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2.1 Public participation requirements. (Section 101(a)(16)(A) of the Rehabilitation Act; 34 CFR 361.10(d), .20(a), (b), (d); and 363.11(g)(9))
(a) Conduct of public meetings.
(b) Notice requirements.
(c) Special consultation requirements.
3.1 Submission and revisions of the State Plan and its supplement. (Sections 101(a)(1), (23) and 625(a)(1) of the Rehabilitation Act; Section 501 of the Workforce Investment Act; 34 CFR 76.140; 361.10(e), (f), and (g); and 363.10)
(a) The state submits to the commissioner of the Rehabilitation Services Administration the State Plan and its supplement on the same date that the state submits either a State Plan under Section 112 of the Workforce Investment Act of 1998 or a state unified plan under Section 501 of that Rehabilitation Act.
(b) The state submits only those policies, procedures or descriptions required under this State Plan and its supplement that have not been previously submitted to and approved by the commissioner.
(c) The state submits to the commissioner, at such time and in such manner as the commissioner determines to be appropriate, reports containing annual updates of the information relating to the:
- comprehensive system of personnel development;
- assessments, estimates, goals and priorities, and reports of progress;
- innovation and expansion activities; and
- other updates of information required under Title I, Part B, or Title VI, Part B, of the Rehabilitation Act that are requested by the commissioner.
(d) The State Plan and its supplement are in effect subject to the submission of modifications the state determines to be necessary or the commissioner requires based on a change in state policy, a change in federal law, including regulations, an interpretation of the Rehabilitation Act by a federal court or the highest court of the state, or a finding by the commissioner of state noncompliance with the requirements of the Rehabilitation Act, 34 CFR 361 or 34 CFR 363.
3.2 Supported Employment State Plan supplement. (Sections 101(a)(22) and 625(a) of the Rehabilitation Act; 34 CFR 361.34 and 363.10)
(a) The state has an acceptable plan for carrying out Part B, of Title VI of the Rehabilitation Act that provides for the use of funds under that part to supplement funds made available under Part B, of Title I of the Rehabilitation Act for the cost of services leading to supported employment.
(b) The Supported Employment State Plan, including any needed annual revisions, is submitted as a supplement to the State Plan.
4.1 Designated state agency and designated state unit. (Section 101(a)(2) of the Rehabilitation Act; 34 CFR 361.13(a) and (b))
(a) Designated state agency.
- There is a state agency designated as the sole state agency to administer the State Plan or to supervise its administration in a political subdivision of the state by a sole local agency.
- The designated state agency is a state agency that is primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities. (Option B was not selected/Option A was selected)
- In American Samoa, the designated state agency is the governor.
(b) Designated state unit.
- If the designated state agency is not primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities, in accordance with subparagraph 4.1(a)(2)(B) of this section, the state agency includes a vocational rehabilitation bureau, division or unit that:
- is primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities and is responsible for the administration of the designated state agency's vocational rehabilitation program under the State Plan;
- has a full-time director;
- has a staff, at least 90 percent of whom are employed full-time on the rehabilitation work of the organizational unit; and
- is located at an organizational level and has an organizational status within the designated state agency comparable to that of other major organizational units of the designated state agency.
- The name of the designated state vocational rehabilitation unit is
4.2 State independent commission or State Rehabilitation Council. (Sections 101(a)(21) and 105 of the Rehabilitation Act; 34 CFR 361.16 and .17)
(a) The designated state agency is an independent state commission that:
- is responsible under state law for operating or overseeing the operation of the vocational rehabilitation program in the state and is primarily concerned with the vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities in accordance with subparagraph 4.1(a)(2)(A) of this section.
- is consumer controlled by persons who:
- are individuals with physical or mental impairments that substantially limit major life activities; and
- represent individuals with a broad range of disabilities, unless the designated state unit under the direction of the commission is the state agency for individuals who are blind;
- includes family members, advocates or other representatives of individuals with mental impairments; and
- undertakes the functions set forth in Section 105(c)(4) of the Rehabilitation Act and 34 CFR 361.17(h)(4).
(b) The state has established a State Rehabilitation Council that meets the criteria set forth in Section 105 of the Rehabilitation Act, 34 CFR 361.17 (Option B was not selected/Option A was selected)
4.3 Consultations regarding the administration of the State Plan. (Section 101(a)(16)(B) of the Rehabilitation Act; 34 CFR 361.21)
(a) individuals and groups of individuals who are recipients of vocational rehabilitation services or, as appropriate, the individuals' representatives;
(b) personnel working in programs that provide vocational rehabilitation services to individuals with disabilities;
(c) providers of vocational rehabilitation services to individuals with disabilities;
(d) the director of the Client Assistance Program; and
(e) the State Rehabilitation Council, if the state has a council.
4.4 Nonfederal share. (Sections 7(14) and 101(a)(3) of the Rehabilitation Act; 34 CFR 80.24 and 361.60)
4.5 Local administration. (Sections 7(24) and 101(a)(2)(A) of the Rehabilitation Act; 34 CFR 361.5(b)(47) and .15)
(a) ensures that each local agency is under the supervision of the designated state unit with the sole local agency, as that term is defined in Section 7(24) of the Rehabilitation Act and 34 CFR 361.5(b)(47), responsible for the administration of the vocational rehabilitation program within the political subdivision that it serves; and
(b) develops methods that each local agency will use to administer the vocational rehabilitation program in accordance with the State Plan.
4.6 Shared funding and administration of joint programs. (Section 101(a)(2)(A)(ii) of the Rehabilitation Act; 34 CFR 361.27)
(a) a description of the nature and scope of the joint program;
(b) the services to be provided under the joint program;
(c) the respective roles of each participating agency in the administration and provision of services; and
(d) the share of the costs to be assumed by each agency.
4.7 Statewideness and waivers of statewideness. (Section 101(a)(4) of the Rehabilitation Act; 34 CFR 361.25, .26, and .60(b)(3)(i) and (ii))
(a) Services provided under the State Plan are available in all political subdivisions of the state.
(b) The state unit may provide services in one or more political subdivisions of the state that increase services or expand the scope of services that are available statewide under this State Plan if the:
- nonfederal share of the cost of these services is met from funds provided by a local public agency, including funds contributed to a local public agency by a private agency, organization or individual;
- services are likely to promote the vocational rehabilitation of substantially larger numbers of individuals with disabilities or of individuals with disabilities with particular types of impairments; and
- state, for purposes other than the establishment of a community rehabilitation program or the construction of a particular facility for community rehabilitation program purposes, requests in Attachment 4.7(b)(3) a waiver of the statewideness requirement in accordance with the following requirements:
- identification of the types of services to be provided;
- written assurance from the local public agency that it will make available to the state unit the nonfederal share of funds;
- written assurance that state unit approval will be obtained for each proposed service before it is put into effect; and
- written assurance that all other State Plan requirements, including a state's order of selection, will apply to all services approved under the waiver.
(c) Contributions, consistent with the requirements of 34 CFR 361.60(b)(3)(ii), by private entities of earmarked funds for particular geographic areas within the state may be used as part of the nonfederal share without the state requesting a waiver of the statewideness requirement provided that the state notifies the commissioner that it cannot provide the full nonfederal share without using the earmarked funds.
4.8 Cooperation, collaboration and coordination. (Sections 101(a)(11), (24)(B), and 625(b)(4) and (5) of the Rehabilitation Act; 34 CFR 361.22, .23, .24, and .31, and 363.11(e))
(a) Cooperative agreements with other components of statewide work force investment system.
(b) Cooperation and coordination with other agencies and entities.
- cooperation with and use of the services and facilities of the federal, state, and local agencies and programs, including programs carried out by the undersecretary for Rural Development of the United States Department of Agriculture and state use contracting programs, to the extent that those agencies and programs are not carrying out activities through the statewide work force investment system;
- coordination, in accordance with the requirements of paragraph 4.8(c) of this section, with education officials to facilitate the transition of students with disabilities from school to the receipt of vocational rehabilitation services;
- establishment of cooperative agreements with private nonprofit vocational rehabilitation service providers, in accordance with the requirements of paragraph 5.10(b) of the State Plan; and,
- efforts to identify and make arrangements, including entering into cooperative agreements, with other state agencies and entities with respect to the provision of supported employment and extended services for individuals with the most significant disabilities, in accordance with the requirements of subsection 6.5 of the supplement to this State Plan.
(c) Coordination with education officials.
- Attachment 4.8(b)(2) describes the plans, policies and procedures for coordination between the designated state agency and education officials responsible for the public education of students with disabilities that are designed to facilitate the transition of the students who are individuals with disabilities from the receipt of educational services in school to the receipt of vocational rehabilitation services under the responsibility of the designated state agency.
- The State Plan description must:
- provide for the development and approval of an individualized plan for employment in accordance with 34 CFR 361.45 as early as possible during the transition planning process but, at the latest, before each student determined to be eligible for vocational rehabilitation services leaves the school setting or if the designated state unit is operating on an order of selection before each eligible student able to be served under the order leaves the school setting; and
- include information on a formal interagency agreement with the state educational agency that, at a minimum, provides for:
- consultation and technical assistance to assist educational agencies in planning for the transition of students with disabilities from school to postschool activities, including vocational rehabilitation services;
- transition planning by personnel of the designated state agency and the educational agency for students with disabilities that facilitates the development and completion of their individualized education programs under Section 614(d) of the Individuals with Disabilities Education Act;
- roles and responsibilities, including financial responsibilities, of each agency, including provisions for determining state lead agencies and qualified personnel responsible for transition services; and
- procedures for outreach to students with disabilities as early as possible during the transition planning process and identification of students with disabilities who need transition services.
(d) Coordination with statewide independent living council and independent living centers.
(e) Cooperative agreement with recipients of grants for services to American Indians.
- There is in the state a recipient(s) of a grant under Part C of Title I of the Rehabilitation Act for the provision of vocational rehabilitation services for American Indians who are individuals with disabilities residing on or near federal and state reservations. No
- If "Yes", the designated state agency has entered into a formal cooperative agreement that meets the following requirements with each grant recipient in the state that receives funds under Part C of Title I of the Rehabilitation Act:
- strategies for interagency referral and information sharing that will assist in eligibility determinations and the development of individualized plans for employment;
- procedures for ensuring that American Indians who are individuals with disabilities and are living near a reservation or tribal service area are provided vocational rehabilitation services; and
- provisions for sharing resources in cooperative studies and assessments, joint training activities, and other collaborative activities designed to improve the provision of services to American Indians who are individuals with disabilities.
4.9 Methods of administration. (Section 101(a)(6) of the Rehabilitation Act; 34 CFR 361.12, .19 and .51(a) and (b))
(a) In general.
(b) Employment of individuals with disabilities.
4.10 Comprehensive system of personnel development. (Section 101(a)(7) of the Rehabilitation Act; 34 CFR 361.18)
(a) Data system on personnel and personnel development.
- Qualified personnel needs.
- The number of personnel who are employed by the state agency in the provision of vocational rehabilitation services in relation to the number of individuals served, broken down by personnel category;
- The number of personnel currently needed by the state agency to provide vocational rehabilitation services, broken down by personnel category; and
- Projections of the number of personnel, broken down by personnel category, who will be needed by the state agency to provide vocational rehabilitation services in the state in five years based on projections of the number of individuals to be served, including individuals with significant disabilities, the number of personnel expected to retire or leave the field, and other relevant factors.
- Personnel development.
- A list of the institutions of higher education in the state that are preparing vocational rehabilitation professionals, by type of program;
- The number of students enrolled at each of those institutions, broken down by type of program; and
- The number of students who graduated during the prior year from each of those institutions with certification or licensure, or with the credentials for certification or licensure, broken down by the personnel category for which they have received, or have the credentials to receive, certification or licensure.
(b) Plan for recruitment, preparation and retention of qualified personnel.
(c) Personnel standards.
- standards that are consistent with any national- or state-approved or recognized certification, licensing, registration, or, in the absence of these requirements, other comparable requirements (including state personnel requirements) that apply to the profession or discipline in which such personnel are providing vocational rehabilitation services.
- To the extent that existing standards are not based on the highest requirements in the state applicable to a particular profession or discipline, the steps the state is currently taking and the steps the state plans to take in accordance with the written plan to retrain or hire personnel within the designated state unit to meet standards that are based on the highest requirements in the state, including measures to notify designated state unit personnel, the institutions of higher education identified in subparagraph (a)(2), and other public agencies of these steps and the time lines for taking each step.
- The written plan required by subparagraph (c)(2) describes the following:
- specific strategies for retraining, recruiting and hiring personnel;
- the specific time period by which all state unit personnel will meet the standards required by subparagraph (c)(1);
- procedures for evaluating the designated state unit's progress in hiring or retraining personnel to meet applicable personnel standards within the established time period; and
- the identification of initial minimum qualifications that the designated state unit will require of newly hired personnel when the state unit is unable to hire new personnel who meet the established personnel standards and the identification of a plan for training such individuals to meet the applicable standards within the time period established for all state unit personnel to meet the established personnel standards.
(d) Staff development.
- A system of staff development for professionals and paraprofessionals within the designated state unit, particularly with respect to assessment, vocational counseling, job placement and rehabilitation technology.
- Procedures for the acquisition and dissemination to designated state unit professionals and paraprofessionals significant knowledge from research and other sources.
(e) Personnel to address individual communication needs.
(f) Coordination of personnel development under the Individuals with Disabilities Education Act.
4.11. Statewide assessment; annual estimates; annual state goals and priorities; strategies; and progress reports.
(a) Comprehensive statewide assessment.
- Attachment 4.11(a) documents the results of a comprehensive, statewide assessment, jointly conducted every three years by the designated state unit and the State Rehabilitation Council (if the state has such a council). The assessment describes:
- the rehabilitation needs of individuals with disabilities residing within the state, particularly the vocational rehabilitation services needs of:
- individuals with the most significant disabilities, including their need for supported employment services;
- individuals with disabilities who are minorities and individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program carried out under this State Plan; and
- individuals with disabilities served through other components of the statewide work force investment system.
- The need to establish, develop or improve community rehabilitation programs within the state.
- For any year in which the state updates the assessments, the designated state unit submits to the commissioner a report containing information regarding updates to the assessments.
(b) Annual estimates.
- number of individuals in the state who are eligible for services under the plan;
- number of eligible individuals who will receive services provided with funds provided under Part B of Title I of the Rehabilitation Act and under Part B of Title VI of the Rehabilitation Act, including, if the designated state agency uses an order of selection in accordance with subparagraph 5.3(b)(2) of this State Plan, estimates of the number of individuals to be served under each priority category within the order; and
- costs of the services described in subparagraph (b)(1), including, if the designated state agency uses an order of selection, the service costs for each priority category within the order.
(c) Goals and priorities.
- Attachment 4.11(c)(1) identifies the goals and priorities of the state that are jointly developed or revised, as applicable, with and agreed to by the State Rehabilitation Council, if the agency has a council, in carrying out the vocational rehabilitation and supported employment programs.
- The designated state agency submits to the commissioner a report containing information regarding any revisions in the goals and priorities for any year the state revises the goals and priorities.
- Order of selection.
If the state agency implements an order of selection, consistent with subparagraph 5.3(b)(2) of the State Plan, Attachment 4.11(c)(3):
- shows the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services;
- provides a justification for the order; and
- identifies the service and outcome goals, and the time within which these goals may be achieved for individuals in each priority category within the order.
- Goals and plans for distribution of Title VI, Part B, funds.
Attachment 4.11(c)(4) specifies, consistent with subsection 6.4 of the State Plan supplement, the state's goals and priorities with respect to the distribution of funds received under Section 622 of the Rehabilitation Act for the provision of supported employment services.
- Attachment 4.11(d) describes the strategies, including:
- the methods to be used to expand and improve services to individuals with disabilities, including how a broad range of assistive technology services and assistive technology devices will be provided to those individuals at each stage of the rehabilitation process and how those services and devices will be provided to individuals with disabilities on a statewide basis;
- outreach procedures to identify and serve individuals with disabilities who are minorities, including those with the most significant disabilities in accordance with subsection 6.6 of the State Plan supplement, and individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program;
- as applicable, the plan of the state for establishing, developing or improving community rehabilitation programs;
- strategies to improve the performance of the state with respect to the evaluation standards and performance indicators established pursuant to Section 106 of the Rehabilitation Act; and
- strategies for assisting other components of the statewide work force investment system in assisting individuals with disabilities.
- Attachment 4.11 (d) describes how the designated state agency uses these strategies to:
- address the needs identified in the assessment conducted under paragraph 4.11(a) and achieve the goals and priorities identified in the State Plan attachments under paragraph 4.11(c);
- support the innovation and expansion activities identified in subparagraph 4.12(a)(1) and (2) of the plan; and
- overcome identified barriers relating to equitable access to and participation of individuals with disabilities in the State Vocational Rehabilitation Services Program and State Supported Employment Services Program.
(e) Evaluation and reports of progress.
- The designated state unit and the State Rehabilitation Council, if the state unit has a council, jointly submits to the commissioner an annual report on the results of an evaluation of the effectiveness of the vocational rehabilitation program and the progress made in improving the effectiveness of the program from the previous year.
- Attachment 4.11(e)(2):
- provides an evaluation of the extent to which the goals identified in Attachment 4.11(c)(1) and, if applicable, Attachment 4.11(c)(3) were achieved;
- identifies the strategies that contributed to the achievement of the goals and priorities;
- describes the factors that impeded their achievement, to the extent they were not achieved;
- assesses the performance of the state on the standards and indicators established pursuant to Section 106 of the Rehabilitation Act; and
- provides a report consistent with paragraph 4.12(c) of the plan on how the funds reserved for innovation and expansion activities were utilized in the preceding year.
4.12 Innovation and expansion. (Section 101(a)(18) of the Rehabilitation Act; 34 CFR 361.35)
(a) The designated state agency reserves and uses a portion of the funds allotted to the state under Section 110 of the Rehabilitation Act for the:
- development and implementation of innovative approaches to expand and improve the provision of vocational rehabilitation services to individuals with disabilities under this State Plan, particularly individuals with the most significant disabilities, consistent with the findings of the statewide assessment identified in Attachment 4.11(a) and goals and priorities of the state identified in Attachments 4.11(c)(1) and, if applicable, Attachment 4.11(c)(3); and
- support of the funding for the State Rehabilitation Council, if the state has such a council, consistent with the resource plan prepared under Section 105(d)(1) of the Rehabilitation Act and 34 CFR 361.17(i), and the funding of the Statewide Independent Living Council, consistent with the resource plan prepared under Section 705(e)(1) of the Rehabilitation Act and 34 CFR 364.21(i).
(b) Attachment 4.11 (d) describes how the reserved funds identified in subparagraph 4.12(a)(1) and (2) will be utilized.
(c) Attachment 4.11(e)(2) describes how the reserved funds were utilized in the preceding year.
4.13 Reports. (Section 101(a)(10) of the Rehabilitation Act; 34 CFR 361.40)
(a) The designated state unit submits reports in the form and level of detail and at the time required by the commissioner regarding applicants for and eligible individuals receiving services under the State Plan.
(b) Information submitted in the reports provides a complete count, unless sampling techniques are used, of the applicants and eligible individuals in a manner that permits the greatest possible cross-classification of data and protects the confidentiality of the identity of each individual.
5.1 Information and referral services. (Sections 101(a)(5)(D) and (20) of the Rehabilitation Act; 34 CFR 361.37)
5.2 Residency. (Section 101(a)(12) of the Rehabilitation Act; 34 CFR 361.42(c)(1))
5.3 Ability to serve all eligible individuals; order of selection for services. (Sections 12(d) and 101(a)(5) of the Rehabilitation Act; 34 CFR 361.36)
(a) The designated state unit is able to provide the full range of services listed in Section 103(a) of the Rehabilitation Act and 34 CFR 361.48, as appropriate, to all eligible individuals with disabilities in the state who apply for services. No
(b) If No:
- Individuals with the most significant disabilities, in accordance with criteria established by the state, are selected first for vocational rehabilitation services before other individuals with disabilities.
- Attachment 4.11(c)(3):
- shows the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services;
- provides a justification for the order of selection; and
- identifies the state's service and outcome goals and the time within which these goals may be achieved for individuals in each priority category within the order.
- Eligible individuals who do not meet the order of selection criteria have access to the services provided through the designated state unit's information and referral system established under Section 101(a)(20) of the Rehabilitation Act, 34 CFR 361.37, and subsection 5.1 of this State Plan.
5.4 Availability of comparable services and benefits. (Sections 101(a)(8) and 103(a) of the Rehabilitation Act; 34 CFR 361.53)
(a) Prior to providing any vocational rehabilitation services, except those services identified in paragraph (b), to an eligible individual or to members of the individual's family, the state unit determines whether comparable services and benefits exist under any other program and whether those services and benefits are available to the individual.
(b) The following services are exempt from a determination of the availability of comparable services and benefits:
- assessment for determining eligibility and vocational rehabilitation needs by qualified personnel, including, if appropriate, an assessment by personnel skilled in rehabilitation technology;
- counseling and guidance, including information and support services to assist an individual in exercising informed choice consistent with the provisions of Section 102(d) of the Rehabilitation Act;
- referral and other services to secure needed services from other agencies, including other components of the statewide work force investment system, through agreements developed under Section 101(a)(11) of the Rehabilitation Act, if such services are not available under this State Plan;
- job-related services, including job search and placement assistance, job retention services, follow-up services, and follow-along services;
- rehabilitation technology, including telecommunications, sensory and other technological aids and devices; and
- post-employment services consisting of the services listed under subparagraphs (1) through (5) of this paragraph.
(c) The requirements of paragraph (a) of this section do not apply if the determination of the availability of comparable services and benefits under any other program would interrupt or delay:
- progress of the individual toward achieving the employment outcome identified in the individualized plan for employment;
- an immediate job placement; or
- provision of vocational rehabilitation services to any individual who is determined to be at extreme medical risk, based on medical evidence provided by an appropriate qualified medical professional.
(d) The governor in consultation with the designated state vocational rehabilitation agency and other appropriate agencies ensures that an interagency agreement or other mechanism for interagency coordination that meets the requirements of Section 101(a)(8)(B)(i)-(iv) of the Rehabilitation Act takes effect between the designated state unit and any appropriate public entity, including the state Medicaid program, a public institution of higher education, and a component of the statewide work force investment system to ensure the provision of the vocational rehabilitation services identified in Section 103(a) of the Rehabilitation Act and 34 CFR 361.48, other than the services identified in paragraph (b) of this section, that are included in the individualized plan for employment of an eligible individual, including the provision of those vocational rehabilitation services during the pendency of any dispute that may arise in the implementation of the interagency agreement or other mechanism for interagency coordination.
5.5 Individualized plan for employment. (Section 101(a)(9) of the Rehabilitation Act; 34 CFR 361.45 and .46)
(a) An individualized plan for employment meeting the requirements of Section 102(b) of the Rehabilitation Act and 34 CFR 361.45 and .46 is developed and implemented in a timely manner for each individual determined to be eligible for vocational rehabilitation services, except if the state has implemented an order of selection, and is developed and implemented for each individual to whom the designated state unit is able to provide vocational rehabilitation services.
(b) Services to an eligible individual are provided in accordance with the provisions of the individualized plan for employment.
5.6 Opportunity to make informed choices regarding the selection of services and providers. (Sections 101(a)(19) and 102(d) of the Rehabilitation Act; 34 CFR 361.52)
5.7 Services to American Indians. (Section 101(a)(13) of the Rehabilitation Act; 34 CFR 361.30)
5.8 Annual review of individuals in extended employment or other employment under special certificate provisions of the fair labor standards act of 1938. (Section 101(a)(14) of the Rehabilitation Act; 34 CFR 361.55)
(a) The designated state unit conducts an annual review and reevaluation of the status of each individual with a disability served under this State Plan:
- who has achieved an employment outcome in which the individual is compensated in accordance with Section 14(c) of the Fair Labor Standards Act (29 U.S.C. 214(c)); or
- whose record of services is closed while the individual is in extended employment on the basis that the individual is unable to achieve an employment outcome in an integrated setting or that the individual made an informed choice to remain in extended employment.
(b) The designated state unit carries out the annual review and reevaluation for two years after the individual's record of services is closed (and thereafter if requested by the individual or, if appropriate, the individual's representative) to determine the interests, priorities and needs of the individual with respect to competitive employment or training for competitive employment.
(c) The designated state unit makes maximum efforts, including the identification and provision of vocational rehabilitation services, reasonable accommodations and other necessary support services, to assist the individuals described in paragraph (a) in engaging in competitive employment.
(d) The individual with a disability or, if appropriate, the individual's representative has input into the review and reevaluation and, through signed acknowledgement, attests that the review and reevaluation have been conducted.
5.9 Use of Title I funds for construction of facilities. (Sections 101(a)(17) and 103(b)(2)(A) of the Rehabilitation Act; 34 CFR 361.49(a)(1), .61 and .62(b))
(a) The federal share of the cost of construction for facilities for a fiscal year does not exceed an amount equal to 10 percent of the state's allotment under Section 110 of the Rehabilitation Act for that fiscal year.
(b) The provisions of Section 306 of the Rehabilitation Act that were in effect prior to the enactment of the Rehabilitation Act Amendments of 1998 apply to such construction.
(c) There is compliance with the requirements in 34 CFR 361.62(b) that ensure the use of the construction authority will not reduce the efforts of the designated state agency in providing other vocational rehabilitation services other than the establishment of facilities for community rehabilitation programs.
5.10 Contracts and cooperative agreements. (Section 101(a)(24) of the Rehabilitation Act; 34 CFR 361.31 and .32)
(a) Contracts with for-profit organizations.
(b) Cooperative agreements with private nonprofit organizations.
Section 6: Program Administration
6.1 Designated state agency. (Section 625(b)(1) of the Rehabilitation Act; 34 CFR 363.11(a))
6.2 Statewide assessment of supported employment services needs. (Section 625(b)(2) of the Rehabilitation Act; 34 CFR 363.11(b))
6.3 Quality, scope and extent of supported employment services. (Section 625(b)(3) of the Rehabilitation Act; 34 CFR 363.11(c) and .50(b)(2))
6.4 Goals and plans for distribution of Title VI, Part B, funds. (Section 625(b)(3) of the Rehabilitation Act; 34 CFR 363.11(d) and .20)
6.5 Evidence of collaboration with respect to supported employment services and extended services. (Sections 625(b)(4) and (5) of the Rehabilitation Act; 34 CFR 363.11(e))
6.6 Minority outreach. (34 CFR 363.11(f))
6.7 Reports. (Sections 625(b)(8) and 626 of the Rehabilitation Act; 34 CFR 363.11(h) and .52)
7.1 Five percent limitation on administrative costs. (Section 625(b)(7) of the Rehabilitation Act; 34 CFR 363.11(g)(8))
7.2 Use of funds in providing services. (Sections 623 and 625(b)(6)(A) and (D) of the Rehabilitation Act; 34 CFR 363.6(c)(2)(iv), .11(g)(1) and (4))
(a) Funds made available under Title VI, Part B, of the Rehabilitation Act are used by the designated state agency only to provide supported employment services to individuals with the most significant disabilities who are eligible to receive such services.
(b) Funds provided under Title VI, Part B, are used only to supplement and not supplant the funds provided under Title I, Part B, of the Rehabilitation Act, in providing supported employment services specified in the individualized plan for employment.
(c) Funds provided under Part B of Title VI or Title I of the Rehabilitation Act are not used to provide extended services to individuals who are eligible under Part B of Title VI or Title I of the Rehabilitation Act.
8.1 Scope of supported employment services. (Sections 7(36) and 625(b)(6)(F) and (G) of the Rehabilitation Act; 34 CFR 361.5(b)(54), 363.11(g)(6) and (7))
(a) Supported employment services are those services as defined in Section 7(36) of the Rehabilitation Act and 34 CFR 361.5(b)(54).
(b) To the extent job skills training is provided, the training is provided on-site.
(c) Supported employment services include placement in an integrated setting for the maximum number of hours possible based on the unique strengths, resources, priorities, concerns, abilities, capabilities, interests and informed choice of individuals with the most significant disabilities.
8.2 Comprehensive assessments of individuals with significant disabilities. (Sections 7(2)(B) and 625(b)(6)(B); 34 CFR 361.5(b)(6)(ii) and 363.11(g)(2))
8.3 Individualized plan for employment. (Sections 102(b)(3)(F) and 625(b)(6)(C) and (E) of the Rehabilitation Act; 34 CFR 361.46(b) and 363.11(g)(3) and (5))
(a) An individualized plan for employment that meets the requirements of Section 102(b) of the Rehabilitation Act and 34 CFR 361.45 and .46 is developed and updated using funds under Title I.
(b) The individualized plan for employment:
- specifies the supported employment services to be provided;
- describes the expected extended services needed; and
- identifies the source of extended services, including natural supports, or, to the extent that it is not possible to identify the source of extended services at the time the individualized plan for employment plan is developed, a statement describing the basis for concluding that there is a reasonable expectation that sources will become available.
(c) Services provided under an individualized plan for employment are coordinated with services provided under other individualized plans established under other federal or state programs.
The Ohio Rehabilitation Services Commission (RSC) has a long history of interagency cooperation and utilization of services and facilities of Federal, State and Local agencies and programs not carrying out activities through the statewide workforce investment system which are not mandatory partners in the Workforce Investment Act. These cooperative partnerships contribute towards available services and rehabilitation of individuals with disabilities. RSC does not currently have any cooperative agreements with programs carried out by the Undersecretary for Rural Development of the United States Department of Agriculture or state use contracting programs.
The following information outlines RSC’s cooperative partnerships:
Bureau of Workers’ Compensation (BWC):
RSC will continue its Cooperative Agreement with the Bureau of Workers’ Compensation (BWC) during Federal Fiscal Year (FFY) 2013. RSC and BWC share a mutual interest in providing high-quality vocational rehabilitation services to Ohio citizens who have sustained work related injuries. Total program funds are utilized to support the vocational rehabilitation needs of individuals served through this partnership, including federal VR funds. To maximize expenditure of all BWC-matched federal VR funds and to ensure high quality of services to mutually eligible individuals, meetings are held between state level RSC and BWC staff to address overall consumer issues such as referrals and joint plan development. We are currently exploring a partnership agreement that will institute a Vocational Rehabilitation Partnership with BWC to serve mutually eligible consumers providing the full scope of necessary VR services.
This Cooperative Agreement enables both state agencies to meet their respective missions in providing vocational rehabilitation services and increasing employment rates for individuals with disabilities.
Ohio Department of Mental Health (ODMH):
RSC will resume a formal written Cooperative Agreement with ODMH that will extend through the biennium. Despite the current lack of a formal agreement, RSC and ODMH representatives have continued to work closely together at a systems level on various inter-agency committees and workgroups to assure the appropriate delivery of services to mutually eligible consumers. At the local level, RSC offices cultivate ongoing relationships and collaborations with local mental health agencies and providers to ensure high-quality service delivery to individuals with mental illness.
The 2009 Comprehensive Statewide Needs Assessment (CSNA) for the VR program identified individuals with psychosocial impairments as an under-served population. The 2012 Needs Assessment results identifies several counties in which we continue to underserve this population and our internal reports indicate that the rehabilitation rate with this population is lower than that for other disability groups. The joint projects between RSC and ODMH that will support improvements in these areas include:
• Participation in the Johnson & Johnson’s Community Mental Health Program and Dartmouth University’s Psychiatric Research Centers on Supported Employment Evidence-Based Practice. The nineteen grant sites are reporting data to Dartmouth, which indicates that the average employment rate for Ohio participants is 35 percent. As expected from previous research on this model, the data shows that the employment rates for participants with severe mental illnesses are increasing.
• A statewide workgroup co-hosted by RSC and ODMH that focuses on maintaining communication, collaboration and impacting policy and procedures that may impede the two systems from providing effective and efficient services to our mutual consumers and community stakeholders. During the next year, this collaboration will continue to prioritize community partnership conversations between front-line RSC and ODMH staff for system improvements, establishing statewide benefits planning prioritization and education, continuing stakeholder education around RSC’s order of selection and developing standardized resources for individual referrals. The peer support initiative project that RSC is working with ODMH on is an example of the collaboration between the 2 agencies.
RSC is also in the process of setting up a Peer Support Services Project with ODMH as well. They will be working in conjunction with county boards on this project.
Department of Developmental Disabilities (DODD):
RSC and the Department of Developmental Disabilities (DODD) have maintained a state level partnership for more than 20 years, providing the operational framework for the continued joint coordination of VR and employment services. The departments share a vision of providing a comprehensive array of community support services resulting in competitive employment outcomes. Our agreement with DODD is currently out of date. RSC will have a Cooperative Agreement with for FY2013. RSC currently participates in both multiple committee workgroups and statewide workgroups to enhance successful practices for mutually eligible consumers. RSC and DODD will continue to support working relationships and collaborations at the local level between RSC field offices and County Boards of Developmental Disabilities. Collaborative activities include cross training to address issues of appropriate referrals, new directives from each agency, practices in serving mutual consumers and what services are needed to assist mutually eligible individuals towards competitive employment. RSC will also be a partner with DODD in the Employment First Initiative.
The 2012 Comprehensive Statewide Needs Assessment identified individuals with developmental disabilities as an underserved population, and our internal reports reflect a lower rehabilitation rate for individuals with developmental disabilities than for other disability groups. RSC is partnering with DODD on several projects that will support improvements in access to services and steps towards success for this population. DODD has been taking the lead on the Employment First initiative, signed by Governor Kasich, that will promote community employment within Ohio. RSC plans to continue to support DODD in this effort, both from a systems level and at the individual service level. RSC is also one of the agencies represented on the Employment First Workgroup. RSC and DODD also share an interest in the development and implementation of Customized Employment programs for individuals with disabilities. DODD is implementing Ohio’s Medicaid Infrastructure Grant (MIG) which has funded training and consultation for local boards and providers to develop and implement Customized Employment programs and RSC has used ARRA funding to do the same. During the next year, RSC and DODD will also hold a series of café conversations meant to engage stakeholder input into service delivery and customer service.
Ohio Board of Regents (OBR):
RSC and the Ohio Board of Regents (OBR) routinely maintain a Cooperative Agreement to outline how the VR program and Ohio’s college and university system will work together to support VR eligible individuals with disabilities attending post-secondary educational institutions. RSC will have an agreement in place for FFY2013. The agreement shall be based on establishing processes for referral development, coordinating services and sharing appropriate student information. RSC views this partnership as an important component for meeting standards and indicators related to wages attained for outcomes of Ohio’s VR program and for raising the quality of outcomes that we assist individuals with disabilities to achieve overall. RSC will continue to support OBR in meeting the goals of its 10 year Strategic Plan for Higher Education, including graduating more students, keeping graduates in Ohio and attracting new talent to the state. During FFY 2013, RSC will maintain a liaison to facilitate communication with OBR and with Disability Services Offices at Ohio’s colleges and universities. In addition, RSC agrees to work with Ohio’s colleges and universities in cross training efforts and activities that result in better services to students with disabilities.
Ohio Department of Alcohol and Drug Addiction Services (ODADAS):
The Cooperative Agreement between RSC and the Ohio Department of Alcohol and Drug Addiction Services (ODADAS) was established to address the strategic need for comprehensive vocational rehabilitation for individuals with mental health and/or substance abuse disabilities. This statewide partnership incorporates local county boards of mental health and/or addiction services to provide vocational rehabilitation services focused on consumers in the following categories: Individuals with Opiate Dependence and/or Mental Illness, Veterans with Substance Abuse and/or Mental Illness, Transition Students with Substance Abuse and/or Mental Illness, Individuals with Substance Abuse and/or Mental Illness exiting correctional systems, and Individuals with Severe and Persistent Mental Illness. Since the priority populations for this project have historically been underserved and/or experienced high rates of unsuccessful outcomes, this project involves a new type of partnership in hopes that collaborative services can produce better and more sustainable VR outcomes.
RSC recognizes the importance of partnering with other state agencies to ensure the best possible quality of service to those eligible. During FFY 2012, RSC has worked to significantly expand the cooperative agreements meant to achieve this enhanced level of services. In particular, the Ohio Department of Aging (DA) will soon begin programming to assist seniors with disabilities returning to work. This cooperative agreement focuses on providing education and tools for symptom and wellness management. RSC also plans to continue developing opportunities to partner through interagency cooperative agreements with other state programs. Potential partners include the Ohio Department of Rehabilitation and Corrections (DRC), the Ohio Department of Youth Services (DYS), and the Ohio Department of Veterans Services.
In addition to these state level cooperative agreements, RSC enters into cooperative arrangements with local political entities through the Vocational Rehabilitation Public Private Partnerships (VRP3) program. Details regarding this program are outlined in Attachment 4.7(b)(3).
This screen was last updated on Jun 15 2012 7:58AM by Elizabeth Sammons
Plans, Policies and Procedures for Coordination with Education Officials
Ohio has a long history of promoting interagency initiatives and agreements designed to facilitate the transition of students with disabilities from school to the receipt of vocational rehabilitation services. Collaboration includes a Cooperative Agreement with the Ohio Department of Education (ODE), Office of Exceptional Students. This agreement will be updated for FFY 2013.RSC has worked with the ODE to establish a publication entitled “A Guide to Transition Services: Helping Students with Disabilities Move from School to Work.” This publication is widely distributed to school personnel, as well as to students with disabilities and their families. This publication is currently in its second edition, and this year RSC completed a third edition to reflect current agency vision and priorities.
RSC has established a number of VR policies and procedures that include provisions for the coordination of services for youth with disabilities across the state. These include VR policies related to Eligibility and the Individual Plan for Employment (IPE.) RSC is currently developing a Vocational Rehabilitation Procedures Manual to consolidate various miscellaneous procedures and guidance into one document, which will be available on RSC’s internet. This will allow the public, including people with disabilities and our various community partners, wider awareness of our various rules and regulations. The on-line VR manual will include a chapter on services to transition youth.
RSC tracks progress in providing services to students with disabilities through statistical data reports that include the number of transition youth served and rehabilitated, as well as wage and hour information and success rates (i.e., rehabilitation). In addition to these tools, the Ohio Department of Education provides Operating Standards for Ohio’s Schools to guide the provision of special education and related services for students with disabilities that are also useful in designing our future planning for services to students with disabilities.
Development of the Individualized Plan for Employment (IPE)
RSC has policies governing Ohio’s VR program operation in compliance with CFR 361.45, ensuring that the Individualized Plan for Employment (IPE) for transition youth is developed as early as is reasonably possible, but no later than the time at which the student leaves the school setting (unless that student is on an order of selection waiting list for services). Specifically, RSC’s VR Policy-0900 states that The Individual Plan for Employment (IPE) services must be developed and approved (i.e., agreed to and signed by the student and VR counselor) prior to the eligible student exiting school. VR agencies are authorized to finance transition services only for students who have been determined eligible under the VR program and who have an approved IPE.
It should be noted that as a part of Ohio’s plans for continuous improvement to the VR program, we have been working to engage students with disabilities at earlier ages than previously. The current edition of “A Guide to Transition Services: Helping Students with Disabilities Move from School to Work,” indicates the earlier and now changed practice of requesting referral for VR services for transition youth two years prior to leaving the school setting as outlined in the prior edition. We are now promoting referrals for VR service at age 14 so that we can become involved with the student earlier, thus becoming a more active participant in the transition planning process overall. This earlier intervention is expected to promote a better success rate (i.e., rehabilitation rate) and higher quality outcomes (i.e., wage per hour) for students with disabilities and will enhance RSC’s performance on these standards and indicators for the program.
Cooperative Agreement with the Ohio Department of Education (ODE)
As mentioned above, RSC and the Ohio Department of Education (ODE) have a Cooperative Agreement which is currently in the process of being renegotiated for the next biennium (State Fiscal Years 2012 and 2013.)
In the context of this agreement, RSC and ODE work cooperatively to:
• improve shared efforts to prepare youth with disabilities for successful careers, community jobs and independent living;
• outline a collaborative framework for coordinating state and local services and resources; and
• provide basic guidance for coordinating plans, policies and procedures developed to facilitate the transition of students with disabilities from school to post-school activities including the receipt of VR services.
The objectives of the Cooperative Agreement between RSC and ODE are based on federal and state-mandated program and regulatory requirements for both agencies. These objectives are:
• To develop and implement procedures for outreach and identification of students with disabilities for the purpose of informing students about the VR program, application procedures, eligibility requirements and potential scope of services.
• To provide information about each agency’s role and responsibilities, including provisions for financial responsibilities, determining the State lead and qualified personnel responsible for transition services.
• To provide guidance to educational agencies and local vocational rehabilitation personnel responsible for facilitating the transition planning process; and, the development and completion of Individualized Education Program (IEP) and Individualized Plan for Employment (IPE.)
• To provide information about consultation and technical assistance resources to assist schools and related community support entities in planning for the transition of students with disabilities from school to post-school activities.
It should be noted that ODE is also an important partner within RSC’s Transition Grant from the Rehabilitation Services Administration. RSC has entered into Youth Transition Agreements with both the ODE and Kent State University to assist in supporting the implementation of the first four years of this five year transition grant. The current funding period for these agreements covers FFY 2012, and it is expected that these agreements will continue to September 30, 2012. The overall goal of this grant is to make tangible improvement in the delivery of transition services to Ohio’s youth with disabilities.
Consultation and Technical Assistance under the Cooperative Agreement
RSC and ODE have designated both state and local personnel to provide transition services. At the state level, ODE and RSC have designated staff providing oversight and leadership for the development of policies, procedures, interagency training and other state-level partnership activities for transition services. VR counselors are assigned as liaisons to schools to serve transition students on targeted and/or general caseloads. How many of these counselors are there?Such counselors also participate on interagency transition teams in both special education and career-technical education programs. ODE makes transition-to-work specialists available at the local school district level to facilitate the transition services outlined in the IEP.
RSC staff at the state and locallevel provide consultation and technical assistance to school personnel, students, families and other agency partners through formal and informal trainings, joint problem solving and the exchange of information on policies and procedures. VR counselors serve as liaisons to local schools, attend IEP meetings regularly for prospective referrals and advise on state and local interagency groups. They also present at state and local conferences and training seminars and participate in local district career fairs and other interagency forums on VR eligibility and services.
Transition Planning under the Cooperative Agreement
The Cooperative Agreement outlines how transition planning is to occur at the local level for individual students with disabilities. Specifically, it designates that referral for VR eligibility, planning and coordination of services occurs when school district personnel, in partnership with family as appropriate, has begun to identify transition or other post-secondary services targeting an employment outcome on the IEP. This step should begin no later than two years prior to the student exiting the education system. As mentioned above, RSC has recently been targeting students as young as age14. Sooner planning seeks to promote the coordination of IEP and IPE services for students prior to exiting school. Earlier RSC contact also provides a venue for ongoing consultation and technical assistance to school personnel, the student/family and other transition planning team members.
Roles and Responsibilities under the Cooperative Agreement
The Cooperative Agreement outlines roles and responsibilities for local VR staff as well as staff of the Local Education Agency (LEA). Specifically, it is the responsibility of the LEA to provide services to which a student is entitled under IDEA, while it is RSC’s responsibility to provide and pay for VR services to eligible students as necessary to reach the goal as identified on the approved IPE. VR services complement services provided by schools, but they do not take their place. Services are coordinated with the Individual Plan for Employment (IPE) during the IEP meeting and/or other transition planning meetings. The Transition planning team includes the student, the family, school personnel and, when appropriate, the RSC counselor.
Outreach to Non-Special Education Youth under the Cooperative Agreement
RSC also works in collaboration with ODE to conduct outreach to Non-Special Education Youth with Disabilities. VR counselors network with teachers, guidance counselors, nurses, psychologists and other school personnel to target students receiving services under a 504 plan. Through outreach efforts to local community agencies and organizations, VR counselors are able to identify students with disabilities who may have dropped out of school and are in need of VR services in order to get a job. Counselors also disseminate the “A Guide to Transition Services: Helping Students with Disabilities Move from School to Work” booklet to students and families through parent information centers and child advocacy groups. RSC is participating in Project Engage, which is a project to develop a system of care plan for youth and young adults(YYAT) in transition in Ohio that is being funded through a SAMSA grant and administered by ODMH. The project members are from state and county agencies, social service agencies, parents of YYAT and some youth and young adults as well. The workgroup is creating a five year strategic plan for developing Ohio’s System of Care framework with this grant. Finally, RSC partners with state and local agencies, WIA boards and youth councils, community rehabilitation programs, parent advocacy groups, and other public and private entities to co-sponsor career fairs, transition trainings, WIA youth conferences and transition weekends as venues to outreach to non-special education students with disabilities and their families.
This screen was last updated on Jun 13 2012 2:15PM by Elizabeth Sammons
In response to the feedback from RSA and due to RSC’s desire to ensure a high quality of service at a fair price, RSC is conducting a current review of how we are purchasing services of all types. Based upon this analysis, RSC plans to implement new strategies in hopes of achieving greater fiscal and quality controls of services purchased. This can generate an important way for RSC to improve service to Ohioans currently waiting for services, since efficiencies achieved from these new processes will be channeled to serve more people who are eligible. We expect these processes to include the purchase of services through provider agreements and/or contracts for many services. Contractual agreements will contain much greater detail on the delivery of services e.g. service model, duration of service, qualifications of the individual delivering the service, reporting, etc. Additionally, we are issuing Requests for Proposals (RFPs) seeking the best price for a variety of goods and services. Care will be taken, however, to ensure that selection methods do not overly restrict consumer choice of service providers available, nor do we want to compromise the quality of the services being provided.
This screen was last updated on Jun 13 2012 2:17PM by Elizabeth Sammons
As described in Attachment 4.8 (b)(1), the Ohio Rehabilitation Services Commission (RSC), the Ohio Department of Developmental Disabilities (DODD), and the Ohio Department of Mental Health (ODMH) have consistently worked together to serve mutually eligible individuals with disabilities. Recently, RSC has also entered into a cooperative agreement with the Ohio Department of Alcohol and Drug Addiction Services (ODADAS) to enhance interagency collaboration. Inter-agency practice involves planning and communication at local, regional and state levels, including planning for supported employment and extended services. As we work with people with more significant disabilities, the development of long-term supportive services is more important than ever. Though local conversations continue with county boards, limited resources have impacted the ability of some boards to set aside funding for the long-term supports associated with supported employment programs needed in various communities.
RSC works with the DODD to help in the transition of individuals with developmental disabilities into long terms supports funded through Medicaid. VR staff assists in completing paperwork for this funding to ensure that these fiscal resources can be leveraged. This process is outlined in our Cooperative Agreement with DODD.
ODMH funds a Coordinating Center for Excellence (CCOE) for Supported Employment for individuals with mental illness through block grant funding. This center has provided training to RSC staff. It plays a role on our statewide employment committee, as well as participating in other workgroups. RSC continues to collaborate with the Johnson & Johnson’s Community Mental Health Program and Dartmouth University’s Psychiatric Research Center Supported Employment Project along with the Ohio Department of Mental Health. As we seek a Cooperative Agreement with ODMH, these collaborative elements will be included.
During the Rehabilitation Services Administration (RSA) 2008 monitoring visit, RSA suggested that RSC was likely under-utilizing and/or under-reporting supported employment outcomes, something the agency agrees is indeed likely. RSA recommended that RSC conduct an analysis of local area agreements to determine how to improve these agreements to increase area and agency-level performance in terms of number and quality of supported employment outcomes achieved. As outlined in Attachment 6.3, RSC is currently in the process of updating supported employment policies and procedures, which should provide a strong foundation to address this recommendation. RSC also plans to analyze the 2012 Needs Assessment data to begin to identify areas in the state where there is limited capacity for supported employment and other long term supports.
This screen was last updated on Jun 13 2012 2:17PM by Elizabeth Sammons
Data System on Personnel and Personnel Development
At the end of FFY 2011, RSC employed 227 Vocational Rehabilitation Counselors (VRCs). Altogether, 27,086 people were served through the VR program in FFY 2011. [Served in this context means the total number of individuals on hand in status 11 (plan development) and beyond as of the conclusion of the Federal Fiscal Year (9/30/11) or closed during the fiscal year, excluding those closed before plan development was initiated.] The ratio of VRCs to consumers, based on these figures, stands at 119 individuals with disabilities served per VRC.
While the need for vocational rehabilitation services for people with disabilities indicates that additional personnel are necessary to appropriately serve all eligible individuals, current budget limitations prohibit RSC from significantly increasing staffing levels at this time.
Beginning signs of economic recovery bring hope for RSC to expand the VR program to meet the needs of all eligible Ohioans. Resulting, we expect that the need for additional staff will increase along with our state’s VR needs. With our emphasis on positions that serve people directly, the greatest area of need would likely be Vocational Rehabilitation Counselors and Caseload Assistants (Vocational Rehabilitation Assistant Counselors), and Supervisory staff.
|Row||Job Title||Total positions||Current vacancies||Projected vacancies over the next 5 years|
|1||Acct. exam. 2: Offc. asst. 3: Public Info Officer:||57||0||29|
|2||Admin. prof. 2 and 4:||8||0||4|
|3||B.E. spec.: Bus. Ops. Mgr:||10||0||4|
|4||Deputy Dir. 1, 4, 5:||6||0||0|
|5||Prog. Admin 2, 3: HCM Sr. Analyst:||10||1||2|
|6||Rehab prog. specs.||10||2||1|
|7||VRC (Ess, Rt)||9||0||7|
|8||VR Assistant counselors||20||2||1|
|10||VR sups: VR Managers:||28||2||7|
Ohio has four current CORE-accredited (Council on Rehabilitation Education) master of rehabilitation counseling programs. These programs are offered at Kent State University, Ohio University, Wright State University, and Wilberforce University.
Through contacting all four CORE-accredited MRC programs in Ohio, we learned of a total of 102 students enrolled in the three programs reporting statistics. Of those, 98 are full-time and 4 are part-time students. Wright State University does not track full-time or part-time status, as WSU students routinely vary course loads. For reporting purposes, their numbers are included as full-time students.
Forty-four (44) students graduated from the programs above, all of whom are qualified to be VRCs with RSC. Eighteen students graduated from Kent State University and 26 students graduated from Ohio University in 2011. Wilberforce University had no program graduates in 2011.
|Row||Institutions||Students enrolled||Employees sponsored by agency and/or RSA||Graduates sponsored by agency and/or RSA||Graduates from the previous year|
|1||Kent State University||0||0||0||18|
|4||Wright State University||0||0||0||0|
|5||Ohio's Combined College Rehab Programs||102||0||0||44|
Since October 2011, RSC has hired 10 VRCs. Although RSC has not held formal recruitment activities, RSC’s recruiter maintains contacts at Ohio’s CORE-accredited universities and universities in contiguous states. These relationships and networking facilitate sourcing, recruiting, and hiring well-qualified professionals. RSC continues to offer unpaid internships, but, since students generally search for paid internship sites, RSC has had few interns since 2007.
RSC seeks a diverse and qualified staff committed to RSC’s mission and vision, a staff reflecting Ohio’s population as a whole. Specific strategies and action steps have been identified to achieve this goal of diversity. For example, the program at Wilberforce University, is an excellent resource for minority candidates.
A program to bring in RSC consumers as intermittent employees has added to RSC’s diversity. Late last year, RSC wrapped up this highly-successful Consumer Support Advocate (CSA) pilot project, which had been funded through stimulus money. We introduced 32 VR consumers who were initially notified of this opportunity through their counselors to work in RSC offices across the state. They were charged with guiding other Ohioans with disabilities as they navigated the VR system. The CSAs provided key assistance in welcoming customers, offering information and referral services to Ohioans who may not have been eligible or were placed on the service wait list. Through the program, CSAs gained experience that enhanced their marketability for permanent employment; nearly one-third of them were employed a month after the program concluded. Now RSC has developed an agreement with the Ohio Department of Job and Family Services that will allow for the continuation of this win-win program.
RSC is constantly updating and implementing the recruitment plan to address current and projected needs for personnel who are qualified in accordance with paragraph (c) of this section. Now that the agency has resumed hiring VRCs, HR will review recruitment methods and assimilate them into the recruiting plan.
RSC commits resources to recruiting and hiring diverse and qualified staff who embrace RSC’s mission and vision reflecting Ohio’s population. Specific strategies for recruiting and hiring qualified VRCs are diverse and far-reaching. In Ohio, VRC vacancies are filled through a multi-part examination. Announcements are posted for a three-to-four week period and a recruitment campaign is launched simultaneously. The campaign is multi-faceted and includes a variety of mediums such as web-based advertising, print advertising, networking, partnering with CORE-accredited universities, and outreach to minority communities and disability populations.
Since the state of Ohio neither certifies nor licenses vocational rehabilitation counselors, data is not maintained on those areas. Of note, all graduates from Kent State and Ohio University are eligible to sit for the nationally recognized Certified Rehabilitation Counselor examination, administered by the Commission on Rehabilitation Counselor Certification. All of these students are qualified to be VRCs at RSC.
RSC has adopted the national standard as educational standard for Vocational Rehabilitation Counselors, as no standard is defined in the State of Ohio for VR professionals. This is defined as: a Masters of Rehabilitation Counseling or a Master’s degree in a closely related field (e.g., counseling, social work, psychology, sociology, special education, communication disorders, human services); or current certification as a Certified Rehabilitation Counselor (CRC).
RSC works closely with national and Ohio organizations to identify qualified individuals with disabilities. HR notifies our own VRCs each time a viable vacancy occurs at RSC. Our VRCs can then notify their qualified consumers about such opportunities.
When new VRCs are hired with a Master’s degree in a closely related field, their official graduate transcript often does not reflect coursework in counseling theories and techniques. In order to meet the national standard for VRCs, these new counselors are required to successfully complete a course or courses in counseling theories and techniques within a specified time period. In this way, RSC ensures that those counselors can effectively provide appropriate vocational guidance and counseling services.
All VRCs hired prior to October 2011 meet the standard as outlined by the Rehabilitation Services Administration. Of the 11 VRCs hired since October 2011, eight meet the standard. The remaining three VRCs were notified that they will need to meet the standard within a specified time period.
In order to meet the national standard for VRCs, these new counselors are required to successfully complete a course or courses in counseling theories and techniques within four years of their hire date.
Classification and Selections staff in Human Resources monitor and maintain contact with both the counselors and their supervisors. Program information is provided, timelines are reiterated and consequences of not complying with the standards are clearly articulated at regular intervals. If personnel appear to be at risk of not meeting the standard, then management staff is included in discussions.
The educational standard for Vocational Rehabilitation Counselors at RSC is consistent with the national standard, as there is no standard in the state of Ohio for VR professionals. RSC has defined the hiring standard as: a Masters of Rehabilitation Counseling or a closely related field (e.g., counseling, social work, psychology, sociology, special education, communication disorders, human services); or current certification as a Certified Rehabilitation Counselor (CRC).
Like all State of Ohio agencies, the Ohio Rehabilitation Services Commission (RSC) continues to integrate an Enterprise Resource Planning System to improve the efficiency and effectiveness of the administrative processes across all state government agencies. This ERP system, called OAKS (Ohio Administrative Knowledge System), integrates the functions of capital improvements, financials, fixed assets, human resources and procurement. OAKS Reports allow RSC to track current staffing levels, historical staffing patterns, staff ratios and other pertinent information.
In 2011, RSC began working to change our service model, shifting to a consumer-focused model for efficient service delivery. Staff is grouped into 27.5 service delivery teams, which are geographically dispersed in proportion to the number of projected cases around the state. Each team consists of 1 Vocational Rehabilitation Supervisor, 8 Vocational Rehabilitation Counselors, 1 Associate Counselor, and 2 support staff. Generally, the 2 support staff positions will be Accountant Examiners 2, while larger satellite offices will continue to be staffed by 1 Office Assistant 3 on a team headquartered in that office.
We anticipate that the need for professional and paraprofessional staffing as listed above will stay the same during FFY 2013 in accordance with the service model.
RSC is a learning organization, with ongoing commitment to fostering the skill development of staff at all levels. Specifically, vocational rehabilitation staff is offered both internal and external educational opportunities for position-specific skill mastery. RSC encourages staff to pursue knowledge related to the changing needs of the agency, the people we serve and the evolution of the VR role.
Personnel training needs are projected annually, with input from staff training needs assessments (including surveys and focus groups), priorities pinpointed by bureau and team managers, needs expressed by our customers, state and federal priorities relating to the rehabilitation of persons with disabilities and training initiatives identified on our Federal In-Service Training Grant. VR staff is encouraged to participate in monthly video conference trainings designed to address policy and procedural changes, community resources, ethics, legal processes or other issues as they arise in the state system. Additionally, AWARE, a new electronic case management system was implemented in October 2011 after statewide training. Further, staff is encouraged to maintain and increase technical skills by attending continuing education courses, (both live and web based.) Such learning opportunities are sponsored by RSC, VR community partners, and conferences offered through professional associations, including those necessary to maintain appropriate licensure (e.g., NRA, ORA).
Conferences and other training attended by RSC staff include, but are not limited to: Introduction to Vocational Rehabilitation; Medical and Psychosocial Aspects of Disabilities; Customized Employment, Self-Employment and Supported Employment; Social Security Work Incentives; Multiculturalism and Ethics; Eligibility and Order of Selection Training; Rehabilitation Technology; Traumatic Brain Injury.
RSC staff receives ongoing training and information on evidence based practices such as supported employment, customized employment, and Project Search. Staff will also be given information regarding the Businees Leadership Network and the National Employment Team on a regular basis. Information will be distributed via email and on the video confrence sessions when appropriate. The information and training on the BLN and the Net will be done by VR’s Public Information Officer and the Communications Department. Monthly video conference training sessions are held to keep staff up to date on current practices and procedures. RSC will be holding an annual Disability Employment Summit each September that will bring consumers, state agencies, social service groups and private sector representatives together for meetings and trainings. The Governor’s Office of Workforce Transformation will be providing RSC staff with training on the state’s employment website, OhioMeansJobs.com and will supply regular data to staff on employment trends in the state. RSC will also use data from the 2012 Needs Assessment to find areas of the state where consumers are receiving a high level of service and identify best practices in these areas that staff can use.
RSC values its employees and strives to create a work environment that supports the retention of qualified staff. The availability of training as described above serves to keep staff feeling challenged and interested in future opportunities for growth, whether in a current position or in seeking a promotion. RSC has also sponsored structured recognition programs to formally acknowledge staff accomplishments. These programs are currently being evaluated in hopes of improving effectiveness.
Finding qualified Rehabilitation Counselors fluent in Spanish or in American Sign Language continues as a challenge. RSC has 13 Rehabilitation Counselors who have bilingual American Sign Language (ASL) skills including one of those 13 who is also proficient in Spanish. An additional 3 counseling staff are bilingual in Spanish. Minority outreach includes a relationship with Gallaudet University in marketing career opportunities for candidates who are deaf. In addition, we are partnering with RSC’s Office of Diversity and RSC’s Equal Employment Opportunity Manager to identify resources for qualified candidates to fill these critical positions, and we are always open to additional ideas and resources.
Without technology, RSC would not be able to reach such a high number of candidates. Well over half of all applicants find out about employment opportunities from web-based sources. As these sources continue to expand, RSC evaluates their effectiveness.
. RSC and the Ohio Department of Education (ODE) collaborate on a regular basis to provide guidance to educational agencies and VR personnel responsible for facilitating transition services. These staff also offer information about consultation and technical assistance resources to assist schools and related community support entities in planning for transition of students with disabilities.
At the state level both agencies have designated personnel to provide oversight and leadership for the development of policies, procedures, interagency training and other state-level partnership activities for transition services. On the local level, VR counselors are assigned as liaisons to schools and local school districts have collaborative transition to work specialists.
This screen was last updated on Aug 10 2012 10:50AM by Elizabeth Sammons
Identify the need to establish, develop, or improve community rehabilitation programs within the state.
RSC conducts a Comprehensive Statewide Needs Assessment at least every three years. It should be noted that although Ohio is not required to conduct another Comprehensive Statewide Needs Assessment (CSNA_) until 2013, RSC has conducted a needs assessment in order to provide timely information to make strategic decisions about needed program improvements. The most recent CSNA, released in May 2012, was completed through contract with The Ohio State University - Center for Learning Excellence and the Nisonger Center. The primary purpose of the Rehabilitation Services Commission (RSC) CSNA was to provide a basis for allocating resources to enhance the employment outcomes of Ohioans with a variety of disabilities. In order to make policy decisions about the optimal distribution of resources, RSC needs information about the prevalence of the six major disability types in regions and counties in Ohio. This assessment took into consideration prevalence estimates on the number of people in Ohio with a disability, projection estimates identifying the number of people with a disability each year through 2016, and penetration rates of the number of people with a disability that ORSC has served. The proportion of estimated Ohioans seeking employment was broken down by impairment, with a similar graphic demonstrating the proportion of each disability served by ORSC throughout the state. Six disability types were specifically analyzed including visual, hearing, physical, psychosocial, communicative, and cognitive impairments. These disabilities have been defined in a variety of ways. However, the estimates and corresponding definitions used in the CSNA were judged to be consistent with the definitions used by RSC and appropriate for estimating the prevalence of disabilities, given the overarching purpose of the CSNA. Furthermore, a county by county outreach plan will be developed based on data obtained in the needs assessment. Another key component of the CSNA involved interface with other state agencies to analyze disability data among various departments -- Mental Health, Rehabilitation and Correction, Aging, Developmental Disabilities, Education, Alcohol and Drug Addiction Services, Job & Family Services, Veterans, Workers Compensation, and Youth Services. We wanted to understand how these agencies identify and track disability-related data in their various case management systems. Opportunity for future interface with these agencies was also introduced throughout this phase of the CSNA process. RSC will continue to work with our state partners as we implement outreach activities for various populations. The CSNA also built upon information received from a series of Café Conversations which provided feedback from close to 1500 individuals with disabilities and interested community members. Needs of Individuals with the Most Significant Disabilities were discussed, Including the Need for Supported Employment Results of the CSNA, Café Conversations and internal statistical reports point to the need to improve current strategies for helping individuals with the most significant disabilities become successfully employed. Strategies for making improvements in this area are detailed in Attachment 4.11(d) and our progress to date in making improvements is detailed in Attachment 4.11 (e)(2). Expanding the availability of long-term supports for people seeking supported employment outcomes is also necessary. Attachment 4.11(c)(4) describes RSC’s priorities in this area. The needs assessment methodology utilized several surveys in order to ascertain the needs of individuals with the most significant disabilities, including the need for supported employment: one survey was designed for individuals with disabilities about the quality of services they have/are receiving; one for individuals who left ORSC without employment; one for VR supervisors related to the need for supported employment services; one for Ohio Business Leadership Network employers; and one for key informants. In addition to the survey results, numerous internal and external reports and secondary data were reviewed in order to fully understand Ohio’s disability population and to make subsequent recommendations as to VR service needs. Needs of Individuals with Disabilities Who are Minorities or Others Who have been Unserved or Underserved by the Vocational Rehabilitation Program The CSNA estimated the African American population in Ohio on a county-by-county basis with analysis as to ORSC outreach to African American consumers by county. Ohioans of Hispanic ethnicity were evaluated in a similar fashion to identify any unmet needs. RSC improved its service rate for individuals with disabilities from minority backgrounds; as of April 2012 RSC is in compliance with Standard 2.1 (minority service rate) of the Standards and Indicators. RSC will continue to work with our state partners as outreach activities for the various populations are implemented. Needs of Individuals with Disabilities Served through Other Components of the Statewide Workforce Investment System RSC has continued to partner with One Stop operations at the local level. A number of field offices have been closed and staff has been embedded in the community, where counselors can be more accessible to individuals with disabilities. Through this process, we are increasing our presence overall at the One-Stop centers. This will help us stay connected with the needs of individuals with disabilities served through the Workforce Investment System. The CSNA has provided information to ORSC in relation to gaps in VR services of use in the process of working with future need for service availability in Ohio’s Community Rehabilitation Program network of providers.
The final report from the CSNA has not bee completed yet, but some initial findings from the CSNA show that:
• The rehabilitation services commission is currently serving a small percentage of individuals with disabilities as compared to the estimated need.
• There are 1,743,816 youth in Ohio between the ages of 14 and 24. Estimates suggest that 111,604 may experience a disability. RSC served 3,416 individuals between 14 and 24 (transition age youth) in 2010.
• There are 2,287,424 individuals in Ohio over age 60. Estimates suggest that 848,634 may experience a disability. RSC served 806 individuals over age 60. Thus there are opportunities to serve the older adult population in all Ohio counties.
• Estimates indicate that there are more than 200,000 individuals ages 15 and over in the general population in Ohio who are impacted by developmental disabilities, autism, traumatic brain injury, alcohol abuse and/or drug use.
• Fifteen (15) counties were in the lowest range of penetration rates for at for least three of the six disability categories. Many bordered each other. For example, Lake and Geauga counties represented one cluster while Gallia and Meigs counties represented another. There was a long band consisting of Preble, Butler, Warren, Clinton and Highland counties. Union, Hardin and Wyandot counties represented a second band. Holmes, Pickaway and Monroe counties were also in the lowest range of penetration rates for at for least three of the six disability categories.
This screen was last updated on Aug 10 2012 8:50AM by Elizabeth Sammons
Number of Individuals in Ohio Eligible for Vocational Rehabilitation Services
Ohio is ranked 15th among the states in the number of residents with disabilities. More than one million individuals (13.3% of the total population/1,534,355 individuals) experience disabilities in Ohio. Over the course of the past several Federal Fiscal Years (FFYs), Ohio’s Vocational Rehabilitation (VR) program has noted steady decline in the number of new eligible individuals identified for service. In FFY 2009, RSC completed 18,632 eligibility determinations; in FFY 2010, 16,738 eligibility determinations and in FFY 2011, 15,098 eligibility determinations were made by RSC. This reduction likely stems from reduced resources and capacity in the overall VR system, rather than a decline in the number of Ohioans with disabilities who would be eligible for VR services. RSC projects 15,250 eligibility determinations in FFY 2013, a number remaining roughly constant with FFY 2012. Number of Individuals Who Will Receive Services Over the past several years, Ohio’s VR program has also witnessed a steady decline in people served. In FFY 2011, RSC served 27,086 Ohians with disabilities. The number of individuals served is a result of reduced resources and capacity in the overall VR system rather than a decline in the number of Ohioans with disabilities who need services. RSC conservatively projects that for FFY 2013 the number of eligible individuals with disabilities served by the VR program will remain constant at about 30,000. [It should be noted that “served” in this context denotes the total number of individuals in status 11 (plan development) and beyond as of the conclusion of the Federal Fiscal Year (9/30/11) or closed during the fiscal year, excluding those closed before plan development was initiated.] How many people the VR program can actually serve in FFY 2012 depends on a number of factors, including Ohio’s budget planning process and RSC’s success in negotiating Cooperative Arrangements with various state agencies or other local public entities. RSC will do diligence to leverage all available federal funds, achieve organizational and fiscal efficiencies, and collaborate with other state and local partners to maximize capacity to serve eligible Ohioans with disabilities. Cost of Services During the past several Federal Fiscal Years, total case service spending for people with disabilities in the VR system has declined. This decrease results from reduced case services resources available and the lower number of people served, rather than a reduction in the need for services by individuals with disabilities. In fact, as of May 2012, RSC has approximately 3,400 eligible individuals waiting for services. Since October, we have released 3,250 people from the waiting list. The average case service spending per individual served by the Bureau of Vocational Rehabilitation (BVR) and the Bureau of Services for the Visually Impaired (BSVI) in FFY 2010 was $2,227.00. RSC plans to implement a variety of cost containment strategies in FFY 2013 to ensure a fair and reasonable cost for services purchased by the VR program Summary of Annual Estimates for FFY 2013 At the time of the writing and approval by RSC’s Commissioners of this FFY 2013 VR State Plan, the state budget for the SFY 2014/15 biennium has not been developed. RSC’s ability to serve the number of individuals referenced in this chart will be directly impacted by the outcome of the state budget process, as well as the extent to which RSC can secure additional sources of match through the use of cooperative arrangements with other state agencies and with local political entities.
|Category||Title I or Title VI||Estimated Funds||Estimated Number to be Served||Average Cost of Services|
|Most significant disabilities||Title I||$7,600,000||20,800||$365|
|Significant disabilities||Title I||$2,000,000||7200||$277|
|Most significant disabilities||Title VI||$930,000||2300||$404|
This screen was last updated on Jun 14 2012 8:16AM by Elizabeth Sammons
To achieve the above-stated priorities and to improve overall quality and accountability in VR services, RSC has developed a strategic plan for Fiscal Years 2012 and 2013. This strategic plan incorporates a mission statement, core values for the organization, and goals, objectives, initiatives and key executive performance metrics as listed below. Mission: To ensure individuals with disabilities achieve quality employment, independence and disability determination outcomes through integrated services, partnerships and innovation. Organizational Values Include: • Accountability • Compassion • Integrity • Partnerships • Quality outcomes • Respect Goals and Objectives Include: Goal 1: To promote independence and self-sufficiency for Ohio citizens with disabilities. • Objective 1a: Increase the percentage of individuals with successful employment or independent living outcomes. RSC will improve the rehabilitation rate for the VR program from approximately 43% to the national standard of 55.8%• Objective 1b: Improve the accessibility, timeliness and effectiveness of services provided to individuals with disabilities. RSC will reduce the average time from referral to eligibility and order of selection decision from 115 days to 30 days. • Objective 1c: Improve ‘front door’ access and a welcoming experience for Ohioans seeking services from RSC. RSC will reduce the average time from referral to eligibility and order of selection decision from 115 days to 30 days. Goal 2: To develop and sustain a statewide network of providers and partnerships that balances the needs and availability of comprehensive services. • Objective 2a: Increase service delivery capacity through statewide partnerships. RSC will maintain cooperative arrangemetns with the Ohio Department of Development for self employment services and will develop additional Cooperative Arrangements with three other state agencies. • Objective 2b: Increase outreach and support to Ohio’s employers utilizing the Business Leadership Network (BLN) and the Governor’s Council on People with Disabilities. Increase business membership from 24 to 30. • Objective 2c: Share information about RSC services and resources with our staff, partners and employers in a coordinated manner. RSC will streamline training opportunities by hosting a Jobs Summit. Goal 3: To ensure excellence and accountability of RSC’s products, services and partnerships. • Objective 3a: Maximize the use and accountability of available RSC funds. RSC will implement new contracting and fiscal billing procedures. • Objective 3b: Increase the capability and productivity of our organization. RSC will create and implement a more detailed training plan for VR staff. • Objective 3c: Improve service delivery through innovation and modernization. RSC will continue implementation of the AWARE case management system and subsequent reporting structures.
The Comprehensive Statewide Needs Assessment (CSNA) and two rounds of Café Conversations held throughout the state have provided helpful data and feedback to RSC about the VR program performance useful in the development of this Strategic Plan. Recent RSA Monitoring Reports have provided additional guidance about areas of focus. The established goals and objectives will assist RSC in making needed improvements to the VR Standards and Indicators. Specifically, the number of employment outcomes, the rehabilitation rate and the minority service rate will be addressed through initiatives contained in this strategic plan. Information about initiatives and key executive performance metrics for RSC’s Strategic Plan can be found in Attachment 4.11(d) of this State Plan.
In reference to Supported Employment funds, RSC will utilize data from the CSNA to evaluate capacity of Ohio’s VR system to provide supported employment services across geographic regions of the state and across disability groups. This will result in a plan for the strategic use of SE funding to build capacity in Ohio for the provision of said services.
This screen was last updated on Aug 10 2012 9:37AM by Elizabeth Sammons
- Identify the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services.
- Identify the justification for the order.
- Identify the service and outcome goals.
- Identify the time within which these goals may be achieved for individuals in each priority category within the order.
- Describe how individuals with the most significant disabilities are selected for services before all other individuals with disabilities.
Justification for order of selection
Justification for Order of Selection
The demand for vocational rehabilitation services in Ohio significantly exceeds available resources. As of May 2012, there are 3,400 eligible individuals waiting for VR services. Given RSC’s current budget and staffing levels, it is expected that our need for an order of selection will continue. However, we are releasing people off the waiting list at regular intervals and expect continued reduction in the number of Ohioans on this waiting list.
Description of Priority categories
Order to be Followed in Selecting Eligible Individuals to Receive Service
The Ohio Rehabilitation Services Commission (RSC) has established, by way of Administrative Rule, the following definitions for priority categories under the Order of Selection.
• Most significant disability (MSD)- pertaining to an individual who meets the definition of significant disability but whose disability seriously limits three or more functional capacities
• Significant disability (SD)- pertaining to an individual who has a physical, mental or cognitive disability that seriously limits one or two functional capacities (such as mobility, communication, self-care, self-direction, interpersonal skills, work tolerance, and work skills) in terms of an employment outcome and who is expected to need multiple vocational rehabilitation services over an extended period of time
• Other eligible individuals- pertaining to an individual who meets the definition of eligible per rule 3304-2-54 of the Ohio Administrative Code (consistent with 34 CFR 361.42(a,)) but whose impairment does not rise to the level of a significant disability.
RSC has established policies and procedures for administering Order of Selection decision making. Accordingly, at any given time while RSC is under an order of selection, one of the following scenarios may be in effect:
1. Eligible individuals in all priority categories wait on the statewide waiting list.
2. Eligible individuals determined to have a Most Significant Disability are served immediately, and eligible individuals who have a Significant Disability and all other eligible individuals will wait on the statewide waiting list. When the capacity exists, a predetermined number of eligible individuals with disabilities in the SD priority category will be released based upon application date. All eligible individuals in the SD priority category will be released before any of the eligible individuals in the 3rd priority category.
3. Eligible individuals determined to have a most significant disability and those with a significant disability are served immediately, and all other eligible individuals wait.
4. No eligible individuals wait and all are served immediately.
Regardless of scenario in effect, eligible individuals are released from the waiting list first by priority category; then by order of application date; then alphabetically by last name.
Currently, eligible individuals categorized as having a Most Significant Disability are served immediately, while eligible individuals categorized as having a Significant Disability and all other eligible individuals are placed on the statewide waiting list (scenario 2 above.)
Priority of categories to receive VR services under the order
Those individuals categorized as having a Most Significant Disability hold top priority and are served first. Individuals categorized as having a Significant Disability make up the second priority and other eligible individuals comprise the third priority group.
Service and outcome goals and the time within which the goals will be achieved
In FFY 2012, RSC has continued to serve all eligible individuals with the Most Significant Disabilities without a wait list for services. Since October 1, 2011, RSC has released 3,250 people from the waiting list who are categorized as having a Significant Disability. People in the third category (All Other Eligible Individuals) did not receive vocational rehabilitation services and remain on the waiting list. Through May of FFY 2012, RSC has served 45,187 individuals.
It should be noted that in the 2008 Monitoring Report, the Rehabilitation Services Administration (RSA) recommended that RSC take steps necessary to revise the definitions of priority categories 1 and 2 to clarify the distinctions between these categories. In addition to this, in FFY 2010 RSC implemented a new structure for completing eligibility and order of selection decisions. On October 1, 2010, we began to limit the eligibility and order of selection decision making process to a decreased number of counselors (approximately 39) who have been intensively trained to specialize in this decision making process. With the revisions in the definitions of the priority categories and the implementation of the Eligibility Counselor model, the percentages of eligible individuals determined to have MSD and SD have shifted.
More recently in FFY 12, RSC held a Kaizen process aimed to improve customer service and reduce the wait time our consumer experience when applying for services to the point of receiving an eligibility determination. The model which reduced the number of counselors making decisions was revised. Agency wide, all counselors and supervisors received the intense detailed training regarding the eligibility and order of selection decision making process. This new model of work was rolled out in April 2012 and will be monitored for maintenance of accurate and timely decision making. The new improved model of service delivery is expected to serve consumers more efficiently and timely, while continuing to provide accurate decisions and supportive VR services.
For individuals in the "other" category of priority for services (i.e., inidivudals who do not have a significant disability), it is not anticipate that VR services will be provided. However, information and referral services will be provided routinely to these individuals. Monthly contact is attempted with all individuals waiting for service.
|Priority Category||Number of individuals to be served||Estimated number of individuals who will exit with employment after receiving services||Estimated number of individuals who will exit without employment after receiving services||Time within which goals are to be achieved||Cost of services|
This screen was last updated on Aug 10 2012 9:37AM by Elizabeth Sammons
During the past year, 100% of the Title VI, Part B funds was ultimately expended on direct supported employment case services. For Federal Fiscal Year 2013, no less than ninety-five percent (95%) of Title VI, Part B funds will be expended on direct supported employment case services for eligible consumers, as described in Attachment 6.3. At this time there is no specific plan to utilize any of the funds for allowable administrative purposes.
During FFY 2012, the Ohio Rehabilitation Services Commission (RSC) has been working on a VR Procedures Manual that will be completed during FFY2013. One area of content currently being developed is a Supported Employment policy and a subsequent chapter of the procedures manual. Content includes:
• definitions of supported employment;
• appropriate candidates for Supported Employment services from a State VR agency;
• services qualified as supported employment services;
• documentation of Supported Employment on an Individual Plan of Employment;
• general documentation and proper coding for a Supported Employment case;
• case closure for a Supported Employment case; and
• possible resources for extended supports.
RSC is well aware of the critical role of developing supported employment programs in local communities, since such programs can provide long term supports needed for the successful employment of people with the most significant disabilities. During FFY 2012, RSC will be evaluating how the supported employment grant could be used more strategically towards improving access to long-term supports in areas of the state where supported employment programs are lacking. We will use results from our 2012 Needs Assessment to drive this decision making.
This screen was last updated on Jun 14 2012 8:04AM by Elizabeth Sammons
This attachment should include required strategies and how the agency will use these strategies to achieve its goals and priorities, support innovation and expansion activities, and overcome any barriers to accessing the vocational rehabilitation and the supported employment programs. (See sections 101(a)(15)(D) and (18)(B) of the Act and Section 427 of the General Education Provisions Act (GEPA)).
Describe the methods to be used to expand and improve services to individuals with disabilities.
Methods to Expand and Improve Services to Individuals with Disabilities
As noted in Attachment 4.11(c)(1), the Ohio Rehabilitation Services Commission has developed a Strategic Plan for Fiscal Years 2012 and 2013. The initiatives and key executive performance metrics for the Strategic Plan are as follows:
Goal 1: To promote independence and self-sufficiency for Ohio citizens with disabilities.
Objective 1a: Increase the percentage of individuals with successful employment or independent living outcomes.
• Implement and sustain the Customized Supported Self-Employment program
• Implement the provisions of Ohio’s Vocational Rehabilitation (VR) State Plan
• Provide Innovation and Expansion funds to the Ohio Statewide Independent Living Council (OSILC) in a collaborative effort in the expansion of Independent Living Services into unserved counties identified in the needs assessment.
Key Executive Performance Metrics
• The number of individuals who achieved employment and exited the VR Program compared to the prior year
• Of all individuals who exited the VR program after receiving services, the percentage who achieved an employment outcome
• Of all individuals who achieved an employment outcome, the percentage with earnings equivalent to at least the minimum wage
• Of all individuals who achieved an employment outcome, the percentage of individuals with the most significant disabilities
• The individuals who achieved an employment outcome and earn at least the minimum wage as a ratio of the state’s average hourly earnings for all individuals
• Of all individuals who achieved a competitive employment outcome, the difference who report their own income as the largest single source of economic support at exit versus application
Objective 1b: Improve the accessibility, timeliness and effectiveness of services provided to individuals with disabilities.
• Reduce and eliminate the Order of Selection wait list
• Embed RSC counselors into the communities for more direct access to individuals with disabilities (including home visits) and employers
• Identify and use existing Vocational Rehabilitation Public/Private Partnerships (VRP3) service capacity
Key Executive Performance Measures
• The number/percentage of consumers remaining on the Order of Selection wait list
• The service rate for all minority individuals as a ratio to the service rate for all non-minority individuals
• The number of individuals moving from public assistance to self-support
• The percentage of legislative and constituent inquiries resolved within five (5) business days
Objective 1c: Improve ‘front door’ access and a welcoming experience for Ohioans seeking services from RSC.
• Analyze feedback from on-going community level ‘café’ conversations and implement selected recommendations
• Bring awareness and understanding of RSC’s mission to all Ohioans by renaming the agency to one that reflects those in need of disability and employment services
• Update the RSC internet site to provide clear and concise information about products and services
• Evaluate existing facilities utilized by RSC staff to ensure they are accessible to all individuals with disabilities
• Utilize the state Consumer Advisory Council (CAC) members to promote services and quality of the VR program
• Continue to refine the new Vocational Rehabilitation case service delivery model, which includes streamlining the referral to application process
Key Executive Performance Measures
• The average satisfaction rating of RSC consumers
• The average number of days from referral to an Order of Selection decision
Goal 2: To develop and sustain a statewide network of providers and partnerships that balances the needs and availability of comprehensive services.
Objective 2a: Increase service delivery capacity through statewide partnerships.
• Partner with the Department of Development to increase the capacity of the Small Business Development Centers to provide services to individuals with disabilities who are eligible for VR services
• Implement the ‘Recovery to Work’ Ohio Dept. of Alcohol and Drug Addiction Services (ODADAS) agreement
Key Executive Performance Measures
• The number of Business Enterprise (BE) operators/vendors
• The number of new RSC partnerships
• The percentage of individuals with disabilities who attain a self-employment outcome
• The percentage of individuals with disabilities who attain a supported employment outcome
Objective 2b: Increase outreach and support to Ohio’s employers utilizing the Business Leadership Network (BLN) and the Governor’s Council on People with Disabilities.
• Develop a comprehensive communications strategy to engage employers
• Actively engage with Ohio Business Leadership Network
• Utilize dedicated resources to solidify employer partnerships
Objective 2c: Share information about RSC services and resources to our staff, partners and employers in a coordinated manner.
• Develop new educational and marketing materials to promote RSC programs and services
• Evaluate and streamline the structure and efficiency of internal committees and advisory groups
• Evaluate focus of existing trainings, conferences and workshops
• Identify the VR service needs of individuals with disabilities through the FY 2011 Comprehensive Needs Assessment
Key Executive Performance Measures
• The number of Café Conversations throughout the state to explore increasing services to certain populations or in certain areas of the state
Goal 3: To ensure excellence and accountability of RSC’s products, services and partnerships.
Objective 3a: Maximize the use and accountability of available RSC funds.
• Maximize the draw-down of all federal funds in order to serve more individuals with disabilities
• Implement an accountability process for legal agreement awards for service delivery
• Reduce administrative overhead costs while preserving quality service delivery
• Implement service provider fee schedules and monitoring tools
• Evaluate RSC’s eligibility for Medicaid funding
• Ensure that all contractors and service providers have basic knowledge of the fiscal and legal requirements contained in agreements with RSC
• Ensure that all management level staff have a basic understanding of the overall agency budget and specific knowledge of the budget as it applies to their area
• Align performance to RSC’s budget
Key Executive Performance Measures
• The rate of return on investment of the Business Enterprise program
• The percentage of outstanding audit/monitoring findings that were successfully resolved
• The amount/percentage of available federal funds utilized for VR services
• The percentage of case service dollars obligated
• The percentage of case service dollars expended
• The amount/percentage of revenue generated from all partnership agreements
• The average expenditure per consumer served
• The average administrative cost per consumer served
• The percentage of new RSC agreements with performance-based deliverables
• The percentage of new RSC agreements for which requests for information/proposals were initiated
Objective 3b: Increase the capability and productivity of our organization.
• Create and implement an agency-wide training plan, with flexible options, for RSC staff and partner providers
• Develop strategic planning throughout RSC focusing on performance measurements and outcomes
• Increase professionalism and accountability in the RSC workforce through a professional dress code and internal human resources policies and procedures
• Create a framework for individual employee development plans aligned to the agency strategic plan
• Utilize quality assurance resources to proactively address state and federal program integrity compliance (including centralized analysis of customer surveys)
Key Executive Performance Measures
• The average number of individuals with disabilities served by VR counselors
• The percentage of RSC staff participating in job enrichment trainings
• The percentage of RSC employees who were trained in updated policies and procedures
• The percentage of RSC employees who received a timely performance evaluation from their supervisor
• The percentage of certified/licensed RSC staff, who are required to be licensed
Objective 3c: Improve service delivery through innovation and modernization.
• Implement policy strategy and development reflective of the Governor’s priorities
• Implement the Accessible Web-based Activity and Reporting Environment (AWARE) case management system
• Utilize technology to support services provided by RSC staff (e.g. hand-held signature pads, printers)
• Evaluate strategies for modernization of the Business Enterprise Program
Use of Assistive Technology
RSC continues its goal of expanding and improving services to individuals with disabilities, including providing a broad range of assistive technology services and assistive technology devices at each stage of the rehabilitation process statewide. RSC recognizes the importance of the full utilization of assistive technology services and devices to assist eligible individuals with disabilities to achieve their full potential.
To assist in this effort in FFY 2011, RSC contracted with Wright State University to purchase mainstream computer technology for eligible individuals with disabilities and then provide adaptive equipment and related training as needed to ensure that those served have the necessary skills to use technology to support them in achieving vocational rehabilitation goals. RSC will be building on this in FFY 2012 by exploring the use of Skype or other comparable video conferencing capabilities to conduct counseling sessions.
RSC continues to identify and outreach to individuals with disabilities who are minorities, including those with the most significant disabilities, as well as individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program. During FFY 2011, RSC implemented a Program Improvement Plan (PIP) related to our underperformance on evaluation standard one and submitted a letter to the RSA Commissioner regarding our performance on standard 2. RSC continues implementation of this PIP and strategies outlined in the letter to the RSA Commissioner regarding standard 2.
Plan for Establishing, Developing or Improving Community Rehabilitation Programs
RSC will continue to work in partnership with community rehabilitation programs to meet the needs of eligible individuals with disabilities being served by the VR program. The Comprehensive Statewide Needs Assessment (CSNA) identified that there are Community Rehabilitation Programs in all localities in the state, so the emphasis for RSC will be to further develop and improve the consistency and quality of services purchased from the CRPs. Attachment 4.8(b)(3) describes RSC’s plans in this area.
Performance on Evaluation Standards and Performance Indicators
As noted above, during FFY 2011, RSC implemented a PIP in response to underperformance on the evaluation standard one and submitted a letter to the RSA Commissioner regarding our performance on standard 2.. Specifically, RSC is working to make program improvements in the following areas:
• Standard 1.1: Number of employment outcomes
• Standard 1.2: Rehabilitation rate
• Standard 1.6: Source of support at application versus closure
• Standard 2: Service rates for individuals from minority backgrounds
Over the course of FFY 2012, RSC will continue to implement this PIP as well as strategies outlined in the letter to the RSA Commissioner to make the required program performance improvements.
Overcoming Barriers to Accessing and Participating in Services Equitably
Over the course of FFY 2011, RSC has implemented a variety of initiatives designed to improve access to VR services for individuals with disabilities. Attachment 4.11(c)(3) describes structural changes that RSC has made in designating Eligibility Counselors who are intensively trained to make eligibility and order of selection decisions to ensure a high degree of consistency and accuracy within these decisions. RSC has also been reducing the number of field offices that use general orientation as a primary method of intake, since feedback from people with disabilities indicates that this is not a preferred method of intake. This summer, RSC also plans to make the application for services widely available to the public, in order to comply with federal regulations, align business processes with our new case management system, and eliminate a significant amount of time associated with the referral process.
Identify how a broad range of assistive technology services and assistive technology devices will be provided to individuals with disabilities at each stage of the rehabilitation process; and describe how assistive technology services and devices will be provided to individuals with disabilities on a statewide basis.
Use of Assistive Technology
RSC continues its goal of expanding and improving services to individuals with disabilities, including providing a broad range of assistive technology services and assistive technology devices at each stage of the rehabilitation process statewide. RSC recognizes the importance of the full utilization of assistive technology services and devices to assist eligible individuals with disabilities to achieve their full potential. RSC will be providing training to counselors on assistive technology and what is out there and avaiable for people with disabilities. The training will also be geared to helping them understand how much technology ensures access for our consumers. Assistive technology is an important component in obtaining an employment goal. It allows consumers access to social media, researching on the internet and the ability to repond to emails from potential employers. Technology, and “smart” technology in particular, is playing a greater and greater role in leveling the playing field for people with disabilities who learn its implications. This is especially true when mainstream manufacturers incorporate disability access features into their designs. As a result, beginning last fall, RSC has been conducting extensive research on cutting-edge technology and its effects on employability. By comparing similar technologies such as, for example, Android vs. IPhone access features or JAWS vs. System Access screen readers, it is hoped that RSC will be able to offer information and examples to allow widest informed consumer choice. It can also provide greater access to services. RSC has been using video conferencing technology to allow a consumer in one part of Ohio have a meeting with a counselor in another part of the state. This helps fill in gaps in services for our consumers.
Identify what outreach procedures will be used to identify and serve individuals with disabilities who are minorities, including those with the most significant disabilities; and what outreach procedures will be used to identify and serve individuals with disabilities who have been unserved or underserved by the VR program.
RSC continues to identify and outreach to individuals with disabilities who are minorities, including those with the most significant disabilities, as well as Ohioans with disabilities who have been unserved or underserved by the VR program. During FFY 2012, RSC implemented a Program Improvement Plan (PIP) related to underperformance on evaluation standard one. On a positive note, RSC did meet the criteria established through Standard 2 in FFY 2012 for the minority rate and was issued a closeout letter from RSA on April 10, 2012. The 2012 Needs Assessment results will drive targeted outreach to underserved populations. RSC continues implementation of this PIP and strategies outlined to address standards 1.1, 1.2, and 1.6.
If applicable, identify plans for establishing, developing, or improving community rehabilitation programs within the state.
Plan for Establishing, Developing or Improving Community Rehabilitation Programs
RSC will continue to work in partnership with community rehabilitation programs to meet the needs of people served by the VR program. By the end of FFY 2012, we will have a policy in place for the establishment or improvement of a CRP. RSC may consider making funds available for the purpose of establishing, developing, or improving a Community Rehabilitation Program to ensure that Consumers have access to vocational rehabilitation services based upon specific disability categories and geographic needs as identified. Prior to making funds available RSC shall have sufficient State funds to draw down the full Federal match. In addition, RSC shall ensure that adequate resources, such as staffing and case service funds, are available to meet the anticipated needs of eligible Consumers. Once RSC has determined that funds are available. RSC shall review the current availability of services and location of existing Community Rehabilitation Programs. Based upon that assessment RSC will determine geographic areas which lack specific services and/or CRPs. The Comprehensive Statewide Needs Assessment (CSNA) identified that there are Community Rehabilitation Programs in all localities in the state, so the emphasis will be to further develop and improve the consistency and quality of services purchased from the CRPs. Attachment 4.8(b)(3) describes RSC’s plans in this area.
Describe strategies to improve the performance of the state with respect to the evaluation standards and performance indicators.
Performance on Evaluation Standards and Performance Indicators
As noted above, during FFY 2012, RSC implemented a PIP in response to underperformance on the evaluation standard 1. Specifically, RSC is working to make program improvements in the following areas:
• Standard 1.1: Number of employment outcomes
• Standard 1.2: Rehabilitation rate
• Standard 1.6: Source of support at application versus closure
During FFY 2013, RSC will continue to implement this PIP to make the required program performance improvements.
Describe strategies for assisting other components of the statewide workforce investment system in assisting individuals with disabilities.
In FFY 2013, RSC will continue to work with other state agencies in assisting individuals with disabilities. In FFY 2012, RSC enetered into agreements with ODJFS and Deptartment of Aging to asist individuals with disabilities. RSC provides training and technichal assistance to the other components. Staff have given presentations at various events, confrences and meetings and will continue to do so in FFY 2013. We will be hosting a Disability Jobs Summit in the fall and all of the partners from the statewide workforce investment system will be able to participate and the event will be open to their consumers with disabilities as well.
Describe how the agency's strategies will be used to:
- achieve goals and priorities identified in Attachment 4.11(c)(1);
- support innovation and expansion activities; and
- overcome identified barriers relating to equitable access to and participation of individuals with disabilities in the state Vocational Rehabilitation Services Program and the state Supported Employment Services Program.
Throughout FFY 2011, RSC implemented a variety of initiatives designed to improve access to VR services for individuals with disabilities. Attachment 4.11(c)(3) describes structural changes that RSC has recently incorporated into the referral and application process. Significant modifications have been made statewide in these processes as well as in eligibility and order of selection determinations in hopes of completing this process in a more efficient and timely manner. RSC incorporated more individualized methods of providing intake, which are expected to better meet consumer need.
This screen was last updated on Jun 14 2012 10:37AM by Elizabeth Sammons
Vocational Rehabilitation (VR) and Supported Employment (SE) Goals
Evaluation of Goal Achievement: In the FFY 2011 State Plan, the Ohio Rehabilitation Services Commission (RSC) identified a variety of goals for the Vocational Rehabilitation (VR) program. The following is a report of our progress in achieving these goals:
RSC will meet and/or exceed its federal performance indicators: Ohio did not meet the evaluation requirements outlined in the standards and indiccators for 2011. In response to this, during FFY 2012, RSC implemented a PIP in response to not meeting the performance measures for FFY 2011. Specifically, RSC is working to make program improvements in Standard 1.1: Number of employment outcomes and 1.2: Rehabilitation rate and Standard 1.6: Source of support at application versus closure . During FFY 2013, RSC will continue to implement this PIP to make the required program performance improvements.
RSC will acquire and maintain a level of funding to insure the sustainability of services: During FFY 2011, RSC was able to reduce the amount we were unable to draw down to approximately $24,000,000. This was $6,000,000 decrease from FFY 2010. For FFY 2013, we are looking to reduce that mount again to under $20,000,000. There are ongoing budget challenges in Ohio and RSC is continuing to struggle to maintain or leverage the funding needed for the non-federal share of the VR program. As noted earlier in this State Plan, the single most pressing priority for Ohio’s Vocational Rehabilitation (VR) program at this time is to ensure the full and appropriate draw-down of all federal funds available to provide services to eligible individuals with disabilities so that we can reduce and ultimately eliminate the current waiting list for VR services.
RSC will increase efficiency and effectiveness of our processes and systems which are responsive to our internal and external customer’s needs: During the first week of May, 2012, RSC held five dialogues on the State Plan around the state. Comments received from these forums covered the following thematics: VR Service Disparities. During FFY 2010, RSC held a series of café conversations where 1400 individuals with disabilities and other community stakeholders provided input to what RSC should pay attention to moving forward. These conversations were part of the development of RSC’s Strategic Plan for the organization. Several areas of efficiency and effectiveness are being addressed in this Map including: • Application for Services- changing business practices to make the Application for Services widely available to people with disabilities and community partners • Consumer Support Advocates (CSAs)- hiring 32 individuals with disabilities on our current caseload to work as Consumer Support Advocates in our field offices • Customized Employment-implementing an initiative that will serve to train RSC counseling staff and CRP provider staff to implement Customized Employment programs around the state • Cooperative Agreement with the Department of Development- increasing the utilization of self-employment as an employment outcome for individuals being served by the VR program • AWARE Case Management System- replacing our current case management system.
Supportive Employment continues as a pivotal focus for RSC as we seek to better serve and rehabilitate people with disabilities. With the development and implementation of an updated Supportive Employment policy and procedure, VR staff and VRP3 partners will receive training in policy and practice of providing Supportive Employment services to our consumers. This training is planned for FFY2013. RSC understands the importance of highlighting this work to our consumers and partners who work to serve our consumers. Supported Employment will be a focus of the Disability JOBS Summit conference in September 2012.
Performance on Standards and Indicators As noted in Attachment 4.11(d), during FFY 2011, RSC implemented a Program Improvement Plan (PIP) in response to underperformance on evaluation standard 1. Specifically, RSC is working to make program improvements in the following areas: • Standard 1.1: Number of employment outcomes • Standard 1.2: Rehabilitation rate • Standard 1.6: Source of support at application versus closure On a positive note, RSC is meeting the criteria established through Standard 2 in FFY 2012 for the minority rate . RSA provided closeout letters on CAPs for 2004 and 2008 and said the agency did not need to report on standard 2 for two reasons: 1: because it is not part of the PIP but stands alone; and 2: RSC had been exceeding the RSA requirement for 2 quarters so the strategies seemed to be working. RSC continues implementation of this PIP and strategies outlined to address standards 1.1, 1.2, and 1.6. Over the course of FFY 2013, RSC will continue to implement this PIP and strategies to make the required program performance improvements.
Innovation and Expansion Activities RSC provided ARRA Innovation and Expansion funds to the Ohio Statewide Independent Living Council (OSILC) beginning mid FFY 2010 through mid FFY 2011. These funds were spent through a competitive bid process for software and hardware establishing a common Independent Living Services reporting process. Installation and training are nearly complete. During FFY 2011 ARRA Innovation and Expansion funds were awarded through competitive bid to Western Reserve Independent Living Center to provide IL services in 2 unserved Ohio counties. Although still early in the process WRILC has been well received in both counties.
This screen was last updated on Aug 17 2012 8:15AM by Elizabeth Sammons
The purpose of the Ohio Rehabilitation Services Commission’s (RSC’s) Program for Supported Employment is to assist persons with the most significant disabilities to succeed in competitive, integrated job opportunities by facilitating the coordinated, individualized support services they need.
Basic Philosophical Assumptions for the Program:
• All people, regardless of their disability, can do meaningful, productive work in competitive environments if given the choice, the necessary job stabilization and ongoing support services for job maintenance.
• Support is a function of job stabilization and maintenance and is not a treatment or training setting.
• The job cannot be isolated from the larger context of an individual’s life; therefore, non-work related issues must be addressed to ensure success.
• Failure is not due to individual functional limitations or the disability per se, but to inappropriate job selection and/or inadequate supports.
• Target Populations Served:
RSC is committed to serving individuals with the most significant disabilities. The following people are targeted for supported employment services:
• Persons employed in a segregated workshop or participating in a day activity program
• Students in special education programs transitioning to community employment
• People moving from institutional care into the community
• People with multiple disabilities that require coordinated services from multiple agencies
• People who have been traditionally underserved in supported employment by virtue of ethnic origin, geographical considerations or an inability to access extended supports, and who require the development of natural supports for employment retention.
Initial eligibility for supported employment services, funded in whole or in part with federal vocational rehabilitation dollars, is established by RSC counseling staff. Ohioans with disabilities who are determined eligible for SSI or SSDI, designated as eligible for services by County Boards of DD, and those designated as having a severe and persistent mental illness by Community Mental Health Centers are targeted populations for supported employment. It should be noted that RSC is redeveloping interagency agreements with the Ohio Department of Disability Determination and the Ohio Department of Mental Health to expand upon Supported Employment supports. Final determination for providing supported employment services occurs during the comprehensive assessment period and the development of the Individualized Plan for Employment (IPE). The need for supported employment services is established when the individual with a disability determines a vocational goal compatible with integrated community employment and identifies the need for long-term supports. RSC works with each person to identify community resources or individuals (i.e., natural supports) to provide the necessary extended support services.
Services to be Provided:
Community Rehabilitation Programs (CRPs) typically provide services purchased by RSC for Ohioans being served in Supported Employment. Currently these services are purchased on a fee-for-service basis; the CRP establishes fees set in through an open market strategy. It should be noted that RSC is currently evaluating this practice to determine to ensure a high-quality service at a reasonable price. During Federal Fiscal Year (FFY) 2013, a standardized fee schedule agreement with CRPs will be implemented. In accordance with federal requirements, services provided are as follows:
• Assessment services needed to ensure appropriate job match and supports
• Job development
• Job placement
• Intensive on-the-job training or coaching of the individual with the disability, his/her employer, supervisor and/or coworkers by skilled employment consultants
• Other VR or support services needed to ensure success in community employment
• Follow-up and monitoring of job performance during the stabilization process
• Discrete post-employment services not commonly available from those who provide extended services
• Identification and development/facilitation of natural supports
• Customized Employment
• Timing of Transition to Long-Term Supports
The transition to Supported Employment supports begin at least 90 days prior to successful case closure with the conversion from VR supports to ongoing and/or natural supports as outlined in the IPE.
To promote increased understanding and use of Supported Employment by VR staff, RSC has updating the Supported Employment procedure chapter of its VR Manual. Appropriate training will be provided to all VR staff in the summer of FFY2012.
This screen was last updated on Jun 14 2012 8:00AM by Elizabeth Sammons
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