Rehabilitation Services Administration

Fiscal Resources

Grantees may find the following documents useful in providing guidance on fiscal matters related to the Basic VR program.

General Information

  • Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: Technical Assistance for ED Grantees
    September 24, 2015
    The Uniform Guidance (2 C.F.R. § 200) streamlines and consolidates government requirements for receiving and using federal awards so as to reduce administrative burden and improve outcomes. It was published in the Federal Register (79 Fed. Reg. 75871) on December 19, 2014, and became effective for new and continuation awards issued on or after December 26, 2014. Please note the new regulations do not affect grant funds awarded prior to December 26, 2014, unless funds made available under those grants are carried forward into a new federal fiscal year or a continuation grant.
  • Accessing and Initiating Changes to Formula Grant Award Notifications
    February 19, 2014
    This document describes the process to be used to request changes to the GAN (Grant Award Notification) such as address; however this process may be used only when the rights and obligations of the grantee are not affected. Also, please note that this process does not apply to the State Grant for Assistive Technology program. “Accessing and Initiating Changes to Formula Grant Award Notifications” (PDF, 232KB)
  • ED Memoranda & Guidance for Grantees
    "OMB Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards"
    On December 26, 2013, the Office of Management and Budget (OMB) published new guidance for Federal award programs, OMB Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Guidance). The Guidance supersedes and streamlines requirements from OMB Circulars A-21, A-87, A-110, A-122, A-89, A-102 and A-133 and the guidance in Circular A-50 on Single Audit Act follow-up. It is a key component of a larger federal effort to more effectively focus federal grant resources on improving performance and outcomes while ensuring the financial integrity of taxpayer dollars.
    See the links at ED Memoranda & Guidance for Grantees.
  • Email Updates
    RSA uses the Department of Education's email subscription service to provide updated information about fiscal resources.

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Technical Assistance on Pre-Employment Transition Services Expenditures

RSA has posted the audio recording and accessible transcript of the Technical Assistance Audio Program on Pre-Employment Transition Services Expenditures on the National Clearinghouse of Rehabilitation Training Materials (NCRTM) website. The purpose of this program is to:

  1. Provide a fiscal overview of national data regarding the status of pre-employment transition service expenditures;
  2. Review components of the pre-employment transition service letters recently issued to most VR agencies; and
  3. Provide additional information regarding the next steps in RSA’s provision of technical assistance related to pre-employment transition services.

If you have questions please send an email to RSAquestions@ed.gov with the word “Expenditure” in the subject field.

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Frequently Asked Fiscal Questions — Pre–Employment Transition Services

Read Frequently Asked Questions about Pre-Employment Transition Services

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Federal Financial Reports (SF-425)

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SMPID Formula Grant Programs – Minimum Award Calculations

CFDA#TitleProgramState Min.Territory- FAS Min.Legal Citation
H126AIBasic VR - State Grants$3,000,000 or 1/3 of 1% of appropriated amount, whichever is greaterNoneRehabilitation Act – Subsection 110(a)(3)
H161AIClient Assistance Program$50,000
After appropriations exceed $7.5 million, States receive $100,000
After appropriations exceed $7.5 million, outlying areas receive $45,000
Rehabilitation Act Section 112(e)
H177BVIIIndependent Living for Older Individuals Who Are Blind – State Grants$225,000 or 1/3 of 1% of amount appropriated, whichever is greater$40,000Rehabilitation Act Section 752(j)
H187AVI-BSupported Employment – State Grants$300,000 or 1/3 of 1% of appropriated amount, whichever is greater1/8 of 1% (0.00125) of appropriated amountRehabilitation Act – Subsection 622(a)
H240AVProtection and Advocacy for Individual Rights$100,000 or 1/3 of 1% of appropriated amount, whichever is greater$50,000Rehabilitation Act-- section 509((c)(3)

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State Vocational Rehabilitation Services Reallotment Data FFY 2016

State NameGrantee NamePR Award IdRelinquishedRequestedApproved
AlaskaAlaska Dept of Labor and Workforce Development - Division of Vocational RehabH126A160001$0$0$0
ArizonaArizona Rehabilitation Services AdministrationH126A160002$0$20,000,000$16,853,120
ArkansasArkansas Rehabilitation ServicesH126A160003$0$7,781,250$7,755,872
ArkansasArkansas Division of Services for the BlindH126A160004$0$2,072,001$2,065,243
CaliforniaCalifornia Department of RehabilitationH126A160005$0$0$0
ConnecticutBureau of Rehabilitation ServicesH126A160007$0$11,400,000$4,480,135
ConnecticutServices for the Blind, Vocational Rehabilitation ProgramH126A160008$0$2,500,000$982,485
DelawareDelaware Division of Vocational RehabilitationH126A160009$0$4,000,000$1,853,234
DelawareDelaware Division for the Visually Impaired - DHHS CampusH126A160010$0$480,329$222,540
District of ColumbiaRehabilitation Services Administration, DC Dept. on Disability ServicesH126A160011$0$2,000,000$2,000,000
HawaiiHawaii Division of Vocational RehabilitationH126A160015$0$1,095,709$1,095,709
IdahoIdaho Division of Vocational RehabilitationH126A160016$1,194,059$0
IdahoIdaho Commission for the Blind and Visually ImpairedH126A160017$0$0$0
IllinoisIllinois Division of Rehabilitation ServicesH126A160018$0$0
IndianaIndiana Bureau of Rehabilitation ServicesH126A160019$14,500,000$0
IowaIowa Vocational Rehabilitation ServicesH126A160020$0$0$0
IowaIowa Department for the BlindH126A160021$627,360$0
KansasKansas Department for Children and FamiliesH126A160022$0$0
KentuckyOffice of Vocational RehabilitationH126A160023$0$0
KentuckyKentucky Office for the BlindH126A160024$898,571$0$0
LouisianaLouisiana Rehabilitation ServicesH126A160025$18,700,730$0$0
MaineMaine Division of Vocational RehabilitationH126A160026$0$425,139$425,139
MarylandMaryland Division of Rehabilitation ServicesH126A160027$0$0
MassachusettsMassachusetts Rehabilitation CommissionH126A160028$0$8,000,000$7,200,842
MassachusettsMassachusetts Commission for the BlindH126A160029$0$5,000,000$4,500,525
MichiganBureau of Services for Blind PersonsH126A160031$0$0$0
MinnesotaMinnesota Vocational Rehabilitation ServicesH126A160032$0$3,691,740$3,691,740
MinnesotaMinnesota State Services for the BlindH126A160033$0$111,199$111,199
MississippiMississippi Department of Rehabilitation ServicesH126A160034$0$1,600,000$1,600,000
MissouriMissouri Vocational RehabilitationH126A160036$0$0
MissouriMissouri Rehabilitation Services for the BlindH126A160037$0$0
MontanaMontana Disability Employment and Transitions DivisionH126A160038$0$2,188,830$2,188,830
NebraskaNebraska Vocational RehabilitationH126A160039$0$2,008,446$2,008,446
NebraskaNebraska Commission for the Blind and Visually ImpairedH126A160040$0$730,000$730,000
NevadaNevada Rehabilitation DivisionH126A160041$8,200,000$0
New HampshireNew Hampshire Division of Career Technology and Adult LearningH126A160042$0$0
New JerseyNew Jersey Division of Vocational Rehabilitation ServicesH126A160043$0$0
New JerseyNew Jersey Commission for the Blind and Visually ImpairedH126A160044$0$2,000,000$2,000,000
New MexicoNew Mexico Division of Vocational RehabilitationH126A160045$0$0
New MexicoNew Mexico Commission for the BlindH126A160046$0$0
New YorkNew York Office of Adult Career and Continuing Education ServicesH126A160047$0$0
New YorkNew York Commission for the Blind and Visually HandicappedH126A160048$0$9,000,000$9,000,000
North CarolinaNorth Carolina Division of Vocational Rehabilitation ServicesH126A160049$0$0
North CarolinaNorth Carolina Division of Services for the BlindH126A160050$0$0
North DakotaNorth Dakota Division of Vocational RehabilitationH126A160051$0$0
OhioOpportunities for Ohioans with DisabilitiesH126A160052$18,386,969$0
OklahomaOklahoma Department of Rehabilitation ServicesH126A160053$3,935,789$0
OregonOregon Office of Vocational Rehabilitation ServicesH126A160054$0$8,900,000$7,401,693
OregonOregon Commission for the BlindH126A160055$0$3,248,343$2,701,487
PennsylvaniaPennsylvania Office of Vocational RehabilitationH126A160056$0$18,900,000$18,900,000
Rhode IslandRhode Island Office of Rehabilitation ServicesH126A160058$0$5,000,000$2,517,080
South CarolinaSouth Carolina Vocational Rehabilitation DepartmentH126A160060$0$0$0
South CarolinaSouth Carolina Commission for the BlindH126A160061$0$0$0
South DakotaSouth Dakota Division of Rehabilitation ServicesH126A160062$0$0$0
TennesseeTennessee Division of Rehabilitation ServicesH126A160063$14,000,000$0
TexasTexas Division of Rehabilitative ServicesH126A160064$0$0$0
TexasTexas Division for Blind ServicesH126A160065$0$0$0
UtahUtah State Office of RehabilitationH126A160066$0$2,000,000$2,000,000
VermontVermont Vocational Rehabilitation DivisionH126A160067$0$5,800,000$1,403,056
VermontVermont Division for the Blind and Visually ImpairedH126A160068$0$800,000$193,524
VirginiaVirginia Department of Rehabilitative ServicesH126A160069$0$9,573,980$9,573,980
VirginiaVirginia Department for the Blind and Vision ImpairedH126A160070$0$945,310$945,310
WashingtonWashington State Division of Vocational RehabilitationH126A160071$0$0$0
WashingtonWashington Department of Services for the BlindH126A160072$0$0$0
West VirginiaWest Virginia Division of Rehabilitation ServicesH126A160073$0$13,000,000$6,680,811
WisconsinWisconsin Division of Vocational RehabilitationH126A160074$0$5,182,711$5,182,711
WyomingWyoming Division of Vocational RehabilitationH126A160075$642,260$0$0
American SamoaAmerican Samoa Office of Vocational RehabilitationH126A160076$9,172$0$0
GuamGuam Division of Vocational RehabilitationH126A160077$47,284$0$0
Northern MarianasNorthern Marianas Office of Vocational RehabilitationH126A160078$0$0
Puerto RicoPuerto Rico Vocational Rehabilitation AdministrationH126A160080$9,505,555$0
Virgin IslandsVirgin Islands Division for Disabilities and Rehabilitation ServicesH126A160081$0$0$0
AlabamaAlabama Department of Rehabilitation ServicesH126A160082$0$816,499$816,499
South DakotaSouth Dakota Division of Services to the Blind and Visually ImpairedH126A160084$0$0$0
MaineMaine Division for the Blind and Visually ImpairedH126A160085$0$528,971$528,971
FloridaFlorida Division of Vocational RehabilitationH126A160086$0$0$0
FloridaFlorida Division of Blind ServicesH126A160087$0$0$0
GeorgiaGeorgia Vocational Rehabilitation AgencyH126A160089$19,000,000$0$0
MichiganMichigan Rehabilitation ServicesH126A160090$0$6,000,000$6,000,000
ColoradoColorado Department of Labor and EmploymentH126A160091$0$0$0

For the first time since FFY 2008, more VR funds were requested than relinquished by States. To provide an equitable approach to the distribution of relinquished funds, RSA applied the same process as has been used since FFY 2000. This process is consistent with that used to award VR grant funds and the authority to reallot funds granted to the RSA Commissioner in the Rehabilitation Act of 1973, as amended (Rehabilitation Act). Under this multi-step reallotment process, those States receiving less VR funds under the current FFY formula than in the prior year’s formula allotment receive first priority for funds available for State distribution through reallotment. If additional funds remain, priority is then given to States receiving a percentage increase in their current year allotment under the formula, as compared to the prior year, that is less than the percentage increase in the total funds provided for the VR program for the current FFY. This approach helps to minimize the impact of fluctuations in the amount of Federal VR funding received by the State under the VR program’s statutory allocation formula. After these distributions, any remaining funds are distributed consistent with the VR program allocation formula, described in subsection 110(a) of the Rehabilitation Act, for awarding funds to those States requesting additional funds during reallotment.

This process ensures that:

  1. No State receives more in reallotment than their requested amount.
  2. States with current year MOE penalties have the MOE penalty amount deducted from the available pool of reallotment funds before determining the amount of additional VR funds awarded to the State so that a State cannot share in in the receipt of its own penalized funds.

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This content was copied from www.ed.gov on 08/19/2017