ED/OSERS/RSA
Rehabilitation Services Administration
ED

Vocational Rehabilitation State Grants

Purpose



Program Office: Rehabilitation Services Administration

CFDA Number: 84.126A
Program Type: Formula Grants
Also Known As: State Vocational Rehabilitation Services Program


Program Description


This program provides grants to states to support a wide range of services designed to help individuals with disabilities prepare for and engage in gainful employment consistent with their strengths, resources, priorities, concerns, abilities, capabilities, interests, and informed choice. Eligible individuals are those who have a physical or mental impairment that results in a substantial impediment to employment, who can benefit from vocational rehabilitation (VR) services for employment, and who require VR services. Priority must be given to serving individuals with the most significant disabilities if a state is unable to serve all eligible individuals.


Types of Projects


Funds are distributed to states and territories based on a formula that takes into account population and per capita income to cover the cost of direct services and program administration. Grant funds are administered under an approved state plan by VR agencies designated by each state. The state-matching requirement is 21.3 percent; however, the state share is 50 percent for the cost of construction of a facility for community rehabilitation program purposes.


This content was copied from www.ed.gov on 06/26/2016

Eligibility



Who May Apply: (specifically): State vocational rehabilitation (VR) agencies may apply.

This content was copied from www.ed.gov on 06/26/2016

Awards to Grantees

Note on this table: the numbers shown represent the awards made during the fiscal year to RSA grantees. There may be additional set-asides for the program which are not shown.

State Grantee PR Award ID Current Awards FY 2016 Total Awarded FY 2015 Total Awarded FY 2014
Alabama Alabama Department of Rehabilitation Services H126A160082 $52,847,958 $60,430,501 $59,629,565
Alaska Alaska Dept of Labor and Workforce Development - Division of Vocational Rehab H126A160001 $8,834,700 $10,774,845 $10,340,347
Arizona Arizona Rehabilitation Services Administration H126A160002 $58,436,096 $63,707,651 $64,197,308
Arkansas Arkansas Division of Services for the Blind H126A160004 $3,835,719 $6,597,151 $6,513,203
Arkansas Arkansas Rehabilitation Services H126A160003 $28,128,608 $39,700,455 $41,449,178
California California Department of Rehabilitation H126A160005 $257,335,056 $300,681,919 $298,623,867
Colorado Colorado Division of Vocational Rehabilitation H126A160006 $36,967,931 $41,000,267 $40,918,495
Connecticut Bureau of Rehabilitation Services H126A160007 $15,292,304 $22,800,000 $21,686,451
Connecticut Services for the Blind, Vocational Rehabilitation Program H126A160008 $2,698,642 $5,133,775 $4,121,139
Delaware Delaware Division for the Visually Impaired - DHHS Campus H126A160010 $1,236,858 $1,526,227 $1,513,552
Delaware Delaware Division of Vocational Rehabilitation H126A160009 $7,597,842 $12,148,618 $12,076,795
District of Columbia Rehabilitation Services Administration, DC Dept. on Disability Services H126A160011 $11,999,201 $17,288,513 $17,568,137
Florida Florida Division of Blind Services H126A160087 $26,454,985 $29,518,114 $29,113,508
Florida Florida Division of Vocational Rehabilitation H126A160086 $129,162,574 $144,117,852 $142,102,741
Georgia Georgia Vocational Rehabilitation Agency H126A160089 $92,974,004 $80,321,208 $62,636,876
Hawaii Hawaii Division of Vocational Rehabilitation H126A160015 $10,441,539 $13,232,079 $13,232,079
Idaho Idaho Commission for the Blind and Visually Impaired H126A160017 $2,148,287 $2,457,775 $2,452,148
Idaho Idaho Division of Vocational Rehabilitation H126A160016 $13,764,951 $15,100,000 $14,800,000
Illinois Illinois Division of Rehabilitation Services H126A160018 $95,832,327 $109,572,381 $109,170,805
Indiana Indiana Bureau of Rehabilitation Services H126A160019 $64,588,058 $59,257,491 $59,735,848
Iowa Iowa Department for the Blind H126A160021 $5,082,116 $5,351,600 $5,351,600
Iowa Iowa Vocational Rehabilitation Services H126A160020 $21,665,863 $25,533,106 $23,041,806
Kansas Kansas Department for Children and Families H126A160022 $23,710,006 $10,490,707 $20,257,480
Kentucky Kentucky Office for the Blind H126A160024 $6,718,035 $6,600,000 $6,600,000
Kentucky Office of Vocational Rehabilitation H126A160023 $41,267,929 $41,891,184 $41,047,558
Louisiana Louisiana Rehabilitation Services H126A160025 $46,963,121 $34,326,061 $35,549,297
Maine Maine Division for the Blind and Visually Impaired H126A160085 $2,491,355 $3,352,683 $4,438,957
Maine Maine Division of Vocational Rehabilitation H126A160026 $10,975,428 $13,169,902 $13,152,502
Maryland Maryland Division of Rehabilitation Services H126A160027 $35,614,744 $39,892,974 $47,262,531
Massachusetts Massachusetts Commission for the Blind H126A160029 $6,102,349 $9,406,195 $9,292,684
Massachusetts Massachusetts Rehabilitation Commission H126A160028 $34,579,979 $46,885,028 $42,987,309
Michigan Bureau of Services for Blind Persons H126A160031 $14,048,379 $16,424,584 $17,315,858
Michigan Michigan Rehabilitation Services H126A160090 $79,607,484 $83,335,157 $73,464,750
Minnesota Minnesota State Services for the Blind H126A160033 $7,360,282 $10,137,089 $8,770,354
Minnesota Minnesota Vocational Rehabilitation Services H126A160032 $33,530,171 $42,259,845 $43,159,844
Mississippi Mississippi Department of Rehabilitation Services H126A160034 $36,541,164 $41,636,766 $44,576,629
Missouri Missouri Rehabilitation Services for the Blind H126A160037 $7,464,515 $8,491,465 $8,257,239
Missouri Missouri Vocational Rehabilitation H126A160036 $49,954,829 $56,827,495 $54,152,199
Montana Montana Disability Employment and Transitions Division H126A160038 $9,784,652 $12,648,415 $13,477,988
Nebraska Nebraska Commission for the Blind and Visually Impaired H126A160040 $2,326,001 $3,503,633 $3,255,802
Nebraska Nebraska Vocational Rehabilitation H126A160039 $12,680,454 $17,139,610 $16,612,034
Nevada Nevada Rehabilitation Division H126A160041 $21,764,593 $15,288,896 $17,341,738
New Hampshire New Hampshire Division of Career Technology and Adult Learning H126A160042 $9,204,722 $11,411,326 $11,342,382
New Jersey New Jersey Commission for the Blind and Visually Impaired H126A160044 $10,187,626 $12,816,748 $12,751,041
New Jersey New Jersey Division of Vocational Rehabilitation Services H126A160043 $40,750,505 $50,419,436 $45,804,165
New Mexico New Mexico Commission for the Blind H126A160046 $3,931,005 $4,448,400 $4,821,684
New Mexico New Mexico Division of Vocational Rehabilitation H126A160045 $17,317,671 $17,143,682 $16,830,858
New York New York Commission for the Blind and Visually Handicapped H126A160048 $19,906,260 $25,638,311 $23,909,360
New York New York Office of Adult Career and Continuing Education Services H126A160047 $104,507,865 $118,851,132 $118,174,139
North Carolina North Carolina Division of Services for the Blind H126A160050 $13,081,510 $14,888,764 $14,855,546
North Carolina North Carolina Division of Vocational Rehabilitation Services H126A160049 $80,357,849 $91,459,551 $90,329,581
North Dakota North Dakota Division of Vocational Rehabilitation H126A160051 $8,834,700 $9,641,856 $10,090,347
Ohio Opportunities for Ohioans with Disabilities H126A160052 $109,943,195 $104,754,906 $109,500,000
Oklahoma Oklahoma Department of Rehabilitation Services H126A160053 $35,425,583 $43,984,334 $44,257,020
Oregon Oregon Commission for the Blind H126A160055 $4,378,940 $4,919,351 $4,871,417
Oregon Oregon Office of Vocational Rehabilitation Services H126A160054 $30,652,582 $45,335,454 $44,999,915
Pennsylvania Pennsylvania Office of Vocational Rehabilitation H126A160056 $106,681,021 $126,288,054 $121,744,836
Rhode Island Rhode Island Office of Rehabilitation Services H126A160058 $8,834,700 $14,174,845 $13,557,045
South Carolina South Carolina Commission for the Blind H126A160061 $6,502,235 $7,418,125 $7,333,037
South Carolina South Carolina Vocational Rehabilitation Department H126A160060 $43,514,959 $50,644,374 $49,074,941
South Dakota South Dakota Division of Rehabilitation Services H126A160062 $7,067,760 $8,139,876 $8,072,278
South Dakota South Dakota Division of Services to the Blind and Visually Impaired H126A160084 $1,766,940 $2,034,969 $2,018,069
Tennessee Tennessee Division of Rehabilitation Services H126A160063 $14,564,622 $72,727,512 $71,434,513
Texas Texas Division for Blind Services H126A160065 $41,333,737 $48,370,638 $47,623,714
Texas Texas Division of Rehabilitative Services H126A160064 $165,334,947 $193,482,550 $190,494,856
Utah Utah State Office of Rehabilitation H126A160066 $27,595,573 $40,690,616 $39,164,182
Vermont Vermont Division for the Blind and Visually Impaired H126A160068 $1,060,164 $1,620,981 $1,310,842
Vermont Vermont Vocational Rehabilitation Division H126A160067 $7,774,536 $14,733,864 $14,979,505
Virginia Virginia Department for the Blind and Vision Impaired H126A160070 $7,381,359 $9,629,262 $9,144,718
Virginia Virginia Department of Rehabilitative Services H126A160069 $49,398,324 $67,689,655 $62,387,300
Washington Washington Department of Services for the Blind H126A160072 $7,420,686 $8,534,942 $8,431,885
Washington Washington State Division of Vocational Rehabilitation H126A160071 $40,454,706 $46,435,022 $45,244,121
West Virginia West Virginia Division of Rehabilitation Services H126A160073 $21,921,995 $40,731,424 $37,116,252
Wisconsin Wisconsin Division of Vocational Rehabilitation H126A160074 $50,890,019 $64,836,100 $63,440,207
Wyoming Wyoming Division of Vocational Rehabilitation H126A160075 $8,834,700 $9,248,469 $9,231,396
American Samoa American Samoa Office of Vocational Rehabilitation H126A160076 $792,949 $921,580 $921,342
Guam Guam Division of Vocational Rehabilitation H126A160077 $2,452,494 $2,709,472 $2,626,210
Northern Marianas Northern Marianas Office of Vocational Rehabilitation H126A160078 $694,838 $800,202 $902,134
Puerto Rico Puerto Rico Vocational Rehabilitation Administration H126A160080 $58,831,110 $59,538,550 $67,830,496
Virgin Islands Virgin Islands Division for Disabilities and Rehabilitation Services H126A160081 $1,703,863 $1,985,438 $1,986,289

Performance



top



Performance Information available on RSA.ED.GOV


  • Ad Hoc Query
    Ad Hoc Query allows users to run customized queries against RSA data. Users may run a previously saved query, or may create a new query from scratch by choosing from the RSA forms listed at this location on the RSA website.
  • Agency Report Card
    The Agency Report Cards spreadsheets listed at this location on the RSA.ED.GOV website contain 95 different data elements for each year. The "Underlying Tables" spreadsheet lists the results of all 80 agencies for each data element. The group has an index from which each table is linked as well as an explanation of the data element. The "Agency Report Cards" lists each agency's results on all 95 data elements.
  • Annual Review Reports
    RSA publishes Annual Review Reports for each of the 80 state VR agencies. The reports are written in non-technical language for the general public and contain two appendixes that include statutory and regulatory definitions and reporting requirements and a guide for technical users on how to find the source for the tables in the report.
  • Evaluation Standards and Performance Indicators for the Vocational Rehabilitation Services Program
    Each year, State VR agencies must report program performance data to RSA by December 1st (60 days after the end of the fiscal year). RSA has established minimum levels of performance for each performance indicator. State agencies that do not meet these performance levels must develop a Program Improvement Plan (PIP) outlining specific actions to be taken to improve program performance. RSA also provides technical assistance to those State agencies that perform below the established performance levels. RSA.ED.GOV provides the capability of querying the data for multiple years (from 2004 to the most recent data), and downloading the entire dataset, or of selected States. Read more about Evaluation Standards and Performance Indicators.
  • Monitoring Reports and Tables
    Section 107 of the Rehabilitation Act of 1973, as amended (Act), requires the commissioner of the Rehabilitation Services Administration (RSA) to conduct annual reviews and periodic on-site monitoring of programs authorized under Title I of the Act to determine whether a state VR agency is complying substantially with the provisions of its state plan under Section 101 of the Act and with the Evaluation Standards and Performance Indicators established under Section 106. RSA also publishes Monitoring Reports and Tables used in monitoring.
  • Performance
    RSA reports on the performance of its programs under the Government Performance and Results Act (GPRA).
  • Quick Tables
    Quick Tables allows users to run pre-defined tables against data of choice or generate custom tables and graphs from RSA data. Users can choose to build a customized table, view core tables for VR agencies and/or view Centers for Independent Living performance data.
  • Research and Statistics
    For the purposes of improving program management and effectiveness, RSA evaluates all programs authorized by the Rehabilitation Act of 1973, as amended. In this section readers will find summary Research and Statistics describing the outcomes of various programs funded by RSA and, in particular, data on individuals with disabilities served and rehabilitated (including caseload data and client characteristics) through the Title I Basic Support Program. Program evaluation studies are also listed under Publications and Products.
  • RSA Reports
    Users may view all available reports for a given form.
  • Wall Chart of State Vocational Rehabilitation Performance
    The Wall Chart contains the results of various performance measures of the 80 State VR agencies grouped by type of agency (general, blind, and combined).

(June 24, 2014)

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Additional Information


  • Annual Report to Congress
    The RSA Annual Report to Congress provides a description of the activities of RSA under the Rehabilitation Act. RSA is the principal agency for carrying out Titles I, III, VI and VII, as well as specified portions of Title V of the Rehabilitation Act of 1973, as amended.
  • Comprehensive Statewide Needs Assessment (CSNA)
    The Comprehensive Statewide Needs Assessment (CSNA) (also known as the Vocational Rehabilitation or VR Needs Assessment Guide) and its Appendices provide state VR agencies and State Rehabilitation Councils (SRC) with fundamental tools necessary to meet the requirements of a fully developed comprehensive statewide needs assessment (CSNA).
  • Email Updates
    RSA uses the Department of Education’s email subscription service to provide updated topical information to a broad audience of stakeholders. Data collection and analysis, research, and related performance topics are among the areas addressed. Subscription to the available list of categories is available at the link below.
  • Publications and Products
    RSA and its partners, through their programs, projects and activities, develop a wide range of publications and other resources to inform and assist agencies, providers, individuals with disabilities, their families and others.

(June 24, 2014)

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This content was copied from www.ed.gov on 06/26/2016

Total Awards to RSA Grantees

Note on this table: the numbers shown represent the sum of awards made during the fiscal year to RSA grantees. There may be additional set-asides for the program which are not shown.

CFDA Number Program Number of Awards FY-2016 Current Awards FY-2016 Total Awarded FY-2015 Total Awarded FY-2014
84.126A Vocational Rehabilitation State Grants 80 $2,602,099,339 $3,029,058,988 $2,989,855,824

Laws, Regulations and Guidance



Legislation


The Rehabilitation Act of 1973, as amended, Title I, Parts A and B, Sec. 100-111; 29 U.S.C. 720-731.



Regulations


34 CFR 361  PDF (373KB)



Guidance



Policy Directives


PD-16-02—"Announcement of OMB Approval for Annual Report on Appeals Process (RSA-722)"
Dec 14, 2015 — PDF (119KB)

PD-15-05—"Revisions to PD-12-06, instructions for completing the Federal Financial Report (SF-425) for the State Vocational Rehabilitation Services program"
Feb 5, 2015 — PDF (92KB)

PD-15-02: "OMB Approval of the Extension of the Quarterly Cumulative Caseload Report (RSA-113)"
Dec 10, 2014 — PDF (82KB)

PD-14-02: "Revision of PD-13-04 instructions for the completion of the Annual Vocational Rehabilitation Program/Cost Report (RSA-2) for the State Vocational Rehabilitation Services Program and the State Supported Employment Services Program"
Oct 25, 2013 — PDF (253KB)

PD-14-01: "Revision of PD-13-05 Vocational Rehabilitation Program Case Service Report (RSA-911) data elements"
Oct 25, 2013 — PDF (520KB)

PD-13-02: "Extension of the State Plan for the Vocational Rehabilitation Services Program and the Supplement for the Supported Employment Services Program"
Apr 30, 2013 — PDF (1.6 M)

PD-12-09: "OMB Approval of the Extension of the Quarterly Cumulative Caseload Report (RSA-113)"
Mar 15, 2012 — PDF (306KB)

PD-12-08: "Announcement of OMB Approval for the on-line submission of the Vocational Rehabilitation Program Improvement Plan"
Mar 5, 2012 — PDF (140KB)

PD-12-07: "Announcement of the OMB Approval for the on-line submission of the Corrective Action Plan (CAP) for the Vocational Rehabilitation Services Program and the Supported Employment Services Program"
Mar 5, 2012 — PDF (140KB)

PD-12-05: "Approved the use of the Case Service Report (RSA-911) through November 30, 2014"
Feb 8, 2012 — PDF (1.7MB)



Technical Assistance Circulars


TAC-14-02: "Submission of the FY 2015 State Plan for the Vocational Rehabilitation Services Program and Supplement for the Supported Employment Services Program"
Mar 28, 2014 — PDF (327KB)

TAC-13-02: "Reorganization of the Designated State Agency and the Designated State Unit for the Vocational Rehabilitation Program"
Jul 9, 2013 — PDF (726KB)

TAC-12-04: "Provision of Vocational Rehabilitation Services to an Individual by More Than One Agency"
Jun 11, 2012 — PDF (214KB)



Other Communication


Items in this section are not policy or subregulatory policy or formal guidance; rather they are general communications to RSA grantees.

Accessing and Initiating Changes to Formula Grant Award Notifications — March 3, 2014
This document describes the process to be used to request changes to the GAN (Grant Award Notification) such as address; however this process may be used only when the rights and obligations of the grantee are not affected.
MS Word (48KB) | PDF (232KB)

This content was copied from www.ed.gov on 06/26/2016

Resources




GAN Attachments

The following documents are standard attachments to a Grant Award Notification (GAN).

(October 7, 2015)


Other Resources

Here are other resources for this program.

  • 2013 National Financial Management Training Conference
    The RSA National Fiscal Management Training Conference was held Aug. 27-29, 2013 in Arlington, Va. The conference was intended to provide training and technical assistance to management and staff of vocational rehabilitation (VR) agencies responsible for the financial management of the VR program.
  • 2013 National State Rehabilitation Council Forum
    The RSA National State Rehabilitation Council (SRC) Forum was held from June 24-25, 2013 in Arlington, Va. The objective of the Forum was to empower Councils, encourage partnerships with State Vocational Rehabilitation Agencies (VR) and foster advocacy for improvements in the public VR program in order to enhance opportunities for high quality employment for individuals with disabilities.
  • A Better Bottom Line: Employing People with Disabilities
    Blueprint for Governors. A 2013 report by the National Governors Association (NGA).
  • Emerging Practices
    RSA has established the Emerging Practices as a mechanism for sharing state information to help promote communities of practice and increase awareness of a variety of approaches that provide a foundation for research and lead to the development of evidence-based practices.
  • Federal Employment Resources
    As the Nation's largest employer, the Federal Government is actively recruiting and hiring persons with disabilities into a variety of exciting jobs with competitive salaries, excellent benefits, and opportunities for career advancement. The resources provide quick and efficient access to information and technical assistance related to the employment of individuals with disabilities within the Federal Government.
  • Fiscal Resources
    Resources providing guidance on fiscal matters related to the Basic Vocational Vehabilitation (BVR) program.
  • Orientation & Technical Assistance Guide for State Vocational Rehabilitation Directors
    The Orientation Guide is provided to support new state vocational rehabilitation (VR) directors in the important work of administering federal programs within your state funded under the Rehabilitation Act of 1973, as amended, including the Vocational Rehabilitation Services Program, the Supported Employment Program, the State Independent Living Services Program, and the Independent Living Services for Older Individuals who are Blind Program. RSA developed this guide to provide quick and efficient access to information and technical assistance resources related to the administration of these programs.
  • Vocational Rehabilitation Needs Assessment Guide
    The Vocational Rehabilitation (VR) Needs Assessment Guide and its Appendices provide state VR agencies and State Rehabilitation Councils (SRC) with fundamental tools necessary to meet the requirements of a fully developed comprehensive statewide needs assessment (CSNA).
  • Vocational Rehabilitation Research in Brief
    Vocational Rehabilitation (VR) Research in Briefs provide a summary of research and literature on issues, practices, and topics related to the employment of individuals with disabilities; and facilitate further exploration and study.

(June 24, 2013)



 


This content was copied from www.ed.gov on 06/26/2016

Contacts



Carol Dobak
Carol.Dobak@ed.gov
U.S. Department of Education, OSERS
Rehabilitation Services Administration
400 Maryland Ave., SW, Room 5014, PCP
Washington, DC 20202-2800
Phone: 202-245-7325
Fax: 202-245-7590

For this program, RSA has designated State Liaisons for each state and territory.

This content was copied from www.ed.gov on 06/26/2016

Fiscal Resources



Grantees may find the following documents useful in providing guidance on fiscal matters related to the Basic VR program.

(Updated April 2016)

Top of page



General Information


  • Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: Technical Assistance for ED Grantees
    September 24, 2015
    The Uniform Guidance (2 C.F.R. § 200) streamlines and consolidates government requirements for receiving and using federal awards so as to reduce administrative burden and improve outcomes. It was published in the Federal Register (79 Fed. Reg. 75871) on December 19, 2014, and became effective for new and continuation awards issued on or after December 26, 2014. Please note the new regulations do not affect grant funds awarded prior to December 26, 2014, unless funds made available under those grants are carried forward into a new federal fiscal year or a continuation grant.
    www.ed.gov/policy/fund/guid/uniform-guidance
  • Accessing and Initiating Changes to Formula Grant Award Notifications
    February 19, 2014
    This document describes the process to be used to request changes to the GAN (Grant Award Notification) such as address; however this process may be used only when the rights and obligations of the grantee are not affected. Also, please note that this process does not apply to the State Grant for Assistive Technology program. PDF (232KB)
  • ED Memoranda & Guidance for Grantees
    "OMB Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards"
    On December 26, 2013, the Office of Management and Budget (OMB) published new guidance for Federal award programs, OMB Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Guidance). The Guidance supersedes and streamlines requirements from OMB Circulars A-21, A-87, A-110, A-122, A-89, A-102 and A-133 and the guidance in Circular A-50 on Single Audit Act follow-up. It is a key component of a larger federal effort to more effectively focus federal grant resources on improving performance and outcomes while ensuring the financial integrity of taxpayer dollars.
    See the links at ED Memoranda & Guidance for Grantees.
  • Email Updates
    RSA uses the Department of Education's email subscription service to provide updated information about fiscal resources.
  • PD-94-05
    "Obligation Requirements for Formula Grants."
    MS Word (34KB) | PDF (23KB)
  • Management and Oversight of Conference, Meeting, and Travel Expenditures PowerPoint (1.3M)
    FY 2013 National Fiscal Management Conference
  • Monitoring Findings and VR Fiscal Practices PowerPoint (1.5M)
    FY 2013 National Fiscal Management Conference
  • VR Agency Reorganization PowerPoint (1.7M)
    FY 2013 National Fiscal Management Conference

Top of page


Establishment


  • PD-96-01
    "Provision of Financial Assistance to Community Rehabilitation Programs by State VR Agencies Through the Use of the Establishment Authority."
    MS Word (32KB) | PDF (12KB)
  • Establishment Project Construction Expenditures PowerPoint (1.8M)
    FY 2013 National Fiscal Management Conference

Top of page


Frequently Asked Fiscal Questions — Pre–Employment Transition Services


Requirements under the Vocational Rehabilitation Program

As Imposed by the Workforce Innovation and Opportunity Act (WIOA)

 

  1. How must a State calculate the amount it must reserve for the provision of pre–employment transition services?
  2. Can a State relinquish funds during reallotment and have the returned funds reduce the pre–employment transition service requirement dollar for dollar?
  3. How must a VR agency account for the Federal VR funds it reserves for the provision of pre–employment transition services to students with disabilities?
  4. Does RSA have to approve the methodology VR agencies use to allocate costs to the funds reserved for the provision of pre–employment transition services?
  5. Can VR agencies use estimates of the amount of time they believe VR counselors will spend providing pre–employment transition services to students with disabilities as a basis for allocating expenditures to the reserved funds?
  6. Can a VR agency assign personnel to provide pre–employment transition services to students with disabilities as a single cost objective, thereby allocating 100 percent of the employee’s salary and fringe benefits to the funds reserved for the provision of pre–employment transition services?
  7. Can a State expend more than 15 percent of its VR Federal funds for the provision of pre–employment transition services to students with disabilities?
  8. Can funds reserved for the provision of pre–employment transition services be carried over for obligation or liquidation in the subsequent Federal fiscal year?
  9. What are the potential consequences of a State not reserving and using the requisite amount of funds for the provision of pre–employment transition services?
  10. How is the reservation requirement impacted when there are two VR agencies (General and Blind)?

 

1. How must a State calculate the amount it must reserve for the provision of pre–employment transition services?

Section 110(d)(1) of the Rehabilitation Act of 1973 (Rehabilitation Act), as amended by the Workforce Innovation and Opportunity Act (WIOA), requires a State to reserve at least 15 percent of its State allotment, under the State Vocational Rehabilitation (VR) Services grant (CFDA 84.126A), for the provision of pre–employment transition services to students with disabilities under section 113 of the Rehabilitation Act. The mandate for a State to reserve funds for the sole purpose of providing, or arranging for the provision of, pre–employment transition services is reinforced at section 113(a):

SEC. 113. PROVISION OF PRE–EMPLOYMENT TRANSITION SERVICES.

(a) IN GENERAL. – From the funds reserved under section 110(d), and any funds made available from State, local, or private funding sources, each State shall ensure that the designated State unit, in collaboration with the local educational agencies involved, shall provide, or arrange for the provision of, pre–employment transition services for all students with disabilities in need of such services who are eligible or potentially eligible for services under this title.

The State allotment, which forms the basis for the reservation of funds requirement, refers to the Federal VR funds awarded pursuant to section 110(a) of the Rehabilitation Act. Section 110(b)(3) of the Rehabilitation Act makes clear that funds received during reallotment are considered an increase to the State’s allotment. Consequently, receiving additional funds during reallotment will mean that the State will need to calculate a proportionate increase to the amount of funds it must reserve for the provision of pre–employment transition services. Similarly, funds relinquished during reallotment are considered a reduction to the State’s allotment. Relinquishing funds during reallotment will mean that the State may calculate a proportionate decrease to the amount of funds it must reserve for the provision of pre–employment transition services.

In calculating the 15 percent minimum amount to be reserved, States must base the percentage on the total amount allotted to the State in the fiscal year. In other words, a State should use the amount listed on the State’s Grant Award Notification (GAN) as the basis for ensuring that it has reserved at least 15 percent of that amount for the provision of pre–employment transition services. A State may choose to adjust its calculations with each GAN it receives during the fiscal year of appropriation, taking into account adjustments made throughout the fiscal year for continuing resolutions, allotment fund increases or decreases through the reallotment process, and penalties applied to resolve maintenance of effort deficits, for this purpose.

Following are examples of how a State may calculate the amount to be reserved for the provision of pre–employment transition services.

Example 1: A State receives only one GAN for the fiscal year for $1 million. The State must reserve at least 15 percent of that amount, or $150,000, for the provision of pre–employment transition services.

Example 2: A State receives two GANs – one at the beginning of the fiscal year for $1 million and a second during the reallotment process for an additional $1 million. The State must reserve 15 percent ($300,000) of the total funds allotted ($2 million) during that fiscal year. This means the amount to be reserved was adjusted upwards to account for the additional funds received during reallotment.

Example 3: The State receives a GAN for $1 million, but relinquishes $100,000 for reallotment to other States later in the year. At that time, the State receives a second GAN showing a total allotment for the year of $900,000. This means that the State must reserve at least 15 percent of the $900,000 in VR funds it received that year ($135,000). In other words, the amount to be reserved was adjusted downward from the amount that would have been based on the initial allotment of $1 million to take into account the amount of funds relinquished during the reallotment process.

Example 4: A State receives only one GAN for $1 million. However, at the end of the year of the appropriation, the State left $500,000 in its account, unexpended. The State did not relinquish these funds during the reallotment period in the year of appropriation. In this case, the GAN in the year of appropriation still reflects an allotment of $1 million. The State must reserve the full 15 percent, or $150,000, based on the total allotment to the State in the year of appropriation – not the amount of funds actually used.

 

2. Can a State relinquish funds during reallotment and have the returned funds reduce the pre–employment transition service requirement dollar for dollar?

No. The impact of relinquished funds is proportional (see FAQ 1 above). In accordance with section 110(d)(1), a State must reserve at least 15 percent of its State allotment, under the VR grant, for the provision of pre–employment transition services under section 113 of the Rehabilitation Act. Funds relinquished in the year of appropriation only reduce the amount of the State’s allotment upon which the reserved amount is based.

 

3. How must a VR agency account for the Federal VR funds it reserves for the provision of pre–employment transition services to students with disabilities?

Because both sections 110(d) and 113 of the Rehabilitation Act are clear that the State must reserve and use at least 15 percent of its total VR allotment for a specific purpose (pre–employment transition services) that benefits a specific population (students with disabilities), it will be critical that the designated State unit implement administrative methods and procedures that ensure proper data collection and financial accountability of these reserved funds, as required by 34 CFR 361.12. Moreover, the State’s accounting procedures must be such that the designated State unit will be able to accurately complete all required forms, including financial reports, that show the reservation and use of these funds for this purpose, as required by 2 CFR 200.302.

In order to track and account for the proper expenditure of funds for the provision of pre–employment transition services, it may be helpful for agencies to consider those services as a cost objective. The Uniform Guidance at 2 CFR 200.28 defines a cost objective as:

a program, function, activity, award, organizational subdivision, contract, or work unit for which cost data are desired and for which provision is made to accumulate and measure the cost of processes, products, jobs, capital projects, etc. A cost objective may be a major function of the non–Federal entity, a particular service or project, a Federal award, or an indirect (Facilities & Administrative (F&A)) cost activity….

 

4. Does RSA have to approve the methodology VR agencies use to allocate costs to the funds reserved for the provision of pre–employment transition services?

No. Federal regulations at 34 CFR 361.12 and 2 CFR 200.302 require each agency to implement processes necessary to ensure the proper accounting and reporting of expenditures, including expenditures incurred with funds reserved for the provision of pre–employment transition services in order to ensure the funds spent were only for allowable and allocable purposes. As is true with all VR expenditures, cost allocation methodologies are reviewed during RSA’s routine monitoring and review activities.

 

5. Can VR agencies use estimates of the amount of time they believe VR counselors will spend providing pre–employment transition services to students with disabilities as a basis for allocating expenditures to the reserved funds?

While an agency may choose to use interim estimates of anticipated staff time that will be spent providing pre–employment transition services to budget anticipated personnel time and expenditures allocated to the reserved funds, the estimates must be based upon a realistic assessment of the anticipated personnel effort, as would be true for budgeting any expenditure of VR funds. Additionally, in order to ensure the proper accounting and reporting of Federal VR funds, as required by 34 CFR 361.12 and the Uniform Guidance at 2 CFR 200.302, such interim estimates must be reconciled against the actual time personnel spent providing pre–employment transition services during the same period, after the time was worked. As would be true for the proper accounting and reporting of any VR expenditure, adjustments to the actual expenditures must be made if discrepancies are identified as a result of the reconciliation between the amount estimated (or budgeted) and the amount actually expended. In so doing, the VR agency ensures that only actual personnel effort for the provision of pre–employment transition services is counted toward the funds reserved for this purpose. As a reminder, 34 CFR 75.707 states that personnel services by employees of a grantee are considered obligated when the services are performed. Therefore, these employee costs are not considered obligated when they are budgeted.

 

6. Can a VR agency assign personnel to provide pre–employment transition services to students with disabilities as a single cost objective, thereby allocating 100 percent of the employee’s salary and fringe benefits to the funds reserved for the provision of pre–employment transition services?

If the agency can document that the staff member is providing only services identified as pre–employment transition services to students with disabilities, then 100 percent of the employee’s salary and fringe benefits may be allocated to the funds reserved for the provision of pre–employment transition services. Such cost allocation of personnel time is no different than is required of a VR agency when personnel work on one or more cost objectives.

When considering whether the staff is only providing pre–employment transition services to students with disabilities, it is important to consider that a student receiving pre–employment transition services may also be receiving other VR services (other than pre–employment transition services) and, therefore, would be under a different cost objective and such costs would not be permissible with the funds reserved for the provision of pre–employment transition services. Pre–employment transition services required and/or authorized under section 113 include:

(b) REQUIRED ACTIVITIES.—Funds available under subsection (a) shall be used to make available to students with disabilities described in subsection (a)—

(1) job exploration counseling;

(2) work–based learning experiences, which may include in–school or after school opportunities, or experience outside the traditional school setting (including internships), that is provided in an integrated environment to the maximum extent possible;

(3) counseling on opportunities for enrollment in comprehensive transition or postsecondary educational programs at institutions of higher education;

(4) workplace readiness training to develop social skills and independent living; and

(5) instruction in self–advocacy, which may include peer mentoring.

(c) AUTHORIZED ACTIVITIES.—Funds available under subsection (a) and remaining after the provision of the required activities described in subsection (b) may be used to improve the transition of students with disabilities described in subsection (a) from school to postsecondary education or an employment outcome by—

(1) implementing effective strategies to increase the likelihood of independent living and inclusion in communities and competitive integrated workplaces;

(2) developing and improving strategies for individuals with intellectual disabilities and individuals with significant disabilities to live independently, participate in postsecondary education experiences, and obtain and retain competitive integrated employment;

(3) providing instruction to vocational rehabilitation counselors, school transition personnel, and other persons supporting students with disabilities;

(4) disseminating information about innovative, effective, and efficient approaches to achieve the goals of this section;

(5) coordinating activities with transition services provided by local educational agencies under the Individuals with Disabilities Education Act (20 U.S.C. 1400 et seq.);

(6) applying evidence–based findings to improve policy, procedure, practice, and the preparation of personnel, in order to better achieve the goals of this section;

(7) developing model transition demonstration projects;

(8) establishing or supporting multistate or regional partnerships involving States, local educational agencies, designated State units, developmental disability agencies, private businesses, or other participants to achieve the goals of this section; and

(9) disseminating information and strategies to improve the transition to postsecondary activities of individuals who are members of traditionally unserved populations.

A VR agency must be sure to distinguish between service costs versus administrative costs since administrative expenditures are not permissible with funds reserved for the provision of pre–employment transition services (section 110(d)(2)). A VR agency must refer to the definition of “administrative costs” in 34 CFR 361.5(b)(2) to determine which personnel–related and other expenditures would not be permissible with the reserved funds because they constitute “administrative costs.”

 

7. Can a State expend more than 15 percent of its VR Federal funds for the provision of pre–employment transition services to students with disabilities?

Yes. Section 110(d)(1) of the Rehabilitation Act requires a State to reserve “at least” 15 percent of its VR allotment for the provision of pre–employment transition services. The statute makes clear that 15 percent is a minimum, not a maximum, amount.

 

8. Can funds reserved for the provision of pre–employment transition services be carried over for obligation or liquidation in the subsequent Federal fiscal year?

Yes. Section 19(a)(1) of the Rehabilitation Act permits a State to carry over into the subsequent Federal fiscal year any grant funds that remain available at the end of the Federal fiscal year in which the funds were awarded so long as the State provided the requisite match for those funds by the end of the Federal fiscal year in which the funds were awarded (year of appropriation). Funds reserved for the provision of pre–employment transition services merely represent a percentage of the State’s VR allotment and, therefore, these funds must comply with all requirements governing the allotment, including requirements related to carryover of funds. This means that unobligated funds reserved for the provision of pre–employment transition services that have been matched by the end of the fourth quarter (9/30) of the year of appropriation may be carried over for obligation and expenditure during the subsequent fiscal year.

 

9. What are the potential consequences of a State not reserving and using the requisite amount of funds for the provision of pre–employment transition services?

Section 110(d)(1) of the Rehabilitation Act requires a State to reserve at least 15 percent of its allotment for the provision of pre–employment transition services. Section 113 of the Rehabilitation Act requires the State to use those reserved funds to provide, or arrange for the provision of, pre–employment transition services to students with disabilities. Therefore, the statute makes clear that the reservation and use of VR funds for this purpose is mandatory, not discretionary, for States. Section 107(a)(1) requires the Commissioner of RSA to conduct annual reviews and periodic on–site monitoring of the VR program. Section 107(a)(4)(B) requires the Commissioner to examine, among other things, the provision of VR services, including the provision of pre–employment transition services, when conducting reviews or monitoring. Section 107(b) and (c) specify the remedies available to the Commissioner if a State fails to satisfy Federal requirements governing the VR program, including requirements related to pre–employment transition services. In this manner, compliance with requirements governing pre–employment transition services is the same as it is for any VR program requirement. States that fail to meet the 15 percent reserve requirement may also face potential consequences resulting from audit findings stemming from Inspector General, State, or Single Audits.

 

10. How is the reservation requirement impacted when there are two VR agencies (General and Blind)?

The reservation of funds for the provision of pre–employment transition services is a State matter that must be resolved at the State level when there are two agencies. For this reason, RSA encourages agencies to coordinate to ensure State compliance. While RSA recommends that each designated State unit, particularly when a State has two designated State units, reserve at least 15 percent of its allotment to facilitate tracking of State compliance of the reservation requirement, there is no statutory requirement that this be done. If one agency (when a State has two VR agencies) uses more of its funds than the other, the State would be in compliance so long as the State’s total of funds reserved and expended for the provision of pre–employment transition services is at least 15 percent of the State’s total allotment, including any adjustments that impact the amount of the Federal award to one or both agencies.

(April 13, 2016)

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Federal Financial Reports (SF-425)


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Annual Vocational Rehabilitation Program/Cost Report (RSA-2)


  • PD-14-02
    October 25, 2013
    "Revision of PD-13-04 instructions for the completion of the Annual Vocational Rehabilitation Program/Cost Report (RSA-2) for the State Vocational Rehabilitation Services Program and the State Supported Employment Services Program"
    MS Word (179KB)
  • RSA-2 and SF-425 Reporting PowerPoint (1.5M)
    FY 2013 National Fiscal Management Conference

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Indirect Cost and Cost Allocation


  • Indirect Costs PowerPoint (1.6M)
    FY 2013 National Fiscal Management Conference

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Maintenance of Effort (MOE)


  • Maintenance of Effort (MOE)
    PDF (1.2M)
    FY 2013 National Fiscal Management Conference, revised August 2014
  • Reallotment and MOE Workbook
    XLS 2012-2014 (68K)

 


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Match


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Third-Party Cooperative Arrangements


  • Third-Party Cooperative Arrangements (TPCA) PowerPoint (727KB)
    FY 2013 National Fiscal Management Conference

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SMPID Formula Grant Programs – Minimum Award Calculations


CFDA#TitleProgramState Min.Territory- FAS Min.Legal Citation
H126AIBasic VR - State Grants$3,000,000 or 1/3 of 1% of appropriated amount, whichever is greaterNoneRehabilitation Act – Subsection 110(a)(3)
H161AIClient Assistance Program$50,000
After appropriations exceed $7.5 million, States receive $100,000
$30,000
After appropriations exceed $7.5 million, outlying areas receive $45,000
Rehabilitation Act Section 112(e)
H177BVIIIndependent Living for Older Individuals Who Are Blind – State Grants$225,000 or 1/3 of 1% of amount appropriated, whichever is greater$40,000Rehabilitation Act Section 752(j)
H187AVI-BSupported Employment – State Grants$300,000 or 1/3 of 1% of appropriated amount, whichever is greater1/8 of 1% (0.00125) of appropriated amountRehabilitation Act – Subsection 622(a)
H240AVProtection and Advocacy for Individual Rights$100,000 or 1/3 of 1% of appropriated amount, whichever is greater$50,000Rehabilitation Act-- section 509((c)(3)

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This content was copied from www.ed.gov on 06/26/2016

VR State Plans



Contents


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Overview


For a state to participate in the State Vocational Rehabilitation Services Program authorized under Title I of the Rehabilitation Act of 1973, as amended, (the Act), and the State Supported Employment Services Program under Title VI, Part B, of the Rehabilitation Act, it must have an approved Title I State Plan and Title VI, Part B, supplement to the plan.

The Title I State Plan and its Title VI, Part B, supplement reflects a state's commitment to administer these two formula grant programs in compliance with the provisions of the plan and its supplement and applicable federal legal requirements. The plan and its supplement also describe a state's activities related to various administrative and operational considerations connected with these programs. As such, the plan and its supplement serve as key elements in the Rehabilitation Services Administration’s (RSA) monitoring of a state's administration of these two programs.

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Information about the submission of FY 2015 VR State Plans


RSA has implemented an on-line submission process through the RSA Web site at https://rsa.ed.gov and is encouraging states to submit their State Plans on-line via the RSA Web site.

Instructions about the submission of the FY 2015 VR State Plans have been documented in PD-13-02—"Extension of the State Plan for the Vocational Rehabilitation Services Program and the Supplement for the Supported Employment Services Program"
  MS Word (240KB) | PDF (1.6 M)

In addition to the State Plan materials, a certification regarding lobbying is required for each program for which federal funds are requested; thus one certification must be signed and retained by the state agency for the VR program and another for the SE program. The certification form (ED-80-0013) is available for download through the RSA website, or at   www.ed.gov/programs/8003/assurancesed80013.doc.

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Approved Federal FY 2015 VR State Plans


The following table contains links to federal FY 2015 approved VR state plans and state plan approval letters. The letters are accessible PDFs and are 30KB or less (the original signed copies are in RSA’s files). Our web portal posts all approved federal FY 2015 VR state plans.



State VR State Plan web page Letter in PDF format
Alabama State Plan Letter
Alaska State Plan Letter
American Samoa State Plan Letter
Arizona State Plan Letter
Arkansas—General State Plan Letter
Arkansas—Blind State Plan Letter
California State Plan Letter
Colorado State Plan Letter
Connecticut—General State Plan Letter
Connecticut—Blind State Plan Letter
Delaware—General State Plan Letter
Delaware—Blind State Plan Letter
District of Columbia State Plan Letter
Florida—General State Plan Letter
Florida—Blind State Plan Letter
Georgia State Plan Letter
Guam State Plan Letter
Hawaii State Plan Letter
Idaho—General State Plan Letter
Idaho—Blind State Plan Letter
Illinois State Plan Letter
Indiana State Plan Letter
Iowa—General State Plan Letter
Iowa—Blind State Plan Letter
Kansas State Plan Letter
Kentucky—General State Plan Letter
Kentucky—Blind State Plan Letter
Louisiana State Plan Letter
Maine—General State Plan Letter
Maine—Blind State Plan Letter
Maryland State Plan Letter
Massachusetts—General State Plan Letter
Massachusetts—Blind State Plan Letter
Michigan—General State Plan Letter
Michigan—Blind State Plan Letter
Minnesota—General State Plan Letter
Minnesota—Blind State Plan Letter
Mississippi State Plan Letter
Missouri—General State Plan Letter
Missouri—Blind State Plan Letter
Montana State Plan Letter
Nebraska—General State Plan Letter
Nebraska—Blind State Plan Letter
Nevada State Plan Letter
New Hampshire State Plan Letter
New Jersey—General State Plan Letter
New Jersey—Blind State Plan Letter
New Mexico—General State Plan Letter
New Mexico—Blind State Plan Letter
New York—General State Plan Letter
New York—Blind State Plan Letter
North Carolina—General State Plan Letter
North Carolina—Blind State Plan Letter
North Dakota State Plan Letter
Northern Marianas State Plan Letter
Ohio State Plan Letter
Oklahoma State Plan Letter
Oregon—General State Plan Letter
Oregon—Blind State Plan Letter
Pennsylvania State Plan Letter
Puerto Rico State Plan Letter
Rhode Island State Plan Letter
South Carolina—General State Plan Letter
South Carolina—Blind State Plan Letter
South Dakota—General State Plan Letter
South Dakota—Blind State Plan Letter
Tennessee State Plan Letter
Texas—General State Plan Letter
Texas—Blind State Plan Letter
Utah State Plan Letter
Vermont—General State Plan Letter
Vermont—Blind State Plan Letter
Virgin Islands State Plan Letter
Virginia—General State Plan Letter
Virginia—Blind State Plan Letter
Washington—General State Plan Letter
Washington—Blind State Plan Letter
West Virginia State Plan Letter
Wisconsin State Plan Letter
Wyoming State Plan Letter

This content was copied from www.ed.gov on 06/26/2016

Monitoring of the Vocational Rehabilitation Program


Required under Section 107




FY 2015 Technical Assistance Summary Reports on the Vocational Rehabilitation Program


RSA conducted on-site visits of State Vocational Rehabilitation agencies regarding issues related to Federal Financial Reports (SF-425s), including the reliability, accuracy, and validity of financial data.

For fiscal year 2015, four agencies in four states were visited.

  • Utah (June 8, 2015)
  • Georgia (forthcoming)
  • North Carolina (forthcoming)
  • Tennessee (forthcoming)

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FY 2013 Monitoring Reports


For fiscal year 2013, fourteen agencies in ten states were reviewed.

RSA used the following documents during its monitoring reviews:

  • FY 2013 Monitoring and Technical Assistance Guide:
    MS Word (955 KB) | PDF (912 KB)

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FY 2012 Monitoring Reports


For fiscal year 2012, fourteen agencies in eleven states were reviewed.

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FY 2011 Monitoring Reports


For fiscal year 2011, ten agencies in eight states (AZ, AR, GA, IL, ME, NE, PA, and TN) were reviewed. In addition to the ten scheduled monitoring reviews, RSA conducted other site visits to state VR agencies in order to follow-up the agency’s implementation of its corrective action plan or to provide technical assistance.

RSA used the following documents during its monitoring reviews:

  • FY 2011 Monitoring and Technical Assistance Guide:
    MS Word (780 KB) | PDF (702 KB)

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FY 2010 (and earlier) Monitoring Reports


RSA continues to make available prior year monitoring reports as well as the Information Guide and Monitoring Protocols used to develop those reports.

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This content was copied from www.ed.gov on 06/26/2016

Comprehensive Statewide Needs Assessment (CSNA)



The Rehabilitation Services Administration (RSA) is pleased to announce the Comprehensive Statewide Needs Assessment (CSNA) (also known as the Vocational Rehabilitation or VR Needs Assessment Guide) and its Appendices. The Guide and its Appendices provide state VR agencies and State Rehabilitation Councils (SRC) with fundamental tools necessary to meet the requirements of a fully developed comprehensive statewide needs assessment (CSNA).

The Guide is arranged into two parts:

  • Part I—The Model CSNA
    • Overview of the Model CSNA
    • Six Steps to Assessing and Addressing VR Needs
    • Seven Information Strategies

  • Part II—Implementing the Model CSNA
    • Step 1: Defining and Establishing CSNA Goals
    • Step 2: Developing CSNA Plan for Information and Dissemination
    • Step 3: Gathering the information
    • Step 4: Analyzing the Results and Developing Findings
    • Step 5: Develop the Conclusions: Potential Action Strategies
    • Step 6: informing State Plan, Goals, Priorities, and Strategies

The Appendix is arranged into ten parts:

  • Disability Population Statistics
  • Disability Population Estimates
  • Projections of State Population and Labor and Economic Forecasts
  • VR Agency Data
  • State-Level Data from National Programs
  • State and Sub-State Reports and Other Materials
  • Input from Stakeholders
  • Minorities and Unserved or Underserved Groups
  • Literature Review
  • Reviews of State Needs Assessments

Frequently Asked Questions about the CSNA and a presentation on the materials are available as additional resources.

RSA is committed to providing technical assistance resources to enable VR agencies to meet their required responsibilities. We hope that state VR agencies and SRCs find these materials helpful in developing a plan for, conducting and reporting the results of a comprehensive statewide needs assessment.

Please contact your state liaison or TACE center if you require additional assistance.

  • VR Needs Asessment Guide:
    download files MS Word (3.0MB) | PDF (2.6MB)

  • VR Needs Asessment Guide Appendices:
    download files MS Word (2.8MB) | PDF (7.0MB)

  • VR Needs Asessment Guide FAQ:
    download files MS Word (35KB) | PDF (104KB)

  • VR Needs Asessment Training:
    download files MS Word (52KB) | PDF (419KB)

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This content was copied from www.ed.gov on 06/26/2016

Orientation & Technical Assistance Guide for State Vocational Rehabilitation Directors



 




Overview


RSA extends a special welcome to new state vocational rehabilitation (VR) directors. This orientation is provided to support you in the important work of administering federal programs within your state funded under the Rehabilitation Act of 1973, as amended, including the Vocational Rehabilitation Services Program, the Supported Employment Program, the State Independent Living Services Program, and the Independent Living Services for Older Individuals who are Blind Program. RSA developed this guide to provide quick and efficient access to information and technical assistance resources related to the administration of these programs. We hope that you find this information useful and encourage you to contact your RSA state liaison for assistance in locating other resources, or for responses to questions pertaining to the administration of any of these programs.

The RSA web site is a primary source for locating pertinent information described below related to RSA’s formula and discretionary grant programs, including current policy guidance, on-line training and technical assistance tools and resources, state and national data, grant-related reporting forms, VR and IL State Plans, and other state-specific information. Links to this information are included below for ready access.

To access the most current information and notifications from RSA, VR directors can subscribe for email updates



Legislation, Regulations and Guidance





Program Specific Regulations




Guidance




State Rehabilitation Council


The State Rehabilitation Council (SRC) is a key partner with the VR agency in the administration of the VR program. RSA developed training for State Rehabilitation Council members that may be helpful to you in learning more about the role and function of the SRC. The training is a self-paced on-line tutorial, consisting of a series of topical modules designed to enhance the knowledge of SRCs, thus, enabling them to carry out their functions more effectively.

The modules address the following topics:

  • history of the VR program;
  • overview of the Rehabilitation Act;
  • role and functions of the SRC related to the conduct of the statewide needs assessment;
  • development of state goals and priorities;
  • analysis of consumer satisfaction; and
  • development and operationalization of the VR State Plan.

More recent modules address performance evaluation and quality assurance of the VR program. We invite you to access this on-line training program.



State Independent Living Council


The Statewide Independent Living Council (SILC) and the Designated State Unit (DSU) are partners in the joint development of the State Plan for Independent Living, with input from the statewide network of Centers for Independent Living (CILs). The SILC and the DSU, together with the statewide network, work to fulfill the purpose of the Independent Living Program. SILC duties and authorized activities are described in sections 705(c), (d) and (e) of the Rehabilitation Act.

Additional guidance on the role and duties of the SILC can be found in RSA’s Responses to NCIL’s Questions Regarding SILC Roles and Responsibilities.

RSA, through its Independent Living Training and Technical Assistance center, developed an on-line training resource for SILCs that addresses issues pertinent to the operation and performance of the SILC.



Vocational Rehabilitation / Supported Employment State Plan


An important component of the VR/SE State Plan is Attachment 4.11(a), which includes the results of the Comprehensive Statewide Needs Assessment (CSNA) that describes the needs of individuals with disabilities residing within the state, in accordance with the requirements in section 101(a)(15)(A)(i) of the Rehabilitation Act.

As a resource to VR agencies and SRCs in conducting the CSNA, RSA developed a Vocational Rehabilitation Needs Assessment Guide.

In addition, RSA developed a subsequent module to the SRC on-line training series focused on program evaluation and quality assurance.



State Plan for Independent Living (SPIL)


RSA has provided training and resources to assist states with the development and implementation of the SPIL. In addition, RSA developed an instrument to facilitate the SPIL review process, as well as detailed instructions on completing and submitting the SPIL through the RSA website.



Monitoring



Vocational Rehabilitation and Supported Employment Programs


Section 107 of the Rehabilitation Act of 1973, as amended, requires the commissioner of RSA to conduct annual reviews and periodic on-site monitoring of programs authorized under Title I of the Rehabilitation Act to determine whether a vocational rehabilitation agency is complying substantially with the provisions of its VR State Plan under section 101 of the Rehabilitation Act and with the Evaluation Standards and Performance Indicators established under section 106. To fulfill this requirement, RSA developed the VR Monitoring and Technical Assistance Guide (MTAG) through which it assesses the performance of the VR agencies in the operation of the program and their compliance with pertinent federal programmatic and fiscal requirements.

It is important to note that the VR MTAG may be revised or updated from year-to-year. Therefore, we recommend that you return to this site periodically to access RSA’s most current VR MTAG.

During the monitoring process, RSA works closely with the VR agency, the State Rehabilitation Council, and stakeholders to identify emerging practices to help promote communities of practice and increase awareness of a variety of approaches that could provide a foundation for research and lead to the development of evidence-based practices.



State Independent Living Programs


RSA developed the FY 2012 Independent Living Monitoring and Technical Assistance Guide (IL/MTAG) through which it assesses the performance and compliance of the Designated State Agency and/or Designated State Unit with pertinent programmatic and fiscal requirements in the administration of the two IL formula grant programs authorized under Title VII of the Rehabilitation Act of 1973, as amended, including the State Independent Living Services Program and the IL Services for Older Individuals who are Blind Program.



Fiscal Management


To assist states with the fiscal administration of the program, RSA developed a number of fiscal resources including policy directives and training materials on specific areas of fiscal policy and program administration. In addition, RSA posted training materials from the FY 2013 RSA National Fiscal Management Training Conference conducted August 27-29, 2013, as a resource in this area.

The materials address a number of topics including:

  • Allowable and Allocable Costs;
  • Contract Development and Administration;
  • Establishment Projects;
  • Indirect Cost and Cost Allocation Plan;
  • Integration of Program and Fiscal Info/Data Planning;
  • Internal and External Fiscal Control;
  • Maintenance of Effort;
  • Management of Funding Streams Cash Management & Drawdown;
  • Personnel Cost Allocation;
  • Sources of Match; Third-Party Cooperative Arrangements; and
  • Supporting Documentation.

RSA developed calculators to assist VR agencies in finding the amount of match needed to fulfill the non-federal share of a grant award, and the formula grant process for the basic VR state grants program.



 



 


This content was copied from www.ed.gov on 06/26/2016

We hope this calculator will help you better understand the formula grant calculation process for the Basic VR program. Here are some tips on how to use this screen.

  • Choose the amount of explanation you would like to view. There are three options.
    • Detailed gives the most detail, but makes this screen longer. We recommend this if you are unfamiliar with the formula grant process.
    • Brief gives only a brief label to each step of the process. This makes the table shorter and easier to read, but is appropriate only if you are already familiar with the formula grant process.
    • Popup is a hybrid of the two approaches. All of the detailed information is included, but is only shown to you when you click on the "Info" icons.
  • Choose the funding period. There are a few things you need to know to make this choice. "FY "refers to Fiscal Year. The Federal fiscal year runs from Oct 1 to Sept 30, so FY 2012 refers to the period from October 1, 2011 through September 30, 2012. "CR" refers to Continuing Resolution. In the event Congress has not approved a budget by October 1st, they will often pass a Continuing Resolution to continue funding programs at the prior year's level. You must choose at least one funding period.
  • Choose your primary state.
  • Choose a state for comparison (this is optional).











(optional) Choose comparison state(s):
























































Please report errors on this page to RSAMIS.Technical.Support@ed.gov.