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2.1 Public participation requirements. (Section 101(a)(16)(A) of the Rehabilitation Act; 34 CFR 361.10(d), .20(a), (b), (d); and 363.11(g)(9))
(a) Conduct of public meetings.
(b) Notice requirements.
(c) Special consultation requirements.
3.1 Submission and revisions of the State Plan and its supplement. (Sections 101(a)(1), (23) and 625(a)(1) of the Rehabilitation Act; Section 501 of the Workforce Investment Act; 34 CFR 76.140; 361.10(e), (f), and (g); and 363.10)
(a) The state submits to the commissioner of the Rehabilitation Services Administration the State Plan and its supplement on the same date that the state submits either a State Plan under Section 112 of the Workforce Investment Act of 1998 or a state unified plan under Section 501 of that Rehabilitation Act.
(b) The state submits only those policies, procedures or descriptions required under this State Plan and its supplement that have not been previously submitted to and approved by the commissioner.
(c) The state submits to the commissioner, at such time and in such manner as the commissioner determines to be appropriate, reports containing annual updates of the information relating to the:
- comprehensive system of personnel development;
- assessments, estimates, goals and priorities, and reports of progress;
- innovation and expansion activities; and
- other updates of information required under Title I, Part B, or Title VI, Part B, of the Rehabilitation Act that are requested by the commissioner.
(d) The State Plan and its supplement are in effect subject to the submission of modifications the state determines to be necessary or the commissioner requires based on a change in state policy, a change in federal law, including regulations, an interpretation of the Rehabilitation Act by a federal court or the highest court of the state, or a finding by the commissioner of state noncompliance with the requirements of the Rehabilitation Act, 34 CFR 361 or 34 CFR 363.
3.2 Supported Employment State Plan supplement. (Sections 101(a)(22) and 625(a) of the Rehabilitation Act; 34 CFR 361.34 and 363.10)
(a) The state has an acceptable plan for carrying out Part B, of Title VI of the Rehabilitation Act that provides for the use of funds under that part to supplement funds made available under Part B, of Title I of the Rehabilitation Act for the cost of services leading to supported employment.
(b) The Supported Employment State Plan, including any needed annual revisions, is submitted as a supplement to the State Plan.
4.1 Designated state agency and designated state unit. (Section 101(a)(2) of the Rehabilitation Act; 34 CFR 361.13(a) and (b))
(a) Designated state agency.
- There is a state agency designated as the sole state agency to administer the State Plan or to supervise its administration in a political subdivision of the state by a sole local agency.
- The designated state agency is a state agency that is not primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities and includes a vocational rehabilitation unit as provided in paragraph (b) of this section. (Option A was not selected/Option B was selected)
- In American Samoa, the designated state agency is the governor.
(b) Designated state unit.
- If the designated state agency is not primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities, in accordance with subparagraph 4.1(a)(2)(B) of this section, the state agency includes a vocational rehabilitation bureau, division or unit that:
- is primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities and is responsible for the administration of the designated state agency's vocational rehabilitation program under the State Plan;
- has a full-time director;
- has a staff, at least 90 percent of whom are employed full-time on the rehabilitation work of the organizational unit; and
- is located at an organizational level and has an organizational status within the designated state agency comparable to that of other major organizational units of the designated state agency.
- The name of the designated state vocational rehabilitation unit is
4.2 State independent commission or State Rehabilitation Council. (Sections 101(a)(21) and 105 of the Rehabilitation Act; 34 CFR 361.16 and .17)
(a) The designated state agency is an independent state commission. (Option A was not selected/Option B was selected)
(b) The state has established a State Rehabilitation Council that meets the criteria set forth in Section 105 of the Rehabilitation Act, 34 CFR 361.17 and the designated state unit.
- jointly with the State Rehabilitation Council develops, agrees to and reviews annually state goals and priorities and jointly submits to the commissioner annual reports of progress in accordance with the provisions of Section 101(a)(15) of the Rehabilitation Act, 34 CFR 361.29 and subsection 4.11 of this State Plan;
- regularly consults with the State Rehabilitation Council regarding the development, implementation and revision of state policies and procedures of general applicability pertaining to the provision of vocational rehabilitation services;
- includes in the State Plan and in any revision to the State Plan a summary of input provided by the State Rehabilitation Council, including recommendations from the annual report of the council described in Section 105(c)(5) of the Rehabilitation Act and 34 CFR 361.17(h)(5), the review and analysis of consumer satisfaction described in Section 105(c)(4) of the Rehabilitation Act and 34 CFR 361.17(h)(4), and other reports prepared by the council and the response of the designated state unit to the input and recommendations, including explanations for rejecting any input or recommendation; and
- transmits to the council:
- all plans, reports and other information required under 34 CFR 361 to be submitted to the commissioner;
- all policies and information on all practices and procedures of general applicability provided to or used by rehabilitation personnel in carrying out this State Plan and its supplement; and
- copies of due process hearing decisions issued under 34 CFR 361.57, which are transmitted in such a manner as to ensure that the identity of the participants in the hearings is kept confidential.
(c) If the designated state unit has a State Rehabilitation Council, Attachment 4.2(c) provides a summary of the input provided by the council consistent with the provisions identified in subparagraph (b)(3) of this section; the response of the designated state unit to the input and recommendations; and, explanations for the rejection of any input or any recommendation.
4.3 Consultations regarding the administration of the State Plan. (Section 101(a)(16)(B) of the Rehabilitation Act; 34 CFR 361.21)
(a) individuals and groups of individuals who are recipients of vocational rehabilitation services or, as appropriate, the individuals' representatives;
(b) personnel working in programs that provide vocational rehabilitation services to individuals with disabilities;
(c) providers of vocational rehabilitation services to individuals with disabilities;
(d) the director of the Client Assistance Program; and
(e) the State Rehabilitation Council, if the state has a council.
4.4 Nonfederal share. (Sections 7(14) and 101(a)(3) of the Rehabilitation Act; 34 CFR 80.24 and 361.60)
4.5 Local administration. (Sections 7(24) and 101(a)(2)(A) of the Rehabilitation Act; 34 CFR 361.5(b)(47) and .15)
(a) ensures that each local agency is under the supervision of the designated state unit with the sole local agency, as that term is defined in Section 7(24) of the Rehabilitation Act and 34 CFR 361.5(b)(47), responsible for the administration of the vocational rehabilitation program within the political subdivision that it serves; and
(b) develops methods that each local agency will use to administer the vocational rehabilitation program in accordance with the State Plan.
4.6 Shared funding and administration of joint programs. (Section 101(a)(2)(A)(ii) of the Rehabilitation Act; 34 CFR 361.27)
(a) a description of the nature and scope of the joint program;
(b) the services to be provided under the joint program;
(c) the respective roles of each participating agency in the administration and provision of services; and
(d) the share of the costs to be assumed by each agency.
4.7 Statewideness and waivers of statewideness. (Section 101(a)(4) of the Rehabilitation Act; 34 CFR 361.25, .26, and .60(b)(3)(i) and (ii))
(a) Services provided under the State Plan are available in all political subdivisions of the state.
(b) The state unit may provide services in one or more political subdivisions of the state that increase services or expand the scope of services that are available statewide under this State Plan if the:
- nonfederal share of the cost of these services is met from funds provided by a local public agency, including funds contributed to a local public agency by a private agency, organization or individual;
- services are likely to promote the vocational rehabilitation of substantially larger numbers of individuals with disabilities or of individuals with disabilities with particular types of impairments; and
- state, for purposes other than the establishment of a community rehabilitation program or the construction of a particular facility for community rehabilitation program purposes, requests in Attachment 4.7(b)(3) a waiver of the statewideness requirement in accordance with the following requirements:
- identification of the types of services to be provided;
- written assurance from the local public agency that it will make available to the state unit the nonfederal share of funds;
- written assurance that state unit approval will be obtained for each proposed service before it is put into effect; and
- written assurance that all other State Plan requirements, including a state's order of selection, will apply to all services approved under the waiver.
(c) Contributions, consistent with the requirements of 34 CFR 361.60(b)(3)(ii), by private entities of earmarked funds for particular geographic areas within the state may be used as part of the nonfederal share without the state requesting a waiver of the statewideness requirement provided that the state notifies the commissioner that it cannot provide the full nonfederal share without using the earmarked funds.
4.8 Cooperation, collaboration and coordination. (Sections 101(a)(11), (24)(B), and 625(b)(4) and (5) of the Rehabilitation Act; 34 CFR 361.22, .23, .24, and .31, and 363.11(e))
(a) Cooperative agreements with other components of statewide work force investment system.
(b) Cooperation and coordination with other agencies and entities.
- cooperation with and use of the services and facilities of the federal, state, and local agencies and programs, including programs carried out by the undersecretary for Rural Development of the United States Department of Agriculture and state use contracting programs, to the extent that those agencies and programs are not carrying out activities through the statewide work force investment system;
- coordination, in accordance with the requirements of paragraph 4.8(c) of this section, with education officials to facilitate the transition of students with disabilities from school to the receipt of vocational rehabilitation services;
- establishment of cooperative agreements with private nonprofit vocational rehabilitation service providers, in accordance with the requirements of paragraph 5.10(b) of the State Plan; and,
- efforts to identify and make arrangements, including entering into cooperative agreements, with other state agencies and entities with respect to the provision of supported employment and extended services for individuals with the most significant disabilities, in accordance with the requirements of subsection 6.5 of the supplement to this State Plan.
(c) Coordination with education officials.
- Attachment 4.8(b)(2) describes the plans, policies and procedures for coordination between the designated state agency and education officials responsible for the public education of students with disabilities that are designed to facilitate the transition of the students who are individuals with disabilities from the receipt of educational services in school to the receipt of vocational rehabilitation services under the responsibility of the designated state agency.
- The State Plan description must:
- provide for the development and approval of an individualized plan for employment in accordance with 34 CFR 361.45 as early as possible during the transition planning process but, at the latest, before each student determined to be eligible for vocational rehabilitation services leaves the school setting or if the designated state unit is operating on an order of selection before each eligible student able to be served under the order leaves the school setting; and
- include information on a formal interagency agreement with the state educational agency that, at a minimum, provides for:
- consultation and technical assistance to assist educational agencies in planning for the transition of students with disabilities from school to postschool activities, including vocational rehabilitation services;
- transition planning by personnel of the designated state agency and the educational agency for students with disabilities that facilitates the development and completion of their individualized education programs under Section 614(d) of the Individuals with Disabilities Education Act;
- roles and responsibilities, including financial responsibilities, of each agency, including provisions for determining state lead agencies and qualified personnel responsible for transition services; and
- procedures for outreach to students with disabilities as early as possible during the transition planning process and identification of students with disabilities who need transition services.
(d) Coordination with statewide independent living council and independent living centers.
(e) Cooperative agreement with recipients of grants for services to American Indians.
- There is in the state a recipient(s) of a grant under Part C of Title I of the Rehabilitation Act for the provision of vocational rehabilitation services for American Indians who are individuals with disabilities residing on or near federal and state reservations. Yes
- If "Yes", the designated state agency has entered into a formal cooperative agreement that meets the following requirements with each grant recipient in the state that receives funds under Part C of Title I of the Rehabilitation Act:
- strategies for interagency referral and information sharing that will assist in eligibility determinations and the development of individualized plans for employment;
- procedures for ensuring that American Indians who are individuals with disabilities and are living near a reservation or tribal service area are provided vocational rehabilitation services; and
- provisions for sharing resources in cooperative studies and assessments, joint training activities, and other collaborative activities designed to improve the provision of services to American Indians who are individuals with disabilities.
4.9 Methods of administration. (Section 101(a)(6) of the Rehabilitation Act; 34 CFR 361.12, .19 and .51(a) and (b))
(a) In general.
(b) Employment of individuals with disabilities.
4.10 Comprehensive system of personnel development. (Section 101(a)(7) of the Rehabilitation Act; 34 CFR 361.18)
(a) Data system on personnel and personnel development.
- Qualified personnel needs.
- The number of personnel who are employed by the state agency in the provision of vocational rehabilitation services in relation to the number of individuals served, broken down by personnel category;
- The number of personnel currently needed by the state agency to provide vocational rehabilitation services, broken down by personnel category; and
- Projections of the number of personnel, broken down by personnel category, who will be needed by the state agency to provide vocational rehabilitation services in the state in five years based on projections of the number of individuals to be served, including individuals with significant disabilities, the number of personnel expected to retire or leave the field, and other relevant factors.
- Personnel development.
- A list of the institutions of higher education in the state that are preparing vocational rehabilitation professionals, by type of program;
- The number of students enrolled at each of those institutions, broken down by type of program; and
- The number of students who graduated during the prior year from each of those institutions with certification or licensure, or with the credentials for certification or licensure, broken down by the personnel category for which they have received, or have the credentials to receive, certification or licensure.
(b) Plan for recruitment, preparation and retention of qualified personnel.
(c) Personnel standards.
- standards that are consistent with any national- or state-approved or recognized certification, licensing, registration, or, in the absence of these requirements, other comparable requirements (including state personnel requirements) that apply to the profession or discipline in which such personnel are providing vocational rehabilitation services.
- To the extent that existing standards are not based on the highest requirements in the state applicable to a particular profession or discipline, the steps the state is currently taking and the steps the state plans to take in accordance with the written plan to retrain or hire personnel within the designated state unit to meet standards that are based on the highest requirements in the state, including measures to notify designated state unit personnel, the institutions of higher education identified in subparagraph (a)(2), and other public agencies of these steps and the time lines for taking each step.
- The written plan required by subparagraph (c)(2) describes the following:
- specific strategies for retraining, recruiting and hiring personnel;
- the specific time period by which all state unit personnel will meet the standards required by subparagraph (c)(1);
- procedures for evaluating the designated state unit's progress in hiring or retraining personnel to meet applicable personnel standards within the established time period; and
- the identification of initial minimum qualifications that the designated state unit will require of newly hired personnel when the state unit is unable to hire new personnel who meet the established personnel standards and the identification of a plan for training such individuals to meet the applicable standards within the time period established for all state unit personnel to meet the established personnel standards.
(d) Staff development.
- A system of staff development for professionals and paraprofessionals within the designated state unit, particularly with respect to assessment, vocational counseling, job placement and rehabilitation technology.
- Procedures for the acquisition and dissemination to designated state unit professionals and paraprofessionals significant knowledge from research and other sources.
(e) Personnel to address individual communication needs.
(f) Coordination of personnel development under the Individuals with Disabilities Education Act.
4.11. Statewide assessment; annual estimates; annual state goals and priorities; strategies; and progress reports.
(a) Comprehensive statewide assessment.
- Attachment 4.11(a) documents the results of a comprehensive, statewide assessment, jointly conducted every three years by the designated state unit and the State Rehabilitation Council (if the state has such a council). The assessment describes:
- the rehabilitation needs of individuals with disabilities residing within the state, particularly the vocational rehabilitation services needs of:
- individuals with the most significant disabilities, including their need for supported employment services;
- individuals with disabilities who are minorities and individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program carried out under this State Plan; and
- individuals with disabilities served through other components of the statewide work force investment system.
- The need to establish, develop or improve community rehabilitation programs within the state.
- For any year in which the state updates the assessments, the designated state unit submits to the commissioner a report containing information regarding updates to the assessments.
(b) Annual estimates.
- number of individuals in the state who are eligible for services under the plan;
- number of eligible individuals who will receive services provided with funds provided under Part B of Title I of the Rehabilitation Act and under Part B of Title VI of the Rehabilitation Act, including, if the designated state agency uses an order of selection in accordance with subparagraph 5.3(b)(2) of this State Plan, estimates of the number of individuals to be served under each priority category within the order; and
- costs of the services described in subparagraph (b)(1), including, if the designated state agency uses an order of selection, the service costs for each priority category within the order.
(c) Goals and priorities.
- Attachment 4.11(c)(1) identifies the goals and priorities of the state that are jointly developed or revised, as applicable, with and agreed to by the State Rehabilitation Council, if the agency has a council, in carrying out the vocational rehabilitation and supported employment programs.
- The designated state agency submits to the commissioner a report containing information regarding any revisions in the goals and priorities for any year the state revises the goals and priorities.
- Order of selection.
If the state agency implements an order of selection, consistent with subparagraph 5.3(b)(2) of the State Plan, Attachment 4.11(c)(3):
- shows the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services;
- provides a justification for the order; and
- identifies the service and outcome goals, and the time within which these goals may be achieved for individuals in each priority category within the order.
- Goals and plans for distribution of Title VI, Part B, funds.
Attachment 4.11(c)(4) specifies, consistent with subsection 6.4 of the State Plan supplement, the state's goals and priorities with respect to the distribution of funds received under Section 622 of the Rehabilitation Act for the provision of supported employment services.
- Attachment 4.11(d) describes the strategies, including:
- the methods to be used to expand and improve services to individuals with disabilities, including how a broad range of assistive technology services and assistive technology devices will be provided to those individuals at each stage of the rehabilitation process and how those services and devices will be provided to individuals with disabilities on a statewide basis;
- outreach procedures to identify and serve individuals with disabilities who are minorities, including those with the most significant disabilities in accordance with subsection 6.6 of the State Plan supplement, and individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program;
- as applicable, the plan of the state for establishing, developing or improving community rehabilitation programs;
- strategies to improve the performance of the state with respect to the evaluation standards and performance indicators established pursuant to Section 106 of the Rehabilitation Act; and
- strategies for assisting other components of the statewide work force investment system in assisting individuals with disabilities.
- Attachment 4.11 (d) describes how the designated state agency uses these strategies to:
- address the needs identified in the assessment conducted under paragraph 4.11(a) and achieve the goals and priorities identified in the State Plan attachments under paragraph 4.11(c);
- support the innovation and expansion activities identified in subparagraph 4.12(a)(1) and (2) of the plan; and
- overcome identified barriers relating to equitable access to and participation of individuals with disabilities in the State Vocational Rehabilitation Services Program and State Supported Employment Services Program.
(e) Evaluation and reports of progress.
- The designated state unit and the State Rehabilitation Council, if the state unit has a council, jointly submits to the commissioner an annual report on the results of an evaluation of the effectiveness of the vocational rehabilitation program and the progress made in improving the effectiveness of the program from the previous year.
- Attachment 4.11(e)(2):
- provides an evaluation of the extent to which the goals identified in Attachment 4.11(c)(1) and, if applicable, Attachment 4.11(c)(3) were achieved;
- identifies the strategies that contributed to the achievement of the goals and priorities;
- describes the factors that impeded their achievement, to the extent they were not achieved;
- assesses the performance of the state on the standards and indicators established pursuant to Section 106 of the Rehabilitation Act; and
- provides a report consistent with paragraph 4.12(c) of the plan on how the funds reserved for innovation and expansion activities were utilized in the preceding year.
4.12 Innovation and expansion. (Section 101(a)(18) of the Rehabilitation Act; 34 CFR 361.35)
(a) The designated state agency reserves and uses a portion of the funds allotted to the state under Section 110 of the Rehabilitation Act for the:
- development and implementation of innovative approaches to expand and improve the provision of vocational rehabilitation services to individuals with disabilities under this State Plan, particularly individuals with the most significant disabilities, consistent with the findings of the statewide assessment identified in Attachment 4.11(a) and goals and priorities of the state identified in Attachments 4.11(c)(1) and, if applicable, Attachment 4.11(c)(3); and
- support of the funding for the State Rehabilitation Council, if the state has such a council, consistent with the resource plan prepared under Section 105(d)(1) of the Rehabilitation Act and 34 CFR 361.17(i), and the funding of the Statewide Independent Living Council, consistent with the resource plan prepared under Section 705(e)(1) of the Rehabilitation Act and 34 CFR 364.21(i).
(b) Attachment 4.11 (d) describes how the reserved funds identified in subparagraph 4.12(a)(1) and (2) will be utilized.
(c) Attachment 4.11(e)(2) describes how the reserved funds were utilized in the preceding year.
4.13 Reports. (Section 101(a)(10) of the Rehabilitation Act; 34 CFR 361.40)
(a) The designated state unit submits reports in the form and level of detail and at the time required by the commissioner regarding applicants for and eligible individuals receiving services under the State Plan.
(b) Information submitted in the reports provides a complete count, unless sampling techniques are used, of the applicants and eligible individuals in a manner that permits the greatest possible cross-classification of data and protects the confidentiality of the identity of each individual.
5.1 Information and referral services. (Sections 101(a)(5)(D) and (20) of the Rehabilitation Act; 34 CFR 361.37)
5.2 Residency. (Section 101(a)(12) of the Rehabilitation Act; 34 CFR 361.42(c)(1))
5.3 Ability to serve all eligible individuals; order of selection for services. (Sections 12(d) and 101(a)(5) of the Rehabilitation Act; 34 CFR 361.36)
(a) The designated state unit is able to provide the full range of services listed in Section 103(a) of the Rehabilitation Act and 34 CFR 361.48, as appropriate, to all eligible individuals with disabilities in the state who apply for services. No
(b) If No:
- Individuals with the most significant disabilities, in accordance with criteria established by the state, are selected first for vocational rehabilitation services before other individuals with disabilities.
- Attachment 4.11(c)(3):
- shows the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services;
- provides a justification for the order of selection; and
- identifies the state's service and outcome goals and the time within which these goals may be achieved for individuals in each priority category within the order.
- Eligible individuals who do not meet the order of selection criteria have access to the services provided through the designated state unit's information and referral system established under Section 101(a)(20) of the Rehabilitation Act, 34 CFR 361.37, and subsection 5.1 of this State Plan.
5.4 Availability of comparable services and benefits. (Sections 101(a)(8) and 103(a) of the Rehabilitation Act; 34 CFR 361.53)
(a) Prior to providing any vocational rehabilitation services, except those services identified in paragraph (b), to an eligible individual or to members of the individual's family, the state unit determines whether comparable services and benefits exist under any other program and whether those services and benefits are available to the individual.
(b) The following services are exempt from a determination of the availability of comparable services and benefits:
- assessment for determining eligibility and vocational rehabilitation needs by qualified personnel, including, if appropriate, an assessment by personnel skilled in rehabilitation technology;
- counseling and guidance, including information and support services to assist an individual in exercising informed choice consistent with the provisions of Section 102(d) of the Rehabilitation Act;
- referral and other services to secure needed services from other agencies, including other components of the statewide work force investment system, through agreements developed under Section 101(a)(11) of the Rehabilitation Act, if such services are not available under this State Plan;
- job-related services, including job search and placement assistance, job retention services, follow-up services, and follow-along services;
- rehabilitation technology, including telecommunications, sensory and other technological aids and devices; and
- post-employment services consisting of the services listed under subparagraphs (1) through (5) of this paragraph.
(c) The requirements of paragraph (a) of this section do not apply if the determination of the availability of comparable services and benefits under any other program would interrupt or delay:
- progress of the individual toward achieving the employment outcome identified in the individualized plan for employment;
- an immediate job placement; or
- provision of vocational rehabilitation services to any individual who is determined to be at extreme medical risk, based on medical evidence provided by an appropriate qualified medical professional.
(d) The governor in consultation with the designated state vocational rehabilitation agency and other appropriate agencies ensures that an interagency agreement or other mechanism for interagency coordination that meets the requirements of Section 101(a)(8)(B)(i)-(iv) of the Rehabilitation Act takes effect between the designated state unit and any appropriate public entity, including the state Medicaid program, a public institution of higher education, and a component of the statewide work force investment system to ensure the provision of the vocational rehabilitation services identified in Section 103(a) of the Rehabilitation Act and 34 CFR 361.48, other than the services identified in paragraph (b) of this section, that are included in the individualized plan for employment of an eligible individual, including the provision of those vocational rehabilitation services during the pendency of any dispute that may arise in the implementation of the interagency agreement or other mechanism for interagency coordination.
5.5 Individualized plan for employment. (Section 101(a)(9) of the Rehabilitation Act; 34 CFR 361.45 and .46)
(a) An individualized plan for employment meeting the requirements of Section 102(b) of the Rehabilitation Act and 34 CFR 361.45 and .46 is developed and implemented in a timely manner for each individual determined to be eligible for vocational rehabilitation services, except if the state has implemented an order of selection, and is developed and implemented for each individual to whom the designated state unit is able to provide vocational rehabilitation services.
(b) Services to an eligible individual are provided in accordance with the provisions of the individualized plan for employment.
5.6 Opportunity to make informed choices regarding the selection of services and providers. (Sections 101(a)(19) and 102(d) of the Rehabilitation Act; 34 CFR 361.52)
5.7 Services to American Indians. (Section 101(a)(13) of the Rehabilitation Act; 34 CFR 361.30)
5.8 Annual review of individuals in extended employment or other employment under special certificate provisions of the fair labor standards act of 1938. (Section 101(a)(14) of the Rehabilitation Act; 34 CFR 361.55)
(a) The designated state unit conducts an annual review and reevaluation of the status of each individual with a disability served under this State Plan:
- who has achieved an employment outcome in which the individual is compensated in accordance with Section 14(c) of the Fair Labor Standards Act (29 U.S.C. 214(c)); or
- whose record of services is closed while the individual is in extended employment on the basis that the individual is unable to achieve an employment outcome in an integrated setting or that the individual made an informed choice to remain in extended employment.
(b) The designated state unit carries out the annual review and reevaluation for two years after the individual's record of services is closed (and thereafter if requested by the individual or, if appropriate, the individual's representative) to determine the interests, priorities and needs of the individual with respect to competitive employment or training for competitive employment.
(c) The designated state unit makes maximum efforts, including the identification and provision of vocational rehabilitation services, reasonable accommodations and other necessary support services, to assist the individuals described in paragraph (a) in engaging in competitive employment.
(d) The individual with a disability or, if appropriate, the individual's representative has input into the review and reevaluation and, through signed acknowledgement, attests that the review and reevaluation have been conducted.
5.9 Use of Title I funds for construction of facilities. (Sections 101(a)(17) and 103(b)(2)(A) of the Rehabilitation Act; 34 CFR 361.49(a)(1), .61 and .62(b))
(a) The federal share of the cost of construction for facilities for a fiscal year does not exceed an amount equal to 10 percent of the state's allotment under Section 110 of the Rehabilitation Act for that fiscal year.
(b) The provisions of Section 306 of the Rehabilitation Act that were in effect prior to the enactment of the Rehabilitation Act Amendments of 1998 apply to such construction.
(c) There is compliance with the requirements in 34 CFR 361.62(b) that ensure the use of the construction authority will not reduce the efforts of the designated state agency in providing other vocational rehabilitation services other than the establishment of facilities for community rehabilitation programs.
5.10 Contracts and cooperative agreements. (Section 101(a)(24) of the Rehabilitation Act; 34 CFR 361.31 and .32)
(a) Contracts with for-profit organizations.
(b) Cooperative agreements with private nonprofit organizations.
Section 6: Program Administration
6.1 Designated state agency. (Section 625(b)(1) of the Rehabilitation Act; 34 CFR 363.11(a))
6.2 Statewide assessment of supported employment services needs. (Section 625(b)(2) of the Rehabilitation Act; 34 CFR 363.11(b))
6.3 Quality, scope and extent of supported employment services. (Section 625(b)(3) of the Rehabilitation Act; 34 CFR 363.11(c) and .50(b)(2))
6.4 Goals and plans for distribution of Title VI, Part B, funds. (Section 625(b)(3) of the Rehabilitation Act; 34 CFR 363.11(d) and .20)
6.5 Evidence of collaboration with respect to supported employment services and extended services. (Sections 625(b)(4) and (5) of the Rehabilitation Act; 34 CFR 363.11(e))
6.6 Minority outreach. (34 CFR 363.11(f))
6.7 Reports. (Sections 625(b)(8) and 626 of the Rehabilitation Act; 34 CFR 363.11(h) and .52)
7.1 Five percent limitation on administrative costs. (Section 625(b)(7) of the Rehabilitation Act; 34 CFR 363.11(g)(8))
7.2 Use of funds in providing services. (Sections 623 and 625(b)(6)(A) and (D) of the Rehabilitation Act; 34 CFR 363.6(c)(2)(iv), .11(g)(1) and (4))
(a) Funds made available under Title VI, Part B, of the Rehabilitation Act are used by the designated state agency only to provide supported employment services to individuals with the most significant disabilities who are eligible to receive such services.
(b) Funds provided under Title VI, Part B, are used only to supplement and not supplant the funds provided under Title I, Part B, of the Rehabilitation Act, in providing supported employment services specified in the individualized plan for employment.
(c) Funds provided under Part B of Title VI or Title I of the Rehabilitation Act are not used to provide extended services to individuals who are eligible under Part B of Title VI or Title I of the Rehabilitation Act.
8.1 Scope of supported employment services. (Sections 7(36) and 625(b)(6)(F) and (G) of the Rehabilitation Act; 34 CFR 361.5(b)(54), 363.11(g)(6) and (7))
(a) Supported employment services are those services as defined in Section 7(36) of the Rehabilitation Act and 34 CFR 361.5(b)(54).
(b) To the extent job skills training is provided, the training is provided on-site.
(c) Supported employment services include placement in an integrated setting for the maximum number of hours possible based on the unique strengths, resources, priorities, concerns, abilities, capabilities, interests and informed choice of individuals with the most significant disabilities.
8.2 Comprehensive assessments of individuals with significant disabilities. (Sections 7(2)(B) and 625(b)(6)(B); 34 CFR 361.5(b)(6)(ii) and 363.11(g)(2))
8.3 Individualized plan for employment. (Sections 102(b)(3)(F) and 625(b)(6)(C) and (E) of the Rehabilitation Act; 34 CFR 361.46(b) and 363.11(g)(3) and (5))
(a) An individualized plan for employment that meets the requirements of Section 102(b) of the Rehabilitation Act and 34 CFR 361.45 and .46 is developed and updated using funds under Title I.
(b) The individualized plan for employment:
- specifies the supported employment services to be provided;
- describes the expected extended services needed; and
- identifies the source of extended services, including natural supports, or, to the extent that it is not possible to identify the source of extended services at the time the individualized plan for employment plan is developed, a statement describing the basis for concluding that there is a reasonable expectation that sources will become available.
(c) Services provided under an individualized plan for employment are coordinated with services provided under other individualized plans established under other federal or state programs.
Vocational Rehabilitation continues to regularly seek the advice of the State Rehabilitation Council (SRC) on a number of issues including the state plan contents, consumer satisfaction, program goals and evaluation, policies, public education and building relationships with the business community. The results of the client satisfaction survey for FFY 2010 showed 90% satisfaction with vocational rehabilitation services. The Council made no policy recommendations during this fiscal year, nor did their Annual Report include any specific recommendations based on the survey results. The recommendations 1 – 6 were made by the Council throughout the year and after reviewing public comment from the state plan input meetings held in March 2011. Due to the financial situation in the state, Vocational Rehabilitation, with consultation by the SRC, entered into an order of selection. The Chairman of the SRC, as well as the Chairman of the SILC, attended the public hearings, held April 3 and 24, 2012 that were held to address and receive input on the need to enter into the order of selection. All of the SRC members reviewed the OOS information. At the time they had no formal recommendations regarding the order of selection. RECOMMENDATION 1: Recommend that VR reinforces expectations that job developers are trained in ways, including job carving, that support expanded consumer career choices. Response: Vocational Rehabilitation concurs and will continue to work with our Community Rehabilitation Providers. Attachment 4.8(b)(3) specifically addresses this recommendation. RECOMMENDATION 2: Recommend DVR continue to participate with the Regional Transition Committees to help address barriers for transition students. Response: Vocational Rehabilitation concurs and will continue to participate on Regional Transition Committees to help address barriers for transition students. Goal 2 and Attachment 4.2(c) specifically address this recommendation. RECOMMENDATION 3: Recommend VR explore the possibility of each counselor having a choice to utilize work cell phones so that they are better able to communicate with consumers, via texting, without having to use their personal phone for work. Response: Vocational Rehabilitation explore the feasibility and counselor interest and need on a case by case basis. RECOMMENDATION 4: Recommend DVR explore the usage of social media. Response: Vocational Rehabilitation recognizes that this is a growing trend in communication, especially with youth, and will continue to research policy on its use and have requested training on Social Media from TACE. RECOMMENDATION 5: Recommend VR explore radio PSAs, tv ads, etc., targeted specifically to youth, and make youth part of the process. Response: Vocational Rehabilitation concurs and will do so. Goal 2 Strategy 2.9 specifically addresses this recommendation. RECOMMENDATION 6: Recommend VR identify ways to determine an applicant’s eligibility to work i.e., citizenship, green card, inmate status, student visa, etc. Response: Vocational Rehabilitation concurs and will do so.
This screen was last updated on May 1 2012 3:13PM by Robyn Throlson
Vocational Rehabilitation continues to work with multiple agencies and entities throughout the state. A number of these cooperative ventures are tied to our expansion of self-employment opportunities and our increased emphasis on employer services. This includes direct contact with local, state and regional lenders to assist clients in self-employment business start-up. Listed below are the primary businesses, agencies and groups with whom we are currently working. The only groups in this attachment, with whom we have a formal written agreement, are with the North Dakota Department of Agriculture and Department of Veteran’s Affairs Vocational Rehabilitation Program. North Dakota Department of Agriculture - Cooperative agreement with NDVR to assist with VR’s Rural Services initiative. The department’s Ag Mediation Division provides on-site assessments of the financial health and viability of the farm/ranch operation. Department of Veterans’ Affairs Vocational Rehabilitation Program – Cooperative agreement with VA/VR is to ‘ensure seamless, coordinated, and effective VR services to North Dakota’s veterans with disabilities and their dependents with disabilities; to improve cooperation and collaboration between the two agencies; to avoid duplication of services; to improve interagency communication; and to establish staff cross-training opportunities.’ While we do not have formal written agreements with the following entities, state and regional VR staff work cooperatively with them as needed. Interagency Program for Assistive Technology (IPAT) – IPAT is North Dakota’s Tech Act Program which provides assistive technology services throughout the state. IPAT provides consultation and assessment to VR staff and clients. Counselors utilize their lending library to see if technology is appropriate before purchasing it. The VR Director is on their advisory council. In addition, the VR AT Program Administrator participates in a collaborative partnership with IPAT and others on an AT Re-use Program established in 2010. Business Information Centers (BIC) – Located in Bismarck and Grand Forks, the BICs provide consultation and resources for VR clients on various aspects of establishing and maintaining a business. Small Business Administration (SBA) – Ongoing coordination of shared training and education programs between SBA staff and VR staff. Department of Commerce and local economic development groups – Offer resources for funding and business development for VR clients. Service Corps of Retired Executives (SCORE) - Provides mentoring and consultation to VR clients who are developing business plans. Lewis and Clark Development Corporation - Process revolving loan fund applications for VR clients pursuing self-employment. Developmental Disabilities Council – Periodically provides monies for the revolving loan fund. They also provided an overview of transition data in ND as it relates to ND VR and employment outcomes. North Dakota Association for the Disabled (NDAD) – Occasionally provides monies to VR clients for non-employment related expenses. North Dakota Chamber of Commerce - Cooperative training and information exchange. Regional VR staff are also members of their local chambers and participate on various chamber committees. This enables VR to develop relationships with the business community. Rocky Mountain Disability and Business Technical Assistance Center (DBTAC) - Provides technical assistance, resources, education and training on disability issues including the ADA. Center of Technology and Business – Provides technical assistance to VR clients in developing Business and Marketing plans. North Dakota Center for People with Disabilities (NDCPD) at Minot State University – NDCPD also administers the Medicaid Infrastructure Grant (MIG) in North Dakota. VR staff also serve as members of various MIG committees.
This screen was last updated on May 1 2012 3:13PM by Robyn Throlson
The Memorandum of Understanding for Transition Services was renewed January 1, 2007 and is in effect through June 30, 2011. Discussion surrounding the renewal of the MOU is currently underway and it will be renewed in the near future. Parties to the agreement are the Department of Public Instruction, Office of Special Education, Job Service North Dakota, the Department of Career and Technical Education and the Department of Health’s Children Special Health Services Unit, Developmental Disabilities Division and Vocational Rehabilitation. The MOU addresses many areas including: consultation and technical assistance, transition planning, roles and responsibilities including financial responsibilities of the agencies and outreach. Some of those activities are described below. VR policy provides that Individualized Plans for Employment are developed as soon as possible, but at least before the student leaves high school. Since the actual service delivery takes place in the eight regions of the state, each region has developed a regional transition Community of Practice committee. Each regional committee is to develop committee goals which are in various phases of implementation. The committees use a specific document for their planning process entitled: "Essential Tools, Interagency Transition Team Development and Facilitation" published by the National Center on Secondary Education and Training, OSEP. The use of this document is helping to better coordinate efforts. The goals include the following elements: how transition activities will be implemented, the source and amount of funding needed, who is involved and their roles and responsibilities, and evaluation criteria. The Department of Public Instruction also contracts for services to track students with disabilities exiting secondary education, how many go to employment, how many enter post-secondary training, how many have other post-secondary plans and how many do not. North Dakota’s Community of Practice on Transition has representation from each region and continues to be very active, holding quarterly meetings. Four subcommittees were established in 2009 to address specific areas of need: Assessment, Information Sharing, Youth Leadership and Healthy Transitions. These committees have been involved with or are currently working on the following projects: In June 2009, the Assessment Group met to develop an assessment matrix that provided a list which transition professionals could access to help determine appropriate assessment tools when working with youth. The document was completed in January 2010 with the assistance of many partners which included: The Department of Public Instruction, Vocational Rehabilitation, non-profit agencies, local school personnel, and higher education personnel. The instrument will assist the school and will also assist VR staff with the completion of the comprehensive assessment and the development of the IPE prior to the student’s graduation from high school. Training on the utilization of the assessment occurred during the Transition Conference that was held in April 2011. Also, the Department of Public Instruction contracted with a person to record and archive the training on this document. This information will be available through DPI’s website. The Information Sharing group developed brochures to share with parents and students prior to the IEP meeting. Promoting a student centered approach to transition, it is meant to help them become better prepared and active members of the IEP process. A collaborative effort with the Client Assistance Program, Mental Health, Juvenile Justice, Family Voices, VR and youth resulted in the development of a Youth Conference focusing on developing a Youth Leadership Movement in North Dakota and assisting youth with developing self advocacy skills. VR coordinated with the Division of Mental Health and Substance Abuse to develop the administrative code and policies for the Transition to Independence Program. A Strategic Plan was then conducted and used to give direction to the project. VR co-facilitates the quarterly meetings with this group. In addition, there is a collaborative effort with Children and Family Services, the Department of Public Instruction, North Dakota Integrated Services, VR and other partners to develop a healthy transition module for high school students. The module is designed to aid students who have special health care needs experience a smoother transition when moving from the children’s health care world to adult service providers. Vocational Rehabilitation had committed approximately $400,000 per year statewide to fund transition activities. These funds were increased to $500,000 per year in the upcoming 2011-13 biennium. The local education units, and other partners, may provide additional funds and resources. In 2010, Vocational Rehabilitation also funded special transition projects for summer employment, a transition camp for students with disabilities and transition fairs. In addition, transitioning students who are identified through the education unit’s Section 504 coordinator are referred to Vocational Rehabilitation, and contacts are made with the guidance counselors to assure those with special needs are aware of services through Vocational Rehabilitation. Referrals are also received from Independent Living Centers, Human Service Centers, and Community Rehabilitation providers working with transition age students. North Dakota Vocational Rehabilitation has a very good working relationship with the Department of Public Instruction (DPI). We have attended and will continue to attend national conferences bringing back information to be presented as a team at the state level. We are looking at the feasibility of conducting regional training during the upcoming biennium for VR and DPI staff, parents, partnering agencies and community advocates. In addition, VR, in cooperation with DPI and Minot State University, has developed a teacher internship program which will provide current special education instructors with an increased understanding of the VR Program and the transition process. Vocational Rehabilitation is using ARRA Stimulus funds to enhance employment outcomes for students transitioning from high school through summer employment programs. As a result of this award, there are currently contracts for transition services in North Dakota. As a result of need for a better focus on transition in a region within the state, a transition contract was developed and awarded to a Community Rehabilitation Provider in the Fargo region. Currently, there are four transition contracts, two with Community Rehabilitation Providers and two with the school system.
This screen was last updated on May 1 2012 3:13PM by Robyn Throlson
The utilization of community rehabilitation programs varies considerably throughout the state. In that needs and resources are unique to each region the regional offices at the local level work closely with their local providers to identify needs and to determine with the provider whether or not they are able to meet that need. In addition, the triennial assessment of rehabilitation need conducted in early FY 2009 included survey questionnaires specific to community rehabilitation programs, their ability to meet consumer’s employment related needs and barriers encountered in meeting needs. Survey results are discussed in Attachment 4.11(a). Vocational Rehabilitation also continues to utilize information gathered from public hearings as well as input received from the providers themselves and organizations such as the North Dakota Association of Community Facilities and the North Dakota Statewide Independent Living Council to work more closely together. The agency will continue to make every effort to improve services to consumers when a problem is identified in a particular region. To insure ongoing dialogue, the North Dakota Association of Community Facilities and the North Dakota Statewide Independent Living Council are represented on the State Rehabilitation Council where issues are discussed whenever appropriate. As a major player on the North Dakota Workforce Development Council, VR continues to be an active partner as opportunities arise. Currently, VR is on the Integrated Performance Information (IPI) workgroup and the Youth Development Council. Vocational Rehabilitation continues to survey providers for input regarding their training needs. North Dakota also continues to use the TACE in Colorado as a training resource when training needs are identified, including any training needs that may emerge as a result of provider outcome data. Current training available to Community Rehabilitation Providers includes: monthly video conference training on various topics, VR 101, and National Employment Certification through TACE. There is also a contract for TBI technical assistance and training through the Center for Rural Health utilizing ARRA funds which will run through September 2011. The contract covers the following services: technical assistance and training to VR counselors and CRP employment specialists, on a monthly and a case by case basis. VR, in a partnership with The Division of Mental Health and Substance Abuse, Community Rehabilitation Providers, and the TBI Coordinator is working to develop consistent services for TBI clients from pre-employment, to SEP and extended services. The first semi-annual provider meeting was held in March 2011. This joint conference, which had a TBI employment focus, was a partnership between the ND Center for Persons with Disabilities (NDCPD) and the ND Association of Community Providers (NDACP). Over 525 attendees, representing all eight regions statewide, participated in this conference. Soft skills contracts were awarded to CRP’s in four regions: Williston, Minot, Devils Lake and Dickinson. Since that time, 171 consumers have participated in training. Almost one third of those consumers are now employed with many more attending school and others are still enrolled in the classes. In addition, standards will be established for facilities and providers of services used by the agency. Rehabilitation facilities must be certified either by CARF, The Council (The Council of Quality and Leadership for People with Disabilities or CQL) or have an approved plan in place for acquiring accreditation. Medical service providers must be approved by the State Licensing Board through its agreement with the Department of Human Services. All educational and vocational technical programs must be recognized by the State Board of Higher Education. Vocational Rehabilitation will continue to work with providers during the remainder of FFY 2010 and FFY 2011 to develop provider profiles and facts sheets. The department has, as part of its contract package, language that addresses accessibility of facilities, affirmative action plans, special communication needs, and fraud, waste, and abuse.
This screen was last updated on May 1 2012 3:13PM by Robyn Throlson
Vocational Rehabilitation is purchasing services from sixteen private non-profit providers, two private-for-profit agencies and one public agency for the provision of supported employment services and extended services. Representatives from Vocational Rehabilitation, Developmental Disabilities and Mental Health previously conducted regional visits to providers and regional staff. The purpose was to assess the program needs and funding requirements. Based on the results, new supported employment guidelines and outcome-based reimbursement methods were implemented the beginning of FFY 2008. These guidelines continue to be reviewed as needed. All units that purchase extended services fall under the administrative control of the North Dakota Department of Human Services and have developed a Memorandum of Understanding. Representatives of Developmental Disabilities, Vocational Rehabilitation and Mental Health and Substance Abuse are working to revise the MOU, and will continue to meet regularly to review, develop and amend policies, procedures and fiscal issues. In cooperation with Mental Health and Substance Abuse, VR is participating in a special supported employment demonstration project in one of the regional offices. The project uses an evidence-based supported employment model for individuals with the dual diagnosis of mental illness and substance abuse. The project began March 2009. The VR state office program administrator responsible for supported employment is involved with the project and program review, including being a member of the fidelity review team.
This screen was last updated on May 1 2012 3:07PM by Robyn Throlson
Data System on Personnel and Personnel Development
Vocational Rehabilitation’s procedures and activities to establish and maintain a comprehensive system of personnel development are described below. This plan ensures an adequate supply of qualified rehabilitation professionals and paraprofessionals for the operation of the state vocational rehabilitation program. 1. Data System Vocational Rehabilitation’s system to collect personnel information provides annual data concerning the numbers and categories of personnel that are employed by the state agency as well as the projected retirements within five years. The numbers of personnel are then compared to the clients served to determine the projected number of staff needed, including the ratio of counselors to clients. Information on personnel development is described in Section 4 of this attachment. There are currently 96.5 individuals employed by North Dakota Vocational Rehabilitation. They are in the categories listed below. During FFY 2010, 6992 individuals were served by vocational rehabilitation. This results in an annual client to counselor ratio of 173 to 1. Vocational Rehabilitation attempts to hire counseling staff as necessary, based on projected caseload numbers. Current staffing is sufficient to provide Vocational Rehabilitation services. Hiring additional counseling staff will be dependent upon the need to maintain a reasonable counselor to client ratio and the availability of funding. North Dakota Vocational Rehabilitation currently has 2 counselor vacancies. NDVR has added 4 Career Assessment Specialists and 2 Business Specialists to assist our counselors to improve client services. They are currently classified as temporary positions. The plan is to move them to permanent positions as FTEs become available. North Dakota Vocational Rehabilitation has 33 Counselors and Regional Administrators who meet the Qualified Rehabilitation professional (QRP), Certified Rehabilitation Counselor (CRC) standards. Of those, one CRC is a bachelor level counselor. This represents 68.8% of the staff who are required to meet QRP standards. We anticipate 2 additional staff will be eligible to sit for the CRC exam during the summer and fall, 2011. Two Vision Rehabilitation Specialists and five Central Office administrators hold CRC certification. All CRC staff must maintain CRC status by participating in the required training. The state VR office is an approved continuing education provider through CRCC, and the training officer coordinates and notifies staff of various training opportunities throughout the year, including training available at the annual conference. Counselors update their CRC status with their administrator at their annual performance review. In 2010 North Dakota Vocational Rehabilitation’s annual turnover rate for counselors was 14.8%, with an overall agency turnover rate of 7.7%. The turnover rate for counselors was 7.5% in 2009. Overall, there has been a drop in the counselor turnover rate which was 17% in 2005. At least 50% of the staff who have left the agency indicated they left for higher salaries. During the next five years we estimate 22.5 staff members will be leaving the agency due to retirement alone. The positions are listed in the table below. Additional vacancy positions are estimated at 25 counselors in the next five years, in addition to the seven listed below. Traditionally, there is very little turn-over in the non-counselor positions.
|Row||Job Title||Total positions||Current vacancies||Projected vacancies over the next 5 years|
|2||Vocational Rehabilitation Counselors||41||2||7|
|3||Regional Support Staff||11||0||5|
|4||State Office Administrators and Support Staff||11||1||3|
|5||Regional Vocational Rehabilitation Administrators||8||0||4|
|7||Human Service Specialists/Aids/Drivers||8||0||3|
|8||Supported Employment Coordinator/Voc. Evaluator||2||0||1|
|10||Career Assessment Specialists||4||0||0|
We recognize that we will be losing valuable experience and managerial knowledge with the high level of retirees who are currently administrators in the regional and central offices. Our “Success in Leadership” initiative (launched in 2007) is a major aspect of our succession planning efforts. Each of the nine members will serve a three year term. We are already seeing some exciting things happening with this group. Two of the members have been promoted to a central office administration position and one to a regional administrator position. The purpose of Success in Leadership is to challenge individuals to become positive forces of change in the field of Vocational Rehabilitation by adopting and implementing exemplary leadership practices. All staff, regardless of their position, are able to apply to become part of Success in Leadership. We believe it is important for all staff to be able to expand their knowledge, skills and abilities by participating in quality training on their path to leadership. There are no colleges in the state that offer a Master’s Degree in Rehabilitation Counseling, consequently counselor job openings are mailed to universities in the Region VIII states that offer a Master’s Degree in rehabilitation counseling. The universities will post all counselor openings. The table below depicts the out-of-state institutions that are providing training to North Dakota Vocational Rehabilitation staff who are required to meet Qualified Rehabilitation Professional standards: Regional VR Administrators and VR Counselors. The table also depicts training sites used by North Dakota Vision Rehabilitation Specialists. The numbers enrolled and graduated are for FFY 2010.
|Row||Institutions||Students enrolled||Employees sponsored by agency and/or RSA||Graduates sponsored by agency and/or RSA||Graduates from the previous year|
|1||Utah State University||3||3||0||2|
|2||West Virginia University||1||1||0||1|
|4||Virginia Commonwealth University||1||1||0||0|
|5||University of Kentucky||2||2||0||0|
Vocational Rehabilitation lists all counselor job openings with Job Service North Dakota, specifying a preference for individuals with a Master’s Degree in rehabilitation counseling with credentials to qualify for certification. We will also consider the possibility of paid internships as an incentive to attract Master’s level interns with the intention of retaining them for counselor openings. Vocational Rehabilitation recruits minorities and individuals from graduate programs in rehabilitation counseling, however, universities in our state do not offer a Master’s Degree in rehabilitation counseling. Therefore, we are forced to recruit graduate level counselors from out-of-state. We are often unsuccessful in this effort because in most instances, our salaries are not competitive at the graduate level. If we are successful in recruiting graduate level counselors, we often find it difficult to retain them for the same reason. Vocational Rehabilitation recruits individuals with disabilities and provides reasonable accommodations needed to perform essential job functions. Reasonable accommodations include readers, drivers, and adaptive equipment for current staff with disabilities. The Success in Leadership staff retention study 2007-2008 concluded that most current VR employees like their jobs and most former employees liked their jobs. The data also supports the conclusion that most current VR employees would leave for better salary and that most of the former employees left to better salary, if they did not retire. Vocational Rehabilitation was successful at implementing a reclassification process for VR Counselor II positions moving to Counselor III positions, usually resulting in a pay increase.
Vocational Rehabilitation has established a policy to ensure that professionals providing Vocational Rehabilitation services are appropriately and adequately trained to meet “Qualified Rehabilitation Professional Standards.” The standard established is that they are Nationally Certified Rehabilitation Counselors. A. Vocational Rehabilitation will hire rehabilitation counselors who hold a Master’s Degree in rehabilitation counseling or closely related field from a Council on Rehabilitation Education (CORE) accredited program and who hold CRC certification or could obtain such certification within 3 years of the date of hire. If unable to recruit individuals who meet these qualifications, Vocational Rehabilitation will hire the most appropriate and qualified applicant with the expectation that the individual hired will participate in educational programs to meet “Qualified Rehabilitation Professional” standards within 5 years of the date of hire. B. Individuals who do not meet personnel standards will develop a training plan that will identify how they will meet the personnel standards. The plan will also include time lines for meeting the personnel standard which must be approved by their regional administrator and the Central Office Training Coordinator. C. At the present time, individuals requiring retraining to meet the personnel standards enroll in Utah State University’s Distance Education Master’s Degree in Rehabilitation Counseling program, the University of Wisconsin – Stout, West Virginia University, the University of Kentucky or Virginia Commonwealth University to complete the educational requirement for qualified rehabilitation personnel standards. At present, and pending new awards of the RSA Long-Term Training/CSPD Scholarships, funding support for the training of counselors and regional administrators is primarily from RSA scholarships through Utah State University, the University of Wisconsin – Stout, West Virginia University and Virginia Commonwealth University. The Utah State University scholarship covers one-half tuition, a book stipend and $1000 allowance for summer on-campus courses. West Virginia University and Virginia Commonwealth University covers all costs. The University of Kentucky covers the majority of the cost of tuition and fees. The University of Wisconsin Stout covers half of the tuition and fee costs. Costs not covered by the scholarships are covered by Vocational Rehabilitation’s 110 funds with limited funding from the In-Service Training Grant. In 1999, North Dakota Vocational Rehabilitation’s QRP standards were implemented. The goal established at implementation was that 50% of staff on board October 1, 1999 would meet the QRP standards by October 2004 and 100% by October 2009. All staff hired after that date are required to meet QRP standards within 5 years of hire. Currently, 100% of the original staff meet the QRP standards. Staff hired after that date have either met the standard or are in the process of doing so as required.
Vocational Rehabilitation conducts an assessment of the training needs of the current staff at all levels- administrative, counselor, and support staff. The needs assessment focuses on two levels of training (1) statewide training topics that are consistent with the State Plan and RSA priorities, and (2) regional training that addresses issues identified through case reviews, performance appraisals and other training that will assist staff in progressing toward their career goals. In-service training provides for attendance at workshops, conferences, formal course work training in rehabilitation counseling, medical assessment, ethics, job placement, rehabilitation technology, ADA, reauthorization, and other rehabilitation related training. All employees have access to these training opportunities. The agency’s continuing education program also allows reimbursement for the cost of tuition and books for classes that are related to job duties and will increase the employee’s skills in specific areas. Since there are no institutions of higher education in North Dakota that prepare rehabilitation professional counselors at the Master’s Degree level, North Dakota, at the present time, collaborates with Utah State University, University of Wisconsin Stout, the University of Kentucky, Virginia Commonwealth University, West Virginia University and Montana State University Billings to prepare rehabilitation professionals. North Dakota Vocational Rehabilitation receives and distributes information such as rehabilitation journals, Rehabilitation Briefs, National Clearinghouse of Rehabilitation Research Materials, topics researched by the Institute on Rehabilitation Issues, as well as videos and printed materials on related rehabilitation issues. Information is disseminated through the state email system and hard copies, CDs, DVDs are sent through the mail. Vocational Rehabilitation supports participation in professional organizations by encouraging attendance and providing registration and travel expense for professional organization meetings and conferences. A number of vocational rehabilitation personnel are active members and hold leadership positions in professional organizations. Central Office staff is involved in the implementation of the Workforce Investment Act and training has been provided as needed.
Vocational Rehabilitation provides personnel to provide services to individuals who have limited English speaking ability. In several regions where minority populations are more predominant, Vocational Rehabilitation staff have attended training on the customs and culture of minority groups. These materials are available to all Vocational Rehabilitation staff. In addition, the annual training needs assessment typically identifies a need for cultural awareness training. This training has been, and will continue to be, conducted in the regions that request it, with other regions invited to attend. A joint training with the ND 121 projects and the Veteran’s Administration VR was held in February of 2009. Vocational Rehabilitation provides personnel or obtains services to accommodate clients in need of appropriate modes of communication. Agency staff members who have an interest are encouraged to take classes sign language. In regions that do not have personnel trained in alternate modes of communication, this service is purchased.
Vocational Rehabilitation coordinates CSPD efforts with the CSPD requirements under IDEA. The Department of Public Instruction is represented on the State Rehabilitation Council where information on training conferences is shared and invitations extended to attend each other’s conferences and other training activities. Vocational Rehabilitation is also a member of the statewide Community of Practice that has broad-based representation of agencies involved in various aspects of Transition. Members of the Community of Practice, including one Vocational Rehabilitation staff, were also part of multi-agency team that participated, for the fourth year in a row, in a National Transition Training Conference to identify ways to improve Transition services in the state. In October 2008, Vocational Rehabilitation collaborated with the North Dakota Department of Public Instruction holding a joint transition-focused training conference entitled “Discover the Magic Through Teamwork,” with over 275 participants. Plans are to discuss holding this type of collaborative conference every few years.
This screen was last updated on May 1 2012 3:13PM by Robyn Throlson
Identify the need to establish, develop, or improve community rehabilitation programs within the state.
Results of Comprehensive Statewide Assessment of the Rehabilitation Needs of Individuals with Disabilities North Dakota Vocational Rehabilitation conducts a comprehensive assessment of rehabilitation needs every 3 years. Together with the State Rehabilitation Council’s Evaluation Committee and research analysts from the designated state agency’s research team, VR began planning for the FFY 2010-2012 assessment in 2008. The resulting 2010-2012 triennial assessment included 4 major components (described below): 1. Statewide Consumer Needs Survey, 2. American Indian Focus Groups, 3. Statewide Community Rehabilitation Programs (CRP) Survey, 4. Ongoing analysis of VR data. The next comprehensive assessment will be completed for the FFY 2013 state plan. 1. Statewide Consumer Needs Survey. A total of 246 consumer needs survey questionnaires were sent to individuals and directors of institutions and agencies chosen because of their likelihood to have a connections with or interest in individuals with disabilities. This included advocacy groups, community rehabilitation programs, supported employment providers, disability organizations, psychosocial rehabilitation centers, centers for independent living, various state agencies including Workforce Investment Act agencies, 121 projects, disability support services in the North Dakota university system, occupational therapy departments, directors of special education, Client Assistance Program, State Rehabilitation Council (SRC) Statewide Independent Living Council (SILC) members, and VR staff. All parties who received surveys were also asked to further distribute to any individuals with disabilities who might have an interest in participating in the survey. Both a paper-based and online version of the survey was provided to give respondents flexibility in completing the survey. A total of 93 consumer needs surveys were returned. Responses were received from every region in the state with higher populated regions taking a greater share. Descriptive statistics and qualitative methods were applied for data analysis. 2. American Indian Focus Groups. NDVR contracted with a private entity to conduct 4 focus groups on or near American Indian Reservations. American Indians comprise the single largest minority population in the state at 4.9% of the total non-white population of 7.6%. VR sought answers that could lead to improved service rates for eligible American Indian clients. This included identifying current perceptions held by American Indians regarding VR and their understanding about services provided. A total of 69 American Indians representing each of North Dakota’s tribal areas participated in the focus groups. All were over the age of 18 and had never been a client of a VR program. 3. Statewide Community Rehabilitation Program (CRP) Survey. A total of 246 CRP needs survey questionnaires were sent to individuals and directors of institutions and agencies chosen because of their likelihood to have a connection with or interest in individuals with disabilities. This included advocacy groups, community rehabilitation programs, supported employment providers, disability organizations, psychosocial rehabilitation centers, centers for independent living, various state agencies, 121 projects, disability support services in the North Dakota university system, occupational therapy departments, directors of special education, Client Assistance Program, SRC and Statewide Independent Living Council (SILC) members, and VR staff. All parties who received surveys were also asked to further distribute to any individuals with disabilities who might have an interest in participating in the survey. Both a paper-based and online version of the survey was provided to give respondents flexibility in completing the survey. A total of 95 CRP provider surveys were returned. Responses were received from every region in the state with higher populated regions taking a greater share. Descriptive statistics and qualitative methods were applied for data analysis. 4. Analysis of NDVR data. Reports are generated monthly showing progress towards employment goals, number served, number of referrals, rehab rate, and percent SD. Quarterly reporting also tracks goals for business Services, Older Blind, Client Satisfaction and results of follow up surveys of cases closed successfully. This follow up survey tracks job retention 6 months after closure, which is at least 9 months after employment began. It also serves as an opportunity to assess if any post employment services might be needed at that time. This on-going analysis is used to identify trends which then generally require further analysis. Key projects conducted during the last 2 years included analysis of transition services, payments to community rehabilitation programs for vocational development services, analysis of successful and unsuccessful closures, analysis of services to Native Americans by disability, and demographics by underserved counties. The Triennial Needs Assessment Surveys and Focus Groups were conducted in January & February 2009. The research analysts who helped design the surveys, analyzed the results and wrote the final report presented the findings to both the SRC Evaluation Committee and the full SRC. In addition, the private company who conducted the Native American focus groups presented the finding to both the SRC Evaluation Committee and full Council. Overall, irrespective of disability status, the most important unmet employment related needs were identified as workplace relationship training, supported employment, and transportation. Vocational guidance was also important to consumers and non-CRPs. The most prominent suggestions for meeting employment related needs focused on improving youth to adult transition employment services; enhancing increasing and/or improving job opportunities for persons with disabilities; providing job coaching, workplace relationship training, job development, job placement, and follow-up. Only a simple majority of consumers was aware that NDVR provided opportunities for self employment and less than half knew that the agency provided workplace relationship training. Yet, these two services were considered areas of unmet employment related need by the majority of consumers with disabilities. Twenty four of the 93 consumer survey respondents were individuals with disabilities. For about 90% of these respondents with disabilities, the most important unmet employment related need was workplace relationship training. Other highlighted needs were supported employment, opportunities for self-employment, job coaching, and youth to adults transition services. The four focus groups were conducted to assist VR find answers that could lead to improved service rates for eligible American Indian clients. This included evaluating the perceptions held by American Indians regarding NDVR. Overall, participants identified ‘vocational rehabilitation’ as a term associated with having a disability; were not familiar with the term, or were not familiar with the details of the program. When asked what type of services are included in vocational rehabilitation services, the most common responses were transportation, education, employment, financial assistance, and equipment for hearing or vision impairments, Many participants realized a person’s disability is part of the eligibility for VR, but ‘low income’ or ‘financially unstable’ was also thought to be part of the eligibility. When asked what keeps a person from applying for VR services, the responses were: emotional considerations (embarrassment, fear of rejection, fear of being judged), lack of program awareness, lack of transportation, and amount and time to process paperwork. Multi-media sources, meetings, and seminars were suggested ways to inform the public about VR. The vast majority believed there are American Indians who have a disability that are not getting services. The list below contains the major rehabilitation needs identified during the 2010-2012 triennial assessment. The needs include those identified by or on behalf of individuals with all types of disabilities including individuals with the most severe disabilities, minorities, individuals who may be underserved and individuals served through the state’s Workforce Investment system. Individuals who are considered underserved are frequently individuals who have a mental illness and those who have traumatic brain injuries. The rehabilitation needs cut across all types and “categories.” With the exception of increased cultural understanding for individuals who are minorities, no needs were unique to any one of the groups for whom the triennial assessment was conducted. Rather, the unique needs are identified with each individual during the vocational rehabilitation process. Many of the major rehabilitation needs are systemic in nature and apply one way or another to every individual with a disability who receives VR services. Need: Workplace Relationship Training Applies to: Most Severe Disability, WIA, Unserved & Underserved, Minorities Need: Supported Employment (SEP) Applies to: Most Severe Disability, WIA, Unserved & Underserved, Minorities Need: Job Coaching/Short Term Non SEP Applies to: Most Severe Disability, WIA, Unserved & Underserved, Minorities Need: Vocational Counseling and Guidance Applies to: Most Severe Disability, WIA, Unserved & Underserved, Minorities Need: Transition Services, Youth to Adult Applies to: Most Severe Disability, WIA, Unserved & Underserved, Minorities Need: Services and Materials that Reflect Cultural Sensitivity and Customer Service Applies to: Most Severe Disability, WIA, Unserved & Underserved, Minorities Need: Follow-up After Job Placement Applies to: Most Severe Disability, WIA, Unserved & Underserved, Minorities Need: Increased Self Employment Applies to: Most Severe Disability, WIA, Unserved & Underserved, Minorities Need: Clearer Understanding of VR Services and Process through ongoing multi-media public education Applies to: Most Severe Disability, WIA, Unserved & Underserved, Minorities Need: Benefits Planning Applies to: Most Severe Disability, WIA, Unserved & Underserved, Minorities Need: Transportation Applies to: Most Severe Disability, WIA, Unserved & Underserved, Minorities Need: Independent Living Skills Training Applies to: Most Severe Disability, WIA, Unserved & Underserved, Minorities Need: Extended Services Applies to: Most Severe Disability, WIA, Unserved & Underserved, Minorities At the present time, the Center for Persons With disabilities employs 3 benefits planners who work with individuals across the state. One of those positions is funded by Vocational Rehabilitation, one is funded through the Social Security Administration, and one is funded through the MIG Grant. The funding for this position will end in December, 2011. Presently, 83% of the individuals that the Benefits Planners provide information and referral to are consumers of Vocational Rehabilitation. 90% of the benefits plans that are completed are with consumers of Vocational Rehabilitation. Vocational Rehabilitation is therefore working with CPD and others to ensure that the third position will continue to be available for consumers. Based on information from the Department of Public Instruction in 2009, there are 699 students in Special Education who are between the ages of 18-21. These individuals could potentially receive supported employment or Title I services during the next one to three years. Some of the major disability categories of these students include the following: Specific Learning Disabilities 239 Developmental Disabilities/Intellectual Disabilities 162 Other Health Impairment 106 Autism 58 Sensory Impairments 46 Severe Mental Illness/Emotional Disturbance 44 Orthopedic Impairment 16 Traumatic Brain Injury 8 Hearing Impairment 7 Vision Impairment 3 Deaf-Blind 1 Assessment Of The Need To Establish, Develop Or Improve Community Rehabilitation Programs. As part of the 2010-2012 Triennial Assessment of Rehabilitation Needs, a total of 246 CRP needs survey questionnaires were sent to individuals and directors of institutions and agencies chosen because of their likelihood to have a connections with or interest in individuals with disabilities. This included advocacy groups, community rehabilitation programs, supported employment providers, disability organizations, psychosocial rehabilitation centers, centers for independent living, various state agencies, 121 projects, disability support services in the North Dakota university system, occupational therapy departments, directors of special education, Client Assistance Program, SRC and Statewide Independent Living Council (SILC) members, and VR staff. All parties who received surveys were also asked to further distribute to any individuals with disabilities who might have an interest in participating in the survey. Both a paper-based and online version of the survey was provided to give respondents flexibility in completing the survey. A total of 95 CRP provider surveys were returned. Responses were received from every region in the state with higher populated regions taking a greater share. Descriptive statistics and qualitative methods were applied for data analysis. The survey was designed to enable a comparison between Community Rehab programs responses and non-CRP responses to the same set of questions. Questions included met and unmet employment-related needs, barriers encountered by CRPS and suggestions for improving services and removing barriers. CRPs felt that funding was the most significant barrier to their delivery of employment related services. Non-CRP respondents however thought that insufficient community services, geographical location of, or, distance to services, and community perception of individuals with disabilities were more significant barriers. The most prominent suggestions for meeting employment related needs focused on improving youth to adult transition employment services; enhancing increasing and/or improving job opportunities for persons with disabilities; providing job coaching, workplace relationship training, job development, job placement, and follow-up. The provider surveys had a number of suggestions about services that CRPs should provide including, job coaching, workplace relationship training, and job development placement and follow-up. However, 75% of the CRPs indicated they offered job development, and job coaching and follow-up. Supported employment, vocational guidance, ongoing training/ support on the job, transportation and workplace relationship training were the top five unmet employment related needs identified in the provider survey. Consumer survey respondents indicated workplace relationship training, self employment, transition services, job coaching and vocational guidance as the top 5 unmet employment related. VR met with providers across the state during the latter part of FFY 2009 and early FFY 2010. The purpose was to review the results of the triennial needs assessment, discuss the development of a provider profile and fact sheet, review the supported employment reimbursement schedule, identify training needs, and identify next steps. In addition, VR is working on developing Provider Service Agreements which could include the requirement for National employment certification. The purpose of the certification would be to enhance provider training in order for them to better meet consumer needs. VR has worked with the TACE and is now participating in the Employment Specialist training that is available to new CRP staff. The purpose is to provide a general overview of VR services. Additional discussion relative to community rehabilitation programs is found in Attachment 4.8(c)(3) - Cooperative Agreements with Private Non-profit Rehabilitation Service Providers.
This screen was last updated on May 1 2012 3:13PM by Robyn Throlson
Based on data from the U.S. Bureau of the Census, North Dakota has over 43,000 residents between the ages of 16 and 64 who report a disability and consequently could be eligible for Vocational Rehabilitation services. It is estimated that during the current federal fiscal year 2011, a total of 6957 individuals will receive Vocational Rehabilitation services. The estimated breakdown is 6697 individuals will receive services through Title I and 260 individuals will receive services through Title VI, Part B. The estimated annual cost to provide services is $10.5 million. Since NDVR is not under an order of selection, we have not established priority categories.
|Category||Title I or Title VI||Estimated Funds||Estimated Number to be Served||Average Cost of Services|
This screen was last updated on May 1 2012 3:07PM by Robyn Throlson
The following annual goals and priorities were presented to the SRC on June 8, 2011 and were approved. The goals were based on the results of the 2010-2012 Triennial Needs Assessment which is described in Attachment 4.11(a), public input gathered in March 2011, VR’s managing for results strategic planning, and federal standards and indicators. Goal 1 Meet Federal Standard 1 – Employment Outcomes. NDVR will meet or exceed, at a minimum, four of the six indicators, and at least two of the three primary indicators by 09/30/2012. Source: State Rehabilitation Council, NDVR Managing for Results and Federal Standards and Indicators Goal 2 Continue the Implementation of State and Regional Youth Transition Services by increasing referrals of consumers 21 years and under from 676 to 690 which is an increase of 2% by 09/30/2012. Increase the summer employment projects from eight to nine by 09/30/2012. Source: State Rehabilitation Council; Analysis of Triennial Assessment; Public Input; NDVR Managing for Results Goal 3 *Develop Job Readiness Resources and Services that Consumers Can Access to Meet Their Needs by providing funding to expand projects in the eight regions by 01/31/2012. Source: State Rehabilitation Council; Analysis of Triennial Assessment; Public Input; NDVR Managing for Results Goal 4 Develop the next phase of the Public Education Campaign by customizing educational materials specific to Consumers, Students, Families, American Indians and Business by 06/30/2013. Source: State Rehabilitation Council; Analysis of Triennial Assessment; Public Input; NDVR Managing for Results Goal 5 *Continue to develop opportunities to collaborate with partners and stakeholders to strengthen relationships and meet consumer needs. The provider profiles, which will be used for program evaluation and consumer informed choice, will be incorporated into the new case management system by 09/30/2013. Source: State Rehabilitation Council; Analysis of Triennial Assessment; Public Input; NDVR Managing for Result Goal 6 Meet Service Rate to Minorities in Federal Standard 2. The ratio of the service rate for minorities and the service rate for non-minorities will be at least .80 by 09/30/2012. Source: State Rehabilitation Council, Analysis of Triennial Assessment; Federal Standards and Indicators *These goals include supported employment. Supported employment is also specifically addressed in Attachment 4.11(c)(4) and Attachment 4.11(d) Goal 1, Strategy 1.7
This screen was last updated on May 1 2012 3:13PM by Robyn Throlson
- Identify the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services.
- Identify the justification for the order.
- Identify the service and outcome goals.
- Identify the time within which these goals may be achieved for individuals in each priority category within the order.
- Describe how individuals with the most significant disabilities are selected for services before all other individuals with disabilities.
Justification for order of selection
The North Dakota Division of Vocational Rehabilitation (DVR) has determined that there will not be sufficient financial resources to provide vocational rehabilitation services to all eligible individuals. Consequently, Order of Selection for services will be implemented. At the time this amendment is submitted, all categories will be closed. As of April 27, 2012, there were a total of 1,511 consumers on the wait list. Of that, 691 were in Priority Category 1, 708 were in Priority Category 2 and 112 were in Priority Category 3. At this time, we are estimating that approximately 1,800 consumers will be on the wait list by the end of FFY 2012.
This decision was made based on the following: an analysis of available financial resources, the spending patterns over the last four fiscal years, the remaining budget authority for the current fiscal year, an estimate of the amount of funds that would be needed to continue to serve those currently on an IPE, and in consultation with the State Rehabilitation Council and the Rehabilitation Services Administration.
DVR experienced a significant increase in case service expenditures in the four years between 2008 and 2011. The majority of the increase is related to increased cost of training for individuals with disabilities. Training costs increased from $3,915,306 in 2008 to $5,262,958 in 2011. In 2008, expenditures exceeded the grant award by more than $148,000. In 2009, expenditures exceeded the grant award by more than $155,000. In 2010, expenditures exceeded the grant award by more than $161,000. Expenditures in 2011 exceeded the grant award by more than $3.2 million. This pattern has depleted our carry forward. At the present time, of the $6 million available for case services, there is approximately $750,000 remaining for FFY 2012.
In addition, DVR is under contract for a new case management system as recommended in the 2009 RSA Monitoring Report. We anticipate spending $250,000 during FFY 2012 and anticipate spending an additional $1 million each of the next two grant years.
Individuals currently receiving services under an Individualized Plan for Employment (IPE) will continue to receive services.
Description of Priority categories
All eligible individuals with disabilities will be assigned a priority category, notified of their assigned category, and of their right to appeal that assignment. All necessary and reasonable services shall be available to individuals receiving services under an Order of Selection. Following are the definitions which can be found in North Dakota State Law.
Priority Category 1 - Individuals determined to have a most significant disability
(1) those who meet the criteria for significant disability, but are seriously limited in two or more functional capacities (such as mobility, communication, self-care, self-direction, interpersonal skills, work tolerance, or work skills) in terms of an employment outcome; and
(2) require multiple core services over an extended period of time (six months or more).
Priority Category 2 - Individuals with significant disabilities
(1) individuals who are receiving Social Security Disability Insurance or Supplemental Security Income; or
(2) who have a significant physical or mental impairment which seriously limit one functional capacity; and
(3) whose Vocational Rehabilitation can be expected to require multiple vocational rehabilitation services over an extended period of time (over six months); and
(4) who have one or more physical or mental disabilities resulting from: amputation, arthritis, autism, blindness, burn injury, cancer, cerebral palsy, cystic fibrosis, deafness, head injury, heart disease, hemiplegia, hemophilia, respiratory or pulmonary dysfunction, mental retardation, mental illness, multiple sclerosis, muscular dystrophy, musculoskeletal disorder, neurological disorders (including stroke and epilepsy), paraplegia, quadriplegia and other spinal cord conditions, sickle cell anemia, specific learning disability, end-stage renal disease, or another disability or combination of disabilities determined on the basis of an assessment for determining eligibility and vocational rehabilitation needs to cause comparable substantial functional limitations.
Priority Category 3 - Other individuals with disabilities
All applicants, including those in trial work programs shall receive services necessary to determine eligibility for Vocational Rehabilitation services and Order of Selection priority category without regard to the availability of funds or the implementation of the Order of Selection. Such services shall be provided on a timely basis in accordance with the provisions of the Rehabilitation Act of 1973, as amended.
Priority of categories to receive VR services under the order
At this time, we are only providing services to consumers who were in a plan status. All Priority Categories are currently closed.
Service and outcome goals and the time within which the goals will be achieved
As of October 1, 2011, DVR had 2,631 individuals under an IPE. Prior to North Dakota entering an Order of Selection, 390 additional individuals had a plan developed and received services for a total of 3,021 individuals receiving services under an IPE this fiscal year. It is estimated that 760 individuals will exit services with employment after receiving services. We are also anticipating an estimated 450 individuals to exit services without achieving their employment goal. With the carry forward depleted, the amount available for case services for FFY 2012 will be $6 million of which $750,000 remains.
|Priority Category||Number of individuals to be served||Estimated number of individuals who will exit with employment after receiving services||Estimated number of individuals who will exit without employment after receiving services||Time within which goals are to be achieved||Cost of services|
This screen was last updated on May 1 2012 3:13PM by Robyn Throlson
Vocational Rehabilitation’s primary goal for the utilization of Title VI-B funds is to provide training and stabilization for an estimated 260 individuals with the most severe disabilities per year. Of those, it’s projected that 80 individuals will be placed in supported employment in FFY 2011. During FFY 2010, 260 individuals were designated as eligible for supported employment and 59 became employed. The breakdown by disability of those employed is expected to be similar to that of FFY 2010: developmental disabilities – 49.2%; mental illness and/or alcohol and drug addiction – 32.2%; physical/medical disabilities – 1.7%; learning disabilities – 3.4%; traumatic brain injury – 1.7%; and other disabilities – 3.4%. Because the VI-B funds can only be used for supported employment services if there is an assurance of the availability of extended services, the level of usage is dependent upon the availability of other funding sources for extended services. Vocational Rehabilitation will continue to work with the Division of Mental Health and Substance Abuse, Developmental Disabilities Division, Division of Aging Services and service providers to coordinate funding and services. Vocational Rehabilitation will continue agreements whenever and wherever appropriate with the sixteen private non-profit community rehabilitation agencies, two private for profit and one public agency to provide training and stabilization throughout the state. Extended Services will also be provided by the community rehabilitation agencies with state general funds, Title XIX waivered funds, or other funds from sources other than state/federal Vocational Rehabilitation funds.
This screen was last updated on May 1 2012 3:13PM by Robyn Throlson
This attachment should include required strategies and how the agency will use these strategies to achieve its goals and priorities, support innovation and expansion activities, and overcome any barriers to accessing the vocational rehabilitation and the supported employment programs. (See sections 101(a)(15)(D) and (18)(B) of the Act and Section 427 of the General Education Provisions Act (GEPA)).
Describe the methods to be used to expand and improve services to individuals with disabilities.
Identify how a broad range of assistive technology services and assistive technology devices will be provided to individuals with disabilities at each stage of the rehabilitation process; and describe how assistive technology services and devices will be provided to individuals with disabilities on a statewide basis.
Identify what outreach procedures will be used to identify and serve individuals with disabilities who are minorities, including those with the most significant disabilities; and what outreach procedures will be used to identify and serve individuals with disabilities who have been unserved or underserved by the VR program.
If applicable, identify plans for establishing, developing, or improving community rehabilitation programs within the state.
Describe strategies to improve the performance of the state with respect to the evaluation standards and performance indicators.
Describe strategies for assisting other components of the statewide workforce investment system in assisting individuals with disabilities.
Describe how the agency's strategies will be used to:
- achieve goals and priorities identified in Attachment 4.11(c)(1);
- support innovation and expansion activities; and
- overcome identified barriers relating to equitable access to and participation of individuals with disabilities in the state Vocational Rehabilitation Services Program and the state Supported Employment Services Program.
(1) To Address Needs Identified in the Comprehensive Assessment and to Achieve Identified Goals and Priorities. The goals and strategies below are based on the results of the 2010-2012 Triennial Assessment of Rehabilitation Needs conducted in 2009, public input, federal standards and indicators, recommendations from the State Rehabilitation Council and NDVR’s Managing for Results Strategic Planning. They are designed to support achievement of VR’s goals and priorities identified in Attachment 4.11 (c)(1). Notations are made by the goals and/or strategies that include innovation, expansion and improvement of services and/or outreach activities. Some strategies support achievement of more than one of VR’s goals. Goal 1 Meet Federal Standard 1 – Employment Outcomes. NDVR will meet or exceed, at a minimum, four of the six indicators, and at least two of the three primary indicators by 09/30/2012. Strategy 1.1 Each quarter, evaluate performance in meeting statewide and regional employment goals. Take action to improve performance where necessary. Strategy 1.2 Expand the emphasis of Business Services and develop partnerships with business to provide consumers opportunities for on-the-job-training, situational assessments, and job shadowing. Strategy 1.3 Encourage consumer use of the on-line labor exchange system maintained by Job Service. Strategy 1.4 Continue to analyze various closure statuses, particularly with regard to minority populations, to aid in identifying reasons consumers discontinue services. Develop strategies to address increased consumer involvement in receiving VR services. Take action to improve consumer outcomes where indicated. Strategy 1.5 Continue to look at all aspects of the VR process during the case reviews, including Vocational Guidance and Counseling and Assessment. Provide feedback and training as necessary. Strategy 1.6 Partner with the Division of Mental Health and Substance Abuse to develop effective strategies which will increase the use of transitional employment and other supported employment strategies. Innovation/enhancement/improvement Strategy 1.7 Analyze 26 closures and 6 months follow up and conduct additional follow up as indicated. Goal 2 Continue the Implementation of State and Regional Youth Transition Services by increasing referrals of consumers 21 years and under from 676 to 690 which is an increase of 2% by 09/30/2012. Increase the summer employment projects from eight to nine by 09/30/2012. Strategy 2.1 Actively participate in Community of Practice workgroups Innovation/enhancement/improvement Strategy 2.2 Collaborate with state agencies, including the Division of Mental Health and Substance Abuse and the Department of Public Instruction, to implement Transition activities resulting from the 2011 Legislative session. Strategy 2.3 Develop and implement a summer internship program for North Dakota educators to enhance their understanding of the vocational rehabilitation process and the operational process of the state DVR agency with a concentration on transition services to youth. Innovation/enhancement/improvement Strategy 2.4 Research and develop strategies to build collaborative partnerships in support of the potential implementation of “Project Search” utilizing either a medical system or corporate business model. Innovation/enhancement/improvement Strategy 2.5 Enhance and expand youth summer employment programs to assist youth in transition to better develop their employment goals prior to high school graduation. Innovation/enhancement/improvement Strategy 2.6 Support and provide technical assistance to the Regional Community of Practice groups to meet local needs, Strategy 2.7 Provide funding for career fairs, demonstration projects and grants aimed at improving outcomes for transition students. Innovation/enhancement/improvement Strategy 2.8 Collaborate with community partners to develop tools and strategies to better assist student’s transition from high school to work or college. Innovation/enhancement/improvement Strategy 2.9 Develop a public awareness strategy to be implemented in conjunction with the overall DVR public awareness campaign, including the use of on-air media, print and social media marketing tools. Innovation/enhancement/improvement Goal 3 Develop job readiness resources and services that consumers can access to meet their needs, by providing funding to expand projects in the eight regions by 01/31/2012. Strategy 3.1 Identify and implement methods to meet consumer needs including soft skills, job seeking, resumes, interviewing, IL skills, benefits planning, transportation etc. Methods may include funding for demonstration projects or grants. Innovation/enhancement/improvement Strategy 3.2 Design and establish Assessment Centers in the four largest DVR offices to enhance the Vocational Guidance and Counseling/Assessment process through the use and demonstration of select assessment tools, materials and reasonable accommodation technology. Innovation/enhancement/improvement Strategy 3.3 Identify training on specified assessment tools, internal referral mechanisms and measureable outcomes for four Career Assessment Specialists to enhance the Vocational Guidance and Counseling Assessment process which will provide consumers with an informed choice in the selection of an appropriate employment goal. Strategy 3.4 Develop and implement a defined process for consumer soft skill development utilizing a collaborative working relationship between consumer, counselor, Career Assessment Specialist, and Business Specialist and contract with external entities when appropriate. Innovation/enhancement/improvement Goal 4 Develop the next phase of the Public Education Campaign by customizing educational materials specific to Consumers, Students, Families, American Indians and Business by 06/30/2013. Strategy 4.1 Develop strategies to enhance relationships between business, referral sources, and stakeholders, through the development of support material and methods to identify our units in the Human Service Centers. Innovation/enhancement/improvement Strategy 4.2 Post a “Request for Proposal” soliciting consulting services for a two year time period to assist in the implementation of an ongoing statewide Public Awareness Campaign. Strategy 4.3 Maintain creative control within VR of the Public Awareness campaign and assist the vendor in developing strategies to reach designated market segments identified in the goal. Goal 5 Continue to develop opportunities to collaborate with partners and stakeholders to strengthen relationships and meet consumer needs. The provider profiles, which will be used for program evaluation and consumer informed choice, will be incorporated into the new case management system by 9/30/2013. Strategy 5.1 Develop a workgroup that includes providers to create the provider profiles and fact sheets. Innovation/enhancement/improvement Strategy 5.2 Meet with providers to identify ways to collaborate and strengthen working relationships. Strategy 5.3 Hold joint CRP meetings on a semi-annual basis, to enhance the relationship between VR and community providers. Goal 6 Meet the Service Rate to Minorities in Federal Standard 2. The ratio of the service rate for minorities and the service rate for non-minorities will be at least .80 by 09/30/2012. Strategy 6.1 - Schedule meetings with 121 Projects at least twice per year to facilitate ongoing relationships. Strategy 6.2 - Continue to provide technical assistance and support to the three 121 Projects. Strategy 6.3 - Support participation in training opportunities to increase cultural awareness and understanding of minority populations. Strategy 6.4 - Support the Workforce Development Council’s strategic initiative to attract, retain and expand recruitment of Native Americans and veterans. Strategy 6.5 – Continue to work with the SRC and its Public Relations committee to develop Phase 5 of the public education campaign and explore approaches that market to specific groups such as Native Americans, Veterans and New Americans. Strategy 6.6 – Work with the SRC Resource Committee, the Designated State Agency Human Resource Division and other state VR agencies to identify recruitment strategies focusing on Native Americans and other minority groups. Strategy 6.7 - Meet with various referral sources to clarify the purpose of Vocational Rehabilitation. Strategy 6.8 – Hired a veteran counselor to work with the Native American population on the Three Affiliated Tribes Reservation covering New Town and the surrounding area. This counselor will be a resource for information relating to Native American issues for VR staff across the state. (2) To Carry Out Outreach Activities to Identify and Serve Individuals with the Most Significant Disabilities Who are Minorities In North Dakota, 9.4% of the population is comprised of minorities. Native Americans are the largest of these minority groups at 5.5%. During FFY 2010 of all the individuals who became employed through VR services, 10.8% were minorities. The breakdown of minorities employed during FFY 2010 is as follows: 7.3% were Native Americans, 1.2% Hispanic, 2.1% Black and 0.6% Asian/Pacific Islander. These figures are slightly higher than last year and are expected to be similar during this next year. There are currently three Section 121 Projects for Native Americans operating in the state. Both the state and regional vocational rehabilitation offices provide technical assistance to the remaining 121 projects, as requested. These three programs are also served by the Client Assistance Program. In addition to providing technical assistance, vocational rehabilitation has itinerant counselors who visit the reservations to work together with the projects to provide services otherwise not available, or to meet with those individuals who prefer to work with vocational rehabilitation. Vocational rehabilitation also coordinates off reservation services for individuals and invites 121 Project staff to any training activities coordinated through our office. As described in Attachment 4.11(a), one aspect of the triennial assessment of rehabilitation needs included conducting four Focus Groups on or near reservations. VR shared the results of these Focus Groups with the 121 Project Directors and has developed initial strategies to address the findings. Goal 1, Strategy 1.4, Goal 4, and Goal 6. in Section (1) of this attachment, identify additional activities related to outreach and services to minorities. Goal 1, Strategy 1.6 is specific to supported employment services. (3) To Overcome Identified Barriers Relating to Equitable Access to and Participation of Individuals with Disabilities in the State Vocational Rehabilitation Services Program and the State Supported Employment Services Program. No major barriers to equitable access and participation have been identified by individuals with disabilities in either the state VR services or supported employment services programs. All individuals closed from VR receive a survey, which is designed to solicit feedback on their level of satisfaction with their participation in decision-making, the services they received, their employment, if applicable, as well as anything additional they would like to comment on. Survey results are shared with the regional offices and the State Rehabilitation Council. Assistive Technology: Vocational rehabilitation continues to support assistive technology as an integral part of each stage of the VR process. The assistive technology screening tool currently used during the intake process with all applicants, was revised and implemented during FFY 2008. The purpose of the revision was to increase the effectiveness of the tool and thereby improve the quality of services provided to VR clients. When assistive technology needs are identified further assessment and/or referrals are provided as necessary to include referrals to IPAT, the State Tech Act Program. IPAT has two demonstration labs, one in Bismarck and one in Fargo. VR is a member of the IPAT Advisory Council and the AT Re-use Work Group. VR supported IPAT’s AT Expo with grant dollars. Community Rehabilitation Programs: The results of the Provider Survey conducted with the 2009-2011 Triennial Needs assessment is discussed in Attachment 4.11(a). VR met with providers across the state early FFY 2010 and continues to do so through semiannual provider meetings. In addition, VR developed and drafted a Provider Service Agreement which could include the requirement for National employment certification. The purpose of the certification would be to enhance provider training in order for them to better meet consumer needs. Implementation of the agreements is expected to be finalized by 10/1/2011. VR is working with the TACE and has requested to participate in the Employment Specialist training that is available to new CRP staff. VR’s role is to provide a general overview of VR services See Attachment 4.11(a) for further information.
This screen was last updated on May 1 2012 3:13PM by Robyn Throlson
Vocational Rehabilitation (VR) and Supported Employment (SE) Goals
VR achieved or made substantial progress towards achieving the goals, priorities and innovation and expansion activities established for FFY 2010. Progress is described as follows: Goal 1 – Meet Federal Standard 1 – Employment Outcomes Achievement Status: Exceeded – Exceeded all 6 indicators, including all 3 of the primary indicators, in Standard 1. Goal 2 – Continue the Implementation of State and Regional Youth Transition Services. Achievement Status: Achieved – Implementation of all strategies remains ongoing. VR was able to exceed the targeted goal for the number of referrals of consumers 21 years and under by 109. This increase in referrals can be attributed to increased counselor outreach activities by attending transition fairs, parent teacher conferences, and presentations at the schools. VR counselors also attend regional Community of Practice groups and transition trainings. See attachment 4.8(b)(2) for further information relating to transition. Goal 3 – Develop Job Readiness Resources and Services that Consumers Can Access To Meet Their Needs. Achievement Status: Achieved – Implementation remains ongoing. Provider contracts have been secured to provide soft skills training, ACES (Achieving Customized Employment Skills), and TBI training and technical assistance. Career Assessment Specialist and Business Specialist positions have been established in the four larger offices. Career Readiness Centers and SOLUTIONS Assessment Centers are also being created in each of the four larger offices for in-house consumer job readiness training. Goal 4 – Continue Implementation of the next phase of the on-going Public Education Campaign. Achievement Status: Achieved - The plan has been implemented. A private sector communication company has been hired to develop and implement the media buy plan for July 2011 and October 2011. *Goal 5 – Develop Opportunities to Collaborate with Partners and Stakeholders to Strengthen Relationships and Meet Consumer Needs. Achievement Status: Making Substantial Progress - At the present time, ND has 9 certified employment specialists in CRPs. A semi-annual provider meeting was established to discuss concerns and needs across the state. We will hold off on the development/implementation of provider profiles until the new data management system is in place. Goal 6 – Develop an Organizational Culture that Focuses on Customer Service, Cultural Sensitivity and Meeting Consumer Needs from Application to Case Closure. Achievement Status: Ongoing – VR has incorporated this into our agency culture and philosophy. Representatives from all three 121 Projects are now seated on the SRC. VR staff attended a training hosted by the 121 Project at Standing Rock and will continue to attend those trainings at their invitation. VR is also evaluating and changing the system used to orientate potential consumers utilizing touch screen technology and group orientation practices. Goal 7 – Meet Service Rate to Minorities in Federal Standard 2. Achievement Status: Did Not Achieve – Missed Federal Standard 2 by .134. Refer to new strategies in Goal 6. *These include Supported Employment outcomes.
Supported Employment The primary Supported Employment goals identified in Attachment 4.11(c)(4) were to provide training and stabilization to an estimated 260 individuals and employ 80 individuals. We were able to provide training and stabilization to 260 individuals, meeting the goal. 59 individuals became employed, missing that goal by 21.
Exceeded – Exceeded all 6 indicators, including all 3 of the primary indicators, in Standard 1. Did Not Achieve – Missed Federal Standard 2 by .134. Refer to new strategies in Goal 6.
Innovation and Expansion During FFY 10, innovation and expansion funds were spent on ADA, Business Services, Transition Services, Assistive Technology, and State Rehabilitation Council expenses. ADA: A DVR representative of the ND ADA Leadership Network attended the ADA symposium in Las Vegas, NV. The information will be distributed to all Leadership Network members statewide. Business Services: I & E funds were used to pay for civic and service organization membership, including Chamber of Commerce, for regional and state DVR staff. Funds were also used for booth registration at high-profile regional and state conferences and events. Both allow for higher visibility of DVR within the business community and by our consumers. They enable us to develop long-term partnerships with business owners and employers based on common and goals, which should enhance recruitment and retention practices benefiting individuals with disabilities. Three temp positions were hired using ARRA funds to provide business services support and to work with consumers in refining their job readiness and research skills. Transition: NDVR had transition contracts with providers and special education units where students were able to receive various work experience, including job shadows, as well as developing resumes, practicing interviewing, etc. VR also has contracts with New Town High School, Williston High School, and Williston State College for the Jobs for Americas Graduates (JAG) Program. This program targets youth who are at risk of dropping out of school and provides them with skills needed for employment. Rehab Services Council: Funds were used to advertise the SRC meetings and to provide travel and per diem to SRC members. Assistive Technology: Funds were and are being used to transition the AT Solutions labs in Minot, Bismarck and Grand Forks into assessment centers. A fourth will be established in Fargo. AT will be used in the comprehensive assessment and vocational guidance process. It will also serve as reasonable accommodation demonstration devices. Funds were and are being used to expand the Career Readiness Centers (CRC) in Minot, Bismarck, and Grand Forks. A fourth will be established in Fargo. These centers will provide educational opportunities to consumers on soft skill and job readiness development. Three temp positions were hired using ARRA funds to provide career assessment services and oversight to the assessment centers and CRC.
This screen was last updated on May 1 2012 3:13PM by Robyn Throlson
Supported employment services are available to individuals with the most severe disabilities in all disability categories including developmental disabilities, severe mental illness, traumatic brain injury, and physical disabilities. Services are provided by 19 EN providers, 16 of which are private non-profit, two private for-profit and one public provider through a regional human service center. Vocational Rehabilitation projects to serve 260 individuals with the most severe disabilities, using primarily individual placement in competitive employment. Other modes such as mobile work crew may also be considered in those situations where a group placement appears to be the only type of outcome consistent with the individual’s unique strengths, resources, abilities, capabilities, concerns, interests and informed choice. Individuals with the most severe disabilities will be served and outcomes achieved through the implementation of the following activities. Continued education and awareness activities for the business community, lawmakers, service providers, educators, family members, and the general public. Targeting supported employment as an outcome for students with the most severe disabilities transitioning from school-to-work through regional transition services. Coordination of the interfacing of the departments, agencies, divisions, organizations and programs whose activities have a direct impact on Supported Employment Services. Identification of training and technical assistance needs based on provider outcome data. Continued required licensing for all supported employment providers which will include accreditation by a national accrediting body. Supported employment training is provided up to 18 months, unless more time is necessary for the client. In order to ensure continuity and a smooth transition, documentation must demonstrate that the consumer meets the criteria for transitioning to extended services. Criteria for transitioning to extended services is as follows: 1. Substantial progress towards hours per week goal. 2. Satisfactory performance of all job duties and reasonable expectation it will continue. 3. 20% intervention or less for 2 months or intervention at a consistent level above 20% but not greater than 50% for 4 months. 4. Extended services is immediately available from sources other than VI-B or 110. 5. Final approval of extended services is determined by the funding agency based on a team approach that includes the client, counselor, provider and funding agency. At least 30 days prior to the anticipated transition to extended services, Vocational Rehabilitation counselors should notify extended service providers and funders. This will allow time to determine needed hours of extended services and to obligate funds. Documentation must show that the consumer was in employment for 120 days before the counselor closed the case 26, and that payment for extended services is available from sources other than 110 or VI-B. During the first 60 days in Status 22 VR will continue to pay for services. During the second 60 days the Extended Services funder, DD, Mental Health or other funding sources such as the TBI grant or State General Funds will begin to pay for extended services. If the consumer’s employment remains stable after the second 60 days, the VR case will be closed as successfully employed, Status 26. At that point the consumer will be exclusively in Extended Services.
This screen was last updated on May 1 2012 3:13PM by Robyn Throlson
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