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This website serves as RSA's platform for sharing information and news related to RSA Programs and our repository of guidance, technical assistance, and other resources. We welcome feedback from our partners and the public as we deliver a useful website that is accessible to all users. Please share your suggestions with your RSA State Liaison or email RSAData@ed.gov

RSA Management Information System (RSAMIS)

This website also serves as the RSAMIS wherein RSA grantees report performance data, fiscal data, and other information. 

Grantee Accounts

RSA grantees only need an RSAMIS account if they need to report data through an approved information collection to RSA. If you are an RSA grantee with a RSAMIS account and you need to reset your password, please follow these instructions. For RSA grantees who require a RSAMIS account to report data, please follow these instructions. RSA will verify with the grantee's leadership whether accounts should be approved and reporting permissions granted. 

Beginning February 1, 2022, all RSAMIS accounts will be subject to 90-day auto-disablement. If users do not log-into the RSAMIS for a period of 90 days, RSA will disable the account and users will be required to reestablish their accounts if necessary. RSA will email users two weeks before the 90th day and emails will continue on a daily basis until the user logs-in or the account is disabled.

In addition, on February 1, 2022, RSA will disable all RSAMIS accounts of users who have not logged-in after January 1, 2021.

Collecting Data

During Program Year 2022 and Federal Fiscal Years 2022 and 2023, the RSAMIS will collect data through the following OMB-approved information collections: 

  1. Case Service Report (RSA-911) 
  2. WIOA Annual Report (ETA-9169) 
  3. Resolution of Applicant/Client Appeals (RSA-722) 
  4. Vocational Rehabilitation Financial Report (RSA-17) 
  5. Independent Living Services for Older Individuals who are Blind (RSA-7-OB)
  6. Annual Client Assistance Program Report (RSA-227) 
  7. Protection and Advocacy of Individual Rights Report (RSA-509) 
  8. Report of the Randolph-Sheppard Vending Facility Program (RSA-15) 
  9. Grant Reallotment (RSA-692): Federal Formula Awards 
  10. Federal Financial Report (SF-425): Federal Formula Awards 

Reporting Data

Reporting instructions are available for the RSA-911 and other information collections. When using the RSAMIS to report data, please consider the following important details: 

  • When a staffperson of an RSA grantee is assigned permissions to a report, the staffperson has full access to that report. In other words, the staffperson may enter data and submit it to RSA.
  • The RSAMIS does not grant view-only permissions. 
  • A staffperson may have permissions to just one report or several reports.
  • RSA grantees may also have multiple staff with permissions to the same reports. If this is the case, the staff cannot view or edit one another’s work within the report. In other words, one staffperson cannot begin the report, a second cannot add to it, and a third cannot submit it. Each staffperson works independently in the report. 
  • If a RSA grantee has multiple staff with permissions to the same reports, the RSA grantee could submit multiple reports. However, it is incumbent upon the RSA grantee to ensure only one report is submitted to RSA.  

Resubmitting Reports

When a RSA grantee staffperson begins a report, the report is is Partially Saved status. When the staffperson submits the report, it is changed to Complete status. Each report has RSA staff assigned who may change the status back to Partially Saved, allowing the RSA grantee to edit and resubmit the report. If you have submitted a report and need to correct it, please contact the RSA staff listed in the table at View Data for assistance.

Case Service Report (RSA-911) and WIOA Annual Report (ETA-9169)

VR agencies report quarterly RSA-911 data differently than other reports in that a VR agency staffperson uploads a CSV file to the RSAMIS. Once the file has cleared the RSA-911 Edit Checks without errors, the file is immediately saved to a separate and secure RSA-911 database. For this reason, VR agency staff cannot view their RSA-911 submissions in the RSAMIS. The RSAMIS also does not permit the public or RSA staff to download or otherwise view RSA-911 data. 

In States that have established two VR agencies, both VR agencies must collaborate on the submission of the ETA-9169. The General and Blind VR agencies may have multiple staff with permissions to the ETA-9169, but only one staffperson should submit the report on behalf of both VR agencies. These reports are due annually by October 1 following the completion of the preceding Program Year (July 1 through June 30). 

Open Data Platform

The Foundations for Evidence-Based Policymaking Act of 2018 (Evidence Act) requires changes to how Federal agencies manage and use the information they collect, emphasizing the strategic use of data. As required by the Evidence Act's Open Data Plan, RSA is committed to making the data it collects from grantees "open by default" and available to the public to use for a variety of purposes.

Beginning with Federal Fiscal Year 2016, RSA publishes reports submitted by grantees under View Data. The publishing process is incremental and not all reports are available at once. For formula awards, the Fiscal Unit publishes certain reports (e.g., RSA-2, RSA-17, RSA-692, and SF-425) while RSA Project Officers publish other reports (e.g., RSA-7-OB, RSA-15, RSA-227, RSA-509,  and RSA-722).  Some RSA reports (e.g., Annual Reports to CongressWIOA Annual Reports and VR Program Monitoring Reports) are available elsewhere.