Randolph-Sheppard Financial Relief and Restoration Payments (FRRP) Appropriation

Federal Financial Reporting 

Recipients of FRRP grant funds in FFY 2021 must submit a financial report regarding the use of those funds.  In accordance with 2 C.F.R. § 200.328 and consistent with an Attachment to the State’s Grant Award Notification for the FRRP grant, each State licensing agency (SLA) must submit a SF-425 annually describing the amount of Federal funds received in FFY 2021 and the amount of those funds disbursed during that FFY.  Each SLA must submit its SF-425 as follows:

  • In the event the SLA disburses all its FRRP funds in FFY 2021 (i.e., by September 30, 2021), it would be required to submit only one financial report – a final FFY 2021 SF-425 -- 120 days after the end of the agency’s period of performance for the FRRP grant (2 C.F.R. § 200.344(a)).  Under this circumstance, the SLA would submit the final SF-425 no later than January 30, 2022, because the SLA ended its FRRP activities by September 30, 2021. 
  • However, in the event an SLA has FRRP funds remaining to disburse in FFY 2022, as it is permitted to do in accordance with the terms of the grant, it must submit both an annual FFY 2021 SF-425 by October 30, 2021 (i.e., 30 days after the end of the FFY, which ends September 30, 2021) and a final FFY 2021 SF-425 at the end of FFY 2022 (i.e., the end of the period of performance for the FRRP grant).  Under this circumstance, the SLA would submit the final FFY 2021 SF-425 by January 30, 2023 (120 days after the end of the FRRP grant’s period of performance which ends September 30, 2022) (2 C.F.R. § 200.344(a)).  The SF-425 would be marked as a “final FFY 2021” financial report since the FRRP funds were awarded in FFY 2021. 

 

In addition, SLAs must submit a final performance report, to provide necessary data about how the funds were used, within 120 days after the end of the period of performance for the FRRP grant, which ends September 30, 2022, pursuant to 2 C.F.R. § 200.329(c)(1) and consistent with an Attachment to the Grant Award Notification to the State’s FRRP grant. This means the final performance report for the FRRP grant will be due no later than January 30, 2023. RSA is in the process of developing the information collection request for the performance report, and we will inform you when it is published in the Federal Register.

This technical assistance is consistent with, but more detailed than RSA-FAQ 21-04 (March 12, 2021). The completed SF-425 should be sent to randolph-sheppardvfprestorationfunds@ed.gov.

Approved Assurances and Use of FRRP Funds 

RSA has approved Assurances and Use of FRRP Funds for the following State licensing agencies (SLAs): 

  1. Alabama: Form
  2. Alaska: Form
  3. Arkansas: Form
  4. Arizona: Form
  5. California: Form and Attachment 1
  6. Colorado: Form
  7. Connecticut: Form
  8. Delaware: Form
  9. District of Columbia: Form
  10. Florida: Form, Attachment 1, and Attachment 2
  11. Georgia: Form
  12. Hawaii: Form and Attachment 1
  13. Idaho: Form
  14. Illinois: Form and Attachment 1
  15. Indiana: Form, Attachment 1, and Attachment 2
  16. Iowa: Form and Attachment 1
  17. Kansas: Form
  18. Kentucky: Form
  19. Louisiana: Form and Attachment 1
  20. Maine: Form
  21. Maryland: Form
  22. Massachusetts: Form
  23. Michigan: Form
  24. Minnesota: Form and Attachment 1
  25. Mississippi: Form, Attachment 1, and Attachment 2
  26. Missouri: Form
  27. Montana: Form
  28. Nebraska: Form, Attachment 1, and Attachment 2
  29. Nevada: Form
  30. New Hampshire: Form and Attachment 1
  31. New Jersey: Form
  32. New Mexico: Form and Attachment 1
  33. New York: Form and Attachment 1
  34. North Carolina: Form, Attachment 1, and Attachment 2
  35. North Dakota: Form
  36. Ohio: Form and Attachment 1
  37. Oklahoma: Form and Attachment 1
  38. Oregon: Form and Attachment 1
  39. Pennsylvania: Form and Attachment 1
  40. Puerto Rico: Form
  41. Rhode Island: Form
  42. South Carolina: Form
  43. South Dakota: Form
  44. Tennessee: Form
  45. Texas: Form
  46. Utah: Form
  47. Virginia: Form and Attachment 1
  48. Vermont: Form
  49. Washington: Form
  50. West Virginia: Form, Attachment 1, and Attachment 2
  51. Wisconsin: Form and Attachment 1

These SLAs will receive an email notification from the G5 Grants Management System as soon as the Grant Award Notification (GAN) is issued. The GAN will state that the period of performance for these FRRP funds ends on September 30, 2022.

FAQs related to Randolph-Sheppard FRRP Appropriation

On June 14, 2021, RSA issued a second set of Frequently Asked Questions: Randolph-Sheppard Act Financial Relief and Restoration Payments Appropriation (FAQ 21-06) to respond to additional inquiries. 

On March 12, 2021, RSA issued Frequently Asked Questions: Randolph-Sheppard Act Financial Relief and Restoration Payments Appropriation (FAQ 21-04) to respond to inquiries concerning the administration of this appropriation. 

FFY 2021 Estimated Grant Awards by State (updated March 17, 2021)

RSA provides these estimated grant award amounts for FFY 2021 based upon the Congressional Appropriation ($20,000,000) divided by the number of vendors (i.e., 1,786 vendors) as reported by SLAs on the FFY 2019 RSA-15 reports (OMB Control No: 1820-0009).

Federal Register Notice: Emergency Clearance of New Information Collection

On February 16, 2021, the U.S. Department of Education published an emergency clearance of a new information collection resulting from enactment of the Consolidated Appropriations Act of 2021, Division H, Title III. This provision authorized the Secretary of Education to allot $20,000,000 for one-time financial relief and restoration grants consistent with the purposes of the Randolph-Sheppard Act as authorized under section 10 of such Act (20 U.S.C. 107f). Prior to this legislation, Congress has not appropriated funds for the Randolph-Sheppard Vending Facility Program. Therefore, the Department is seeking this data collection in order to meet its obligation to ensure that Federal funds are being used for their prescribed purposes. 

Assurances and Use of FRRP Funds Form

RSA provides this information collection (OMB Control No. 1820-0698) containing the assurances and use of FRRP funds for SLAs. The Office of Management and Budget has approved this information collection through August 31, 2021.

Certification of Lobbying Form

SLAs receiving funding under the FRRP Appropriation must submit the Certification Regarding Lobbying Form (ED 80-0013) to RSA to comply with the certification requirements under 34 C.F.R. Part 82, "New Restrictions on Lobbying." This certification is a material representation of fact upon which the U.S. Department of Education relies when it makes a grant or enters into a cooperative agreement.