehabilitation Act of 1968, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act of 1990 and the regulations implementing these laws.
4.10 Comprehensive system of personnel development. (Section 101(a)(7) of the Rehabilitation Act; 34 CFR 361.18)
Attachment 4.10 describes the designated state agency's procedures and activities to establish and maintain a comprehensive system of personnel development designed to ensure an adequate supply of qualified state rehabilitation professional and paraprofessional personnel for the designated state unit. The description includes the following:
(a) Data system on personnel and personnel development.
Development and maintenance of a system for collecting and analyzing on an annual basis data on qualified personnel needs and personnel development with respect to:
- Qualified personnel needs.
- The number of personnel who are employed by the state agency in the provision of vocational rehabilitation services in relation to the number of individuals served, broken down by personnel category;
- The number of personnel currently needed by the state agency to provide vocational rehabilitation services, broken down by personnel category; and
- Projections of the number of personnel, broken down by personnel category, who will be needed by the state agency to provide vocational rehabilitation services in the state in five years based on projections of the number of individuals to be served, including individuals with significant disabilities, the number of personnel expected to retire or leave the field, and other relevant factors.
- Personnel development.
- A list of the institutions of higher education in the state that are preparing vocational rehabilitation professionals, by type of program;
- The number of students enrolled at each of those institutions, broken down by type of program; and
- The number of students who graduated during the prior year from each of those institutions with certification or licensure, or with the credentials for certification or licensure, broken down by the personnel category for which they have received, or have the credentials to receive, certification or licensure.
(b) Plan for recruitment, preparation and retention of qualified personnel.
Development, updating on an annual basis, and implementation of a plan to address the current and projected needs for qualified personnel based on the data collection and analysis system described in paragraph (a) of this subsection and that provides for the coordination and facilitation of efforts between the designated state unit and institutions of higher education and professional associations to recruit, prepare and retain personnel who are qualified in accordance with paragraph (c) of this subsection, including personnel from minority backgrounds and personnel who are individuals with disabilities.
(c) Personnel standards.
Policies and procedures for the establishment and maintenance of personnel standards to ensure that designated state unit professional and paraprofessional personnel are appropriately and adequately prepared and trained, including:
- standards that are consistent with any national- or state-approved or recognized certification, licensing, registration, or, in the absence of these requirements, other comparable requirements (including state personnel requirements) that apply to the profession or discipline in which such personnel are providing vocational rehabilitation services.
- To the extent that existing standards are not based on the highest requirements in the state applicable to a particular profession or discipline, the steps the state is currently taking and the steps the state plans to take in accordance with the written plan to retrain or hire personnel within the designated state unit to meet standards that are based on the highest requirements in the state, including measures to notify designated state unit personnel, the institutions of higher education identified in subparagraph (a)(2), and other public agencies of these steps and the time lines for taking each step.
- The written plan required by subparagraph (c)(2) describes the following:
- specific strategies for retraining, recruiting and hiring personnel;
- the specific time period by which all state unit personnel will meet the standards required by subparagraph (c)(1);
- procedures for evaluating the designated state unit's progress in hiring or retraining personnel to meet applicable personnel standards within the established time period; and
- the identification of initial minimum qualifications that the designated state unit will require of newly hired personnel when the state unit is unable to hire new personnel who meet the established personnel standards and the identification of a plan for training such individuals to meet the applicable standards within the time period established for all state unit personnel to meet the established personnel standards.
(d) Staff development.
Policies, procedures and activities to ensure that all personnel employed by the designated state unit receive appropriate and adequate training. The narrative describes the following:
- A system of staff development for professionals and paraprofessionals within the designated state unit, particularly with respect to assessment, vocational counseling, job placement and rehabilitation technology.
- Procedures for the acquisition and dissemination to designated state unit professionals and paraprofessionals significant knowledge from research and other sources.
(e) Personnel to address individual communication needs.
Availability of personnel within the designated state unit or obtaining the services of other individuals who are able to communicate in the native language of applicants or eligible individuals who have limited English speaking ability or in appropriate modes of communication with applicants or eligible individuals.
(f) Coordination of personnel development under the Individuals with Disabilities Education Act.
Procedures and activities to coordinate the designated state unit's comprehensive system of personnel development with personnel development under the Individuals with Disabilities Education Act.
4.11. Statewide assessment; annual estimates; annual state goals and priorities; strategies; and progress reports.
(Sections 101(a)(15), 105(c)(2) and 625(b)(2) of the Rehabilitation Act; 34 CFR 361.17(h)(2), .29, and 363.11(b))
(a) Comprehensive statewide assessment.
- Attachment 4.11(a) documents the results of a comprehensive, statewide assessment, jointly conducted every three years by the designated state unit and the State Rehabilitation Council (if the state has such a council). The assessment describes:
- the rehabilitation needs of individuals with disabilities residing within the state, particularly the vocational rehabilitation services needs of:
- individuals with the most significant disabilities, including their need for supported employment services;
- individuals with disabilities who are minorities and individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program carried out under this State Plan; and
- individuals with disabilities served through other components of the statewide work force investment system.
- The need to establish, develop or improve community rehabilitation programs within the state.
- For any year in which the state updates the assessments, the designated state unit submits to the commissioner a report containing information regarding updates to the assessments.
(b) Annual estimates.
Attachment 4.11(b) identifies on an annual basis state estimates of the:
- number of individuals in the state who are eligible for services under the plan;
- number of eligible individuals who will receive services provided with funds provided under Part B of Title I of the Rehabilitation Act and under Part B of Title VI of the Rehabilitation Act, including, if the designated state agency uses an order of selection in accordance with subparagraph 5.3(b)(2) of this State Plan, estimates of the number of individuals to be served under each priority category within the order; and
- costs of the services described in subparagraph (b)(1), including, if the designated state agency uses an order of selection, the service costs for each priority category within the order.
(c) Goals and priorities.
- Attachment 4.11(c)(1) identifies the goals and priorities of the state that are jointly developed or revised, as applicable, with and agreed to by the State Rehabilitation Council, if the agency has a council, in carrying out the vocational rehabilitation and supported employment programs.
- The designated state agency submits to the commissioner a report containing information regarding any revisions in the goals and priorities for any year the state revises the goals and priorities.
- Order of selection.
If the state agency implements an order of selection, consistent with subparagraph 5.3(b)(2) of the State Plan, Attachment 4.11(c)(3):
- shows the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services;
- provides a justification for the order; and
- identifies the service and outcome goals, and the time within which these goals may be achieved for individuals in each priority category within the order.
- Goals and plans for distribution of Title VI, Part B, funds.
Attachment 4.11(c)(4) specifies, consistent with subsection 6.4 of the State Plan supplement, the state's goals and priorities with respect to the distribution of funds received under Section 622 of the Rehabilitation Act for the provision of supported employment services.
- Attachment 4.11(d) describes the strategies, including:
- the methods to be used to expand and improve services to individuals with disabilities, including how a broad range of assistive technology services and assistive technology devices will be provided to those individuals at each stage of the rehabilitation process and how those services and devices will be provided to individuals with disabilities on a statewide basis;
- outreach procedures to identify and serve individuals with disabilities who are minorities, including those with the most significant disabilities in accordance with subsection 6.6 of the State Plan supplement, and individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program;
- as applicable, the plan of the state for establishing, developing or improving community rehabilitation programs;
- strategies to improve the performance of the state with respect to the evaluation standards and performance indicators established pursuant to Section 106 of the Rehabilitation Act; and
- strategies for assisting other components of the statewide work force investment system in assisting individuals with disabilities.
- Attachment 4.11 (d) describes how the designated state agency uses these strategies to:
- address the needs identified in the assessment conducted under paragraph 4.11(a) and achieve the goals and priorities identified in the State Plan attachments under paragraph 4.11(c);
- support the innovation and expansion activities identified in subparagraph 4.12(a)(1) and (2) of the plan; and
- overcome identified barriers relating to equitable access to and participation of individuals with disabilities in the State Vocational Rehabilitation Services Program and State Supported Employment Services Program.
(e) Evaluation and reports of progress.
- The designated state unit and the State Rehabilitation Council, if the state unit has a council, jointly submits to the commissioner an annual report on the results of an evaluation of the effectiveness of the vocational rehabilitation program and the progress made in improving the effectiveness of the program from the previous year.
- Attachment 4.11(e)(2):
- provides an evaluation of the extent to which the goals identified in Attachment 4.11(c)(1) and, if applicable, Attachment 4.11(c)(3) were achieved;
- identifies the strategies that contributed to the achievement of the goals and priorities;
- describes the factors that impeded their achievement, to the extent they were not achieved;
- assesses the performance of the state on the standards and indicators established pursuant to Section 106 of the Rehabilitation Act; and
- provides a report consistent with paragraph 4.12(c) of the plan on how the funds reserved for innovation and expansion activities were utilized in the preceding year.
4.12 Innovation and expansion. (Section 101(a)(18) of the Rehabilitation Act; 34 CFR 361.35)
(a) The designated state agency reserves and uses a portion of the funds allotted to the state under Section 110 of the Rehabilitation Act for the:
- development and implementation of innovative approaches to expand and improve the provision of vocational rehabilitation services to individuals with disabilities under this State Plan, particularly individuals with the most significant disabilities, consistent with the findings of the statewide assessment identified in Attachment 4.11(a) and goals and priorities of the state identified in Attachments 4.11(c)(1) and, if applicable, Attachment 4.11(c)(3); and
- support of the funding for the State Rehabilitation Council, if the state has such a council, consistent with the resource plan prepared under Section 105(d)(1) of the Rehabilitation Act and 34 CFR 361.17(i), and the funding of the Statewide Independent Living Council, consistent with the resource plan prepared under Section 705(e)(1) of the Rehabilitation Act and 34 CFR 364.21(i).
(b) Attachment 4.11 (d) describes how the reserved funds identified in subparagraph 4.12(a)(1) and (2) will be utilized.
(c) Attachment 4.11(e)(2) describes how the reserved funds were utilized in the preceding year.
4.13 Reports. (Section 101(a)(10) of the Rehabilitation Act; 34 CFR 361.40)
(a) The designated state unit submits reports in the form and level of detail and at the time required by the commissioner regarding applicants for and eligible individuals receiving services under the State Plan.
(b) Information submitted in the reports provides a complete count, unless sampling techniques are used, of the applicants and eligible individuals in a manner that permits the greatest possible cross-classification of data and protects the confidentiality of the identity of each individual.
Preprint - Section 5: Administration of the Provision of Vocational Rehabilitation Services
5.1 Information and referral services. (Sections 101(a)(5)(D) and (20) of the Rehabilitation Act; 34 CFR 361.37)
The designated state agency has implemented an information and referral system that is adequate to ensure that individuals with disabilities, including individuals who do not meet the agency's order of selection criteria for receiving vocational rehabilitation services if the agency is operating on an order of selection, are provided accurate vocational rehabilitation information and guidance, including counseling and referral for job placement, using appropriate modes of communication, to assist such individuals in preparing for, securing, retaining or regaining employment, and are referred to other appropriate federal and state programs, including other components of the statewide work force investment system in the state.
5.2 Residency. (Section 101(a)(12) of the Rehabilitation Act; 34 CFR 361.42(c)(1))
The designated state unit imposes no duration of residence requirement as part of determining an individual's eligibility for vocational rehabilitation services or that excludes from services under the plan any individual who is present in the state.
5.3 Ability to serve all eligible individuals; order of selection for services. (Sections 12(d) and 101(a)(5) of the Rehabilitation Act; 34 CFR 361.36)
(a) The designated state unit is able to provide the full range of services listed in Section 103(a) of the Rehabilitation Act and 34 CFR 361.48, as appropriate, to all eligible individuals with disabilities in the state who apply for services. Yes
(b) If No:
- Individuals with the most significant disabilities, in accordance with criteria established by the state, are selected first for vocational rehabilitation services before other individuals with disabilities.
- Attachment 4.11(c)(3):
- shows the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services;
- provides a justification for the order of selection; and
- identifies the state's service and outcome goals and the time within which these goals may be achieved for individuals in each priority category within the order.
- Eligible individuals who do not meet the order of selection criteria have access to the services provided through the designated state unit's information and referral system established under Section 101(a)(20) of the Rehabilitation Act, 34 CFR 361.37, and subsection 5.1 of this State Plan.
5.4 Availability of comparable services and benefits. (Sections 101(a)(8) and 103(a) of the Rehabilitation Act; 34 CFR 361.53)
(a) Prior to providing any vocational rehabilitation services, except those services identified in paragraph (b), to an eligible individual or to members of the individual's family, the state unit determines whether comparable services and benefits exist under any other program and whether those services and benefits are available to the individual.
(b) The following services are exempt from a determination of the availability of comparable services and benefits:
- assessment for determining eligibility and vocational rehabilitation needs by qualified personnel, including, if appropriate, an assessment by personnel skilled in rehabilitation technology;
- counseling and guidance, including information and support services to assist an individual in exercising informed choice consistent with the provisions of Section 102(d) of the Rehabilitation Act;
- referral and other services to secure needed services from other agencies, including other components of the statewide work force investment system, through agreements developed under Section 101(a)(11) of the Rehabilitation Act, if such services are not available under this State Plan;
- job-related services, including job search and placement assistance, job retention services, follow-up services, and follow-along services;
- rehabilitation technology, including telecommunications, sensory and other technological aids and devices; and
- post-employment services consisting of the services listed under subparagraphs (1) through (5) of this paragraph.
(c) The requirements of paragraph (a) of this section do not apply if the determination of the availability of comparable services and benefits under any other program would interrupt or delay:
- progress of the individual toward achieving the employment outcome identified in the individualized plan for employment;
- an immediate job placement; or
- provision of vocational rehabilitation services to any individual who is determined to be at extreme medical risk, based on medical evidence provided by an appropriate qualified medical professional.
(d) The governor in consultation with the designated state vocational rehabilitation agency and other appropriate agencies ensures that an interagency agreement or other mechanism for interagency coordination that meets the requirements of Section 101(a)(8)(B)(i)-(iv) of the Rehabilitation Act takes effect between the designated state unit and any appropriate public entity, including the state Medicaid program, a public institution of higher education, and a component of the statewide work force investment system to ensure the provision of the vocational rehabilitation services identified in Section 103(a) of the Rehabilitation Act and 34 CFR 361.48, other than the services identified in paragraph (b) of this section, that are included in the individualized plan for employment of an eligible individual, including the provision of those vocational rehabilitation services during the pendency of any dispute that may arise in the implementation of the interagency agreement or other mechanism for interagency coordination.
5.5 Individualized plan for employment. (Section 101(a)(9) of the Rehabilitation Act; 34 CFR 361.45 and .46)
(a) An individualized plan for employment meeting the requirements of Section 102(b) of the Rehabilitation Act and 34 CFR 361.45 and .46 is developed and implemented in a timely manner for each individual determined to be eligible for vocational rehabilitation services, except if the state has implemented an order of selection, and is developed and implemented for each individual to whom the designated state unit is able to provide vocational rehabilitation services.
(b) Services to an eligible individual are provided in accordance with the provisions of the individualized plan for employment.
5.6 Opportunity to make informed choices regarding the selection of services and providers. (Sections 101(a)(19) and 102(d) of the Rehabilitation Act; 34 CFR 361.52)
Applicants and eligible individuals or, as appropriate, their representatives are provided information and support services to assist in exercising informed choice throughout the rehabilitation process, consistent with the provisions of Section 102(d) of the Rehabilitation Act and 34 CFR 361.52.
5.7 Services to American Indians. (Section 101(a)(13) of the Rehabilitation Act; 34 CFR 361.30)
The designated state unit provides vocational rehabilitation services to American Indians who are individuals with disabilities residing in the state to the same extent as the designated state agency provides such services to other significant populations of individuals with disabilities residing in the state.
5.8 Annual review of individuals in extended employment or other employment under special certificate provisions of the fair labor standards act of 1938. (Section 101(a)(14) of the Rehabilitation Act; 34 CFR 361.55)
(a) The designated state unit conducts an annual review and reevaluation of the status of each individual with a disability served under this State Plan:
- who has achieved an employment outcome in which the individual is compensated in accordance with Section 14(c) of the Fair Labor Standards Act (29 U.S.C. 214(c)); or
- whose record of services is closed while the individual is in extended employment on the basis that the individual is unable to achieve an employment outcome in an integrated setting or that the individual made an informed choice to remain in extended employment.
(b) The designated state unit carries out the annual review and reevaluation for two years after the individual's record of services is closed (and thereafter if requested by the individual or, if appropriate, the individual's representative) to determine the interests, priorities and needs of the individual with respect to competitive employment or training for competitive employment.
(c) The designated state unit makes maximum efforts, including the identification and provision of vocational rehabilitation services, reasonable accommodations and other necessary support services, to assist the individuals described in paragraph (a) in engaging in competitive employment.
(d) The individual with a disability or, if appropriate, the individual's representative has input into the review and reevaluation and, through signed acknowledgement, attests that the review and reevaluation have been conducted.
5.9 Use of Title I funds for construction of facilities. (Sections 101(a)(17) and 103(b)(2)(A) of the Rehabilitation Act; 34 CFR 361.49(a)(1), .61 and .62(b))
If the state elects to construct, under special circumstances, facilities for community rehabilitation programs, the following requirements are met:
(a) The federal share of the cost of construction for facilities for a fiscal year does not exceed an amount equal to 10 percent of the state's allotment under Section 110 of the Rehabilitation Act for that fiscal year.
(b) The provisions of Section 306 of the Rehabilitation Act that were in effect prior to the enactment of the Rehabilitation Act Amendments of 1998 apply to such construction.
(c) There is compliance with the requirements in 34 CFR 361.62(b) that ensure the use of the construction authority will not reduce the efforts of the designated state agency in providing other vocational rehabilitation services other than the establishment of facilities for community rehabilitation programs.
5.10 Contracts and cooperative agreements. (Section 101(a)(24) of the Rehabilitation Act; 34 CFR 361.31 and .32)
(a) Contracts with for-profit organizations.
The designated state agency has the authority to enter into contracts with for-profit organizations for the purpose of providing, as vocational rehabilitation services, on-the-job training and related programs for individuals with disabilities under Part A of Title VI of the Rehabilitation Act, upon the determination by the designated state agency that for-profit organizations are better qualified to provide vocational rehabilitation services than nonprofit agencies and organizations.
(b) Cooperative agreements with private nonprofit organizations.
Attachment 4.8(b)(3) describes the manner in which the designated state agency establishes cooperative agreements with private nonprofit vocational rehabilitation service providers.
Preprint - Section 6: Program Administration
Section 6: Program Administration
6.1 Designated state agency. (Section 625(b)(1) of the Rehabilitation Act; 34 CFR 363.11(a))
The designated state agency for vocational rehabilitation services identified in paragraph 1.2 of the Title I State Plan is the state agency designated to administer the State Supported Employment Services Program authorized under Title VI, Part B, of the Rehabilitation Act.
6.2 Statewide assessment of supported employment services needs. (Section 625(b)(2) of the Rehabilitation Act; 34 CFR 363.11(b))
Attachment 4.11(a) describes the results of the comprehensive, statewide needs assessment conducted under Section 101(a)(15)(a)(1) of the Rehabilitation Act and subparagraph 4.11(a)(1) of the Title I State Plan with respect to the rehabilitation needs of individuals with most significant disabilities and their need for supported employment services, including needs related to coordination.
6.3 Quality, scope and extent of supported employment services. (Section 625(b)(3) of the Rehabilitation Act; 34 CFR 363.11(c) and .50(b)(2))
Attachment 6.3 describes the quality, scope and extent of supported employment services to be provided to individuals with the most significant disabilities who are eligible to receive supported employment services. The description also addresses the timing of the transition to extended services to be provided by relevant state agencies, private nonprofit organizations or other sources following the cessation of supported employment service provided by the designated state agency.
6.4 Goals and plans for distribution of Title VI, Part B, funds. (Section 625(b)(3) of the Rehabilitation Act; 34 CFR 363.11(d) and .20)
Attachment 4.11(c)(4) identifies the state's goals and plans with respect to the distribution of funds received under Section 622 of the Rehabilitation Act.
6.5 Evidence of collaboration with respect to supported employment services and extended services. (Sections 625(b)(4) and (5) of the Rehabilitation Act; 34 CFR 363.11(e))
Attachment 4.8(b)(4) describes the efforts of the designated state agency to identify and make arrangements, including entering into cooperative agreements, with other state agencies and other appropriate entities to assist in the provision of supported employment services and other public or nonprofit agencies or organizations within the state, employers, natural supports, and other entities with respect to the provision of extended services.
6.6 Minority outreach. (34 CFR 363.11(f))
Attachment 4.11(d) includes a description of the designated state agency's outreach procedures for identifying and serving individuals with the most significant disabilities who are minorities.
6.7 Reports. (Sections 625(b)(8) and 626 of the Rehabilitation Act; 34 CFR 363.11(h) and .52)
The designated state agency submits reports in such form and in accordance with such procedures as the commissioner may require and collects the information required by Section 101(a)(10) of the Rehabilitation Act separately for individuals receiving supported employment services under Part B, of Title VI and individuals receiving supported employment services under Title I of the Rehabilitation Act.
Preprint - Section 7: Financial Administration
7.1 Five percent limitation on administrative costs. (Section 625(b)(7) of the Rehabilitation Act; 34 CFR 363.11(g)(8))
The designated state agency expends no more than five percent of the state's allotment under Section 622 of the Rehabilitation Act for administrative costs in carrying out the State Supported Employment Services Program.
7.2 Use of funds in providing services. (Sections 623 and 625(b)(6)(A) and (D) of the Rehabilitation Act; 34 CFR 363.6(c)(2)(iv), .11(g)(1) and (4))
(a) Funds made available under Title VI, Part B, of the Rehabilitation Act are used by the designated state agency only to provide supported employment services to individuals with the most significant disabilities who are eligible to receive such services.
(b) Funds provided under Title VI, Part B, are used only to supplement and not supplant the funds provided under Title I, Part B, of the Rehabilitation Act, in providing supported employment services specified in the individualized plan for employment.
(c) Funds provided under Part B of Title VI or Title I of the Rehabilitation Act are not used to provide extended services to individuals who are eligible under Part B of Title VI or Title I of the Rehabilitation Act.
Preprint - Section 8: Provision of Supported Employment Services
8.1 Scope of supported employment services. (Sections 7(36) and 625(b)(6)(F) and (G) of the Rehabilitation Act; 34 CFR 361.5(b)(54), 363.11(g)(6) and (7))
(a) Supported employment services are those services as defined in Section 7(36) of the Rehabilitation Act and 34 CFR 361.5(b)(54).
(b) To the extent job skills training is provided, the training is provided on-site.
(c) Supported employment services include placement in an integrated setting for the maximum number of hours possible based on the unique strengths, resources, priorities, concerns, abilities, capabilities, interests and informed choice of individuals with the most significant disabilities.
8.2 Comprehensive assessments of individuals with significant disabilities. (Sections 7(2)(B) and 625(b)(6)(B); 34 CFR 361.5(b)(6)(ii) and 363.11(g)(2))
The comprehensive assessment of individuals with significant disabilities conducted under Section 102(b)(1) of the Rehabilitation Act and funded under Title I of the Rehabilitation Act includes consideration of supported employment as an appropriate employment outcome.
8.3 Individualized plan for employment. (Sections 102(b)(3)(F) and 625(b)(6)(C) and (E) of the Rehabilitation Act; 34 CFR 361.46(b) and 363.11(g)(3) and (5))
(a) An individualized plan for employment that meets the requirements of Section 102(b) of the Rehabilitation Act and 34 CFR 361.45 and .46 is developed and updated using funds under Title I.
(b) The individualized plan for employment:
- specifies the supported employment services to be provided;
- describes the expected extended services needed; and
- identifies the source of extended services, including natural supports, or, to the extent that it is not possible to identify the source of extended services at the time the individualized plan for employment plan is developed, a statement describing the basis for concluding that there is a reasonable expectation that sources will become available.
(c) Services provided under an individualized plan for employment are coordinated with services provided under other individualized plans established under other federal or state programs.
Attachment 4.2(c) Input of State Rehabilitation Council
Required annually by all agencies except those agencies that are independent consumer-controlled commissions.
Identify the Input provided by the state rehabilitation council, including recommendations from the council's annual report, the review and analysis of consumer satisfaction, and other council reports. Be sure to also include:
- the Designated state unit's response to the input and recommendations; and
- explanations for the designated state unit's rejection of any input or recommendation of the council.
SRC Participation The State Rehabilitation Council (SRC) maintains an ongoing collaboration with the Bureau of Rehabilitation Services (BRS). The SRC is comprised of volunteers, many of whom are current or former vocational rehabilitation (VR) consumers or family members of VR consumers. They are appointed by the Governor to review and assess the effectiveness and delivery of vocational rehabilitation services provided for individuals with disabilities who are seeking employment. The SRC has participated in the following endeavors: 1. BRS 2015 State Plan; 2. BRS 2014 Public Meetings (three); 3. BRS Annual Meeting; 4. BRS Transition Committee; 5. Community Rehabilitation Providers (CRP) Annual Meeting 6. Council of State Administrators for Vocational Rehabilitation (CSAVR) Fall 2013 ; 7. National Council of State Rehabilitation Councils (NCSRC) Conference (one) and Teleconferences (six); 8. SRC Meetings (six per year); 9. Review of the 704 Report regarding Administrative Hearing Outcomes; and 10. Review of Corrective Action Plans resulting from the Rehabilitation Services Administration 2013 Monitoring. Agency Update Amy Porter continues to serve in the dual role of Commissioner of the Department of Rehabilitation Services (DORS) and the Acting Director for the Bureau of Rehabilitation Services (RSA). Amy (or a representative) continues to attend SRC meetings where SRC members receive information about the vocational rehabilitation (VR) program. The SRC looks forward to updates on recruitment efforts to fill the Director position. Expanded Services BRS continues to serve all consumers with disabilities after the Order Of Selection was lifted October 2, 2012. The SRC will continue to assess the ability of BRS to maintain this level of service.
BRS 2014 Public Meeting BRS and the SRC hosted three public meetings in April 2014 in Ansonia (same town where a new BRS office had opened), Hartford, and Waterbury. Consumers, their families, and others interested in the VR program were invited to review the draft Goals and Priorities [Attachment 4.11(c)] of the 2015 State Plan and to share their comments regarding this draft following a detailed review of it during the public meetings. The complete State Plan from the previous year was posted on the BRS Website along with a PowerPoint presentation to help consumers understand the State Plan. More than 5,000 consumers received invitations via mail to attend the public meetings. Vocational Rehabilitation (VR) partners were notified electronically from the distribution of our flyer and the posting on the BRS website. Seven representatives of the SRC attended the public meetings to assess the effectiveness of the VR program by listening to consumer comments and questions. Amy Porter, BRS Acting Director, presented an overview of the State Plan, highlighting the goals for the vocational rehabilitation (VR) program, and answered general questions about the VR program. Members of the Social Media Committee presented a video highlighting society’s increase in use and the value of social media. They also discussed ways BRS plans to incorporate the use of Facebook, LinkedIn and Twitter to enable consumers to compete for jobs using social media which is becoming a standard procedure for most job seekers. Additional staff was available to respond to questions in smaller group settings or individually, as needed. In addition to providing comments at the public meetings, comments or questions could be sent by mail, e-mail, or fax. The period for written communication was open beyond the dates of the public meetings enabling sufficient time for someone to submit their comments if they were unable to attend a public meeting. Turnout for the public meeting was lower this year than in past years. About eight participants attended the Hartford meeting, about 12 attended the Waterbury meeting and only three attended the Ansonia meeting. Various topics were raised at each meeting and from a small amount of letters that were sent. Community Rehabilitation Providers (CRPs) was the most-often raised topic. Consumers expressed concern about the following: 1. the way they were treated by the CRP; 2. the role the CRP plays in the process of seeking training or work and the consumer feeling excluded in the process; and 3. the type of work the CRP found for the consumer to pursue. Several consumers thanked BRS for the assistance that had been provided to help them find or maintain employment. The CRP representative on the SRC shared these concerns at the annual CRP meeting so that CRPs could be aware of the topics raised during the public meeting/comment period.
SRC Recommendations to BRS for State Plan 2015 Several of these recommendations appeared last year, but the SRC believes they are ongoing issues that warrant continued attention this year. Recommendation 1 – Signage to locate the building and directions to access the BRS office needs improvement in these offices: • Danbury, Enfield, Hartford, Middletown, Norwich, Torrington, and Waterbury. As DORS continues to evolve and new signs are developed, we hope that signs and directions to the VR office locations will be highly visible to all visitors in all offices. The SRC would like to have updates on the status of signage and other topics related to building access at bi-monthly SRC meetings.
BRS Response: BRS will continue to work with the landlords to explore the possibilities for adequate signs and will report on progress to the SRC at meetings. Recommendation 2 – • The accessible parking in the Waterbury office is on a grade that makes it difficult for consumers who use wheelchairs to transfer out of and into vehicles. The SRC recommends that when the parking lines are repainted, the accessible spaces be moved further right where the grade is not difficult to maneuver.
BRS Response: BRS will investigate the possibility of this action to address the accessible parking in Waterbury.
Recommendation 3 – Some consumers are still confused upon arrival at offices shared with DSS. Please share the protocols in place to greet and receive consumers where staff shares an office with DSS?
BRS Response: As you know, some BRS offices are stand-alone entities and some BRS offices share locations with other state programs. Due to these variables, each office establishes how to greet and receive consumers. In the locations where BRS shares the office, consumers are directed to the BRS area and counselors are notified as soon as possible upon arrival.
Recommendation 4 – Some BRS employees have stellar “Customer Service” skills. Please identify the “Customer Service” training provided to staff that enables consistency in how consumers are treated. BRS Response: As the vocational rehabilitation program is consumer-driven, consumer needs are at the core of our services, policy, and Foundations in CT VR training. To augment this, BRS will add specific customer service training for our staff.
Recommendation 5 – Space was acquired for the Enfield office, but adequate space is still needed in Middletown and Willimantic. Please provide updates at the SRC meetings on the progress in acquiring new office space. BRS Response: Updates on the acquisition of office space will be provided at SRC meetings. Recommendation 6 – The SRC has a continued interest in the DMHAS/BRS Agency Collaborative regarding services and employment options for consumers with psychiatric issues. Please provide ongoing information at the SRC meetings about the strategies that have been developed to improve outcomes, the training that is available to staff, and any activity that will occur as a result of BRS’ attendance at a recent out-of-state conference. BRS Response: Updates on the DMHAS/BRS Agency Collaborative will be provided at SRC meetings. Recommendation 7 – The Business Committee will continue efforts to make presentations about BRS to businesses and chambers of commerce to. The committee would like to work closely with BRS to develop a brochure to distribute on these occasions.
BRS Response: BRS will work with the SRC to develop materials for distribution.
This screen was last updated on Jun 27 2014 1:05PM by Evelyn Knight
Attachment 4.7(b)(3) Request for Waiver of Statewideness
This agency has not requested a waiver of statewideness.
This screen was last updated on Jun 30 2009 3:29PM by Evelyn Knight
Attachment 4.8(b)(1) Cooperative Agreements with Agencies Not Carrying Out Activities Under the Statewide Workforce Investment System
Describe interagency cooperation with and utilization of the services and facilities of agencies and programs that are not carrying out activities through the statewide workforce investment system with respect to
- Federal, state, and local agencies and programs;
- if applicable, Programs carried out by the Under Secretary for Rural Development of the United States Department of Agriculture; and
- if applicable, state use contracting programs.
Cooperative Agreements with Agencies Not Carrying Out Activities Under the Statewide Workforce Investment System
A. The Department of Social Services (DSS) The Department of Rehabilitation Services (DORS), the BRS parent agency, currently has a Memorandum of Agreement with DSS and continues to support DORS as it further transitions into an independent agency. We still operate many BRS offices in co-located DSS offices. We also maintain collaborations with various program divisions within DSS which enables coordination of additional services for individuals with significant disabilities for Temporary Assistance for Needy Families (TANF), Jobs First Employment Services, Employment Success, Transportation for Economic Independence, and employment opportunities for individuals in the Adult Services Unit, specifically the nursing facility transition program. The Department of Social Services adopted a Universal Design Model to make reasonable accommodations for individuals needing DSS services. BRS collaborates with the TANF Program and continues to staff one state-funded TANF/VR Counselor. This counselor screens TANF consumers subject to sanctions for not complying with their employment plans. These screenings are done at the conciliation interview. As part of that process, consumers are offered the opportunity to be screened in one or more of these three areas: Mental Health, Substance Abuse and/or Learning Disabilities. If the screening results identify a significant disability, the consumer will be invited to apply for VR services.
B. The Department on Aging The new Department on Aging (formerly the Bureau of Aging, Community, and Social Work Services within DSS) will receive internal office supports from DORS.
C. The Department of Mental Health and Addiction Services (DMHAS) BRS and DMHAS co-fund an Education Consultant position through a Memorandum of Agreement (MOA). This consultant is the liaison between the vocational rehabilitation agency and the mental health staff and spends a considerable amount of time on supported employment training and initiatives across systems. There is a Memorandum of Understanding (MOU) that embeds a VR counselor within the clinical team of a local mental health authority (LMHA). At this site, the VR counselor and the clinical team collaborate to better serve individuals with significant psychiatric disabilities. At the other two sites, the VR counselors provide consultation and direct services through frequent on-site visits.
D. The Bureau of Education and Services for the Blind (BESB) of DORS Due to the merger of BESB into DORS, we no longer need a MOA to work with the VR program for individuals who are blind. However, we will continue to follow the previously established MOA which outlines services to be provided for consumers in instances where individuals meet the eligibility criteria for both VR programs.
E. Sign Language Interpreting Unit of DORS Due to the merger of BESB into DORS, the Commission on the Deaf and Hearing Impaired has been renamed the Sign Language Interpreting Unit of the Department of Rehabilitation Services (DORS). We no longer need a MOA to work with this unit. However, we will continue to follow the previously established MOA which sets forth the terms and conditions for purchasing certified sign language interpreting services. The MOA established rates, scheduling, and cancellation procedures.
F. The Department of Developmental Services (DDS) BRS has an Interagency agreement with DDS to establish a statewide system of coordinated and cost effective vocational/employment services for people with intellectual disabilities with minimal overlap of resources.
G. The Mashantucket Pequot Tribal Nation (MPTN) BRS and the MPTN have a Memorandum of Understanding to coordinate vocational rehabilitation services and work with clients on a collaborative basis.
This screen was last updated on Jun 27 2013 11:07AM by Evelyn Knight
Attachment 4.8(b)(2) Coordination with Education Officials
- Describe the designated state unit's plans, policies, and procedures for coordination with education officials to facilitate the transition of students with disabilities from school to the receipt of vocational rehabilitation services, including provisions for the development and approval of an individualized plan for employment before each student determined to be eligible for vocational rehabilitation services leaves the school setting or, if the designated state unit is operating on an order of selection, before each eligible student able to be served under the order leaves the school setting.
- Provide information on the formal interagency agreement with the state educational agency with respect to
- consultation and technical assistance to assist educational agencies in planning for the transition of students with disabilities from school to post-school activities, including VR services;
- transition planning by personnel of the designated state agency and educational agency that facilitates the development and completion of their individualized education programs;
- roles and responsibilities, including financial responsibilities, of each agency, including provisions for determining state lead agencies and qualified personnel responsible for transition services;
- procedures for outreach to and identification of students with disabilities who need transition services.
Coordination with Education Officials A. Higher Education BRS, the Bureau of Education and Services for the Blind (BESB), and the Connecticut State University System have an Interagency Agreement which delineates the responsibilities of all parties in providing auxiliary aids and services to students with disabilities, when such auxiliary aids and services are necessary for the student to access and benefit from higher education. The intent of this agreement is to promote a collaborative approach in addressing the needs of students with disabilities, to improve the coordination of services, and to efficiently allocate shared responsibilities. The agreement clearly identifies which party provides a specific auxiliary aid or service and under what conditions it should be provided. It also includes a process for interagency dispute resolution.
BRS has a Memorandum of Agreement (MOA) with the Connecticut Distance Learning Consortium (CTDLC) – a division of Charter Oak College and DMHAS to develop online training for individuals with disabilities, family members, educators, and employers to assist individuals obtain employment. Some training modules are geared specifically to vocational rehabilitation (VR) counselors and community rehabilitation providers (CRPs). This MOA is effective through March 31, 2016.
BRS has a Memorandum of Agreement with Southern Connecticut State University Center of Assistive Technology to operate a Loan Recycling Center through September 30, 2014. B. High School BRS has been working with multiple state agencies and workforce partners to enhance the service provision for young adults transitioning from high school to work. BRS follows the federal regulations from RSA regarding comparable services and is guided by our agency policies on transition services when students with disabilities transition from school to VR services. These policies include developing an employment plan that specifies what services and supports BRS will provide directly upon graduation from high school. The bureau’s training grant focuses resources on the procedures for counselors to follow, as each counselor is assigned one or more schools to cover within each of Connecticut’s 143 districts that provide secondary services.
These procedures describe the funding of services, the questions that counselors should consider in making decisions, and the parameters for funding or co-funding services. They also describe the relationship with the State Department of Education (SDE), and encourage counselors to contact the transition consultant to resolve any issues that arise.
To this end, we have the following agreements: • The bureau has a MOA to co-fund a full-time transition consultant with the SDE. The consultant sits on the bureau’s Transition Committee, trains new BRS staff, and provides ongoing technical assistance. This formal MOA describes the responsibilities of the transition consultant, which include consultation and technical assistance between the bureau and the State Department of Education. The transition consultant also coordinates the transition planning between the two agencies. Beyond these roles and responsibilities, the MOA includes financial responsibilities of the two agencies, as well as outreach and identification strategies. • BRS has a long-standing relationship with Connecticut high schools through liaisons to each of the schools and other public education programs. BRS also maintains a relationship and referral process with each of the following organizations: the Connecticut Technical High Schools, the Department of Correction, Department of Children and Families (DCF), Department of Mental Health and Addiction Services (DMHAS), Department of Developmental Services (DDS), Department of Public Health /Children and Youth with Special Health Care Needs, the Department of Social Services (DSS) Medicaid Katie Beckett Waiver and CT AHEAD (Association of Higher Education and Disability). These relationships continue to facilitate the transition of students with disabilities from educational services in school to the receipt of VR services. In addition, Connecticut has initiated a number of new activities to increase referrals and improve services to this group. • BRS has liaison counselors assigned to each high school in Connecticut as well as the other agencies providing alternative public education.
This screen was last updated on Jun 27 2013 11:14AM by Evelyn Knight
Attachment 4.8(b)(3) Cooperative Agreements with Private Nonprofit Organizations
Describe the manner in which the designated state agency establishes cooperative agreements with private non-profit vocational rehabilitation service providers.
Cooperative Agreements with Private Nonprofit Organizations BRS initiated partnership agreements with several Community Rehabilitation Providers (CRPs) and a One-Stop to provide employment support services for Social Security Beneficiaries of the Ticket to Work Program who exit the VR system. Connecticut’s VR service providers, in conjunction with the VR agency, are developing an Employment Network Consortium. Now that the new ticket regulations have been published, the community rehabilitation providers have been meeting with the bureau to work out the new Partnership Plus Model as described in the new regulations. Consumers who require long-term supported employment will benefit from this model. Additionally, participating CRPs and the bureau will expect a benefit through increased revenue from SSA cost reimbursements. BRS has Memoranda of Understanding with local Workforce Boards to provide One-Stop services to consumers.
This screen was last updated on Jun 27 2013 11:16AM by Evelyn Knight
Attachment 4.8(b)(4) Arrangements and Cooperative Agreements for the Provision of Supported Employment Services
Describe the efforts of the designated state agency to identify and make arrangements, including entering into cooperative agreements, with other state agencies and other appropriate entities in order to provide the following services to individuals with the most significant disabilities:
- supported employment services; and
- extended services.
The Bureau provides supported employment and extended services to consumers with significant disabilities, as appropriate. Bureau counselors work with each individual consumer to identify necessary services. In the process of developing an Individual Plan for Employment, the counselor and consumer make decisions about the need for supported employment or extended services. Once the services are deemed necessary, the counselor and consumer identify a source of long-term funding and meet with a representative case manager, if appropriate. Once long-term supports are obtained, the plan can be executed. Supported employment and extended services are provided in partnership with our statewide network of Community Rehabilitation Programs (CRPs). These arrangements are based on fee-for-service contracts. We use a series of strategies to accomplish the goals of supported or extended employment, including the following:
- The statewide Ongoing Employment Supports Committee is a resource for supported employment funding opportunities on a case by case basis;
- Cooperative agreements and technical assistance are provided for the Ticket to Work program. These agreements include CRPs, One-Stop Centers and Independent Living Centers (ILCs); and
- Maintain the Interagency Employment Practice Improvement Collaborative for staff in the bureau, the Department of Mental Health and Addiction Services (DMHAS), and CRPs designed to increase successful employment outcomes to an underserved target population.
This screen has never been updated.
Attachment 4.10 Comprehensive System of Personnel Development
Data System on Personnel and Personnel Development
The Bureau of Rehabilitation Services (BRS) maintains a computerized record system for personnel needs, resources, and training. In addition to this information, the bureau uses a caseload management program called System 7 and results of ongoing needs assessments to analyze personnel needs on an annual basis. As of April 2014, 148 active positions were filled. The number and type of BRS positions are identified in the personnel chart further down in this attachment. The bureau currently has 75 of 81 vocational rehabilitation (VR) counselor positions filled. Nine employment consultants work specifically with employers and counselors to find employment opportunities. Nine counselors serve specialty caseloads: • one counselor prioritizes consumers with mental health diagnoses; • one counselor prioritizes transition caseloads; • six counselors prioritize individuals that are Deaf; and • one counselor prioritizes Temporary Assistance for Needy Families (TANF) recipients with disabilities. All BRS field staff is given the supervision necessary to ensure that the position provides the level of direct services deemed necessary. Supervisors meet with their staff annually to address development needs for the upcoming year. Strategies for building the skills of all staff are included in Individual Staff Development Plans. The In-Service Training Grant provides BRS with the resources to provide the training needed for the agency’s goals and priorities while it supports individual staff development needs. Annual Information on Staff and Consumer Ratios The bureau served 8,737 consumers in Federal Fiscal Year (FFY) 2013. With 75 VR counselors, the ratio of VR counselors to all consumers is 1: 116; the ratio of VR supervisors to consumers is 1: 971. The ratio of all staff to consumers is 1: 59. Of the 8,737 total annual consumers, 2,335 developed an Individualized Plan for Employment (IPE). The ratio of staff to consumers who developed an IPE is different: 75 VR counselors to all consumers with an IPE is 1: 31; VR supervisors to consumers with an IPE is 1: 259; and all staff to consumers with an IPE is 1: 16. Current Need for Staff Internal promotions and other occasions of attrition result in an ongoing need to recruit and hire staff at the entry level. The bureau will continue to hire staff until full staffing as outlined in the subsequent chart is achieved. Qualified Personnel Needs - Five Year Projections The bureau expects its staffing level to remain constant with the positions identified in the chart below in the next five years. In making this projection, the bureau considered the following: • costs for staff, administration and case services; • projected increase in transition referrals; • budget for staff increases; and • the likelihood of increased federal dollars for the vocational rehabilitation program. The bureau updates its four-year budget projections quarterly to determine the need to adjust staff/case service/administrative costs.
The bureau continues to evaluate the skills support staff will need to assist the counseling staff over the next several years. The bureau also continues to review potential duty changes for staff which may occur as a result of responding to needs as they arise.
|Row||Job Title||Total positions||Current vacancies||Projected vacancies over the next 5 years|
|1||Administrative/Fiscal/Secretarial Support Staff||35||1||6|
|2||Central Office Consultants||11||1||2|
|3||Community Work Incentive Coordinators (CWICs)||6||0||1|
|6||Vocational Rehabilitation Supervisors||9||0||2|
|7||Vocational Rehabilitation Counselors||81||6||24|
Personnel Development We analyze the graduate information from the regional Council on Rehabilitation Education (CORE) universities to find schools that offer required courses or graduate degrees in rehabilitation counseling. We also check with local CORE schools for the availability of distance learning opportunities for the required Comprehensive System of Personnel Development (CSPD) courses. The following identifies the CORE accredited institution of higher education in the state that is preparing vocational rehabilitation professionals. All rehabilitation counseling graduates from this college will be eligible to sit for the Certified Rehabilitation Counselor (CRC) exam.
|Row||Institutions||Students enrolled||Employees sponsored by agency and/or RSA||Graduates sponsored by agency and/or RSA||Graduates from the previous year|
|1||Central Connecticut State University||98||11||2||13|
Recruitment The bureau sends announcements for counselor positions to all CORE-accredited institutions of higher education that train VR counselors in the United States. We have initiated contacts with all CORE-accredited universities so that we can continue to find well-qualified staff for the vacancies we anticipate in the future. In addition to the Connecticut-based CORE institution listed above, we are in close contact with the regional institutions from which we have traditionally found Counselor applicants (Assumption and Springfield Colleges in MA, and Salve Regina in RI); we have staff that serve on advisory boards or teach at these institutions. The bureau is pleased to report that we have successfully recruited a qualified staff representative of the population of Connecticut: the 34% diversity of our staff exceeds the 22% diversity of our state. We are also pleased to have recruited 8% of our staff from a pool of qualified individuals that have disabilities. Our primary challenge has been finding Master’s level counselors who are proficient with Spanish or American Sign Language (ASL). We will continue the following steps to ensure there is a sufficient pool of qualified counselors for future openings: • increase our on-campus college recruitments; • increase presentations to high school students. Inner-city high schools with increased percentages of minority students will be targeted to generate interest in rehabilitation counseling as a vocation; • increase the number of consumers we help to go into the rehabilitation counseling profession; and • increase recruitment, including media that serve diverse populations, and continue online nation-wide recruitment. The bureau will hire counselors at the Bachelor’s level, only after extensive efforts to find acceptable candidates at the Master’s level are unsuccessful. The bureau requires that a Bachelor’s Degree be in a related field, defined as: • Psychology; • Social Work; • Social Science; or • A degree deemed acceptable by the bureau. In those instances when the bureau hires a counselor with a related Bachelor’s degree as previously defined, the newly hired counselor is required to obtain a 48-credit Master’s degree in rehabilitation counseling. These counselors must apply to a planned program at an approved graduate school within six months of the hire date and complete their master’s degree within four years of the first eligible semester of classes. The bureau will require the colleges or universities to be CORE-accredited or to be in the process of achieving accreditation.
Personnel Standards for the Comprehensive System of Personnel Development (CSPD) The current requirements for CSPD are based on the national standards for Certified Rehabilitation Counselors. The national standard is determined by the Commission on Rehabilitation Counselor Certification (CRCC). The bureau hires counselors that meet the following: 1. Master’s in Rehabilitation Counseling from a CORE-accredited institution; or 2. Master’s and current Certified Rehabilitation Counselor (CRC) certification; or 3. Master’s in Counseling with one integrated or two separate graduate level courses with the primary focus on the Theories and Techniques of Counseling course (-s) as part of the required curriculum; or 4. Master’s, Specialist, or Doctoral degree in one of 13 qualifying majors (as specified by CRCC) granted from a college or university accredited by a recognized regional accrediting body at the time the degree was conferred. The bureau will pay for and require the following graduate courses for new counselors in permanent positions with a Master’s in Counseling as described in 3 or 4 above. The number of additional required courses will depend on the previous education of the new employee as well as total months of vocational rehabilitation counseling experience. The bureau’s definition of education, course curriculum, and experience is based on current standards for the national Certified Rehabilitation Counselor certification: • 60 months of vocational counseling experience accepted by the credentialing committee - no additional courses are required. CSPD requirements are met. • Individuals with less than 60 months of vocational counseling experience will be required to take up to nine additional courses, based on a review of the graduate transcript. These specific required courses are determined by CRCC as Theories of Counseling, Techniques of Counseling, Foundations of Rehabilitation Counseling, Assessment, Occupational Information or Job Placement, Medical Aspects of Disability, Psychosocial Aspects of Disability, Multicultural Issues, and, Case Management & Rehabilitation Services. Even though the bureau bases its educational standards for vocational rehabilitation (VR) CRC counselors on the national standards for Certified Rehabilitation Counselors, it does not require counselors to have CRC certification. However, applicants with a CORE-accredited rehabilitation Master’s degree should be able to sit for the CRC exam. BRS employees interested in CRC certification are encouraged to contact the Commission on Rehabilitation Counselor Certification at the following website: http://www.crccertification.com/ for more specific information on their credentials and experience. The bureau does not guarantee that the above criteria will entitle a counselor to sit for the CRC exam. The bureau provides training at no cost, and offers Continuing Education Units (CEU’s), which will count toward the ongoing training requirements by CRC. Current Data on Achievement of CSPD Standards and Staff Certifications The bureau currently has 90 staff positions required to meet the Comprehensive System of Personnel Standards; 81 counselors and nine supervisors. As of this writing, six counselor positions are vacant; no supervisor position is vacant. All staff in these categories meet the CSPD requirements, with the exception of those that are newly hired or in the midst of their Master’s program. Newly hired counselors who do not meet the CSPD standard are allowed three years to complete CSPD courses. Five counselors are taking additional courses to meet the Connecticut standard for CSPD. Counselors hired at the Bachelor’s level are allowed four years to complete a CORE-accredited rehabilitation Master’s degree. There are currently three counselors in this category. In addition to education requirements, BRS encourages staff to pursue certification in their field. The bureau is especially pleased with the number of staff holding certifications since staff fund the cost of the certification exams and yearly fees themselves. Currently the bureau has 26 Certified Rehabilitation Counselors, 10 Connecticut Licensed Professional Counselors, five National Board of Certified Counselors, six Certified Work Incentive and Assistance Programs (WIPA) Community Work Incentive Coordinators (CWIC) and two Certified Registry of Interpreters for the Deaf (RID) or National Certified Interpreters. We also have one Consultant who is an Assistive Technology Professional (ATP). The bureau embraces the CSPD process to ensure continuous organizational development, continuous improvement of the competencies of all staff, especially VR counselors and supervisors. The bureau also seeks continuous improvements in service delivery so that professional level VR staff can consistently achieve quality employment outcomes as specified in the Rehabilitation Act and promised in the Americans with Disabilities Act. In addition, we continually seek ways to meet the needs of our consumers and deliver a complete array of services based on the goals of employment, community participation, and informed consumer choice. The bureau has hired a qualified, diverse, flexible and progressive rehabilitation staff to serve our current and future consumers. BRS strives toward the continuous development of desired consumer outcomes: sustained jobs, jobs with future growth, and jobs with sufficient earnings. BRS has created policy that maintains good stewardship of public funds while providing services that consumers need for employment. The bureau’s goal is for vocational rehabilitation services to help consumers reach independence through employment.
VR supervisors and VR counselors currently have the primary responsibility for the following: • making eligibility determinations; • approving the Individualized Plan for Employment (IPE) and any amendments to the IPE; • making the determination as to who is an individual with a significant disability based on functional limitations; and • consulting with each consumer to determine ineligibility and when a record of service can be closed for a consumer who has achieved an employment outcome.
Preparation/Staff Development BRS systematically provides adequate and ongoing training to staff. In-service training addresses retention of qualified staff, succession planning, leadership development and capacity building. All staff development activities support the bureau’s mission - to increase the quality of services and the number and quality of employment outcomes for people with disabilities. In-service training is available to all staff. The bureau bases its plan for staff development on a multi-faceted comprehensive needs survey. The bureau uses all available information for ongoing analysis of training needs including the following: • Public Meetings ( most recent data); • Comprehensive Statewide Needs Assessment results; • Rehabilitation Services Administration (RSA) 107 Review; • Key training personnel collaboration with TACE (Technical Assistance and Continuing Education), Region 1 staff; • Management reports; and • Manager, district director, consultant, and supervisor feedback. In addition to ensuring that staff meets CSPD requirements, BRS provides Foundations of Connecticut (CT) VR, a year-long series of in-service training that is required of new staff and available for experienced staff who desire refresher training. This includes a broad array of topics pertaining to VR such as: trainings on the specific populations, independent living, transition, and community rehabilitation services. A variety of training methods are utilized to assure that training activities are diverse enough to address individual learning styles. Retention of Qualified Staff Connecticut is fortunate to have several factors that ensure retention of staff. The majority of staff leaves because of retirement or choosing to stay home with children rather than leaving for another position. BRS attributes the reasons for retention success as follows: • BRS recruits staff that is committed to the importance of VR work; • In-service training is available to staff at all levels; • Salaries are high, benefits are good and most staff have a thirty-five hour workweek; some choose to work four days a week; • Staff may give input into decisions that affect the way they work; • Staff was deeply involved in helping coworkers adjust to the new case management system that included train-the-trainer sessions, testing and evaluations, and problem solving of System 7; and • Staff can participate in ongoing committees: Staff Training, Regional Training, Community Rehabilitation Providers, Transition, Autism Spectrum, and the BRS Annual Meeting. The committees ensure that staff have input into the work of the bureau. The committees also give staff opportunities for leadership experiences that will help them prepare for other positions in the bureau. In 2008, BRS re-engaged in a process to offer Individual Staff Development Plans (ISDP) to all employees. The bureau has continued with its plan for each staff person to be given an opportunity to create an ISDP. The plans identify areas of an employee’s current job that need further development, areas that could be developed to prepare for a future job in the agency, and training needed for either. This plan encourages staff to pursue areas of their strength and interest. In addition, the encouragement of staff development for areas in which they may work someday will build bench strength, which is an important component of the bureau’s plan for succession. Performance System for Measuring Counselor Performance BRS has an evaluation system for vocational rehabilitation counselors. This system includes a computerized report of each counselor’s success in meeting federal standards and indicators. It includes the supervisor’s assessment of softer skills such as counseling skills, the ability to deal with people, and the ability to follow through effectively. Further, the supervisor evaluates the counselor’s knowledge of agency policy and fiscal procedures. Consequently, counselors are provided with objective feedback to address and enhance their professional development. Succession Planning The bureau’s succession planning has proved valuable. Promotional opportunities are encouraged. The focus this past year has been to fill counselor vacancies and ensure new staff is adequately trained. BRS obtains staff feedback on processes to reinforce appropriate succession planning through regular meetings of its Statewide Training Committee. Succession planning will continue to be a part of the bureau’s long-range plans. Leadership and Capacity Building In addition to the Individual Staff Development Plans, committee participation involving leadership opportunities, and ongoing participation in updates for the state plan, the bureau has planned the following activities for supervisors and other staff: • Co-facilitate training with a central office consultant; • Make presentations to their regional staff meetings about training they have attended; and • Participate in various committees where members assume leadership roles for training, policy development, and communication with other staff.
The bureau was awarded two five-year, in-service training grants. Both awards cover the time period of 10/1/2010 – 9/30/2015 and training activities have been initiated. The bureau has developed an integrated program of training, education, and development activities for staff to gain the necessary skills, knowledge, and experiences to improve the quality and outcomes of the vocational rehabilitation process. Our training project contributes to counselor knowledge of current VR practices and BRS policy. Assistive Technology – Resources and Training for Staff BRS helped establish and is a member of the NEAT (New England Assistive Technology) Center at Oak Hill. NEAT is the largest assistive technology (AT) center in Connecticut where one can try AT devices for personal use, observe AT device demonstrations, donate or purchase used equipment that is refurbished and recycled, borrow AT devices, and receive training on the latest adaptive equipment. The Connecticut Tech Act Project program director consults with BRS vocational rehabilitation counselors and consumers regarding appropriate AT devices. Consultation includes providing trainings and professional development, individual case consultation, recommendations for Assistive Technology devices and services, coordination of AT evaluations, assistance with reviewing reports and providing AT device loans to BRS consumers.
AT device loans provide consumers with the opportunity to borrow devices to utilize in their work settings, during working interviews, work evaluations, and on the job trainings to determine if it is the right device for them. Borrowing AT devices allows BRS and employers to maximize their funds by ensuring that the devices provided as accommodations will assist in removing barriers and increasing independence. During FY2013, 22 devices were loaned out to BRS consumers. Training Based on our In-Service Training Project The bureau continually analyzes all consumer data to identify areas where it needs to increase training or vary approaches. The In-Service Training Project has identified two major goals to guide the next five years of the grant. The goals include: • Goal I: To improve the skills of all bureau staff by providing training and development in vocational rehabilitation service provision, responsiveness to consumers, bureau mission and programs, and awareness of state and community resources; and • Goal II: To improve recruitment and retention of bureau staff by providing career development and succession planning activities to assist counselors in defining appropriate career paths and to assist the bureau to maximize its resources, while continuing to meet CSPD requirements. Affirmative Action Plan BRS operates under an Affirmative Action Plan of the Department of Rehabilitation Services (DORS). This plan and its policies are also applicable to each of the bureau’s staff development programs. Consequently, except for training specific to certain classifications of employees, training is open to all employees regardless of age, ancestry, mental or physical disability, national origin, religion, race, sex, or sexual orientation. The bureau assures the following for all training programs: • interpreter services for persons who are deaf or hard of hearing; • Braille, large print, or verbal format, as needed, for persons with visual impairments; • an architecturally accessible training site; and • personal care assistants for those requiring this service.
Communication with Diverse Populations The bureau addresses individual communication needs of applicants for and recipients of services through the services of others able to communicate in alternate languages, appropriate modes, or in native languages. Approximately 10% of the current staff is bilingual in English and Spanish. The bureau employs staff who speak other languages as well as staff who use both American Sign Language (ASL) and English. The bureau publishes on its website all the languages its staff speaks, by district. The list below indicates the languages spoken by current staff and the regions in which they work: • American Sign Language (ASL) – Northern, Southern, Western • French – Northern • French Italian – Southern • Polish – Northern • Portuguese – Northern • Spanish – Northern, Southern, Western The bureau can also hire interpreters in most languages and can access interpreter services over the phone for all languages. Each district has Rehabilitation Counselors for the Deaf (RCD) on staff to work with individuals who are deaf or hard of hearing. These counselors are equipped with video phones. The bureau hires full-time Interpreter Assistants for its RCDs who are in need of this accommodation. The bureau also contracts interpreter services through the DORS Interpreting Unit and Family Services Woodfield. The bureau does not serve many consumers who use Braille since there is a public Vocational Rehabilitation program through the Connecticut Bureau of Education and Services for the Blind that serves the majority of consumers who have visual disabilities. When needed, the bureau can provide Braille or large print materials for consumers or staff. The bureau’s goal is to provide any communication support necessary for staff or consumers with disabilities.
Coordination of Personnel Development Under the individuals with Disabilities Education Improvement Act Describe the procedures and activities to coordinate the designated state unit’s comprehensive system of personnel development with personnel development under the Individuals with Disabilities Education Improvement Act. Coordination with the CSPD under IDEA (Individuals with Disabilities Education Act) The bureau co-funds an Education Consultant position with the Connecticut State Department of Education’s Division of Special Education and Pupil Services who has been active in the Department of Education’s Comprehensive System of Personnel Development Council. The bureau’s Coordinator of Staff Development routinely plans training with input from the Consultant in the co-funded position. This Consultant provides annual training for all bureau professional staff on Transition and other provisions of the IDEA. The Consultant also meets with the management team of the bureau semi-annually to review current collaborative training and other provisions of the IDEA. This collaboration allows for coordination of the bureau’s human resource plan and personnel development under the IDEA.
This screen was last updated on Jun 27 2014 12:17PM by Evelyn Knight
Attachment 4.11(a) Statewide Assessment
Provide an assessment of the rehabilitation needs of individuals with disabilities residing within the state, particularly the vocational rehabilitation services needs of:
- individuals with most significant disabilities, including their need for supported employment services;
- individuals with disabilities who are minorities;
- individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program; and
- individuals with disabilities served through other components of the statewide workforce investment system.
Identify the need to establish, develop, or improve community rehabilitation programs within the state.
Comprehensive Statewide Needs Assessment I. Introduction
In Connecticut, the Bureau of Rehabilitation (BRS) offers Vocational Rehabilitation (VR) services to help individuals with significant physical and mental disabilities find and maintain employment (http://www.brs.state.ct.us/aboutus.htm). These services may include a broad range of assistance and are offered to eligible Connecticut residents at no cost. Besides having significant physical or mental disabilities, a consumer’s disabilities must also cause considerable employment barriers, and they must require VR services in order to become employed. Through individualized VR services offered by BRS, consumers are supported during the preparation for employment, job search, application/interview process, getting hired, maintaining employment, and working towards achieving all their employment-related goals.
Gathering data from individuals with disabilities and from others involved in the provision of VR services helps BRS to explore VR service needs and evaluate the impact of its services. Outcomes from surveys as well as data from administrative records play an important role in informing VR professionals, administrators, policy makers, and other stakeholders and are a significant source of credible information for planning future programs and services. VR services have the potential to empower individuals with disabilities and may lead to higher-quality employment and more meaningful careers.
The Rehabilitation Services Administration (RSA) published new guidelines in the fall of 2009 for conducting a three-year Comprehensive Statewide Needs Assessment (CSNA). This includes an assessment of the rehabilitation needs of individuals with disabilities residing within the state, specifically the VR needs of: • individuals with the most significant disabilities, including their need for supported employment services; • individuals with disabilities who are minorities; • individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program; and • individuals with disabilities served through other components of the statewide workforce investment system. As a requirement of the CSNA and as part of the annual State Plan, the Connecticut BRS developed a strategy to follow the new RSA reporting outline with results of a comprehensive assessment and to identify the need to establish, develop, or improve community rehabilitation programs within the state. To meet RSA expectations and identify unmet needs for populations specified by RSA, the 2013 BRS CSNA includes a focused analysis of data from targeted Community Rehabilitation Provider (CRP) BRS Counselor, and Consumer surveys, and outcomes from Key Informant Interviews. In addition, the CSNA reports relevant findings from a subset of the 2011 Medicaid Infrastructure Grant Needs Assessment, including data from Employer and Provider surveys as well as a People with Disabilities survey, a small number of whose respondents had current or recent experience with the VR system.
This summary report briefly describes the methods used in the 2013 CSNA assessment, the results, and offers conclusions and recommendations.
The 2013 CSNA is comprised of five parts: 1) Community Rehabilitation Provider (CRP) survey, 2) BRS Counselor survey, 3) Consumer survey, 4) Key Informant interviews , and 5) Focused analysis of a subset of data from the 2011 Medicaid Infrastructure Grant Needs Assessment (MIG NA). The complete 2011 MIG NA reports can be viewed at http://www.connect-ability.com under the Research Papers tab.
The CRP, BRS counselor, and consumer survey instruments, as well as the semi-structured key informant interview guide were all developed by the University of Connecticut Health Center research team with input from BRS and the State Rehabilitation Council.
A. CRP survey
The CRP survey comprised five overall areas: background information, service needs, minority individuals with disabilities, community rehabilitation providers, and interagency collaboration. Participants were recruited at the annual CRP conference on June 7, 2012 in Rocky Hill, CT. A total of 55 CRPs representing 31 agencies attended the conference, and 42 CRPs completed surveys, resulting in a response rate of 76 percent.
B. BRS Counselor survey
The BRS counselor survey comprised ten overall areas and included service experience with individuals with most significant disabilities, unserved and underserved populations, and minority individuals with disabilities. All BRS VR counselors (n=83) who attended one of three regional meetings held in the fall of 2012 completed the survey. The response rate was 100 percent.
C. Consumer survey
The consumer survey comprised six overall areas including experiences with VR services, employment barriers, and BRS staff and employment goals. The sample consisted of 991 BRS VR clients from the BRS database whose cases closed during a six month time period, February through July 2012, without finding employment. It included 422 with a case closed status of 28 (without employment but received services under a plan) and 569 with a case closed status of 30 (without employment and did not receive services under a plan). People whose cases closed without finding employment were surveyed in order to explore their experiences and better understand their needs and barriers so that ways to improve services can be considered and implemented where appropriate.
Each of the 991 clients received a mailed survey. Nonresponders received a second mailed survey and following the second mailing a randomly selected 150 nonresponder clients were identified to be contacted by phone.
The combination of mailed surveys and telephone calls produced a final response rate of 25 percent.
D. Key Informant interviews
Ten interview questions focused on various target populations including those with significant disabilities, and those identified as unserved and underserved. Key informants were asked to describe major gaps or barriers that exist within VR and measures that can be taken to better serve individuals with significant disabilities. Key informants were also asked to provide input about supported employment, community rehabilitation providers (CRPs), and the state workforce investment system and how services involving these supports could be improved.
BRS identified 25 individuals representing various organizations throughout the state as key informants. Of these, 23 participated and two did not respond to interview scheduling requests. The response rate was 92 percent.
E. 2011 MIG NA: Vocational Rehabilitation Focused Analysis
Three groups of consumers who participated in the 2011 MIG NA consumer surveys were identified: clients who received no VR services, those who were served by VR within the three years, between April 1, 2008 and April 1, 2011, and were closed, and clients who were served by VR and were active as of April 1, 2011.
Of the 1,813 2011 NA respondents, 87 are former BRS clients and used VR services in the three years between April 1, 2008 and April 1, 2011. Thirty-two respondents are current BRS clients and were active as of April 1, 2011.
The first part of the analyses using the 2011 MIG NA data compared those with no VR (n=1694) to the closed (n=87) and active (n=32) groups.
The second part of the analysis examined the subset of current employed consumers (n=398) and compared those with no VR (n=339) to those with any VR, either closed or active VR group, (n=41)
The third part of the analysis looked only at the subset of VR users and compared the closed VR group (n=87) with the active VR group (n=32).
A brief summary of pertinent outcomes from the 2011 Employer and Provider surveys was included. These describe employer and provider practices and the unique challenges they experience related to the employment of people with disabilities.
A. Community Rehabilitation Provider Survey The CRP survey evaluated the service needs of individuals in several groups including individuals with significant disabilities, minority individuals, unserved and underserved people with disabilities. Barriers that exist for these groups and suggested ways BRS and CRPs can improve service provision are highlighted below. The role and availability of CRP services, the degree of interagency collaboration between certain agencies and barriers that prevent them from working together effectively, are also mentioned.
Service needs for clients with significant disabilities
• Some clients need mental health assessment or substance abuse counseling, but this is only sometimes available. • More than half of CRPs indicated that while some clients need support services and assistive technology, these services are also only sometimes available. • Other areas of need include improving self-advocacy skills, soft skills training, and pre-vocational skills training.
Service needs for minority individuals with disabilities
• The greatest service needs are outreach programs and publications that target this group to raise awareness of the availability of services. • Training that focuses on self-esteem development, advocacy, and personal empowerment would benefit this population.
Service needs for unserved and underserved populations of individuals with disabilities
• Job skill training is essential for both unserved and underserved populations. • Accessible and affordable transportation is needed to assist consumers in participating more fully in the VR program and to meet their Employment Plan goals. • Disability awareness is important for the unserved population. • The most critical employment barriers to address are lack of employer awareness, language barriers, and inadequate job skills training.
Community Rehabilitation Providers
• While CRPs were split on whether or not more CRPs are needed, it was suggested that particularly more multilingual CRPs may be needed to broaden services to Spanish and other non-English speaking BRS clients.
• Barriers that hinder interagency collaboration include different agency expectations, lack of funding, and lack of staff.
B. Counselor Survey
The Counselor survey evaluated service experiences with individuals in several groups including individuals with most significant disabilities, unserved and underserved and minority people with disabilities. VR counselors evaluated CRP and supported employment services, providing feedback on agency or local area partnerships and specified BRS initiatives.
Service barriers reported by counselors are listed below for three different groups of clients.
Population/Service barriers Individuals with most significant disabilities: • Lack of accessible and affordable transportation to assist consumers in participating more fully in the VR program Unserved/underserved individuals with disabilities: • Lack of accessible and affordable transportation to assist consumers in participating more fully in the VR program • Lack of family support and employer understanding • Language Service needs for minority individuals with disabilities: • Language and culture.
Additional survey outcomes and suggestions made by VR counselors in the categories below indicate the strong, positive role and opportunity BRS has to more fully integrate people with disabilities into employment through improvements in training, employer outreach, and other services needed to support job seekers.
CRPs and supported employment services: • CRPs are knowledgeable about the services BRS consumers need, but they do not always hire and train qualified staff to provide those services. • The most common barriers to supported employment services include lack of funding, inaccessibility to services and lack of time.
Agency or local area partnerships: • A clear partnership was indicated between BRS and DDS. • Partnerships between BRS and DOL and DMHAS need to be strengthened. • Barriers to be addressed in the BRS/DDS partnership include different agency expectations, lack of staff knowledge, and training, and long wait period for services. • Barriers between BRS and DOL are similar but include insufficient number of staff in both agencies to address service needs. • The partnership between BRS and DMHAS is also challenged by different agency expectations and lack of staff knowledge and training, but unlike DDS and DOL, long-term support was mentioned as an ongoing challenge for the BRS and DMHAS partnership.
BRS initiatives: • BRS initiatives are beneficial, but need improvement. • The purpose of the Autism Spectrum Committee is not clear and better collaboration to improve it is suggested. • Barriers are common to a number of different initiatives and include transportation, lack of employer engagement, limited employer outreach or limited job opportunities.
Transportation: Assistance with transportation in the VR program is an ancillary service and is available to help individuals access other needed services and/or help them meet their Employment Plan goals. Reports of transportation as a barrier to employment, whether for ancillary services or to help a consumer get to work, is an important policy issue for people with disabilities who want to work. However, BRS services can only assist with transportation for VR-related activities.
C. Consumer Survey
The consumer survey evaluated experiences with VR services, BRS staff, employment and related barriers of individuals whose cases had closed without finding employment. People whose cases closed without finding employment were selected in order to explore their experiences and better understand their needs and barriers so that ways to improve services can be considered and implemented where appropriate.
Service experiences: • Most clients were satisfied with the location of the office and its accessibility as well as their involvement in setting job goals, their counselor’s respect, and their involvement in choosing the services they received. • Fewer individuals were as satisfied with length of time to receive services, the services themselves, counselor responsiveness, and overall experience with BRS.
Employment experiences: • Less than a quarter of respondents reported currently working. • The majority of clients who reported working were dissatisfied with benefits, opportunities to advance, and wages.
Employment barriers: • Lack of job search skills • Discrimination against people with disabilities • Insufficient VR services
Experiences with BRS staff and employment goals: • Overall, respondents were satisfied with BRS staff and their employment goals. • Gaps in services indicate the need for better communication and follow-up, more consistency in providing training or educational support, and developing a broader range of employment opportunities through collaboration.
D. Key Informant Interviews
Key informant questions focused on various target populations including those with significant disabilities and those identified as unserved and underserved. Key informants were asked to describe major gaps or barriers that exist within VR for people with significant disabilities and measures that can be taken to better serve these individuals and to provide input about supported employment, CRPs, and the state workforce investment system and how services involving these supports could be improved.
Populations that were identified as either unserved or underserved included the following.
Unserved populations: • People who fall through the cracks in the BRS eligibility criteria, such as certain transition-age students, students placed out of state, persons with mental health and addiction issues. • Individuals who require significant ongoing supports and a portion of the autism population.
Underserved populations: • Persons with hearing disabilities, transition-age youth (including students in Corrections and Section 504 students), non-English speakers, persons on the autism spectrum, persons with severe disabilities who have the most significant needs, persons with cognitive disabilities, mental illness and substance use disorders, the Native American population, persons who live in rural areas, and those who are homeless.
Barriers The most commonly perceived gaps identified in the BRS system include: • Lack of knowledge of BRS services, and gaps in BRS workers’ knowledge of particular disabilities, such as deafness and autism. • Other gaps mentioned include poor communication with deaf clients, a slow eligibility process, and lack of coordination among case managers and job developers.
Supported employment and workforce investment system Supported employment was described as a key service for a subset of BRS clients, especially those with intellectual or mental health disabilities and those on the autism spectrum. The workforce investment system is perceived as a key BRS partner whose collaboration has enhanced training and internships opportunities. Limitations described in the system include: • Limited knowledge of some employer priorities. • An emphasis on speedy outcomes at the expense of hard to place individuals.
Community rehabilitation providers: There were mixed opinions on both the quantity and quality of CRPs. There may be a need for additional CRPs in some geographic areas and to serve underserved populations such as those with autism and hearing disabilities. While many existing CRPs do an excellent job, others produce lower quality results and require additional training. Informants also noted a need for increased cultural competence in both CRPs and BRS workers.
Positive responses about BRS: Informants related several positive observations about BRS, its employees, and progress over the years. BRS employees were described as dedicated, creative, and responsive to ideas that would enhance their clients’ welfare. They also praised efforts to enhance inter-agency cooperation through Connect-Ability and other channels.
E. 2011 MIG NA: Vocational Rehabilitation Focused Analysis
Although the 2011 MIG NA was completed for a broader purpose and not focused on VR outcomes, a VR-focused analysis of that data provides an opportunity for combining existing information with new information to inform the State Plan. While only about seven percent of MIG NA respondents had recent or current experience with the VR system, it is instructive to compare their responses with those of other persons with disabilities. Results of the focused analysis below are by VR group followed by the Employer and Provider outcomes.
No VR versus the closed group versus the active group
Demographics - similarities: • Most consumers in the three groups were unmarried, of working age between 30 and 54, more likely to have completed high school, and reported an insufficient amount of money to make ends meet.
Demographics - differences: • Respondents in the VR groups were more likely to report excellent or good health. • Individuals with VR reported a lower rate of physical and mental disability and had a lower percentage of substance use disorder than consumers with active or closed VR cases.
Work experiences - similarities: • More than half of consumers in all three groups reported they had worked in the past but were not currently working.
Work experiences - differences: • A greater percentage of those in the active VR group reported actively seeking work, but a larger proportion of those with no VR reported not actively seeking employment. • The prospect of getting a job in the next 12 months was believed to be more likely among those in the active group and least likely among the no VR group. • Active VR users (29%) were the most likely to have turned down a raise or promotion.
Current employed consumers - No VR group versus any VR group: There were more similarities than differences between these groups. • On average, consumers with no VR worked only about one hour more per week than those in any VR group. • The greatest percentage of consumers in both groups reported earning hourly wages between $8.25 and $9.99. • The majority of consumers in the two groups believe they use a lot or some of their talents in their current job. • Most consumers in both groups reported their main job as a service job.
VR users only - Closed versus active: This subset analysis explored differences between closed and active VR users and examined the importance of AT and supports, transportation barriers, and challenges consumers face in the process of getting or maintaining employment.
Employment-related similarities: • Both groups noted the importance of computer aids, communication aids, and transportation aids in getting and maintaining employment. • Both groups reported that disability-related health complications, self-regulation, interpersonal problems, and lack of education and training make it difficult to obtain or maintain employment.
Employment-related differences: • While multiple types of supports were reported to be important to consumers in both groups, support from co-workers was significantly more important for consumers in the active group.
Employment barriers: • Transportation difficulties continue to be a barrier to employment for both groups. • Compared to the closed group, a slightly greater percentage in the active group reported the barriers of not having a person available to provide transportation and problems with the public transit system.
Employer outcomes: • Results from the Employer survey demonstrated mixed attitudes related to hiring people with disabilities. • More than two-thirds of employers agreed that employers are generally reluctant to hire someone who they know has a disability (70%). • Two-thirds of employers also agreed that the benefits outweigh the costs of hiring an employee with a disability (67%). • Forty-seven percent of employers participating in the 2011 NA reported they have hired people with disabilities. • Over half of employers were willing to provide a job reassignment (58%), change a person’s hours (56%), or provide modifications to the physical environment (53%), but only one-third were willing to provide technology (e.g., voice recognition software) or allow a person to telecommute (29%). • Employers in for-profit organizations appear to have the greatest number of challenges to overcome in hiring people with disabilities.
Provider outcomes: • Providers are concerned about the mixed attitudes of employers including their lack of awareness and knowledge about people with disabilities and their reluctance to hire them. • Connect-Ability and its development of a Technical Assistance Center is furthering the employment of people with disabilities by providing a broad range of supports and continues to inform employers, service providers, and job seekers about employment and other topics related to people with disabilities. • Providers underscored the importance of providing consumers with more training including targeting youth with disabilities and improving transitional services. • Providing accommodations and a lack of meaningful job opportunities for people with disabilities is a barrier.
The CSNA incorporated input from all participants in the VR system including consumers, counselors, CRPs, and other informants with interest in and knowledge of the system. Each of these sources yielded recommendations for BRS consideration in improving its outreach and services to its constituents, particularly those with significant disabilities, minorities, unserved and underserved individuals, and those who may benefit from supported employment and the state’s workforce investment system. In many cases, the same issues were noted by multiple sources. The most prominent issues mentioned in multiple places included the following: • Opportunities for increasing system efficiency and effectiveness; • The need for increased communication and education about the nature and availability of BRS services; • Subsets of the BRS constituency that appear to be underserved, such as those with hearing disabilities or autism; • The need for increased cultural competency among BRS counselors and CRPs; • Opportunities for more effective relationships with employers; and • Lack of transportation as a barrier to effective BRS services
Specific recommendations on these issues and others gleaned from each of the five elements of the CSNA are noted below.
Some suggestions indicate what CRPs think BRS should do and others indicate what they think they should do as CRPs to improve services.
Suggested action - BRS: Improve service provision to clients with significant disabilities • Increase transportation options and funding to assist consumers in reaching VR goals • Make better connections with employers • Provide more coordination with service providers Increase service provision to minorities with disabilities • Develop better transportation options to assist consumers in reaching VR goals • Provide information about services in multicultural formats • Add more culturally diverse individuals to staff Improve service provision to unserved and underserved individuals with disabilities • Increase transportation options to assist consumers in reaching VR goals • Improve interagency collaboration • Raise public awareness through outreach, and additional pre-employment training
Suggested action - CRPs: Improve service provision to clients with significant disabilities • Develop better connections with employers • Increase employment services staff • Coordinate more effectively with BRS Increase service provision to minorities with disabilities • Improve cultural competence • Provide information in multicultural formats • Increase collaborative efforts across agencies • Increase transportation options for clients to assist them in VR-related activities Improve service provision to unserved and underserved individuals with disabilities • Raise public awareness • Increase interagency collaboration • Participate in more CRP training and additional pre-employment training
Suggestions to improve services are listed below for three different groups of clients.
Population/Recommendations Individuals with most significant disabilities: • Raise awareness of transportation options • Jobs skills and soft skills training Unserved/underserved individuals with disabilities: • Increase agency outreach to community organizations • Provide transportation training/options for both groups • Increase staff outreach to unserved consumers • Increase interagency collaboration Minority individuals with disabilities: • Increase bilingual and multilingual staff, forms, vendors • Staff training for cultural competence
CRPs and supported employment services: • Further evaluate CRPs and the adequacy of the services they provide. • Find alternate funding options, seek more Employment Opportunities Program (EOP) funding, and increase collaboration with DDS and DMHAS.
Agency or local area partnerships Recommendations for BRS and partnership agencies are overwhelmingly the same: • Provide better communication. • Improve coordination of services. • Increase employee education and training.
BRS initiatives • Improve agency collaboration. • Increase employer outreach. • Develop more work sites across several initiatives.
Transportation • Improve transportation options and services where appropriate to support consumer participation in VR programs.
• Improve staff/client interactions, including better dissemination of information, ideas, concerns, goals and results. • To avoid gaps in counselor services, develop and implement protocols when clients have to be transferred to a different counselor (i.e., a letter to the client explaining the reason for a transfer and introducing the new counselor; conduct a briefing between the current counselor and new one for a more seamless transfer). • Provide more comprehensive education and training to clients, including training on advanced computer skills and on-the-job training to increase opportunities for better wages and promotions. • Continue to develop a network of employers who are disability-friendly in an effort to create more work opportunities for people who are qualified and want to work. • Provide more outreach to clients whose cases are closed and offer additional VR services.
Key Informant Recommendations
Suggestions to address barriers: • Increase visibility for BRS with schools and employers and in the community through education about what BRS is and what it offers. • Create and train specialists (both BRS counselors and CRPs) in particular disabilities such as deafness, autism and brain injury. • Simplify the eligibility process, expedite intake, and create a fast track alternative for those ready to begin a job search. • Promote better method of coordination among case managers and job developers across state agencies, including the sharing of job leads and employer ties.
Suggestions to improve supported employment and workforce investment system: • Expand the availability of supported employment to transition-age students. • Provide better training for job coaches. • Modify performance metrics in workforce investment system to allow incentives for working with hard-to-place individuals. • Increase mutual understanding between employers and workforce investment system.
Suggestions to strengthen CRP services: • Provide additional training. • Enhance cultural competence. • Hire more individuals of varied backgrounds and additional persons with disabilities.
2011 MIG NA: Vocational Rehabilitation Focused Analysis
The following recommendations are suggested to address some of the major challenges identified by respondents in the 2011 MIG NA: • Provide additional information about VR services o Consumers with no VR are the largest group not actively seeking employment and should be targeted for receiving additional information. • Provide education and job specific training to help consumers move to a better or higher paying position. • Increase awareness about accommodations and other supports to enable more employment opportunities for VR consumers (e.g., flexible work opportunities, such as telecommuting, part-time and more flexible schedules, freelance jobs) • Improve and expand transportation options to assist consumers in meeting their Employment Plan and to ensure the maximum benefit of participating in VR. This summary was prepared by the University of Connecticut Health Center, funded by the Bureau of Rehabilitation Services, Department of Rehabilitation Services.
This screen was last updated on Jun 27 2013 1:02PM by Evelyn Knight
Attachment 4.11(b) Annual Estimates
According to the most recent US Census Bureau American Community Survey, 3,534,619 Connecticut residents were non-institutionalized in 2012 and 2,233,159 persons were between 18-64 years of age. Of this number, 18.2% or 183,789 individuals had a disability (+/- 0.3 margin of error).
Additionally, data from the 2012 Census shows that Connecticut had 350,537 non-institutionalized persons with disabilities ages 16 and over. Of that number, 24.5% were employed. The remaining 75.5% were unemployed.
These statistics indicate that a considerable number of persons with disabilities in the State of Connecticut are not working. A significant number of these individuals may be transition-aged youth. In addition, a portion of the 24.5% of persons with disabilities who are employed may be underemployed. Some of these individuals could also require services to attain or retain employment consistent with their strengths, resources, priorities, concerns, abilities, capabilities, interests, and informed choice. These statistics make it difficult, if not impossible, to accurately estimate the number of potentially eligible consumers of vocational rehabilitation (VR) services. That number is many times more than the Bureau of Rehabilitation Services (BRS or the Bureau) has historically served or has the resources to serve.
State Estimate of the Number of Individuals to be Served Under this Plan In Federal Fiscal Year (FFY) 2013, 4,990 consumers received services in Individual Plans for Employment (IPE) under Title I of the Rehabilitation Act. This number was a 7% increase over the number of consumers served in FFY 2012. However, unexpected attrition and a flurry of short-term leaves-of-absences significantly diminished the capacity of the counseling staff in the second half of FFY 2013. This diminished counselor capacity has continued into FFY 2014 when BRS projects (as of 3/31/14) that it will serve 4,637 eligible consumers in IPEs under Title I of the Rehabilitation Act. This estimate is a 6.9% decrease from FFY 2013 at the same mid-year point.
BRS had been operating in an Order of Selection (OOS) since 1991, serving only all Priority 1 (Most Significant Disability) and Priority 2 (Significant Disability) consumers, until the onset of FFY 2013 (10/01/12) when BRS began serving Priority 3 cases. While the Bureau recognized it would take some time for referral sources and the general public to respond to the change in OOS, the number of eligibility determinations for Priority 3 cases was much lower than anticipated. As of 3/31/14, approximately 4.5% of consumers currently being assisted by BRS have a Disability that is Not Significant. This number represents only a 2.5% increase from the same point in FFY 2013.
Over recent months, the number of counselor vacancies has been reduced and the number of new plans being executed has increased. Coupling this emerging trend with historical performance data, the Bureau expects to serve 5,026 eligible consumers in Individual Plans for Employment (IPEs) under Title I of the Rehabilitation Act in FFY 2015; an increase of 9.2% above FFY 2014 projections.
Supported Employment During FFY 2013, BRS purchased services for 111 consumers eligible for Supported Employment funding under Title VI-B of the Rehabilitation Act, utilizing $197,623. It was projected that BRS would serve 162 consumers with Title VI B funds with an estimated expenditure of $307,471. The 31 % difference between the projected-to-be-served and those actually served largely accounts for the difference in expenditures.
Thus far in FFY 2014 (year to date 3/31/14), BRS has purchased services for 56 individuals, expending $75,150 in Title VI-B funds. This represents a pace lower than FFY 2013 service and expenditure levels, and it is believed to be directly attributable to the following: 1. a 6.9% decrease in applicants; 2. a 13% decrease in eligible consumers; and 3. an 8.6% decrease in overall plan development. By the conclusion of FFY 2014, the Bureau expects to provide purchased services for 84 consumers using Title VI-B funds with a total projected expenditure of $204,980. In combination with the 4,637 individuals projected to receive services under Title I, the total number of individuals who could be served by BRS in FFY 2014 is 4,721.
For FFY 2015, the Bureau anticipates that 129 individuals could potentially receive services funded under Title VI-B. In combination with the 5,026 individuals projected to receive services under Title I, the total number of individuals who could be served in IPE’s during FFY 2015 is 5,155.
Costs of Services Total Title I purchase of services (POS) costs for all eligible consumers in FFY 2014 is projected to be approximately $12 million. This figure falls $1.2M below the total projected for FFY 2014 one year ago. The bureau believes that two key contributing factors exist: (1) the number of Priority 3 consumers applying for services since OOS was opened at the onset of FFY 2013 continues to be drastically lower than expected and (2) the reduction in POS for Priority 1 and 2 individuals that is projected exhibits a positive correlation with the lower than expected consumer service numbers discussed in the above section regarding State Estimates for Individuals Served. It should be noted that during the fourth quarter of FFY 2014, the Bureau will increase services to a substantial number of transition-aged consumers by funding their participation in a Summer Youth Employment Program (SYEP). In light of the lower than expected POS expenditures, the utilization of the SYEP has been expanded to allow increased access by a greater number of consumers. These expenditures for the SYEP are also imbedded within our POS projection totals and are expected to lessen the potential gap between projected versus actual expenditure for FFY 2014.
Upon examining expenditure trends in POS for Priority 1 and Priority 2 individuals, as well as allowing for a potentially modest expansion of costs in providing services for individuals of Priority 3 status, BRS projects to expend approximately $12.2 million in FFY 2015. This projection is predicated on an ambitious 9.2% growth in all eligible consumers served over FFY 2014 level. The potential to further expand and maximize the utilization of the SYEP in serving transition-aged consumers does exist and this could further increase POS by an additional $1M, thus increasing the total POS projection for FFY 2015 to $13.2M.
With respect to the 129 consumers projected to receive services under Title VI-B during FFY 2015, the Bureau forecasts an expenditure of $315,000 in Supported Employment funding.
|Category||Title I or Title VI||Estimated Funds||Estimated Number to be Served||Average Cost of Services|
|All Eligible Consumers||Title I||$13,200,000||5,026||$2,626|
|Most Significant||Title VI||$315,000||129||$2,441|
This screen was last updated on Jun 27 2014 12:24PM by Evelyn Knight
Attachment 4.11(c)(1) State Goals and Priorities
The goals and priorities are based on the comprehensive statewide assessment, on requirements related to the performance standards and indicators, and on other information about the state agency. (See section 101(a)(15)(C) of the Act.) This attachment should be updated when there are material changes in the information that require the description to be amended.
- Identify if the goals and priorities were jointly developed and agreed to by the state VR agency and the State Rehabilitation Council, if the state has a council.
- Identify if the state VR agency and the State Rehabilitation Council, if the state has such a council, jointly reviewed the goals and priorities and jointly agreed to any revisions.
- Identify the goals and priorities in carrying out the vocational rehabilitation and supported employment programs.
- Ensure that the goals and priorities are based on an analysis of the following areas:
- the most recent comprehensive statewide assessment, including any updates;
- the performance of the state on standards and indicators; and
- other available information on the operation and effectiveness of the VR program, including any reports received from the State Rehabilitation Council and findings and recommendations from monitoring activities conducted under section 107.
Goals and Priorities The Bureau, in collaboration with the State Rehabilitation Council (SRC), conducted a comprehensive assessment of the rehabilitation needs of people with disabilities and identified four major goal areas. These goals and priorities will be used to carry out the Supported Employment and Vocational Rehabilitation programs. The SRC jointly agrees with BRS on these goals and priorities for the coming year. Each of the goal areas contains a set of priority areas that the bureau could address in the coming year. We cannot address every issue identified as a need, but attempted to build goals broad enough to address the major themes. Priority areas were chosen based on their frequency of occurrence in the assessment. Goal 1: To improve the quality of vocational rehabilitation services for individuals with disabilities. Priority areas: • customer service and provision of information • ongoing skill development • the use of Social Media
Goal 2: To increase employment outcomes for individuals with disabilities, particularly those individuals from unserved or underserved populations. Priority areas: • individuals from minority backgrounds • young adults with disabilities • individuals with psychiatric disability • individuals with autism spectrum disorders Goal 3: To increase access to services for all individuals with disabilities. Priority areas: • services for individuals who are deaf • services for individuals whose primary language is Spanish • cultural competencies for staff Goal 4: To create effective partnerships designed to advance employment for Connecticut citizens with disabilities. Priority areas: • Businesses • Community Rehabilitation Providers • State agencies These broad goals are intended to be five-year goals, with the priority areas being flexible enough to change from year to year if necessary.
This screen was last updated on Jun 27 2014 12:25PM by Evelyn Knight
Attachment 4.11(c)(3) Order of Selection
- Identify the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services.
- Identify the justification for the order.
- Identify the service and outcome goals.
- Identify the time within which these goals may be achieved for individuals in each priority category within the order.
- Describe how individuals with the most significant disabilities are selected for services before all other individuals with disabilities.
This screen was last updated on Aug 23 2011 8:15AM by Evelyn Knight
Attachment 4.11(c)(4) Goals and Plans for Distribution of Title VI, Part B Funds
Specify the state's goals and priorities with respect to the distribution of funds received under section 622 of the Act for the provision of supported employment services.
The Bureau of Rehabilitation Services (BRS) will continue to use supported employment Title VI, Part B funds to allow maximum options in providing services to meet individual consumer needs. The Bureau will target service to those persons who are presently not served or are underserved, and who: • Are individuals with the most significant disabilities and who have previously been unable to maintain competitive employment due to the severity of their disabilities; • Are in need of ongoing support for the duration of their employment; and • Will have extended support services available beyond BRS time-limited services. BRS maintains that given the proper supports, virtually all persons with disabilities, including those individuals with the most significant disabilities, are capable of maintaining competitive employment. Supported employment services are available to individuals with the most significant disabilities who have been unable to maintain competitive employment because of the severity of their disabilities. The goal is to assist these individuals to achieve employment in the most integrated setting possible. Services will be provided on an individual case basis with emphasis on methods that provide maximum integration and consumer informed choice. Therefore, BRS will continue to focus on placing consumers in individual placements with maximum integration. The Rehabilitation Act Amendments of 1992 Supported Employment definition emphasizes “competitive work in an integrated employment setting for persons with the most severe disabilities for whom competitive employment has not traditionally occurred or for whom competitive employment has been interrupted or intermittent as a result of a significant disability and who, because of the severity of the disability, need intensive support services or extended services in order to perform such work, inclusive of transitional employment for persons with the most severe disabilities due to mental illness.” Through FFY 2014 (year to date 3-31-14), the bureau has purchased supported employment services for 56 individuals. This represents a pace slightly lower that the Bureau’s FFY 2013 service (111 persons) level. Year to date expenditure levels are somewhat lower when compared to FFY 2013 as only $75,150 in Title VI-B funds have been liquidated. However, based upon outstanding service obligations, it is projected that by the conclusion of FFY 2014 the bureau will provide purchased services for 84 consumers and expend $204,980 in Title VI-B funds. This would exceed the FFY 2013 expenditure level by 3.5%. Upon reviewing available data and analyzing current trending, of the 5,155 individuals projected to receive services in FFY 2015, the bureau anticipates that 129 could potentially receive services funded under part B of Title VI. The Bureau continues to increase the availability of supported employment services and expenditures to individuals with the most significant disabilities by implementing the following strategies: • Maintain a Desk Guide of Supported Employment Resources; • Provide ongoing training and technical assistance to bureau staff and providers on accessing supported employment long term supports; • Collaborate with the stakeholders in the Departments of Developmental Disabilities (DDS) and Mental Health and Addiction Services (DMHAS) in formalized training of staff in all agencies in the similarities and differences in supported employment policies and practices; and • Coordinate access to training opportunities for CRP staff in the core contracted services for skill enhancement and professional development.
This screen was last updated on Jun 27 2014 12:28PM by Evelyn Knight
Attachment 4.11(d) State's Strategies
This attachment should include required strategies and how the agency will use these strategies to achieve its goals and priorities, support innovation and expansion activities, and overcome any barriers to accessing the vocational rehabilitation and the supported employment programs. (See sections 101(a)(15)(D) and (18)(B) of the Act and Section 427 of the General Education Provisions Act (GEPA)).
Describe the methods to be used to expand and improve services to individuals with disabilities.
The Bureau of Rehabilitation Services (BRS) has a number of objectives that will be used to expand and improve services to individuals with disabilities: • To create more partnerships with Businesses and more opportunities for employment, we will continue the use of On-the-Job (OJT) Trainings and continue to offer Industry Specific Training and Placement Programs. • To strengthen the partnerships with state agencies, we will participate in cross agency trainings through APSE – the Association of People Supporting EmploymentFirst. • To provide consistent access to information, BRS will develop materials and post on the BRS and Connect-Ability websites. • To increase access, BRS will continue to develop and disseminate Distance Learning Modules for staff and consumer use. • To enable job seekers better opportunities to pursue jobs, BRS will initiate the use of Social Media with consumers and employers.
Identify how a broad range of assistive technology services and assistive technology devices will be provided to individuals with disabilities at each stage of the rehabilitation process; and describe how assistive technology services and devices will be provided to individuals with disabilities on a statewide basis.
BRS makes Assistive Technology (AT) available to individuals with disabilities through the Connecticut Tech Act Project throughout the rehabilitation process across the state in the following ways: • VR counselors may solicit the agency’s Assistive Technology Consultant for guidance and assistance to ensure that AT devices and services are considered in the consumer’s plan and provided when appropriate. • The AT consultant can conduct comprehensive AT evaluations with consumers and can provide training in the use of newly-acquired AT, as needed. • Through the Assistive Technology Device Loan Program at BRS, VR consumers may borrow and try out devices to help them make informed decisions that the AT device is appropriate and that it will remove or reduce barriers, as expected. The inventory for this program includes a wide range of devices across the AT continuum from low to high tech, across disability categories (i.e.: hearing, vision, mobility, computer access, cognitive, communication, etc.), and across potential work environments. • VR Counselors and the AT Consultant collaborate with other entities such as school systems, colleges/universities, employers, independent living centers, state Medicaid waiver programs, and insurance plans to facilitate the provision of AT devices and services. • The AT consultant distributes an electronic Tech Act newsletter and maintains a Tech Act website to provide information about AT trends for anyone interested in AT.
Identify what outreach procedures will be used to identify and serve individuals with disabilities who are minorities, including those with the most significant disabilities; and what outreach procedures will be used to identify and serve individuals with disabilities who have been unserved or underserved by the VR program.
BRS has targeted a number of ways to better serve minority and unserved/underserved consumers: • Work with the Bureau’s Latino Committee to develop new approaches to working with consumers who are Latino. Members of the Latino Committee will meet with the Employment Consultants and representatives of the Employment Consultants will attend Latino Committee meetings for regular updates and dialogue. • BRS will make all new publications available in Spanish, and add required forms on the BRS Intranet available for staff use. • BRS will implement the Summer Youth Employment Program. BRS will monitor outcomes of training provided and the collaboration with SDE and community partners regarding secondary transition. • To increase employment outcomes for individuals with psychiatric disabilities, BRS will continue partnering with Local Mental Health Authorities and state Mental Health agency to increase the number of employment outcomes and amount of earnings for consumers. • In order to develop more responsive services for individuals with autism spectrum disorders, BRS will hold three meetings of the Autism Spectrum Disorder (ASD) Committee. BRS will provide joint staff training for BRS and Department of Developmental Services (DDS) staff on Autism Services. • To increase employment outcomes for individuals who are deaf, BRS will conduct targeted outreach to employers. BRS will create and disseminate an Interview Preparedness Tip Sheet on Deaf Culture issues. • BRS will provide opportunities to strengthen cultural competencies for staff.
If applicable, identify plans for establishing, developing, or improving community rehabilitation programs within the state.
BRS will develop the capacity of Community Rehabilitation Providers (CRPs) to meet the needs of BRS consumers in the following ways: • Continue to perform annual performance reviews on all CRPs. • Meet quarterly with CRPs in each district • Provide opportunities for CRPs to come together on a statewide basis, both in targeted committee meetings and at an annual forum. • Participate in the Job Development Leadership Network. • Develop and disseminate a Distance Learning Modules focused on the fiscal process for CRPs to interact with BRS.
Describe strategies to improve the performance of the state with respect to the evaluation standards and performance indicators.
To improve the Bureau’s performance on Standards and Indicators with respect to quality, BRS will: • Continue to use a performance evaluation model that incorporates selected standards and indicators into annual service ratings of employees. • Improve the rate of IPE development of transition age youth within the 90 day standard by at least 15% over 2013 rate. • Ensure that all cases that are not determined eligible within 60 days of application have waivers in the case that are signed and dated. • Monitor that staff will update case notes every six months in 90% of the cases. • Ensure that timely Annual Reviews of IPE’s are done for all consumers. • Increase the number of work attachments developed by counselors and Employment Consultants over FFY2013 outcomes.
Describe strategies for assisting other components of the statewide workforce investment system in assisting individuals with disabilities.
BRS will review and update Memoranda of Understandings with workforce boards, continue to attend workforce board meetings, and continue to seek a representative from the workforce boards to serve as a member of the State Rehabilitation Council.
Describe how the agency's strategies will be used to:
- achieve goals and priorities identified in Attachment 4.11(c)(1);
- support innovation and expansion activities; and
- overcome identified barriers relating to equitable access to and participation of individuals with disabilities in the state Vocational Rehabilitation Services Program and the state Supported Employment Services Program.
Along with the strategies mentioned above that address goals in 4.11(c)(1) and offer ways to overcome barriers to equitable access to VR services, BRS also anticipates using I & E funds in FFY 2015 to explore a proposal that may provide opportunities for allocating additional resources toward improving services for the underserved deaf and Latino populations. The expected goal of this project will be geared toward developing strategies and making available resources to assist community providers in effectively serving these populations.
Other proposals will be assessed upon submission, and considered based on the alignment with the state’s goals and priorities.
This screen was last updated on Jun 27 2014 12:34PM by Evelyn Knight
Attachment 4.11(e)(2) Evaluation and Reports of Progress
Vocational Rehabilitation (VR) and Supported Employment (SE) Goals
The Bureau of Rehabilitation (BRS) has developed a set of strategies designed to address the goals and priorities identified in section 4.11(c)(1) of this plan. BRS used these strategies to achieve its goals and priorities, support innovation and expansion activities, and overcome any barriers to accessing the vocational rehabilitation and the supported employment programs. Goal 1: To improve the quality of vocational rehabilitation services for individuals with disabilities. Priority areas: • customer service and provision of information; • ongoing skill development; and • case management in an electronic system. Objective 1.1: To improve the Bureau’s performance on Standards and Indicators with respect to quality. Strategy: Continue to use a performance evaluation model that incorporates selected standards and indicators into annual service ratings of employees. Standards and Indicators are based on activity in FFY 2013. Measure: Rehabilitation rate (standards and indicators 1.2). Result: Indicator 1.2 – Of cases closed after services, percent of employment outcomes: (>=55.8%). The Bureau had a rehabilitation rate of 56.4%. Therefore, we passed this Indicator for FFY 2013. Measure: Consumer wage comparison to state averages (standards and indicators 1.5). Result: Indicator 1.5 – Earnings ratio – hourly wage competitive employment to hourly wage of all employed in state (>=.52). The Bureau had an average earnings ratio of .60 when compared to the state average earnings. Therefore, we passed this Indicator for FFY 2013. Measure: Primary source of support (standards and indicators 1.6). Result: Indicator 1.6 – Self-support at closure VS self-support at application (>=53). The Bureau failed this Indicator as 37.4% of our successful outcomes went from not self-supporting to self-supporting at closure for FFY 2013. Strategy: Ensure that no case will remain in Status 10 longer than six months without a clear plan of action. Measure: Status 10 Lists. Result: In most cases, the six-month deadline was met. Any case that passed this deadline also had a plan of action.
Strategy: Case notes will be updated every six month in 90% of the cases. Measure: Case note query shows no more that 10% of cases with no case notes for six months or longer. Result: Case notes have been updated every six months in 99% of the caseload.
Strategy: All counselors will have timely Annual Reviews of Individualized Plans for Employment (IPEs) or clear documentation to support the delay. Measure: Annual Review Query shows no outstanding Annual Reviews. Result: All IPEs had a timely Annual Review. Objective 1.2: To improve customer service through the provision of information Strategy: Develop materials and post on the BRS website. Measure: Number of page views to the website. Result: The BRS Website is constantly updated with information about the vocational rehabilitation program and announcements about disability-related opportunities. Visitors to the site may learn how to apply for services, find transition information, read publications and the BRS Policy Manual, learn about hiring a personal care assistant or about targeted projects within the employment division, and may track the activities of the State Rehabilitation Council (SRC) while learning how to become a member. We have links to Connect-Ability, the Tech Act Project, Ticket to Work, the Department of Rehabilitation Services and the Department of Social Services. We also post updates from the Rehabilitation Services Administration (RSA) and the Council of State Administrators for Vocational Rehabilitation (CSAVR). There were 162,774 page views to the BRS site for FFY 2013. Website: www.ct.gov/BRS. Strategy: Develop materials and post on the Connect-Ability website. Measure: Use of the website. Result: Although Connect-Ability funding ended on December 31, 2012, BRS continues to edit and maintain information on the website as a valuable resource for Connecticut residents. It also provides the main access to the agency’s Distance Learning Courses. Website: www.connect-ability. Objective 1.3: To develop customer service models and skills for all staff Strategy: Use In-Service Training Project to provide customer service training to all staff. Measure: Consumer satisfaction. Result: The Bureau received two five-year, in-service training grants covering October 1, 2010 – September 30, 2015. The Bureau has developed an integrated program of training, education, and development activities for staff to gain the necessary skills, knowledge, and experiences to improve the quality of services and the number and quality of employment outcomes for people with disabilities. Our training project enhances counselor knowledge of current VR practices and BRS policy. In-service training is available to all staff. BRS provides Foundations of CT VR, a year-long series of in-service training for new staff and staff who need refresher training. This series includes a broad array of topics pertaining to VR such as trainings on specific populations, independent living, transition, and community rehabilitation services. A variety of training methods are utilized to assure that training activities are diverse enough to address individual learning styles. The Bureau continually analyzes all consumer data to identify areas where it needs to increase training or vary approaches. The In-Service Training Project has identified two major goals to guide the next five years of the grant. The goals include: 1. Goal I: To improve the skills of all Bureau staff by providing training and development in vocational rehabilitation service provision, responsiveness to consumers, Bureau mission and programs, awareness of state and community resources. 2. Goal II: To improve recruitment and retention of Bureau staff by providing career development and succession planning activities to assist counselors in defining appropriate career paths and to assist the Bureau to maximize its resources, while continuing to meet CSPD requirements.
Strategy: Develop Distance Learning Modules in one or more of the following areas: self-advocacy, soft skills, pre-vocational job skill and job search skills. Measure: Completion of one or more modules. Result: In total, 40 online modules have been developed, covering the topics of self-advocacy, soft skills, prevocational job skill and job search skills. Goal 2: To increase employment outcomes for individuals with disabilities, particularly those individuals from unserved or underserved populations. Priority areas: • individuals from minority backgrounds; • young adults with disabilities (particularly those with learning disabilities); • individuals with psychiatric disability; and • individuals with autism spectrum disorders. Objective 2.1: To increase overall employment outcomes. Strategy: Continue to use a performance evaluation model that incorporates selected standards and indicators into annual service ratings of employees. Measure: Rehabilitation outcomes (standards and indicators 1.1). Result: Indicator 1.1 - Change in employment outcome from previous year: (>=1,237). The Bureau closed a total 1, 343 cases with successful outcomes in FY 2013. This was 106 more cases with successful rehabilitation outcomes than the prior year. Therefore, we passed this indicator for 2013.
Strategy: Increase the number of work attachments developed by counselors and Employment Consultants over FFY2012 outcomes. Measure: Number of work attachments. Results: The Employment Division completed 508 work attachments during FFY2013 compared to 450 work attachments from FFY2012. These work attachments consisted of 225 Placements, 177 On-the-Job Trainings (OJTs) and 106 Working Interviews. Objective 2.2: To increase employment outcomes for Latinos. Strategy: Work with the Bureau’s Latino Committee to develop new approaches to working with consumers who are Latino.
Measure: Rehabilitation rate for individuals with ethnicity identified as Hispanic. Result: The rehabilitation rate for Latino Consumers in FFY2013 was 70.6% compared to 52.3% in FFY2012 and 48.9% in FFY2011.
Strategy: Latino Committee to approve an Interview Preparedness Curriculum to ensure cultural relevance. Measure: Approved curriculum. Result: This curriculum was approved July 1, 2013 and is now available to over 130 active Spanish-speaking consumers.
Strategy: Increase the cross-over between Latino Committee and the Employment Consultants Measure: Each group adds the other as a standing agenda item. Result: An Employment Consultant serves on the Latino Committee to foster increased awareness of relevant issues between the Employment Division and the Latino Committee. Potential opportunities for collaboration are shared during committee and staff meetings. Objective 2.3: To increase employment and postsecondary outcomes for young adults. Strategy: Continued cross-training on new Learning Disability (LD) guidelines and transition issues. Measure: Number of participants and training evaluations. Result: On February 27, 2013, a BRS consultant and a Connecticut State Department of Education (CSDE) consultant provided Transition 101 training to 15 new staff. On a scale of 1-10, the evaluation showed an improvement in understanding from 5.6 to 8.7. Two BRS consultants, a CSDE consultant, and a consulting neuropsychologist provided training and guidance regarding eligibility based upon specific learning disabilities to eight BRS counselors on March 26, 2013. On a scale of 1-10, the participant evaluations showed an improvement in understanding from 5.2 to 7.8.
Strategy: Implement Summer Youth Employment Program (SYEP) Measure: Number of summer youth placements. Results: In FFY 2013, 190 youths participated in the SYEP; slightly more than 200 participated in FFY 2012.
Strategy: Provide training on participation in Planning and Placement Team (PPT) meetings. Measure: Number of participants and training evaluations. Result: BRS contracted with the State Education Resource Center (SERC) to provide training entitled "Making the IEP Work for Your IPE!" to 69 BRS counseling staff and supervisors. This training, provided in the BRS regions during six sessions in August 2013, was based upon a model SERC developed and delivered to Local Education Authorities (LEA’s) in 2011, 2012 and 2013 entitled, "Making the IEP a Living Document". On a scale of 1 to 10, the evaluations showed an improvement in understanding from 6.1 to 8.3.
When SERC delivers this training to LEA’s, they include the School-to-Work Transition section of the BRS website and several sections of the Connect-Ability website. Using similar training material promotes common language and resources for schools and BRS counselors to use with students and their families.
Strategy: Partner with State Department of Education (SDE) and community partners to conduct training and outreach activities with school districts throughout the state.
Activity: BRS and CSDE meet on a quarterly basis with representatives from the Regional Education Service Centers (RESCs) to continue providing current Transition information. This group has developed a common training and technical assistance brochure that is accessible electronically on the BRS, CSDE and several of the RESC websites. Easing into Secondary Transition: A Comprehensive Guide to Resources and Services in Connecticut – is a collection of services, resources, professional development, and technical assistance related to secondary transition for students with disabilities provided by state agencies, the RESCs, CPAC, and SERC. Strategy: Partner with SDE and community partners to align goals, use a common framework and develop a community of practice for secondary transition. Activity: The CSDE Transition Task Force (TTF) has adopted the NCWD Guideposts for Success as a framework for secondary transition activities and information. This is the same framework BRS has used for Transition since 2010. A TTF workgroup, chaired by a BRS representative, has developed information for students, families, LEAs and community partners along with material for using this framework in the IEP development. This framework is expected to be rolled out in the fall of 2014. Measure: Number of employment outcomes for individuals referred prior to age 24, as compared to previous year. Result: For both strategies above, in FFY 2013, 21.5% of employment outcomes were individuals referred prior to age 24 compared to 22.7% of employment outcomes in FFY 2012.
Objective 2.4: To increase employment outcomes for individuals with psychiatric disabilities. Strategy: Partner with Local Mental Health Authorities and the state Department of Mental Health and Addiction Services. Measure: Number of employment outcomes, as compared to previous year. Result: Out of 1,343 consumers, 585 (43.5%) who received services due to a primary and/or a secondary psychiatric disability achieved successful employment outcomes for FFY 2013. In FFY 2012, 30% (369) of the 1,236 successful employment outcomes were achieved by consumers with a primary and/or secondary psychiatric disability. Measure: Amount of earnings of individuals in competitive employment, as compared to previous year. Result: In FY2013, consumers with a primary and/or a secondary psychiatric disability earned an average of $10.58 Hourly, $1,211.70 Monthly, $14,540.00 Annually compared to $10.51 Hourly, $1,198.41 Monthly, $14,380.87 Annually in FY2012.
Objective 2.5: To develop more responsive services for individuals with autism spectrum disorders. Strategy: Hold three fully attended meetings of the Autism Spectrum Disorder (ASD) Committee. Measure: Number of consumers and families participating in the Committee. Result: Over 30 consumers and family members met in 10 fully attended meetings of the Autism Spectrum Disorder (ASD) Committee,
Strategy: Provide Joint staff training for BRS and Department of Developmental Services (DDS) staff on Autism services. Measure: Number of participants and training evaluations. Result: Training is scheduled for the summer of 2014 to CRP staff on serving individuals on the Autism Spectrum.
Objective 2.6: To increase employment outcomes for individuals who are deaf. Strategy: Provide targeted outreach to employers. Measure: Increase in the number of work attachments developed by counselors and Employment Consultants over FFY2012 outcomes for individuals who are deaf. Result: During FY 2013, Community Rehabilitation Providers successfully provided 8 Job Placements, 5 On-the-Job Trainings, 3 Work Evaluation Site Developments, and 7 Working Interview Site Developments for our Deaf consumers. BRS’s employment consultants successfully provided 3 placements at Walgreen’s Warehouse, 12 ISTPP opportunities at Lowes and Home Goods, and 11 various Placement and Working Interview opportunities for Deaf consumers. Together our CRPs and employment specialists secured 49 work attachments for our deaf consumers compared to 50 work attachments in 2012.
The number of Deaf consumers completing In Service Training Programs (ISTPP) has increased from 2 consumers in FY 2012 to 13 consumers in FY 2013.
BRS’s Employment Consultants also partnered with the Rehabilitation Counselors for the Deaf (RCDs) and Independent Living agencies to host the BRS and American School for the Deaf (ASD) Prep Rally for juniors and seniors at ASD. Students from ASD’s outreach, public schools, and occupational skills training programs were also invited to this event. The purpose of this event was to help Deaf students to prepare for employment by providing them with various interactive activities ranging from budgeting for everyday independent living, mock interviews, and an opportunity to interview for five different types of employment settings.
Goal 3: To increase access to services for all individuals with disabilities. Priority areas: • services for individuals who are deaf; • services for individuals whose primary language is Spanish; and • timeliness of access to initial appointment. Objective 3.1: To increase access to services for individuals who are deaf.
Strategy: Create and disseminate an Interview Preparedness Tip Sheet on Deaf Culture issues. Measure: Tip Sheet created. Result: The Interview Preparedness Tip Sheet on Deaf Culture was disseminated on July 1, 2013. This sheet enables the counselor to identify specific goals the CRP needs to address with each job seeker and is mandatory for all BRS staff to complete when requesting Interview Preparedness services for Deaf job seekers.
Strategy: Add Interview Preparedness as a required service in all Community Rehabilitation Provider contracts. Measure: Contract amendment completed. Result: CRPs are required to use specific tools for successful IPP outcomes. Objective 3.2: To increase access to services for individuals whose primary language is Spanish. Strategy: Incorporate into our case management system the ability to translate forms into Spanish. Measure: Ability to produce all forms in Spanish. Result: BRS investigated several options for producing Spanish forms, but none were suitable for our needs or compatible with our case management system. Strategy: Outreach to non-traditional multilingual providers. Measure: Increase in the number of providers who can provide servicers in Spanish. Result: Increased the number of providers, results to be determined.
Strategy: Make all new publications available in Spanish. Measure: Accessible publications. Result: No new publications were developed.
Goal 4: To create effective partnerships designed to advance employment for Connecticut citizens with disabilities. Priority areas: • Businesses; • Community Rehabilitation Providers; and • State agencies. Objective 4.1: Create partnerships with Businesses. Strategy: Increase the use of On-the-Job Trainings (OJTs). Measure: Number of OJTs negotiated. Result: In FFY 2013, 177 OJTs were negotiated compared to 174 OJTs achieved the previous year. Strategy: Continue Industry Specific Training and Placement Programs. Measure: Number of awards. Result: Seven awards have been granted to: - Ability Beyond / Walgreens Retail Stores - Community Enterprises / Homegoods Distribution Center - Community Enterprises / Mohegan Sun - Community Enterprises / Mystic Aquarium - Community Enterprises / Walgreens Retail Stores - Kennedy Center / CVS Retail - Southeastern Employment Services / Lowes Distribution Center Measure: Number of placements. Result: Seven ISTPP grants were awarded or renewed in FFY 2013. During this time, 112 consumers were hired. Objective 4.2: Develop the capacity of Community Rehabilitation Providers (CRPs) to meet the needs of BRS consumers, particularly those identified as being unserved or underserved in terms of service or access. Strategy: Develop and implement an evaluation process for existing CRPs. Measure: Evaluation process implemented. Result: Results will be determined.
Strategy: Quarterly meetings with CRPs in each district. Measure: Meetings held. Result: Increase in quality of provider services.
Strategy: Participation in the Job Development Leadership Network (JDLN). Measure: Meeting held. Result: After the first year of the JDLN in CT, an annual meeting was held and best practices and successful job development tools were exchanged by the three networks; they continue to meet quarterly.
Strategy: Develop and share Distance Learning Modules for CRPs Measure: One or more modules developed. Result: Several online training modules have been created in the CRP Series. The Overview to CRP Services is available to all Distance Learning Initiative users and 56 users completed this online module in FFY 2013. Five other modules have also been developed and are only available for CRP and BRS staff. These include Assessment Services (49 users), Job Coaching Services (45 users), Job Placement Services (42 users), On-the-Job Training Services (32 users) and Interview Preparedness Services (38 users). The final module, the CRP Fiscal Process is being developed and should be available in the coming months.
Strategy: Present training on Interview Preparedness and job development strategies for deaf and Latino populations. Measure: Number of training participants. Result: “Deaf and Latino Job Seekers Knowledge and Sensitivity Workshop” was presented on January 9, 2013; 11 employment specialists attended that work with Deaf consumers, 4 employment specialists attended that work with Latino consumers, and 7 employment specialists attended who work with both Deaf and Latino consumers (mostly job developers). Objective 4.3: Partner with state agencies. Strategy: Participate in cross agency trainings through the Association of People Supporting Employment First (APSE) Measure: Number of trainings provided. Result: Since July 2012 through September 2013, partnering state agencies participated in four statewide provider training sessions sponsored by APSE The State Plan needs to clearly articulate strategies in a few additional areas. These include: I. Strategies to provide Assistive Technology services; II. Strategies to address equitable access to services; III. Strategies for improving community rehabilitation programs; and IV. Strategies for assisting other components of the statewide workforce investment system assist individuals with disabilities.
I. Strategies to Provide Assistive Technology Services: Connecticut Tech Act Project: The mission of the Connecticut Tech Act Project is to increase independence and improve the lives of individuals with disabilities through increased access to and acquisition of Assistive Technology (AT) devices for work, school, and community living. CT Tech Act services include: • AT device demonstrations; • AT device loans; • AT recycling and refurbishment; • Assistive Technology Loan Program, which provides low-interest financial loans for individuals with disabilities to buy AT devices and services; • Training and Technical Assistance for counselors and consumers regarding the use of AT in employment settings; and • Information and Referral. Strategy: AT Device Demonstration Centers strategically located across the state for consumers to be able to see and interact with devices in order to make an informed decision about whether or not the device is right for him or her. Measure: Number of AT Demonstrations conducted. Results: A total of 625 devices were demonstrated to a total of 1,331 individuals.
Strategy: The Connecticut Tech Act Project continues to operate the AT Device Loan Program for BRS consumers. BRS consumers may borrow an AT device from the inventory to use while they engage in working evaluations, on-the-job training or employment. The purpose of this loan program is to allow the consumer, VR counselor and employer to make an informed decision about the AT device and determine if the AT device will remove barriers and increase independence for the consumer as they perform their job duties. Measure: Number of devices loaned. Results: Of the 22 device loans the Tech Act provided to VR consumers, 16 were primarily used for employment. An additional 248 devices were loaned by Connecticut Tech Act Project partner agencies to consumers with disabilities across the state.
Strategy: www.getATstuff.com recycling website is an online listing of AT devices that are being sold for lower cost or given away for free across New England. Measure: Number of devices listed on www.getATstuff.com available for recycling. Result: Currently, there are over 450 assistive technology devices listed for exchange on this website at any one time. In Connecticut, five devices were “exchanged” on this website giving consumers who received the devices a cost-savings of $96,927. Additionally, the were 1,079 other pieces of Assistive Technology that were recycled via Connecticut Tech Act Project partner agencies for an additional cost-savings to Connecticut consumers of $856,285. Strategy: Assistive Technology Loan Program. Measure: Number of financial loans and value of loans. Results: Fourteen applications for financial loans were received; 8 were approved and 6 loans were made for a total value of $88,116 at 4% interest. These loans were for the purchase of environmental adaptations as well as for modified vehicles.
Strategy: Utilize trainings, public awareness events and outreach efforts, including newsletters, brochures, postcards and electronic media including the CTTAP Web and the CTTAP’s page on Facebook, to inform others of the AT services provided by the Connecticut Tech Act Project. Measure: Number of individuals reached by training, public awareness events and outreach efforts. Result: Fifty-eight individuals attended trainings directly conducted by Connecticut Tech Act Project staff, an additional 4,163 individuals attended trainings by Connecticut Tech Act Project partner agencies and a total of 94,526 individuals were reached via public awareness activities.
The CTTAP Program Director continues to act in the role of Assistive Technology Consultant to VR counselors and consumers to assist in consumers AT needs and to facilitate the process of AT evaluations and recommendations.
II. Strategies to Address Equitable Access to Services In addition to the work identified earlier in this attachment, the Bureau also passed Indicator 2.1 – Ratio of minority population to nonminority population (>=.80). The Bureau had a minority service rate that was .84 of the service rate for consumers from non-minority backgrounds. III. Strategies for Improving Community Rehabilitation Programs (CRP) The Bureau has a sufficient number of CRPs to support the needs of the VR program. Our efforts, therefore, are targeted at improvements to the current structure rather than the establishment or development of new programs. Gaps in services from the CRP community exist in populations where English is not the primary language, particularly those who use ASL or Spanish as their primary language. The Bureau offered rate differentials and technical assistance to CRPs that wished to expand their capacity to provide services to people who are deaf or Spanish speaking through June 30, 2013. The Bureau has an internal committee comprised of staff at all levels of the organization, as well as representatives of CRP organizations, to report and address concerns related to CRPs. The Bureau will continue meetings of the CRP Committee to strengthen partnerships between BRS and CRPs. The Bureau will continue joint trainings of CRP and BRS staff to enhance better understanding of program implementation to achieve maximum success for consumers.
In 2012-13, the Bureau updated the CRP contracts with a new section on quality assurance and fiscal accountability. New annual provider reviews will give the Bureau the ability to monitor performance measures and use a bench marking system in an overall review. The Bureau will be able to identify those providers who need to develop corrective action plans to meet established benchmarks to increase the quality of purchased services.
As stated in Objective 4.2 of this document, BRS launched the Distance Learning Modules for CRP staff to gain knowledge of BRS practices and procedures for the core services they are contracted to perform. Utilization of these modules will be monitored in each CRPs annual review.
IV. Strategies for Assisting Other Components of the Statewide Workforce Investment System to Assist Individuals with Disabilities • Most of the One Stop Centers have an assigned staff liaison from the Bureau. • In four of the state’s One Stop Career Centers, the Bureau’s offices are co-located. • Amy Porter has been appointed as an Ex-Officio member of the Statewide Workforce Investment System. We continue to seek a representative from this board to serve on the State Rehabilitation Council (SRC).
Supported Employment Goals The goal for our Supported Employment program is to increase the numbers of consumers able to access supported employment services. Supported Employment Strategies We used the following strategies to accomplish the goals for Supported Employment: • Continue to provide training to Bureau staff, providers and other agencies providing supported employment services. • Continue to reimburse Community Rehabilitation Providers at an hourly rate for their support for consumers using supported employment services. • Continue to develop Best Practices/ Evidenced Based Practices for target populations receiving supported employment services • Continue to seek additional avenues for long-term support for consumers that require supported employment services; Impeding Factors for Achieving Goals and Priorities Supported Employment training for Bureau staff has helped to increase identification of individuals who meet the criteria for supported employment. Supported Employment training has been re-aligned to support the SE goal to increase access to the service provision. Consistent policies and practices in and between agencies administering Supported Employment programs continue to be a challenge for all stakeholders, including providers. Enhancing collaborative trainings and providing technical assistance is helping to bridge the gap. The newest initiative that the Bureau is utilizing is the Distance Learning Initiative as a way to reach all community partners and consumers in promoting comprehensive service delivery.
Of the Standards and Indicators not already listed above for FFY 2013, the remaining outcomes were as follows: Indicator 1.3 – Of consumers who achieved employment, percent w/competitive employment: (>=72.6%), the Bureau had a competitive outcome rate of 99.8%. Therefore, we passed this Indicator for FFY 2013. Indicator 1.4 – Of consumers who achieved competitive employment, percent w/significant disability: (>=62.4) 100% The Bureau had a competitive outcome/significant disability rate of 96.87%. Therefore, we passed this Indicator for FFY 2013. 4. Provide a report on how the funds reserved for innovation and expansion (I&E) activities were utilized in FY 2013.
The Bureau included three projects for Innovation and Expansion (I&E) under Title I funding: • Connect to Work Project - $15,059 • State Independent Living Council of CT (SILC) $238,500 • State Rehabilitation Council (SRC) $ 24,424 Total funding for Innovation and Expansion $277,983
Description of Innovation and Expansion Projects Innovation and expansion funding supported the State Independent Living Council (SILC) and State Rehabilitation Council (SRC). Connect to Work Project The Connect to Work engaged in two expansion projects during FY2013: a. Outreach through the Connect to Work Benefits Counseling Project focused on benefits counseling to audiences who would not be eligible for these services under other funding sources available to Connect to Work. Target outreach included youth in transition, independent living centers, veterans, and employers to name a few. Through February 2015, approximately 12 workshops will be conducted and 60 individuals will be counseled. b. Outreach to previous BRS consumers whose cases closed because they are now employed will enable Benefits Counselors to provide ongoing education about the impact benefits may have on wages they are currently earning. Access to this knowledge may encourage consumers to remain employed and increase wages when possible. Benefits including Social Security Disability Insurance (SSDI), Social Security Insurance (SSI), State Supplement, Medicare, Medicaid and Food Stamps are complex; consumers may quit when then fear they will lose benefits because of income. Benefits counselors will serve an estimated 120 consumers through February 2015.
State Independent Living Council (SILC) During fiscal year 2013, the State Independent Living Council (SILC) received $180,000 in I & E funds to support the general operation of the Council. This included salaries for two full-time staff, office rent, supplies, phone and computer services, and SILC meeting expenses such as transportation, interpreter services, CART, and other accessibility costs. In addition to the administration and operation of the federally mandated SILC, staff is responsible for developing, implementing, and evaluating the State Plan for Independent Living (SPIL). The I & E funds also supported SPIL Goal I, a series of system advocacy initiatives, implemented and coordinated by the SILC staff The 2011 – 2013 SPIL ended in September 2013, and concluded with a series of professional development workshops and trainings for staff and boards of the five centers for independent living (CILs), advocates, and partner advocacy organizations. The series of trainings included: • Workshop on ADA Title II; • Emergency preparedness three-part series for SILC members, CIL staff and board members; • An ad-hoc Emergency Preparedness Disability Committee to develop an inventory of disability related needs, specific trainings and resources, and recommendations for the state; and • The five part series of non-profit workshops for CIL staff and board members, and SILC members that included comprehensive workshops on succession planning; building high-performance non- profits; maximizing mission through creative partnerships; developing dynamic boards; message marketing, and fundraising. Much of 2013 was spent developing the 2014-2016 Three-year State Plan for Independent Living, with approval and implementation beginning October 1, 2013. The overarching goal of the Plan is to provide capacity-building and organizational support to the CILs in order to improve the provision of independent living services, pre-employment/employment opportunities for consumers, and services to unserved and underserved consumers and geographic areas. The SPIL will provide ongoing support to the CILs by continuing non-profit organizational development trainings and technical assistance. BRS has committed to continue to support the SILC Resource Plan with I & E funding in the current SPIL as follows: Year 1 @ $206,000, Year 2 @ &103,000, and Year 3 @ $51,500. State Rehabilitation Council (SRC) In 2013, the SRC collaborated with BRS on the public meetings and reviewed consumer feedback. Members of the SRC also conducted a strategic planning meeting led by Facilitator Laurel Forst to assess and update goals for the future. The SRC also purchased and viewed the movie, “Lives Worth Living,” a movie that documents activities that led to the disability movement and the vocational rehabilitation program. A few members attended BRS staff meetings to learn more details about what the counselors face when they assist consumers seeking employment. The SRC Chair participated in several national teleconferences. The SRC also contributed $5,000 to the Youth Leadership Forum which included a scholarship to one of its graduating participants for the sixth year. See Attachment 4.2(c) for more information on the SRC.
This screen was last updated on Jun 27 2014 1:01PM by Evelyn Knight
Attachment 6.3 Quality, Scope, and Extent of Supported Employment Services
- Describe quality, scope, and extent of supported employment services to be provided to individuals with the most significant disabilities
- Describe the timing of the transition to extended services
Program Status The Bureau of Rehabilitation Services (the Bureau) is allocated $255,000 annually for the Title VI, Part B Funds and expects to expend all of its allocation. The Bureau continues to focus on the quality service delivery system for the Supported Employment Services funding through collaborations with our state and local community rehabilitation service partners for the Federal Fiscal Year (FFY) 2012. In previous years, attention has been specific to the areas of community rehabilitation provider (CRP) and vocational rehabilitation counseling staff training; establishing quality standards and minimum requirements of direct service staff; and reviewing the qualifications of the CRP vocational services Program Director. Consumer program participation increased as a result of these initiatives. Transition to Extended Services As with all Bureau services, Supported Employment will be designed and provided based on the individual needs of the consumer. The Bureau will work with relevant state agencies, private non-profit organizations and our other partners to transition consumers from Title VI, Part B funding to the identified provider of the ongoing, long-term support funding as soon as the funding is available and transition is appropriate. Use of Title VI, Part B funds will vary, based on the needs of the individual consumer, but will generally not exceed 18 months in length. Coordination and Collaboration The Bureau is engaged in facilitating systemic changes in how supported employment services are delivered in the community. The Bureau works with relevant state agencies, private non-profit organizations and other partners to transition consumers from the Title VI, Part B funding to an appropriate ongoing employment support program. The Bureau oversees one of the three state-funded long-term supports programs and in SFY 2012 spent approximately $1 million in serving VR consumers after VR services were completed. These efforts have led to internal and external improvements in our state system and have built a foundation for a strong Supported Employment service program in this state.
This screen was last updated on Jun 27 2013 5:40PM by Evelyn Knight