Fiscal Resources

Grantees may find the following documents useful in providing guidance on fiscal matters related to the Basic VR program.

• General information
• Frequently Asked Fiscal Questions
• Federal Financial Reports (SF-425)
• Match
• SMPID Formula Grant Programs—Minimum Award Calculations
• State Vocational Rehabilitation Services Reallotment Data for FFY 2018

General Information

• Due dates on SF-425s
  Previously, quarterly, semi-annual, and annual interim Federal financial reports (SF-425) were due within 45 days after the end of the reporting period. This was the result of an error that occurred when the Office of Management and Budget (OMB) published in its December 7, 2007 Federal Register Notice (72 FR 69236) that interim reports were due within 45 days of the interim reporting end dates instead of within 30 days as originally identified. Because of this error, grantees were permitted to exercise the 45 day period as published by OMB within the Federal Register. With the publication of the Uniform Administrative Requirements, Costs Principles, and Audit Requirements for Federal Awards (Uniform Guidance) on December 26, 2013, OMB corrected this error. In accordance with (2 CFR 200.328(b)(1)), interim Federal financial reports (SF-425) are due within 30 days after the end of the reporting period. The final report is still due within 90 days after the end of the period of performance.
• Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards: Technical Assistance for ED Grantees
  September 24, 2015
  The Uniform Guidance (2 C.F.R. § 200) streamlines and consolidates government requirements for receiving and using federal awards so as to reduce administrative burden and improve outcomes. It was published in the Federal Register (79 Fed. Reg. 75871) on December 19, 2014, and became effective for new and continuation awards issued on or after December 26, 2014. Please note the new regulations do not affect grant funds awarded prior to December 26, 2014, unless funds made available under those grants are carried forward into a new federal fiscal year or a continuation grant.
  www.ed.gov/policy/fund/guid/uniform-guidance
• Accessing and Initiating Changes to Formula Grant Award Notifications
  February 19, 2014
  This document describes the process to be used to request changes to the GAN (Grant Award Notification) such as address; however this process may be used only when the rights and obligations of the grantee are not affected. Also, please note that this process does not apply to the State Grant for Assistive Technology program. “Accessing and Initiating Changes to Formula Grant Award Notifications” (PDF, 232KB)
• ED Memoranda & Guidance for Grantees
  "OMB Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards"
  On December 26, 2013, the Office of Management and Budget (OMB) published new guidance for Federal award programs, OMB Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Guidance). The Guidance supersedes and streamlines requirements from OMB Circulars A-21, A-87, A-110, A-122, A-89, A-102 and A-133 and the guidance in Circular A-50 on Single Audit Act follow-up. It is a key component of a larger federal effort to more effectively focus federal grant resources on improving performance and outcomes while ensuring the financial integrity of taxpayer dollars.
  See the links at ED Memoranda & Guidance for Grantees.
• Email Updates
  RSA uses the Department of Education's email subscription service to provide updated information about fiscal resources.

Frequently Asked Fiscal Questions

• Read Frequently Asked Questions about Pre-Employment Transition Services
• Read Frequently Asked Questions about Period of Performance

Federal Financial Reports (SF-425)

• PD-15-05—"Revisions to PD-12-06, instructions for completing the Federal Financial Report (SF-425) for the State Vocational Rehabilitation Services program"
  Feb 5, 2015 (PDF, 131KB)
• PD-11-03—"Instructions for completing the Federal Financial Report (SF-425) for other formula grant award programs"
  Oct 26, 2010 (PDF, 80KB)

Match

• MATCH Calculator
  On-line tool at https://rsa.ed.gov/calculate_match_funds.cfm

SMPID Formula Grant Programs – Minimum Award Calculations

State Vocational Rehabilitation Services Reallotment Data FFY 2018

This process ensures that:

1. No State receives more in reallotment than their requested amount.
2. States with current year MOE penalties have the MOE penalty amount deducted from the available pool of reallotment funds before determining the amount of additional VR funds awarded to the State so that a State cannot share in in the receipt of its own penalized funds.

This content was copied from www.ed.gov on 02/09/2018