ED/OSERS/RSA
Rehabilitation Services Administration
U.S. Department of Education

State Plan for the State Vocational Rehabilitation Services Program and
State Plan Supplement for the State Supported Employment Services Program
Office of Vocational Rehabilitation State Plan for Fiscal Year 2013 (submitted FY 2012)

1.1 The Kentucky Office of Vocational Rehabilitation is authorized to submit this State Plan under Title I of the Rehabilitation Act of 1973, as amended [1] and its supplement under Title VI, Part B, of the Rehabilitation Act [2].

1.2 As a condition for the receipt of federal funds under Title I, Part B, of the Rehabilitation Act for the provision of vocational rehabilitation services, the Kentucky Department for Workforce Investment [3] agrees to operate and administer the State Vocational Rehabilitation Services Program in accordance with the provisions of this State Plan [4], the Rehabilitation Act, and all applicable regulations [5], policies and procedures established by the secretary. Funds made available under Section 111 of the Rehabilitation Act are used solely for the provision of vocational rehabilitation services under Title I of the Rehabilitation Act and the administration of the State Plan for the vocational rehabilitation services program.

1.3 As a condition for the receipt of federal funds under Title VI, Part B, of the Rehabilitation Act for supported employment services, the designated state agency agrees to operate and administer the State Supported Employment Services Program in accordance with the provisions of the supplement to this State Plan [6], the Rehabilitation Act and all applicable regulations [7], policies and procedures established by the secretary. Funds made available under Title VI, Part B, are used solely for the provision of supported employment services and the administration of the supplement to the Title I State Plan.
Yes

1.4 The designated state agency and/or the designated state unit has the authority under state law to perform the functions of the state regarding this State Plan and its supplement.
Yes

1.5 The state legally may carry out each provision of the State Plan and its supplement.
Yes

1.6 All provisions of the State Plan and its supplement are consistent with state law.
Yes

1.7 The (enter title of state officer below)
Yes

State Treasurer

... has the authority under state law to receive, hold and disburse federal funds made available under this State Plan and its supplement.

1.8 The (enter title of state officer below)...
Yes

Executive Director Office of Vocational Rehabilitation

... has the authority to submit this State Plan for vocational rehabilitation services and the State Plan supplement for supported employment services.

1.9 The agency that submits this State Plan and its supplement has adopted or otherwise formally approved the plan and its supplement.
Yes

State Plan Certified By

As the authorized signatory identified above, I hereby certify that I will sign, date and retain in the files of the designated state agency/designated state unit Section 1 of the Preprint, and separate Certification of Lobbying forms (Form ED-80-0013; available at http://www.ed.gov/fund/grant/apply/appforms/ed80-013.pdf) for both the vocational rehabilitation and supported employment programs.

Signed?
Yes

Name of Signatory
David Beach

Title of Signatory
Executive Director

Date Signed (mm/dd/yyyy)
06/20/2012

Assurances Certified By

At the request of RSA, the designated state agency and/or the designated state unit provide the following assurance(s), in addition to those contained within Section 2 through 8 below, in connection with the approval of the State Plan for FY 2013
No

Section 1 Footnotes

[1] Public Law 93 112, as amended by Public Laws 93 516, 95 602, 98 221, 99 506, 100-630, 102-569, 103-073, and 105-220.

[2] Unless otherwise stated, "Rehabilitation Act" means the Rehabilitation Act of 1973, as amended.

[3] All references in this plan to "designated state agency" or to "the state agency" relate to the agency identified in this paragraph.

[4] No funds under Title I of the Rehabilitation Act may be awarded without an approved State Plan in accordance with Section 101(a) of the Rehabilitation Act and 34 CFR part 361.

[5] Applicable regulations include the Education Department General Administrative Regulations (EDGAR) in 34 CFR Parts 74, 76, 77, 79, 80, 81, 82, 85 and 86 and the State Vocational Rehabilitation Services Program regulations in 34 CFR Part 361.

[6] No funds under Title VI, Part B, of the Rehabilitation Act may be awarded without an approved supplement to the Title I State Plan in accordance with Section 625(a) of the Rehabilitation Act.

[7] Applicable regulations include the EDGAR citations in footnote 5, 34 CFR Part 361, and 34 CFR Part 363.

2.1 Public participation requirements. (Section 101(a)(16)(A) of the Rehabilitation Act; 34 CFR 361.10(d), .20(a), (b), (d); and 363.11(g)(9))

(a) Conduct of public meetings.

The designated state agency, prior to the adoption of any substantive policies or procedures governing the provision of vocational rehabilitation services under the State Plan and supported employment services under the supplement to the State Plan, including making any substantive amendments to the policies and procedures, conducts public meetings throughout the state to provide the public, including individuals with disabilities, an opportunity to comment on the policies or procedures.

(b) Notice requirements.

The designated state agency, prior to conducting the public meetings, provides appropriate and sufficient notice throughout the state of the meetings in accordance with state law governing public meetings or, in the absence of state law governing public meetings, procedures developed by the state agency in consultation with the State Rehabilitation Council, if the agency has a council.

(c) Special consultation requirements.

The state agency actively consults with the director of the Client Assistance Program, the State Rehabilitation Council, if the agency has a council and, as appropriate, Indian tribes, tribal organizations and native Hawaiian organizations on its policies and procedures governing the provision of vocational rehabilitation services under the State Plan and supported employment services under the supplement to the State Plan.

3.1 Submission and revisions of the State Plan and its supplement. (Sections 101(a)(1), (23) and 625(a)(1) of the Rehabilitation Act; Section 501 of the Workforce Investment Act; 34 CFR 76.140; 361.10(e), (f), and (g); and 363.10)

(a) The state submits to the commissioner of the Rehabilitation Services Administration the State Plan and its supplement on the same date that the state submits either a State Plan under Section 112 of the Workforce Investment Act of 1998 or a state unified plan under Section 501 of that Rehabilitation Act.

(b) The state submits only those policies, procedures or descriptions required under this State Plan and its supplement that have not been previously submitted to and approved by the commissioner.

(c) The state submits to the commissioner, at such time and in such manner as the commissioner determines to be appropriate, reports containing annual updates of the information relating to the:

  1. comprehensive system of personnel development;
  2. assessments, estimates, goals and priorities, and reports of progress;
  3. innovation and expansion activities; and
  4. other updates of information required under Title I, Part B, or Title VI, Part B, of the Rehabilitation Act that are requested by the commissioner.

(d) The State Plan and its supplement are in effect subject to the submission of modifications the state determines to be necessary or the commissioner requires based on a change in state policy, a change in federal law, including regulations, an interpretation of the Rehabilitation Act by a federal court or the highest court of the state, or a finding by the commissioner of state noncompliance with the requirements of the Rehabilitation Act, 34 CFR 361 or 34 CFR 363.

3.2 Supported Employment State Plan supplement. (Sections 101(a)(22) and 625(a) of the Rehabilitation Act; 34 CFR 361.34 and 363.10)

(a) The state has an acceptable plan for carrying out Part B, of Title VI of the Rehabilitation Act that provides for the use of funds under that part to supplement funds made available under Part B, of Title I of the Rehabilitation Act for the cost of services leading to supported employment.

(b) The Supported Employment State Plan, including any needed annual revisions, is submitted as a supplement to the State Plan.

4.1 Designated state agency and designated state unit. (Section 101(a)(2) of the Rehabilitation Act; 34 CFR 361.13(a) and (b))

(a) Designated state agency.

  1. There is a state agency designated as the sole state agency to administer the State Plan or to supervise its administration in a political subdivision of the state by a sole local agency.

  1. The designated state agency is a state agency that is not primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities and includes a vocational rehabilitation unit as provided in paragraph (b) of this section (Option B was selected/Option A was not selected)

  1. In American Samoa, the designated state agency is the governor.

(b) Designated state unit.

  1. If the designated state agency is not primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities, in accordance with subparagraph 4.1(a)(2)(B) of this section, the state agency includes a vocational rehabilitation bureau, division or unit that:

  1. is primarily concerned with vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities and is responsible for the administration of the designated state agency's vocational rehabilitation program under the State Plan;
  2. has a full-time director;
  3. has a staff, at least 90 percent of whom are employed full-time on the rehabilitation work of the organizational unit; and
  4. is located at an organizational level and has an organizational status within the designated state agency comparable to that of other major organizational units of the designated state agency.

  1. The name of the designated state vocational rehabilitation unit is
Kentucky Office of Vocational Rehabilitation

4.2 State independent commission or State Rehabilitation Council. (Sections 101(a)(21) and 105 of the Rehabilitation Act; 34 CFR 361.16 and .17)

The State Plan must contain one of the following assurances.

(a) The designated state agency is an independent state commission that

  1. is responsible under state law for operating or overseeing the operation of the vocational rehabilitation program in the state and is primarily concerned with the vocational rehabilitation or vocational and other rehabilitation of individuals with disabilities in accordance with subparagraph 4.1(a)(2)(A) of this section.
  1. is consumer controlled by persons who:
    1. are individuals with physical or mental impairments that substantially limit major life activities; and
    2. represent individuals with a broad range of disabilities, unless the designated state unit under the direction of the commission is the state agency for individuals who are blind;
  1. includes family members, advocates or other representatives of individuals with mental impairments; and
  1. undertakes the functions set forth in Section 105(c)(4) of the Rehabilitation Act and 34 CFR 361.17(h)(4).

(b) The state has established a State Rehabilitation Council that meets the criteria set forth in Section 105 of the Rehabilitation Act, 34 CFR 361.17

(c) If the designated state unit has a State Rehabilitation Council, Attachment 4.2(c) provides a summary of the input provided by the council consistent with the provisions identified in subparagraph (b)(3) of this section; the response of the designated state unit to the input and recommendations; and, explanations for the rejection of any input or any recommendation.

(Option B was selected)

4.3 Consultations regarding the administration of the State Plan. (Section 101(a)(16)(B) of the Rehabilitation Act; 34 CFR 361.21)

The designated state agency takes into account, in connection with matters of general policy arising in the administration of the plan and its supplement, the views of:

(a) individuals and groups of individuals who are recipients of vocational rehabilitation services or, as appropriate, the individuals' representatives;
(b) personnel working in programs that provide vocational rehabilitation services to individuals with disabilities;
(c) providers of vocational rehabilitation services to individuals with disabilities;
(d) the director of the Client Assistance Program; and
(e) the State Rehabilitation Council, if the state has a council.

4.4 Nonfederal share. (Sections 7(14) and 101(a)(3) of the Rehabilitation Act; 34 CFR 80.24 and 361.60)

The nonfederal share of the cost of carrying out this State Plan is 21.3 percent and is provided through the financial participation by the state or, if the state elects, by the state and local agencies.

4.5 Local administration. (Sections 7(24) and 101(a)(2)(A) of the Rehabilitation Act; 34 CFR 361.5(b)(47) and .15)

The State Plan provides for the administration of the plan by a local agency. No

If "Yes", the designated state agency:

(a) ensures that each local agency is under the supervision of the designated state unit with the sole local agency, as that term is defined in Section 7(24) of the Rehabilitation Act and 34 CFR 361.5(b)(47), responsible for the administration of the vocational rehabilitation program within the political subdivision that it serves; and
(b) develops methods that each local agency will use to administer the vocational rehabilitation program in accordance with the State Plan.

4.6 Shared funding and administration of joint programs. (Section 101(a)(2)(A)(ii) of the Rehabilitation Act; 34 CFR 361.27)

The State Plan provides for the state agency to share funding and administrative responsibility with another state agency or local public agency to carry out a joint program to provide services to individuals with disabilities. No

If "Yes", the designated state agency submits to the commissioner for approval a plan that describes its shared funding and administrative arrangement. The plan must include:

(a) a description of the nature and scope of the joint program;
(b) the services to be provided under the joint program;
(c) the respective roles of each participating agency in the administration and provision of services; and
(d) the share of the costs to be assumed by each agency.

4.7 Statewideness and waivers of statewideness. (Section 101(a)(4) of the Rehabilitation Act; 34 CFR 361.25, .26, and .60(b)(3)(i) and (ii))

X This agency is requesting a waiver of statewideness.

(a) Services provided under the State Plan are available in all political subdivisions of the state.
(b) The state unit may provide services in one or more political subdivisions of the state that increase services or expand the scope of services that are available statewide under this State Plan if the:

  1. nonfederal share of the cost of these services is met from funds provided by a local public agency, including funds contributed to a local public agency by a private agency, organization or individual;

  1. services are likely to promote the vocational rehabilitation of substantially larger numbers of individuals with disabilities or of individuals with disabilities with particular types of impairments; and

  1. state, for purposes other than the establishment of a community rehabilitation program or the construction of a particular facility for community rehabilitation program purposes, requests in Attachment 4.7(b)(3) a waiver of the statewideness requirement in accordance with the following requirements:

  1. identification of the types of services to be provided;

  1. written assurance from the local public agency that it will make available to the state unit the nonfederal share of funds;

  1. written assurance that state unit approval will be obtained for each proposed service before it is put into effect; and

  1. written assurance that all other State Plan requirements, including a state's order of selection, will apply to all services approved under the waiver.

(c) Contributions, consistent with the requirements of 34 CFR 361.60(b)(3)(ii), by private entities of earmarked funds for particular geographic areas within the state may be used as part of the nonfederal share without the state requesting a waiver of the statewideness requirement provided that the state notifies the commissioner that it cannot provide the full nonfederal share without using the earmarked funds.

4.8 Cooperation, collaboration and coordination. (Sections 101(a)(11), (24)(B), and 625(b)(4) and (5) of the Rehabilitation Act; 34 CFR 361.22, .23, .24, and .31, and 363.11(e))

(a) Cooperative agreements with other components of statewide work force investment system.

The designated state agency or the designated state unit has cooperative agreements with other entities that are components of the statewide work force investment system and replicates those agreements at the local level between individual offices of the designated state unit and local entities carrying out the One-Stop service delivery system or other activities through the statewide work force investment system.

(b) Cooperation and coordination with other agencies and entities.

Attachment 4.8(b) (1)-(4) describes the designated state agency's:

  1. cooperation with and use of the services and facilities of the federal, state, and local agencies and programs, including programs carried out by the undersecretary for Rural Development of the United States Department of Agriculture and state use contracting programs, to the extent that those agencies and programs are not carrying out activities through the statewide work force investment system;

  1. coordination, in accordance with the requirements of paragraph 4.8(c) of this section, with education officials to facilitate the transition of students with disabilities from school to the receipt of vocational rehabilitation services;

  1. establishment of cooperative agreements with private nonprofit vocational rehabilitation service providers, in accordance with the requirements of paragraph 5.10(b) of the State Plan; and,

  1. efforts to identify and make arrangements, including entering into cooperative agreements, with other state agencies and entities with respect to the provision of supported employment and extended services for individuals with the most significant disabilities, in accordance with the requirements of subsection 6.5 of the supplement to this State Plan.

(c) Coordination with education officials.

  1. Attachment 4.8(b)(2) describes the plans, policies and procedures for coordination between the designated state agency and education officials responsible for the public education of students with disabilities that are designed to facilitate the transition of the students who are individuals with disabilities from the receipt of educational services in school to the receipt of vocational rehabilitation services under the responsibility of the designated state agency.

  1. The State Plan description must:

  1. provide for the development and approval of an individualized plan for employment in accordance with 34 CFR 361.45 as early as possible during the transition planning process but, at the latest, before each student determined to be eligible for vocational rehabilitation services leaves the school setting or if the designated state unit is operating on an order of selection before each eligible student able to be served under the order leaves the school setting; and

  1. include information on a formal interagency agreement with the state educational agency that, at a minimum, provides for:

  1. consultation and technical assistance to assist educational agencies in planning for the transition of students with disabilities from school to postschool activities, including vocational rehabilitation services;

  1. transition planning by personnel of the designated state agency and the educational agency for students with disabilities that facilitates the development and completion of their individualized education programs under Section 614(d) of the Individuals with Disabilities Education Act;

  1. roles and responsibilities, including financial responsibilities, of each agency, including provisions for determining state lead agencies and qualified personnel responsible for transition services; and

  1. procedures for outreach to students with disabilities as early as possible during the transition planning process and identification of students with disabilities who need transition services.

(d) Coordination with statewide independent living council and independent living centers.

The designated state unit, the Statewide Independent Living Council established under Section 705 of the Rehabilitation Act and 34 CFR 364, and the independent living centers described in Part C of Title VII of the Rehabilitation Act and 34 CFR 366 have developed working relationships and coordinate their activities.

(e) Cooperative agreement with recipients of grants for services to American Indians.

  1. There is in the state a recipient(s) of a grant under Part C of Title I of the Rehabilitation Act for the provision of vocational rehabilitation services for American Indians who are individuals with disabilities residing on or near federal and state reservations. No

  1. If "Yes", the designated state agency has entered into a formal cooperative agreement that meets the following requirements with each grant recipient in the state that receives funds under Part C of Title I of the Rehabilitation Act:

  1. strategies for interagency referral and information sharing that will assist in eligibility determinations and the development of individualized plans for employment;

  1. procedures for ensuring that American Indians who are individuals with disabilities and are living near a reservation or tribal service area are provided vocational rehabilitation services; and

  1. provisions for sharing resources in cooperative studies and assessments, joint training activities, and other collaborative activities designed to improve the provision of services to American Indians who are individuals with disabilities.

4.9 Methods of administration. (Section 101(a)(6) of the Rehabilitation Act; 34 CFR 361.12, .19 and .51(a) and (b))

(a) In general.

The state agency employs methods of administration, including procedures to ensure accurate data collection and financial accountability, found by the commissioner to be necessary for the proper and efficient administration of the plan and for carrying out all the functions for which the state is responsible under the plan and 34 CFR 361.

(b) Employment of individuals with disabilities.

The designated state agency and entities carrying out community rehabilitation programs in the state, who are in receipt of assistance under Part B, of Title I of the Rehabilitation Act and this State Plan, take affirmative action to employ and advance in employment qualified individuals with disabilities covered under and on the same terms and conditions as set forth in Section 503 of the Rehabilitation Act.

(c) Facilities.

Any facility used in connection with the delivery of services assisted under this State Plan meets program accessibility requirements consistent with the provisions, as applicable, of the Architectural Barriers Rehabilitation Act of 1968, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act of 1990 and the regulations implementing these laws.

4.10 Comprehensive system of personnel development. (Section 101(a)(7) of the Rehabilitation Act; 34 CFR 361.18)

Attachment 4.10 describes the designated state agency's procedures and activities to establish and maintain a comprehensive system of personnel development designed to ensure an adequate supply of qualified state rehabilitation professional and paraprofessional personnel for the designated state unit. The description includes the following:

(a) Data system on personnel and personnel development.

Development and maintenance of a system for collecting and analyzing on an annual basis data on qualified personnel needs and personnel development with respect to:

  1. Qualified personnel needs.

  1. The number of personnel who are employed by the state agency in the provision of vocational rehabilitation services in relation to the number of individuals served, broken down by personnel category;

  1. The number of personnel currently needed by the state agency to provide vocational rehabilitation services, broken down by personnel category; and

  1. Projections of the number of personnel, broken down by personnel category, who will be needed by the state agency to provide vocational rehabilitation services in the state in five years based on projections of the number of individuals to be served, including individuals with significant disabilities, the number of personnel expected to retire or leave the field, and other relevant factors.

  1. Personnel development.

  1. A list of the institutions of higher education in the state that are preparing vocational rehabilitation professionals, by type of program;

  1. The number of students enrolled at each of those institutions, broken down by type of program; and

  1. The number of students who graduated during the prior year from each of those institutions with certification or licensure, or with the credentials for certification or licensure, broken down by the personnel category for which they have received, or have the credentials to receive, certification or licensure.

(b) Plan for recruitment, preparation and retention of qualified personnel.

Development, updating on an annual basis, and implementation of a plan to address the current and projected needs for qualified personnel based on the data collection and analysis system described in paragraph (a) of this subsection and that provides for the coordination and facilitation of efforts between the designated state unit and institutions of higher education and professional associations to recruit, prepare and retain personnel who are qualified in accordance with paragraph (c) of this subsection, including personnel from minority backgrounds and personnel who are individuals with disabilities.

(c) Personnel standards.

Policies and procedures for the establishment and maintenance of personnel standards to ensure that designated state unit professional and paraprofessional personnel are appropriately and adequately prepared and trained, including:

  1. standards that are consistent with any national- or state-approved or recognized certification, licensing, registration, or, in the absence of these requirements, other comparable requirements (including state personnel requirements) that apply to the profession or discipline in which such personnel are providing vocational rehabilitation services.

  1. To the extent that existing standards are not based on the highest requirements in the state applicable to a particular profession or discipline, the steps the state is currently taking and the steps the state plans to take in accordance with the written plan to retrain or hire personnel within the designated state unit to meet standards that are based on the highest requirements in the state, including measures to notify designated state unit personnel, the institutions of higher education identified in subparagraph (a)(2), and other public agencies of these steps and the time lines for taking each step.

  1. The written plan required by subparagraph (c)(2) describes the following:

  1. specific strategies for retraining, recruiting and hiring personnel;

  1. the specific time period by which all state unit personnel will meet the standards required by subparagraph (c)(1);

  1. procedures for evaluating the designated state unit's progress in hiring or retraining personnel to meet applicable personnel standards within the established time period; and

  1. the identification of initial minimum qualifications that the designated state unit will require of newly hired personnel when the state unit is unable to hire new personnel who meet the established personnel standards and the identification of a plan for training such individuals to meet the applicable standards within the time period established for all state unit personnel to meet the established personnel standards.

(d) Staff development.

Policies, procedures and activities to ensure that all personnel employed by the designated state unit receive appropriate and adequate training. The narrative describes the following:

  1. A system of staff development for professionals and paraprofessionals within the designated state unit, particularly with respect to assessment, vocational counseling, job placement and rehabilitation technology.

  1. Procedures for the acquisition and dissemination to designated state unit professionals and paraprofessionals significant knowledge from research and other sources.

(e) Personnel to address individual communication needs.

Availability of personnel within the designated state unit or obtaining the services of other individuals who are able to communicate in the native language of applicants or eligible individuals who have limited English speaking ability or in appropriate modes of communication with applicants or eligible individuals.

(f) Coordination of personnel development under the Individuals with Disabilities Education Act.

Procedures and activities to coordinate the designated state unit's comprehensive system of personnel development with personnel development under the Individuals with Disabilities Education Act.

4.11. Statewide assessment; annual estimates; annual state goals and priorities; strategies; and progress reports.

(Sections 101(a)(15), 105(c)(2) and 625(b)(2) of the Rehabilitation Act; 34 CFR 361.17(h)(2), .29, and 363.11(b))

(a) Comprehensive statewide assessment.

  1. Attachment 4.11(a) documents the results of a comprehensive, statewide assessment, jointly conducted every three years by the designated state unit and the State Rehabilitation Council (if the state has such a council). The assessment describes:

  1. the rehabilitation needs of individuals with disabilities residing within the state, particularly the vocational rehabilitation services needs of:

  1. individuals with the most significant disabilities, including their need for supported employment services;

  1. individuals with disabilities who are minorities and individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program carried out under this State Plan; and

  1. individuals with disabilities served through other components of the statewide work force investment system.

  1. The need to establish, develop or improve community rehabilitation programs within the state.

  1. For any year in which the state updates the assessments, the designated state unit submits to the commissioner a report containing information regarding updates to the assessments.

(b) Annual estimates.

Attachment 4.11(b) identifies on an annual basis state estimates of the:

  1. number of individuals in the state who are eligible for services under the plan;

  1. number of eligible individuals who will receive services provided with funds provided under Part B of Title I of the Rehabilitation Act and under Part B of Title VI of the Rehabilitation Act, including, if the designated state agency uses an order of selection in accordance with subparagraph 5.3(b)(2) of this State Plan, estimates of the number of individuals to be served under each priority category within the order; and

  1. costs of the services described in subparagraph (b)(1), including, if the designated state agency uses an order of selection, the service costs for each priority category within the order.

(c) Goals and priorities.

  1. Attachment 4.11(c)(1) identifies the goals and priorities of the state that are jointly developed or revised, as applicable, with and agreed to by the State Rehabilitation Council, if the agency has a council, in carrying out the vocational rehabilitation and supported employment programs.

  1. The designated state agency submits to the commissioner a report containing information regarding any revisions in the goals and priorities for any year the state revises the goals and priorities.

  1. Order of selection.
    If the state agency implements an order of selection, consistent with subparagraph 5.3(b)(2) of the State Plan, Attachment 4.11(c)(3):

  1. shows the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services;

  1. provides a justification for the order; and

  1. identifies the service and outcome goals, and the time within which these goals may be achieved for individuals in each priority category within the order.

  1. Goals and plans for distribution of Title VI, Part B, funds.
    Attachment 4.11(c)(4) specifies, consistent with subsection 6.4 of the State Plan supplement, the state's goals and priorities with respect to the distribution of funds received under Section 622 of the Rehabilitation Act for the provision of supported employment services.

(d) Strategies.

  1. Attachment 4.11(d) describes the strategies, including:

  1. the methods to be used to expand and improve services to individuals with disabilities, including how a broad range of assistive technology services and assistive technology devices will be provided to those individuals at each stage of the rehabilitation process and how those services and devices will be provided to individuals with disabilities on a statewide basis;

  1. outreach procedures to identify and serve individuals with disabilities who are minorities, including those with the most significant disabilities in accordance with subsection 6.6 of the State Plan supplement, and individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program;

  1. as applicable, the plan of the state for establishing, developing or improving community rehabilitation programs;

  1. strategies to improve the performance of the state with respect to the evaluation standards and performance indicators established pursuant to Section 106 of the Rehabilitation Act; and

  1. strategies for assisting other components of the statewide work force investment system in assisting individuals with disabilities.

  1. Attachment 4.11 (d) describes how the designated state agency uses these strategies to:

  1. address the needs identified in the assessment conducted under paragraph 4.11(a) and achieve the goals and priorities identified in the State Plan attachments under paragraph 4.11(c);

  1. support the innovation and expansion activities identified in subparagraph 4.12(a)(1) and (2) of the plan; and

  1. overcome identified barriers relating to equitable access to and participation of individuals with disabilities in the State Vocational Rehabilitation Services Program and State Supported Employment Services Program.

(e) Evaluation and reports of progress.

  1. The designated state unit and the State Rehabilitation Council, if the state unit has a council, jointly submits to the commissioner an annual report on the results of an evaluation of the effectiveness of the vocational rehabilitation program and the progress made in improving the effectiveness of the program from the previous year.

  1. Attachment 4.11(e)(2):

  1. provides an evaluation of the extent to which the goals identified in Attachment 4.11(c)(1) and, if applicable, Attachment 4.11(c)(3) were achieved;

  1. identifies the strategies that contributed to the achievement of the goals and priorities;

  1. describes the factors that impeded their achievement, to the extent they were not achieved;

  1. assesses the performance of the state on the standards and indicators established pursuant to Section 106 of the Rehabilitation Act; and

  1. provides a report consistent with paragraph 4.12(c) of the plan on how the funds reserved for innovation and expansion activities were utilized in the preceding year.

4.12 Innovation and expansion. (Section 101(a)(18) of the Rehabilitation Act; 34 CFR 361.35)

(a) The designated state agency reserves and uses a portion of the funds allotted to the state under Section 110 of the Rehabilitation Act for the:

  1. development and implementation of innovative approaches to expand and improve the provision of vocational rehabilitation services to individuals with disabilities under this State Plan, particularly individuals with the most significant disabilities, consistent with the findings of the statewide assessment identified in Attachment 4.11(a) and goals and priorities of the state identified in Attachments 4.11(c)(1) and, if applicable, Attachment 4.11(c)(3); and

  1. support of the funding for the State Rehabilitation Council, if the state has such a council, consistent with the resource plan prepared under Section 105(d)(1) of the Rehabilitation Act and 34 CFR 361.17(i), and the funding of the Statewide Independent Living Council, consistent with the resource plan prepared under Section 705(e)(1) of the Rehabilitation Act and 34 CFR 364.21(i).

(b) Attachment 4.11 (d) describes how the reserved funds identified in subparagraph 4.12(a)(1) and (2) will be utilized.
(c) Attachment 4.11(e)(2) describes how the reserved funds were utilized in the preceding year.

4.13 Reports. (Section 101(a)(10) of the Rehabilitation Act; 34 CFR 361.40)

(a) The designated state unit submits reports in the form and level of detail and at the time required by the commissioner regarding applicants for and eligible individuals receiving services under the State Plan.
(b) Information submitted in the reports provides a complete count, unless sampling techniques are used, of the applicants and eligible individuals in a manner that permits the greatest possible cross-classification of data and protects the confidentiality of the identity of each individual.

5.1 Information and referral services. (Sections 101(a)(5)(D) and (20) of the Rehabilitation Act; 34 CFR 361.37)

The designated state agency has implemented an information and referral system that is adequate to ensure that individuals with disabilities, including individuals who do not meet the agency's order of selection criteria for receiving vocational rehabilitation services if the agency is operating on an order of selection, are provided accurate vocational rehabilitation information and guidance, including counseling and referral for job placement, using appropriate modes of communication, to assist such individuals in preparing for, securing, retaining or regaining employment, and are referred to other appropriate federal and state programs, including other components of the statewide work force investment system in the state.

5.2 Residency. (Section 101(a)(12) of the Rehabilitation Act; 34 CFR 361.42(c)(1))

The designated state unit imposes no duration of residence requirement as part of determining an individual's eligibility for vocational rehabilitation services or that excludes from services under the plan any individual who is present in the state.

5.3 Ability to serve all eligible individuals; order of selection for services. (Sections 12(d) and 101(a)(5) of the Rehabilitation Act; 34 CFR 361.36)

(a) The designated state unit is able to provide the full range of services listed in Section 103(a) of the Rehabilitation Act and 34 CFR 361.48, as appropriate, to all eligible individuals with disabilities in the state who apply for services. No

(b) If No:

  1. Individuals with the most significant disabilities, in accordance with criteria established by the state, are selected first for vocational rehabilitation services before other individuals with disabilities.

  1. Attachment 4.11(c)(3):

  1. shows the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services;

  1. provides a justification for the order of selection; and

  1. identifies the state's service and outcome goals and the time within which these goals may be achieved for individuals in each priority category within the order.

  1. Eligible individuals who do not meet the order of selection criteria have access to the services provided through the designated state unit's information and referral system established under Section 101(a)(20) of the Rehabilitation Act, 34 CFR 361.37, and subsection 5.1 of this State Plan.

5.4 Availability of comparable services and benefits. (Sections 101(a)(8) and 103(a) of the Rehabilitation Act; 34 CFR 361.53)

(a) Prior to providing any vocational rehabilitation services, except those services identified in paragraph (b), to an eligible individual or to members of the individual's family, the state unit determines whether comparable services and benefits exist under any other program and whether those services and benefits are available to the individual.
(b) The following services are exempt from a determination of the availability of comparable services and benefits:

  1. assessment for determining eligibility and vocational rehabilitation needs by qualified personnel, including, if appropriate, an assessment by personnel skilled in rehabilitation technology;

  1. counseling and guidance, including information and support services to assist an individual in exercising informed choice consistent with the provisions of Section 102(d) of the Rehabilitation Act;

  1. referral and other services to secure needed services from other agencies, including other components of the statewide work force investment system, through agreements developed under Section 101(a)(11) of the Rehabilitation Act, if such services are not available under this State Plan;

  1. job-related services, including job search and placement assistance, job retention services, follow-up services, and follow-along services;

  1. rehabilitation technology, including telecommunications, sensory and other technological aids and devices; and

  1. post-employment services consisting of the services listed under subparagraphs (1) through (5) of this paragraph.

(c) The requirements of paragraph (a) of this section do not apply if the determination of the availability of comparable services and benefits under any other program would interrupt or delay:

  1. progress of the individual toward achieving the employment outcome identified in the individualized plan for employment;

  1. an immediate job placement; or

  1. provision of vocational rehabilitation services to any individual who is determined to be at extreme medical risk, based on medical evidence provided by an appropriate qualified medical professional.

(d) The governor in consultation with the designated state vocational rehabilitation agency and other appropriate agencies ensures that an interagency agreement or other mechanism for interagency coordination that meets the requirements of Section 101(a)(8)(B)(i)-(iv) of the Rehabilitation Act takes effect between the designated state unit and any appropriate public entity, including the state Medicaid program, a public institution of higher education, and a component of the statewide work force investment system to ensure the provision of the vocational rehabilitation services identified in Section 103(a) of the Rehabilitation Act and 34 CFR 361.48, other than the services identified in paragraph (b) of this section, that are included in the individualized plan for employment of an eligible individual, including the provision of those vocational rehabilitation services during the pendency of any dispute that may arise in the implementation of the interagency agreement or other mechanism for interagency coordination.

5.5 Individualized plan for employment. (Section 101(a)(9) of the Rehabilitation Act; 34 CFR 361.45 and .46)

(a) An individualized plan for employment meeting the requirements of Section 102(b) of the Rehabilitation Act and 34 CFR 361.45 and .46 is developed and implemented in a timely manner for each individual determined to be eligible for vocational rehabilitation services, except if the state has implemented an order of selection, and is developed and implemented for each individual to whom the designated state unit is able to provide vocational rehabilitation services.
(b) Services to an eligible individual are provided in accordance with the provisions of the individualized plan for employment.

5.6 Opportunity to make informed choices regarding the selection of services and providers. (Sections 101(a)(19) and 102(d) of the Rehabilitation Act; 34 CFR 361.52)

Applicants and eligible individuals or, as appropriate, their representatives are provided information and support services to assist in exercising informed choice throughout the rehabilitation process, consistent with the provisions of Section 102(d) of the Rehabilitation Act and 34 CFR 361.52.

5.7 Services to American Indians. (Section 101(a)(13) of the Rehabilitation Act; 34 CFR 361.30)

The designated state unit provides vocational rehabilitation services to American Indians who are individuals with disabilities residing in the state to the same extent as the designated state agency provides such services to other significant populations of individuals with disabilities residing in the state.

5.8 Annual review of individuals in extended employment or other employment under special certificate provisions of the fair labor standards act of 1938. (Section 101(a)(14) of the Rehabilitation Act; 34 CFR 361.55)

(a) The designated state unit conducts an annual review and reevaluation of the status of each individual with a disability served under this State Plan:

  1. who has achieved an employment outcome in which the individual is compensated in accordance with Section 14(c) of the Fair Labor Standards Act (29 U.S.C. 214(c)); or

  1. whose record of services is closed while the individual is in extended employment on the basis that the individual is unable to achieve an employment outcome in an integrated setting or that the individual made an informed choice to remain in extended employment.

(b) The designated state unit carries out the annual review and reevaluation for two years after the individual's record of services is closed (and thereafter if requested by the individual or, if appropriate, the individual's representative) to determine the interests, priorities and needs of the individual with respect to competitive employment or training for competitive employment.
(c) The designated state unit makes maximum efforts, including the identification and provision of vocational rehabilitation services, reasonable accommodations and other necessary support services, to assist the individuals described in paragraph (a) in engaging in competitive employment.
(d) The individual with a disability or, if appropriate, the individual's representative has input into the review and reevaluation and, through signed acknowledgement, attests that the review and reevaluation have been conducted.

5.9 Use of Title I funds for construction of facilities. (Sections 101(a)(17) and 103(b)(2)(A) of the Rehabilitation Act; 34 CFR 361.49(a)(1), .61 and .62(b))

If the state elects to construct, under special circumstances, facilities for community rehabilitation programs, the following requirements are met:

(a) The federal share of the cost of construction for facilities for a fiscal year does not exceed an amount equal to 10 percent of the state's allotment under Section 110 of the Rehabilitation Act for that fiscal year.
(b) The provisions of Section 306 of the Rehabilitation Act that were in effect prior to the enactment of the Rehabilitation Act Amendments of 1998 apply to such construction.
(c) There is compliance with the requirements in 34 CFR 361.62(b) that ensure the use of the construction authority will not reduce the efforts of the designated state agency in providing other vocational rehabilitation services other than the establishment of facilities for community rehabilitation programs.

5.10 Contracts and cooperative agreements. (Section 101(a)(24) of the Rehabilitation Act; 34 CFR 361.31 and .32)

(a) Contracts with for-profit organizations.

The designated state agency has the authority to enter into contracts with for-profit organizations for the purpose of providing, as vocational rehabilitation services, on-the-job training and related programs for individuals with disabilities under Part A of Title VI of the Rehabilitation Act, upon the determination by the designated state agency that for-profit organizations are better qualified to provide vocational rehabilitation services than nonprofit agencies and organizations.

(b) Cooperative agreements with private nonprofit organizations.

Attachment 4.8(b)(3) describes the manner in which the designated state agency establishes cooperative agreements with private nonprofit vocational rehabilitation service providers.

Section 6: Program Administration

6.1 Designated state agency. (Section 625(b)(1) of the Rehabilitation Act; 34 CFR 363.11(a))

The designated state agency for vocational rehabilitation services identified in paragraph 1.2 of the Title I State Plan is the state agency designated to administer the State Supported Employment Services Program authorized under Title VI, Part B, of the Rehabilitation Act.

6.2 Statewide assessment of supported employment services needs. (Section 625(b)(2) of the Rehabilitation Act; 34 CFR 363.11(b))

Attachment 4.11(a) describes the results of the comprehensive, statewide needs assessment conducted under Section 101(a)(15)(a)(1) of the Rehabilitation Act and subparagraph 4.11(a)(1) of the Title I State Plan with respect to the rehabilitation needs of individuals with most significant disabilities and their need for supported employment services, including needs related to coordination.

6.3 Quality, scope and extent of supported employment services. (Section 625(b)(3) of the Rehabilitation Act; 34 CFR 363.11(c) and .50(b)(2))

Attachment 6.3 describes the quality, scope and extent of supported employment services to be provided to individuals with the most significant disabilities who are eligible to receive supported employment services. The description also addresses the timing of the transition to extended services to be provided by relevant state agencies, private nonprofit organizations or other sources following the cessation of supported employment service provided by the designated state agency.

6.4 Goals and plans for distribution of Title VI, Part B, funds. (Section 625(b)(3) of the Rehabilitation Act; 34 CFR 363.11(d) and .20)

Attachment 4.11(c)(4) identifies the state's goals and plans with respect to the distribution of funds received under Section 622 of the Rehabilitation Act.

6.5 Evidence of collaboration with respect to supported employment services and extended services. (Sections 625(b)(4) and (5) of the Rehabilitation Act; 34 CFR 363.11(e))

Attachment 4.8(b)(4) describes the efforts of the designated state agency to identify and make arrangements, including entering into cooperative agreements, with other state agencies and other appropriate entities to assist in the provision of supported employment services and other public or nonprofit agencies or organizations within the state, employers, natural supports, and other entities with respect to the provision of extended services.

6.6 Minority outreach. (34 CFR 363.11(f))

Attachment 4.11(d) includes a description of the designated state agency's outreach procedures for identifying and serving individuals with the most significant disabilities who are minorities.

6.7 Reports. (Sections 625(b)(8) and 626 of the Rehabilitation Act; 34 CFR 363.11(h) and .52)

The designated state agency submits reports in such form and in accordance with such procedures as the commissioner may require and collects the information required by Section 101(a)(10) of the Rehabilitation Act separately for individuals receiving supported employment services under Part B, of Title VI and individuals receiving supported employment services under Title I of the Rehabilitation Act.

7.1 Five percent limitation on administrative costs. (Section 625(b)(7) of the Rehabilitation Act; 34 CFR 363.11(g)(8))

The designated state agency expends no more than five percent of the state's allotment under Section 622 of the Rehabilitation Act for administrative costs in carrying out the State Supported Employment Services Program.

7.2 Use of funds in providing services. (Sections 623 and 625(b)(6)(A) and (D) of the Rehabilitation Act; 34 CFR 363.6(c)(2)(iv), .11(g)(1) and (4))

(a) Funds made available under Title VI, Part B, of the Rehabilitation Act are used by the designated state agency only to provide supported employment services to individuals with the most significant disabilities who are eligible to receive such services.
(b) Funds provided under Title VI, Part B, are used only to supplement and not supplant the funds provided under Title I, Part B, of the Rehabilitation Act, in providing supported employment services specified in the individualized plan for employment.
(c) Funds provided under Part B of Title VI or Title I of the Rehabilitation Act are not used to provide extended services to individuals who are eligible under Part B of Title VI or Title I of the Rehabilitation Act.

8.1 Scope of supported employment services. (Sections 7(36) and 625(b)(6)(F) and (G) of the Rehabilitation Act; 34 CFR 361.5(b)(54), 363.11(g)(6) and (7))

(a) Supported employment services are those services as defined in Section 7(36) of the Rehabilitation Act and 34 CFR 361.5(b)(54).
(b) To the extent job skills training is provided, the training is provided on-site.
(c) Supported employment services include placement in an integrated setting for the maximum number of hours possible based on the unique strengths, resources, priorities, concerns, abilities, capabilities, interests and informed choice of individuals with the most significant disabilities.

8.2 Comprehensive assessments of individuals with significant disabilities. (Sections 7(2)(B) and 625(b)(6)(B); 34 CFR 361.5(b)(6)(ii) and 363.11(g)(2))

The comprehensive assessment of individuals with significant disabilities conducted under Section 102(b)(1) of the Rehabilitation Act and funded under Title I of the Rehabilitation Act includes consideration of supported employment as an appropriate employment outcome.

8.3 Individualized plan for employment. (Sections 102(b)(3)(F) and 625(b)(6)(C) and (E) of the Rehabilitation Act; 34 CFR 361.46(b) and 363.11(g)(3) and (5))

(a) An individualized plan for employment that meets the requirements of Section 102(b) of the Rehabilitation Act and 34 CFR 361.45 and .46 is developed and updated using funds under Title I.
(b) The individualized plan for employment:

  1. specifies the supported employment services to be provided;

  1. describes the expected extended services needed; and

  1. identifies the source of extended services, including natural supports, or, to the extent that it is not possible to identify the source of extended services at the time the individualized plan for employment plan is developed, a statement describing the basis for concluding that there is a reasonable expectation that sources will become available.

(c) Services provided under an individualized plan for employment are coordinated with services provided under other individualized plans established under other federal or state programs.

Required annually by all agencies except those agencies that are independent consumer-controlled commissions.

Identify the Input provided by the state rehabilitation council, including recommendations from the council's annual report, the review and analysis of consumer satisfaction, and other council reports. Be sure to also include:

  • the Designated state unit's response to the input and recommendations; and
  • explanations for the designated state unit's rejection of any input or recommendation of the council.

 

The Statewide Council for Vocational Rehabilitation (SCVR) was established in May 1993 with appointments to the council by Executive Order of the Governor of the Commonwealth of Kentucky to meet requirements of the Rehabilitation Act of 1973, as amended by Public Law 105-220. The SCVR provides input and assists in developing goals and priorities for the Kentucky Office of Vocational Rehabilitation (KYOVR). The SCVR met with the Office staff and guests on June 20, 2011, September 19, 2011, December 12, 2011, March 19, 2012, and June 11, 2012. The following actions were taken:   Related to InterAgency and Intercouncil Coordination   The SCVR participated in a joint meeting with the Statewide Independent Living Council (SILC) in September of 2011 for the first time ever. The two councils worked in small groups to generate input for the agency’s strategic plan.   

  • Agency staff assisted the SCVR and the SILC in conducting the meeting.

  Upon learning the Medical Review Board (the entity in Kentucky which reviews drivers’ license applications from individuals with physical disabilities) was considering changes to their forms, the SCVR sent a letter to the Board asking it to consider input from the agency’s rehabilitation technology program on the form development and to consider adding to the Board a non-voting member who was a certified driver rehabilitation specialist.  

  • Agency helped the SCVR develop the letter and sent it to the Review Board on its behalf.

  The SCVR chair participated in planning for an Asset Development Summit to bring together members of the asset building community and members of the disability community to begin the dialogue on how the two communities can work together to build the economic self-sufficiency for persons with disabilities.   

  • Agency started this initiative and asked the SCVR chair to participate on behalf of the SCVR.

  Related to Agency Policies and Procedures   The SCVR reviewed and approved the agency’s proposed Service Fee Memorandum on the purchase of Communication Assessments.  

  • Agency issued the Service Fee Memorandum.

  The SCVR reviewed and approved the agency’s proposed Service Fee Memorandum on Low Vision Service Providers.  

  • The Agency issued the Service Fee Memorandum.

  The SCVR reviewed and approved the agency’s proposed Service Fee Memorandum on Communication and Occupational Skills classes for individuals with Autism Spectrum disorders.  

  • The Agency issued the Service Fee Memorandum.

  The SCVR reviewed and approved the agency’s proposed Service Fee Memorandum on the new target wage for bonuses for Community Rehabilitation Program outcomes.  

  • The Agency issued the Service Fee Memorandum.

  The SCVR reviewed and approved the agency’s proposed Service Fee Memorandum on a new fee schedule for Benefits Analysis Services.  

  • The Agency issued the Service Fee Memorandum.

  The SCVR reviewed and approved the agency’s proposed new fee schedule for Community Rehabilitation Program (CRP) Placement services, including changing to a milestone payment system.  

  • The Agency issued the Service Fee Memorandum.

  The SCVR reviewed and approved the agency’s proposed increase in the hourly rate for Supported Employment services.  

  • The Agency issued the Service Fee Memorandum.

  The SCVR reviewed and approved changes to the agency’s Application form.  

  • The Agency issued the Service Fee Memorandum.

  The SCVR reviewed and approved changes to the agency’s Case Review form.  

  • The Agency issued the Service Fee Memorandum.

  After the Agency opened up its Order of Selection to serve an additional category because of sufficient funds, the SCVR sent a letter to the Agency staff thanking them for their careful management of funds.  

  • The Agency distributed the letter to staff.

  Related to the State Plan   The SCVR recommended the Agency conduct three public forums to gather input for the State Plan.  

  • The Agency conducted public forums in Louisville, Lexington and Corbin in the Fall of 2011.

  The SCVR recommended the Agency maintain an on-line survey for the public to use to provide input for the State Plan.  

  • The Agency maintains an on-line survey linked from its website and social media (Facebook and Twitter).

  The SCVR recommended the Agency send an ‘e-mail blast’ to consumers, who have authorized the Agency to use their email as a means of communication, to notify them of the public forums and the on-line survey.  

  • The Agency sent e-mails to over 4,000 Consumers informing them of the public forums and the on-line survey. The on-line survey received a record number of responses as a result.

  The SCVR approved the agency’s plan to conduct a Comprehensive Needs Assessment for the State Plan.  

  • The Agency conducted the Comprehensive Needs Assessment.

  Related to Employer Relations On September 19th, the SCVR conducted its annual Employer Recognition Luncheon in Lexington to honor employers who had done an exemplary job of hiring individuals with disabilities. The employers were selected from nominations made by Agency field staff. The employers recognized in 2011 were Cartridge Shoppe and Shipping Center in Paducah, Fashion Bug Store 3513 in Pikeville, Little Caesar’s Pizza in Erlanger, Hermitage Care and Rehabilitation Center in Owensboro, Olive Garden in Richmond, and Best Buy, Inc. Distribution Center in Shepherdsville.

  • The Agency accepted nominations from staff on behalf of the Council and handled the logistical arrangements for the luncheon.

  The SCVR formed an ad hoc committee to explore the possibility of revitalizing the Kentucky Business Leadership Network (KYBLN) or starting some kind of other business advisory group to assist the Agency in developing and fostering relationships with employers.  

  • The Agency continues to work with the ad hoc committee on this initiative.

  Related to Consumer Satisfaction   As it has in previous years, the SCVR conducted a Consumer Satisfaction Survey of individuals whose cases were closed in the previous fiscal year in conjunction with the Human Development Institute at the University of Kentucky.  

  • The Agency financed the survey efforts and acted as liaison to the Human Development Institute on behalf of the SCVR.

  Based on positive comments received from consumers in the consumer satisfaction survey, the SCVR sent a letter thanking Agency staff for their efforts to serve Kentuckians with disabilities.  

  • The Agency assisted the SCVR in composing and distributing the letter.

  Related to Six-month/12 month Follow Up Survey   Because of the high cost of doing a separate survey as a follow-up six and twelve months after consumers cases were closed after obtaining employment, the SCVR recommended adding the questions to the consumer satisfaction survey.  

  • The Agency followed the SCVR’s recommendations.

  Related to SCVR Attendance at CSAVR and Other Events   The SCVR recommended the SCVR chairperson attend the Fall and Spring CSAVR meetings.   ·         The chairperson attended the meetings and the Agency paid their expenses.   Related to the Annual Report   The SCVR collaborated with KYOVR to produce an Annual report on services.   ·         Agency staff helped develop, write and produce the report. . Related to Cabinet policy   The SCVR sent a letter to the Cabinet administration asking for a reconsideration of the newly implemented policy eliminating meals and refreshments at meetings.   ·         The Agency composed and sent the letter on SCVR instruction.   Related to job placement   The SCVR recommended all consumers have equal access to Job Placement services directly provided by the Agency.   ·         The Agency is considering the recommendation.  

This screen was last updated on Jun 19 2012 4:05PM by sakybeachd

This agency has requested a waiver of statewideness.

Identify the types of services to be provided by the program for which the waiver of statewideness is requested.

The waiver request should also include:

  • a written assurance from the local public agency that it will make available to the designated state unit the non-federal share of funds;
  • a written assurance that designated state unit approval will be obtained for each proposed service before it is put into effect;
  • a written assurance that all state plan requirements will apply to all services approved under the waiver.

This screen was last updated on Jun 23 2009 10:17AM by sakybeachd

Describe interagency cooperation with and utilization of the services and facilities of agencies and programs that are not carrying out activities through the statewide workforce investment system with respect to

  • Federal, state, and local agencies and programs;
  • if applicable, Programs carried out by the Under Secretary for Rural Development of the United States Department of Agriculture; and
  • if applicable, state use contracting programs.

Attachment 4.8(b)(1): Cooperation with Agencies That Are Not in the Statewide Workforce Investment System and with Other Entities The Kentucky Office of Vocational Rehabilitation enters into appropriate agreements with various federal, state, and local agencies and programs. OVR coordinates with other agencies and programs to ensure individuals with disabilities receive appropriate and adequate services. These agencies and programs include: ?Veterans Administration for the purpose of providing rehabilitation services including vocational guidance and counseling and job development and placement to veterans with disabilities. Collaboration and coordination of services occur between OVR and the Veterans Administration Rehabilitation and Employment Programs and utilized as a comparable benefit as appropriate. ?Kentucky Department of Behavior Health, Developmental, and Intellectual Disabilities for the purpose of enhancing supported employment services to individuals with development disabilities and increasing supported employment service providers. Collaboration also occurs to increase state general funds for increased services to this underserved and unserved population. ?Kentucky Department of Behavior Health, Developmental, and Intellectual Disabilities - Substance Abuse Division for the purpose of increasing awareness, identification, and services to individuals with substance abuse and co-occurring disabilities. In 2007 a new MOA was developed between OVR and the Substance Abuse Division to increase collaboration on referrals and information sharing as well as coordination of services. ?Kentucky Drug Courts for the purpose of facilitating employment and independence goals of individuals with disabilities. ?Kentucky Department of Medicaid Services for the purpose of implementing a Medicaid Buy-In program to assist individuals with disabilities in maintaining healthcare coverage while gainfully employed. ?Social Security Administration for the purpose of partnerships on employment incentives through the Ticket to Work and other incentive programs. ?Kentucky Department of Education for the purpose of increasing transition services to students with disabilities and increasing awareness to parents of students with disabilities. ?Developmental Disabilities Council for the purpose of expanding employment projects, specifically self-employment opportunities. ?University Center for Excellence, Human Development Institute with the University of Kentucky for the purpose of collaboration and enhancement of services in supported employment, transition, rehabilitation technology and business leadership. ?Kentucky Association of Community Employment Services (KACES) for the purpose of increasing services for individuals with disabilities including most significant disabilities and enhancing partnerships with community rehabilitation programs. ?University of Kentucky AgrAbility program for the purpose of collaboration with the county extension offices and increased services in rehabilitation technology on the rural farm setting. ?Carl D. Perkins Job Corps Center for the purpose of enhancing education opportunities for students with disabilities. ?Kentucky Cabinet for Health and Family Services, Community Based Services for the purpose of assessment and referral of individuals participating in the TANF program. ?Other federal, state, and local agencies related to the rehabilitation of individuals with disabilities such as the Department of Protection and Advocacy, Department of Probation and Parole, Department of Worker?s Compensation, Department of Disability Determination, and other programs as part of Universities and Colleges.

This screen was last updated on May 31 2012 3:23PM by sakybeachd

  • Describe the designated state unit's plans, policies, and procedures for coordination with education officials to facilitate the transition of students with disabilities from school to the receipt of vocational rehabilitation services, including provisions for the development and approval of an individualized plan for employment before each student determined to be eligible for vocational rehabilitation services leaves the school setting or, if the designated state unit is operating on an order of selection, before each eligible student able to be served under the order leaves the school setting.
  • Provide information on the formal interagency agreement with the state educational agency with respect to
    • consultation and technical assistance to assist educational agencies in planning for the transition of students with disabilities from school to post-school activities, including VR services;
    • transition planning by personnel of the designated state agency and educational agency that facilitates the development and completion of their individualized education programs;
    • roles and responsibilities, including financial responsibilities, of each agency, including provisions for determining state lead agencies and qualified personnel responsible for transition services;
    • procedures for outreach to and identification of students with disabilities who need transition services.

1.Plans, Policies, and Procedures

The Office has assigned counselors to each of Kentucky’s 175 Local Education Agencies for the purpose of ensuring that all students with disabilities are served. The counselors work with referrals from special education and general education staff as well as from the individual with the disability, their family, and other agencies who assist students with disabilities that are in need of transition.

These counselors also provide general coordination, information, and outreach activities about vocational rehabilitation services to the local education agency and student for use in transition planning. Service coordination activities may include resource information about vocational rehabilitation, presentations, handouts, and staff development. The counselor works in a collaborative team process along with the local education agency to develop the transition services section of the Individualized Education Program (IEP) and the Individualized Plan for Employment (IPE) for transitioning students. Thus, the counselor is encouraged to attend IEP meetings or individual plan meetings for 504 students to the maximum extent possible. An eligible student’s IPE must be completed before the student leaves the school system. Both the IEP and IPE will include, if appropriate, a statement of interagency responsibilities or any needed linkages by which the responsibilities of other entities are satisfied.

2.Formal Interagency Agreement

The Office partners with the Kentucky Department of Education through an interagency cooperative agreement to facilitate the transition of students with disabilities from school to the receipt of vocational rehabilitation services. Provisions under the cooperative agreement include:

1.process for making student referrals to the Office of Vocational Rehabilitation;

2.determination of eligibility for Office of Vocational Rehabilitation services;

3.joint sharing and use of evaluations and assessments;

4.planning and development of individualized programs (IEP and IPE) as a collaborative team process;

5.role of educational personnel in transition planning;

6.role of the Office of Vocational Rehabilitation counselor in outreach to, identification of, and transition planning for eligible students with disabilities;

7.use of memoranda of agreement (MOA) at the local level to facilitate and coordinate transition services for secondary students with disabilities;

8.state coordination with agencies in the provision of transition services;

9.a comprehensive system of personnel development for qualified personnel responsible for transition services;

10.determination of lead agencies;

11.financial responsibilities;

12.status of services for an individual student/consumer during a dispute;

13.agency dispute resolution; and

14.due process for the individual student/consumer.

3.Memoranda of Agreements at the Local Level

Memoranda of agreements at the local level are used in order to further the collaborative efforts detailed in the interagency cooperative agreement between the Kentucky Department of Education and the Office. These memoranda of agreements define the basic tenets of the Community Based Work Transition Program (CBWTP). The rights and responsibilities of the Office and the local education agency for implementing and carrying out the CBWTP are also detailed in these memoranda of agreements.

The CBWTP is designed to assist eligible students with disabilities in transitioning from high school to employment. Student employment coordinators funded by the local education agency and the Office provide services to participating students during their final two years of school. During this time counselors work with the employment coordinators to ensure that community based vocational services provided to the student lead to the completion of a vocational evaluation. The evaluation is then used for planning and development of individualized programs (IEP and IPE). Upon completion of the IPE, further community based vocational services are provided to the student in the form of training for the planned vocational goal. The desired outcome for participants in the CBWTP is paid employment in the planned vocational goal prior to exiting school.

This screen was last updated on Jun 23 2009 10:17AM by sakybeachd

Describe the manner in which the designated state agency establishes cooperative agreements with private non-profit vocational rehabilitation service providers.

4.8(3) Cooperative Agreements with Private Non-profit Vocational Rehabilitation Service Providers The Office maintains agreements with providers of private, non-profit vocational rehabilitation service providers to support achievement of successful competitive employment outcomes for individuals with disabilities. The Office works with Community Rehabilitation Providers (CRPs) through a vendor application process to ensure quality services to agency consumers. The Office currently works with 65 CRPs providing services resulting in competitive employment outcomes and 86 CRPs providing services resulting in supported employment outcomes. Other agreements with private, non-profit Vocational Rehabilitation Service Providers will be made as necessary.

This screen was last updated on May 31 2012 1:31PM by sakybeachd

Describe the efforts of the designated state agency to identify and make arrangements, including entering into cooperative agreements, with other state agencies and other appropriate entities in order to provide the following services to individuals with the most significant disabilities:

  • supported employment services; and
  • extended services.

1.Kentucky’s fourteen Regional Mental Health/Mental Retardation Boards are a primary source for extended services in KY. In some regions funding is very limited. The fourteen Boards currently allocate approximately 6.3 million dollars to work/adult habilitation programs (generally segregated programs) and less than 2 million dollars to supported employment. The KY Commissioner for DBHDID initiated a push to make available additional monies for supported employment services, including incentives to Providers via proposed hourly fee increases. Cooperative budget planning is done between the Office of Vocational Rehabilitation and the Kentucky Department of Behavioral Health, Developmental and Intellectual Disabilities (DBHDID) so that state funds for all phases of supported employment can be sought by each agency. A cooperative agreement is also in place. 2.Using federal block-grant funds from the Kentucky Division of Behavioral Health, Mental Health Planning Council, and KY OVR assists a minimum of thirty persons with long-term mental illness in the provision of extended supported employment services on a contractual basis. Supported employment service providers who are approved by the Division of Behavioral Health (DBH) and have vendor agreements with the KY Office of Vocational Rehabilitation will deliver these services. In this way, both agencies will continue to expand the commitment to the ongoing nature of supported employment services. This venture is in addition to services provided under the outcome-based Supported Employment Reimbursement program. Additionally, DBH spends roughly $400,000 to serve individuals with mental illness in supported employment. Largely these dollars follow VR dollars for eligible consumers. In 2010, Kentucky became the 12th state to participate in the Dartmouth College, Johnson and Johnson, Supported Employment Initiative to demonstrate the effectiveness of the IPS model for supported employment (Individualized Placement and Support, an Evidence-Based Practice). The first four local pilot projects were launched prior to the close of 2010. Through the Dartmouth Project, a new funding partner was added to our SE funding agencies when the Greater Cincinnati Health Foundation provided funding for 2 of the local pilots in Northern KY. 3.United Way monies have been utilized in minimal amounts for supported employment services by 16 Supported Employment programs in Kentucky. Ongoing follow-up services are provided through these United Way monies. These dollars are generally not “disability specific” and could assist in expansion of services to groups other than those served by the 14 community mental health centers. 4.Vendorship in the Office of Vocational Rehabilitation Supported Employment Outcome-based Reimbursement program requires written and verbal verification of the provider’s funding for ongoing support services. Monitoring and technical assistance is provided by the Supported Employment Branch to assure that services are provided and funded appropriately. Agreements/contracts are developed annually and reviewed prior to renewal. 5.The Supported Employment Branch works closely with Kentucky APSE (Association for Persons in Supported Employment) and its committees, and the 874- K Coalition (a statewide Disability Advocacy Group) in a unified effort to secure additional state dollars for supported employment extended services. 6.The Supported Employment Branch has been active in the development/improvement of Kentucky’s Medicaid Waivers to create workable systems for coordinating supported employment services for eligible participants. Expansion of the supports for Community Living Waiver (Kentucky’s Medicaid Waiver for individuals with Developmental Disabilities) has resulted in increased referrals to KY OVR for supported employment services for mutually eligible participants. The self-determination and consumer directed option programs within Medicaid hold much promise for supported employment funding for extended services. In 2011, a new Medicaid Waiver is expected to contain better service definitions and fee structures to support and fund supported employment services. 7.The Supported Employment Branch works cooperatively with the Arc of Kentucky to educate families about supported employment and enlist their assistance in impacting additional funds for supported employment. 8.OVR continues to advocate for expanded/improved Supported Living services, which are utilized by many supported employment participants to meet their needs for as independent a lifestyle as possible. The Hart Supported Living Program in KY offers very flexible state dollars available for all phases of independent living. However, statewide dollars are very limited. 9.The Office of Vocational continues to work collaboratively with the Department of Behavioral Health, Developmental and Intellectual Disabilities, the Kentucky Council on Developmental Disabilities, IHDI (University of Kentucky), and the Arc of Kentucky to provide quality training on fundamentals of supported employment through the Supported Employment Training Project (SETP). In the absence of a certification process for supported employment service providers, this training is valuable in assuring that personnel who provide supported employment services have the necessary skills, values, and tools to deliver effective services. 10.The Supported Employment Branch staff participates frequently in IEP and Transition Planning meeting for individuals, and in broader scope with Special Education planning units throughout the commonwealth to develop supported employment services for students exiting schools. Again, additional dollars will be needed for extended services in order to adequately serve the students. In 2010, a pilot project to demonstrate the effectiveness of Supported Employment agencies working together with Post-Secondary Education programs to include people with developmental disabilities in classes and other college campus activities was launched. 10 students will be involved in this pilot. 11.The Supported Employment Branch continues efforts to utilize Social Security Work Incentives, including PASS (Plan for Achieving Self-Support) and IRWE (Impairment Related Work Expenses), for ongoing support/extended services when appropriate. Training opportunities are offered through the University of Kentucky Human Development Institute to provide technical assistance for supported employment personnel to learn more about these work incentive programs. In summary, the following potential funding sources for supported employment have been identified: •Local and county government •Kentucky Council on Developmental Disabilities (grant opportunities only) •United Way •Social Security Work Incentives – Plan for Achieving Self-Support (PASS) and Impairment Related Work Expenses (IRWE) •Natural Supports •Division of Behavioral Health •Division of Developmental and Intellectual Disabilities •Hart Supported Living Funds •Private pay agreements •Support for Community Living Waiver, Michelle P, and Brain Injury Medicaid Waivers Information regarding these potential funding sources is updated and shared by the Supported Employment Branch on a statewide basis to encourage increased funding for all phases of supported employment.

This screen was last updated on May 31 2012 1:27PM by sakybeachd

Data System on Personnel and Personnel Development

·      Data System

The Kentucky Agency of Vocational Rehabilitation maintains a system to collect and analyze on an annual basis data on qualified personnel needs and personnel development. The agency maintains databases of personnel information including: types of position, ratio of personnel to applicants and eligible individuals served, current staffing requirements and projected requirements for staffing needs for the next five (5) years. The system also includes a record of employee career development plans that reflect completed training activities including college credits, Certified Rehabilitation Counselor (CRC) credits, Professional Rehabilitation Assistant credits and continuing education contact hours.

 

** The first chart highlights field services and the administrative staff that support them and the second highlights the Carl D. Perkins Vocational Training Center as their job roles differ from those within the field.

 

Personnel Category

Currently

Employed

Current Vacancies

Projected 5

year need

(due to anticipated vacancies)

Ratio of Staff to Consumers

Unclassified

4

0

2

4/5706

Staff Assistant

1

0

0

1/22822

Program Managers

4

0

1

4/5706

Field Branch Managers

16

0

4

16/1426

Program Administrators

12

0

1

12/1902

Counselor

140

15

17

140/163

Administrative Specialists

89

10

19

89/256

Employment Specialists/PACE

19

4

7

19/1201

Sign Language Interpreter

6

0

0

6/3804

Rehabilitation Technologist

2.5

2

2

2.5/913

Supported Employment

3

0

0

3/7607

Financial Operations Staff

2

0

1

2/11411

Other Support Staff

2

0

0

2/11411

Division of Program Services and Administrative Services

 

Carl D. Perkins Vocational Training Center

 

Personnel Category

Currently

Employed

Current Vacancies

Projected 5

year need

(due to anticipated vacancies)

Ratio of Staff to Consumers

Unclassified

1

0

0

1/171

Administrators

9

3

2

1/19

Assistants

12

2

1

12/171

Employment Services

0

0

0

No Staff

Financial Operations Staff

1

0

1

1/171

Physical Plant Staff

8

4

3

8/171

Dorm Staff/PACE

4

3

1

4/171

Security

7

1

0

7/171

Rehabilitation Counselor

6

0

1

2/57

Recreation Staff

5

4

1

5/171

Nursing Staff

14

0

1

14/171

Therapeutic Staff

8

2

2

8/171

Vocational Training Staff/Teachers

15

3

1

5/57

Evaluators

3

0

0

1/57

Interpreter

1

0

0

1/171

Admissions Counselor

1

0

1

1/171

 

Current Employee Length of Service

 

Length of Service

Percentage

30+ years

4%

20 – 29 years

15%

10 – 19 years

27%

5 – 9 years

20%

Less than 5 years

34%

 

Along with the employees listed in the above graph, the Agency of Vocational Rehabilitation contracts for additional specialized services for consumers.  The job classification contracts include rehabilitation technologists, medical as well as support services and interpreters.

 

 

Row Job Title Total positions Current vacancies Projected vacancies over the next 5 years
1 0 0 0
2 0 0 0
3 0 0 0
4 0 0 0
5 0 0 0
6 0 0 0
7 0 0 0
8 0 0 0
9 0 0 0
10 0 0 0

 

 

A system of data collection is maintained and analyzed by the agency HRD Program Administrator.  (a) A list of institutions of higher education in the state preparing vocational rehabilitation professionals is reviewed annually.   The University of Kentucky is the only Kentucky institution offering a Master’s of Rehabilitation Counseling (MRC) program. The University of Kentucky reports to the agency annually on the number of students enrolled and the number graduating from the program with certification or licensure and/or with credentials to qualify for certification or licensure. Participants in the program are eligible to test for rehabilitation counselor certification after completing 75% of their course work. The University of Kentucky is also using technological advancements to increase the number of qualified personnel in the field by offering an online MRC program dedicated to the specific training needs of state rehabilitation employees. This is an accelerated program that allows participants to complete the degree in sixteen (16) months.    (b) and (c) The following graph denotes the graduation statistics for the University of Kentucky the agency’s major source for higher education. This graph indicates graduates from the on-campus MRC program as well as the distance learning program:  

        InstitutionsStudents EnrolledEmp. sponsored by agency/or RSAGrads sponsored by agency and/or RSAGrads from the previous year
University of KY Online and On-Campus MRC Program199491463

              Of the number of graduates reported above there were thirteen (13) agency employees. There are currently four (4) employees participating in the University of Kentucky MRC online program. One of the participants is a counselor and is receiving the CSPD scholarship from the University of Kentucky. The remaining three (3) participants are non-counselors participating in the MRC program. These employees have expressed a desire to become counselors for the agency and are attending with agency support.      The CSPD scholarship programs at several out-of-state universities have also provided assistance to agency counselors and includes; two OVR employees completed the distance-learning MRC program offered through Auburn University, two employees completed the MRC program offered through Virginia Commonwealth, one employee completed the certificate program for CRC eligibility through San Diego State University and several employees met their CSPD requirements by completing Medical and Psychosocial Aspects of Disability through San Diego State University.  These employees are provided with the time to attend and all costs are covered through the respective university CSPD scholarships. In addition to these programs we have one employee attending Western Kentucky University for a degree in counseling.   All programs approved for tuition assistance must meet educational eligibility criteria to sit for the Certified Rehabilitation Counselor (CRC) examination.  

 

Row Institutions Students enrolled Employees sponsored by agency and/or RSA Graduates sponsored by agency and/or RSA Graduates from the previous year
1 University of Kentucky 199 49 14 63
2 0 0 0 0
3 0 0 0 0
4 0 0 0 0
5 0 0 0 0

 

 

1. On a quarterly basis, or more if needed, the Program Administrator in charge of recruitment and retention meets with the Executive Leadership Team to discuss issues of recruitment, preparation and retention of qualified personnel. During these meetings the plan for current and projected needs of qualified personnel is evaluated for progress, reviewed to determine the success of current measures and updated as needed to address the ever changing trends in personnel with specific attention to attainment of CSPD goals.   Recruitment: The agency actively recruits individuals from the University of Kentucky MRC program and other related degree programs by offering fieldwork and internship opportunities within the agency. Employees from the agency present to students in undergraduate and graduate programs to increase their knowledge of state vocational rehabilitation employment. Employees participate in career fairs throughout the state. Several agency administrative personnel serve on the Advisory Board for the University of Kentucky MRC program and the HRD Program Administrator also serves on the advisory board for Auburn University. Recruitment efforts are also conducted via web based programs maintained by the state personnel agency. The agency is currently exploring the possibility of paid internship programs for MRC students.   Preparation and Retention: The agency aggressively recruits individuals who are Certified Rehabilitation Counselors (CRC) or those that meet educational eligibility to sit for the CRC, but recognizes that hiring individuals with these credentials is not always possible due to the shortage of available qualified staff in this field and salary constraints. Individuals hired without educational eligibility to sit for the CRC are expected to meet the requirements within five years of employment. Counselors pursuing a master’s degree that provides educational eligibility for the CRC receive tuition assistance excluding book purchases. In the new training grant for 2010 – 2015 the agency has included costs to allow for employees who are not current vocational rehabilitation counselors to participate in tuition assistance for the accelerated MRC program at the University of Kentucky in an effort promote career growth opportunities. Four (4) OVR employees will participate in the accelerated MRC program at UK beginning fall 2011 and when these four have completed the program there will be four additional employees selected each year throughout the life of the grant.    Individuals without their CRC are encouraged to obtain the certification. The agency pays for the application and examination fee for the CRC one time only pass or fail and provides for the cost of maintenance fees for the certification. The only exception to this rule is our provision for a retake of the CRC examination for employees who are deaf that were unable to pass under the old CRC examination design. The questions in the exam have been redesigned to meet accessibility needs of this population and the agency leadership determined that encouraging the retaking of the exam by these individuals was in order. To assist employees in preparing for the examination, the agency provides access to an online preparatory course for the CRC which was developed and is maintained through the University of Wisconsin Stout. The employees of OVR are provided with agency-sponsored opportunities to maintain the required professional development maintenance hours for the CRC.   As of August 2005, personnel measures were put in place that allow the agency to offer more competitive salaries to incoming qualified counselor and field branch manager applicants as well as providing opportunities to increase the salaries to current qualified staff. This initiative was implemented to increase agency competitiveness with salaries from other states and to provide additional incentives for recruitment and retention. Although the budget shortfalls within the state have impacted our ability to provide legislated merit increases, agency leadership has garnered support for reclassifications of employees who meet CSPD with the possibility of an additional reclassification for those that receive their CRC. Flexibility of schedules and retirement benefits for career employees have become a greater focus in recruiting and maintaining qualified employees.    The agency believes that well-trained professional staff contributes to greater retention and job satisfaction among personnel. This is essential in providing quality services to individuals with disabilities and achieving positive employment outcomes for agency consumers.   Training initiatives for new employees as well as seasoned employees are outlined fully in the staff development section.   2. The agency actively coordinates and facilitates efforts with institutions of higher education and paraprofessional associations to recruit prepare and retain qualified personnel, including personnel from minority backgrounds and individuals with disabilities.              The agency coordinates with historically black colleges and professional associations to recruit prepare and retain qualified personnel. The agency is committed to hiring individuals from protected classes in order to create a more diverse workforce. Minority recruiting enables the agency to employ highly competent people from all segments of society who can effectively support the agency mission of assisting individuals with disabilities into employment.    The agency incorporates the Education and Workforce Development Cabinet’s protected class recruitment plan into the personnel system. The Cabinet plan requires the dissemination of career opportunities to organizations and community agencies representing members of protected classes; recruitment of job applicants from all secondary and post-secondary schools throughout the Commonwealth; and maintenance of a pool of qualified applicants from protected classes who seek employment or advancement in employment with the agency. In addition to the Cabinet requirements, the agency actively recruits individuals of minority status and individuals with disabilities through job fairs conducted at Kentucky State University (KSU), the University of Louisville (U of L), the University of Kentucky (UK) and other locations throughout the state. The agency has collaborated with the University of Kentucky and Kentucky State University to develop and implement an endorsement program to make rehabilitation courses available on an undergraduate level at a historically black university. Credit hours from KSU classes count toward the MRC at the University of Kentucky. In addition, the agency offers stipends to minority students who meet application criteria for internships within the agency

 

 

The following information described the agency’s policies and procedures for the establishment and maintenance of personnel standards to ensure that designated state unit professionals and paraprofessionals are adequately trained and prepared.   1. The agency defines qualified rehabilitation counselors and field branch managers as those individuals who hold educational eligibility to sit for certification from the Commission on Rehabilitation Counselor Certification or currently have their CRC. All professionals governed by specific state or federal guidelines for their personnel category are required to adhere to certification standards or requirements outlined for each discipline such as, rehabilitation technologists, vocational rehabilitation evaluators, nurses, interpreters and therapists.    2. The standards in the agency are consistent with the highest requirements in the state for professions and disciplines represented among personnel. The agency is often unable to hire counselors that meet the required standards. New vocational rehabilitation counselors are required to meet the standard within five (5) years of employment. The agency remains committed to providing consumers with the most qualified professionals to meet their vocational rehabilitation needs and may seek a state standard to assist with this goal.    The HRD Program Administrator along with other administrators and OVR vocational rehabilitation counselors are members of the University of Kentucky MRC Program Advisory Council. In addition, the agency HRD Program Administrator is also a member of the Advisory Council for Auburn University’s distance learning MRC program. Information and updates regarding the progress of the agency toward CSPD goals and professional standards are shared during formal annual meetings as well as during general conversations and emails to assure that we are continually working toward 100% compliance in all areas.   3. (a) The agency makes every effort to hire and retain rehabilitation counselors who hold a CRC certification or individuals that are eligible to hold CRC certification. The agency participates in career fairs throughout the state. Agency personnel present to participants of the MRC program at the University of Kentucky to share information about state employment and vocational rehabilitation. Agency personnel work as adjunct faculty in the University of Kentucky MRC online program and serve on the advisory board for the program. Tuition assistance is provided to employees for obtaining the required degree to meet CSPD. Continuing education efforts are encouraged and financially supported by the agency. The HRD Program Administrator works in conjunction with the Commission on Certified Rehabilitation Counselors (CRC) to provide CRC credits at agency sponsored training events that qualify for such credits. The agency encourages participation in professional organizations that supports the profession of rehabilitation.   Qualified rehabilitation counselors are utilized in new employee orientation to share their expertise with new counselors. The agency also supports a counselor mentoring program to provide new counselors with a designated mentor upon hiring. This program was developed to specifically address retention issues for new employees. New mentors are recruited and trained each year. Current mentors are provided with updated training each year to provide them with research and information in the most current VR practices.   The mentor program has been expanded to include a standardized mentoring program for Job Placement Professionals and new field branch managers. Kentucky is continually seeking opportunities to offer employment incentives as recruitment measures. Such incentives include the educational assistance program, flexible work schedules and payment of required certification expenses and maintenance fees. The agency has also incorporated career growth opportunities for employees not in a counseling position by offering tuition assistance to up to four individuals per year, for the life of the training grant, to participate in the online MRC program at the University of Kentucky in the accelerated program.        (b) The agency goal for achieving 100% qualified rehabilitation counseling staff was 2010, but was unable to achieve this goal. The goal will be extended another five years as efforts toward CSPD continue. New employees and those not yet meeting CSPD as required must complete career development plans that include specific goals and timeframes for meeting CSPD requirements for their particular discipline. The agency supports staff career development by funding training necessary to achieve the established goals. The agency is exploring the implementation of a state standard that will provide more cohesion between CSPD achievement and state personnel standards. Agency commitment to CSPD can be seen growth of percentage of employees that meet the qualification over the last ten (10) years.   (c) The HRD Program Administrator reviews, at least quarterly, the progress of agency hiring and retaining personnel as it relates to progress toward CSPD achievement and reports findings to the agency Executive Leadership Team.   (d) If the agency is unable to recruit individuals who meet these qualification, individuals are hired with a minimum of a bachelor’s degree in a related field with the expectation that they meet the educational qualification to sit for the CRC within five years of employment. The agency provides career development opportunities to assist in achieving and maintaining these goals. The agency expects all employees to achieve required certifications, licensure, or registration within their particular discipline. As noted earlier, additional professional development assistance is provided to assist individuals in achieving the qualified rehabilitation counselor standards set forth by the agency.   The agency currently employs 140 rehabilitation counselors and 16 field branch managers. The following data reflects the current credentials of these individuals as well as the progress of             their professional development.

GroupQualified Counselors and Managers
 CRCCRC EligibleMaster’s Degree Not Eligible for CRCBachelor’s Degree No CRC
Counselors (140)81241421
Field Branch Managers (16)13021

                       Of the counselors employed with the agency, 105 or 75% meet the state CSPD requirement of educational eligibility to sit for the CRC.  The 105 is a combination of those with their CRC and those with eligibility to sit for the CRC since that is the quality standard established for the agency. Of those with a master’s degree that is not eligible for CRC there are five (5) with counseling degrees that need one course in Medical and Psychosocial Aspects of Disability, three (3) that qualify for the Category R from CRC and the remainder would need to obtain another master’s degree to meet agency CRC qualification standards.       The total number of field branch managers meeting state CSPD requirements is 13 or 81%.   Along with counselors and field branch administrators within the agency, twenty (20) other employees have obtained their CRC. This dispersal of certified employees provides the agency with a broad spectrum of expertise at all levels.   Of the thirty-eight (38) new employees hired this year, there were nine (9) administrative specialists, four (4) employment specialists, three (3) nurses, six (6) “others” and sixteen (16) counselors. Eight (8) of the counselors hired had already obtained their CRC and one (1) is eligible to sit for the exam. Those not meeting qualification have committed to meeting CSPD.  The CSPD plan continues to be a primary focus of the agency in order to provide consumers with the highest quality of service. The RSA In-service training grant is the primary resource in providing opportunities for staff that do not meet the qualification requirements to achieve the necessary credentials within the required time frame.   All rehabilitation technologists employed by the agency have achieved or are working toward RESNA ATP certification. Interpreters for the deaf working for or contracted by the agency are certified. Paraprofessional positions within the agency are required to meet their specific licensing requirements prior to hiring.   (d) The agency’s targeted groups and timelines are prioritized as follows for educational eligibility to sit for the CRC: ·         0-5 years of service with bachelor’s or unrelated master’s- must achieve educational eligibility to sit for the CRC within 5 years of employment

 

 

The agency believes that a well-trained professional staff is essential in providing quality services to individuals with disabilities and achieving positive employment outcomes for agency consumers.   The agency’s professional development and tuition assistance policy emphasizes education and training. Within three months of employment staff are required to implement career development plans that will enhance qualifications and provide an opportunity to advance to higher level, higher paying positions.    The agency has conducted training needs assessments and has developed training plans to address identified needs. Training plans are based on; RSA monitoring findings, agency goals, directions and continuous improvement initiatives; training needs assessment; staff input; and consumer input.    The HRD Program Administrator is charged with the management of CSPD activities as well as the management of the In-service Training Program. The Curriculum Design Team assists in the training process by working with the HRD Program Administrator to identify areas of need, program content and expert presenters.                          In 2010 the agency applied for the Basic Vocational Rehabilitation In-Service Training Grant and Quality Vocational Rehabilitation In-Service Training Grant from the Rehabilitation Services Administration. The agency was awarded both grants and uses these funds to assist with tuition toward CSPD goals and for in-service training opportunities to maintain and increase staff skills and proficiencies in servicing individuals with disabilities. The grant was written based on the training needs identified in the 2010 assessment conducted within the agency. Along with the identified training from the assessment, the agency also included objectives from the strategic plan in the grant application to assure continuity in addressing future goals.   1. New employees are provided with an introduction to state government and the agency via online training. Included in the online training is an overview on the history of OVR, required training programs, and tuition assistance for professional development and Comprehensive System of Personnel Development standards. In addition to the orientation online the employees are also required to participate in an online ADA training, Disability Awareness Training, Anti-Harassment Training, Workplace Violence Prevention Training, Ethics, and Understanding Confidentiality as a new employee.    Face to face-training for new employees takes place in three phases. Through the orientation and Skills Enhancement Training (SET) process the new employees receive an overview of the agency mission, philosophy, values, federal and state laws, appropriations, budget and planning, eligibility, assessment, vocational goal development, plan development, confidentiality and ethics, services, supported employment, rehabilitation technology, diversity, disability awareness, Social Security Administration (SSA), Ticket to Work, Workforce Investment Act (WIA), comparable benefits and standards and indicators and information on specific disabilities.  Training programs for all staff emphasize informed consumer choice and maximizing consumer direction of individualized rehabilitation plans. Particular importance is placed upon the 1998 Amendments to support staff implementation of the Law as well as the understanding of the intent and spirit of the Act. Information regarding to current research is disseminated to all staff via formal training opportunities as well as through other technological resources such as the Internet, Intranet and email.   The agency has developed and launched a dedicated website for training information delivery to all employees which includes a portal to information on the agency, required trainings for employees, a training calendar and announcements regarding upcoming training initiatives.   The agency has also encouraged staff to utilize the webinars offered through Southeast Region TACE. These are topics that have been identified as interest to the field of rehabilitation based on current trends.   The rehabilitation counselor mentor program was implemented in June 2002 with pilot programs in six districts. There are currently thirty (28) counselors that have been through the training program that serve as mentors in twelve (12) out of sixteen (16) districts. Annual recruitment is conducted to increase the number of available mentors and annual training is implemented to assure that they are prepared for their role. Beyond the formal annual training there are other training opportunities provided to continually develop their skills in the program to assure that the needs of the new employees are being addressed. This is also an opportunity to keep them aware of current policies and laws that impact the agency and their work with the employees.    College and university level classes are an integral element in maximizing educational opportunities and enhancing staff career development. The agency strongly encourages continuing education and provides incentives for staff to pursue degrees at the master level. Though reclassifications within state government have been dramatically decreased due to budget shortfalls, the cabinet is supporting and approving reclassifications for individuals that successfully achieve their master’ degree approved for CSPD or become certified as a rehabilitation counselor. The stipulation is that these individuals must also assume additional duties to reflect their increased skill and expertise.   The agency continues to see the retirement of agency leaders and is cognizant of the need for leadership succession. The Curriculum Design Team led by the HRD Program Administrator will implement the second cohort for the agency leadership program in the third year of the new training grant cycle from 2013- 2015. The leadership succession training program is the Academy of Leadership Exploration and Preparedness (ALEaP).    The agency also seeks to be innovative and cost effective in providing training to employees and has begun to implement more online training initiatives. These training provide employees with information in a timely manner to assist in increasing quality services to consumers.   2. The agency also supports staff development by providing access to research results and other critical information by utilizing a variety of methods including dissemination of articles and publications, workshops, presentations and Internet access.

 

 

The State Coordinator of Deaf Services works closely with the HRD Program Administrator to insure that all employees have adequate American Sign Language skills to communicate with consumers who are deaf. Every effort is made to recruit individuals who are proficient in sign language. If a person with signing skills is not available, steps are taken to ensure that the appropriate training is provided.    The agency continues to explore the hiring of bilingual staff to address consumer needs. With an increasing number of individuals from the Hispanic culture in both urban and rural areas of the state it is essential that employees gain knowledge and skills in this area. The agency has been awarded a grant for Seasonal Migrant Farm Workers which is assisting in the development of counselors who can communicate with individuals in Spanish. Resources provided through the grant are also assisting these individuals with access to services for which they are eligible. Training resources for service to this population is being expanded through measures such as the online cultural training program specific to the employment needs and expectations of Kentucky’s Hispanic residents. Interpreters are hired as needed to provide consumer with access to information regarding the services of the agency.    The agency utilizes alternate formats such as large print, Braille and the more frequently requested electronic copies of agency materials to insure that consumers have access to needed information.  

 

 

The Governor has appointed a representative from the Agency of Exceptional Children to the Statewide Council for Vocational Rehabilitation (SCVR). Coordination also occurs through the Interagency Coordinating Council that meets on a quarterly basis to address continued fulfillment of the Kentucky Interagency Agreement on Transition Services for youth with disabilities. The Department of Education and the Agency of Vocational Rehabilitation are two of twelve state agencies that are parties to the agreement. One of the provisions of this agreement is cooperative training and staff development concerning transition issues. Each year counselors and managers as well as other OVR personnel are invited to participate in training that covers the topic of transition and the roles of the agencies involved.   The agency also has cooperative professional development programs for selected high school education teachers, local directors of special education, job coaches, rehabilitation counselors, and community based personnel. Training focuses on development and implementation of community-based work transition services for students with disabilities.   ·      State Rehabilitation Council The Statewide Council for Vocational Rehabilitation (SCVR) reviewed the Comprehensive System of Personnel Development (CSPD), State Plan attachment 4.10, on June 11, 2012. Recommendations of SCVR were incorporated. The SCVR supports the agency’s plan to achieve qualified staff.

This screen was last updated on Jun 27 2012 10:56AM by sakybeachd

Provide an assessment of the rehabilitation needs of individuals with disabilities residing within the state, particularly the vocational rehabilitation services needs of:

  • individuals with most significant disabilities, including their need for supported employment services;
  • individuals with disabilities who are minorities;
  • individuals with disabilities who have been unserved or underserved by the vocational rehabilitation program; and
  • individuals with disabilities served through other components of the statewide workforce investment system.

Identify the need to establish, develop, or improve community rehabilitation programs within the state.

 This report provides a summary and the findings of the activities of the Kentucky Office of Vocational Rehabilitation (KYOVR) in an effort to comprehensively assess the various vocational rehabilitation (VR) needs in the Commonwealth of Kentucky. This assessment was conducted for strategic planning purposes and to meet the comprehensive needs assessment requirement of the Rehabilitation Services Administration (RSA) as defined in 34 CFR 361.29. This federal regulation requires the agency to assess the following areas related to VR:

  1. Services for individuals with the most significant disabilities
  2. Services for individuals who are minorities or in underserved populations.
  3. Services provided to individuals with disabilities through various components of the workforce investment system
  4. Services to individuals with disabilities provided by Community Rehabilitation Programs.

  KYOVR previously conducted a comprehensive needs assessment in 2008/2009. Federal regulation requires the needs of individuals with disabilities in the state be assessed every three years. The current study is also intended to identify and provide recommendations for trends in the service needs, disability populations and any environmental factors possibly impacting Kentuckians with disabilities. Information from the current survey is intended to allow a more informed strategic planning process, seeking to address the identified trends and prioritize them based on data identified in the needs assessment. The current comprehensive needs assessment was conducted with guidance provided by the Kentucky Statewide Council for Vocational Rehabilitation (KYSCVR), as required by 34 CFR 361.17(h)(4)(2). KYSCVR offered input into the methodology and data analysis of the assessment, assuring the research would adequately reach the target population, would return valid and reliable data, and would produce recommendations that would guide the strategic planning and budget development process.This comprehensive needs assessment identified the following service needs of individuals with the most significant disabilities in the state:

  • Job placement assistance;
  • Services after employment;
  • Benefits planning assistance
  • Supported employment services;
  • Transition services;
  • Support services such as transportation, etc.;
  • Vocational training;

  The assessment identified the following as very significant barriers to employment for individuals with the most significant disabilities:

  • The slow job market;
  • Employer attitudinal barriers;
  • KYOVR and state budget restrictions;
  • The lack of information regarding disability resources; and
  • The lack of long term support.

The assessment identified the following issues related to services for individuals from unserved or underserved populations: ·            Post-employment services; ·            Mental health treatment; and ·            Supported employment services. It further identified a continuing need for vocational rehabilitation services in Appalachian Eastern Kentucky, a traditionally underserved area of the state. It also identified individuals with disabilities with criminal backgrounds as a growing population of individuals requiring vocational rehabilitation services. The assessment found the following issues related to services provided to individuals with disabilities through various components of the workforce investment system:

  • Training staff about the Americans with Disabilities Act;
  • Training staff on intellectual disabilities and mental illness;
  • Education of staff on how working affects benefits;
  • More co-housing, co-locating, or better working relationship with OVR.

  The assessment identified the following issues related to services to individuals with disabilities provided by Community Rehabilitation Programs:

  • More funding needed to serve consumers;
  • More resources to serve consumers with criminal backgrounds;
  • More funding or resources for consumer transportation; and
  • More skills or vocational training for consumers.

The findings of this survey will be used by KYOVR to conduct strategic planning for agency priorities, activities and services for the next three years.

KYOVR Strategic Plan-  The comprehensive needs assessment is intended to assist in the development of a strategic plan by identifying the various current and future VR services needs of individuals with disabilities. KYOVR will present the data and identified needs from this report to the Statewide Council for Vocational Rehabilitation, district managers, Central Office administrators, CRPs, agency staff and the general public to request specific strategies or solutions in addressing the identified needs. These strategies will then be compiled and prioritized to develop a basic strategy and timeline of actions intended to address the identified needs. These efforts will in turn act as the basis for the 2013-2015 KYOVR Strategic Plan, which defines the goals, objectives and actions of the agency related to providing improved and expanded VR services to Kentuckians with disabilities.

This screen was last updated on Jun 28 2012 7:47AM by sakybeachd

 

These goals reflect the Office’s continuing dedication toward serving those individuals with the most significant disabilities. The Agency increased the provision of services to individuals with the most significant disabilities during fiscal year 2011 by 28.1% and the overall number of active cases increased by 26.3%. Cases served in Priority Category Level II increased by 32%, while Categories III & IV increased by 13.9% and 11.78% respectively.  Positive employment outcomes were also elevated in all OOS categories with the exception of category IV. Based on the review of various factors, the agency attributes the increase in cases served is due to more consistent staffing of counselor position and agency outreach to referral sources. The following FY 2012-2013 estimates are based on a trend analysis utilizing data from the previous five years and projecting increases or decreases in future categories, taking into account changes in various environmental factors such as budget, personnel, anticipated changes in order of selection, etc. The goals project an approximate 10% increase in all categories except Category 4, which is currently not being served, due to flat state funding and employee hiring limitations.   FY 2012 SERVICE GOALS: Priority Category                                                                              Title VI Part B Title I Part B            Estimated Cost I Eligible individuals with the most significant disabilities 150                         15,580                   $22,325,066 II Eligible individuals with a significant disability who have serious limitations in three functional areas                                              12,750                   $14,891,749 III Eligible individuals with a significant disability who have serious limitations in two functional areas                                                                   3433                       $2,293,754 IV Eligible individuals with a significant disability who have serious limitations in one functional area                                                        800                         $318,407 V All other eligible individuals whose disabilities are non- significant                                                                                                                                     1                              $1,500 TOTALS                                                                                                 150                         32,563                   $39,830,476 FY 2013 SERVICE GOALS: Priority Category                                                                              Title VI Part B     Title I, Part B Estimated Cost I Eligible individuals with the most significant disabilities 150                         17,138                   $22,372,278     II Eligible individuals with a significant disability who have serious limitations in three functional areas                                              14,025                   $14,891,749   III Eligible individuals with a significant disability who have serious limitations in two functional areas                                                                 3776                        $2,293,754   IV Eligible individuals with a significant disability who have serious limitations in one functional area                                         750                            $300,407   V. All other eligible individuals whose disabilities are non-significant                0                      $0 TOTAL                                                                                                   150                         35,689                   $39,858,188.00

Category Title I or Title VI Estimated Funds Estimated Number to be Served Average Cost of Services
Individuals with the most significant disabilities Title I $22,022,278 17,138 $1,285
Significant disabilities with 3 limitation areas Title I $14,891,749 14025 $1,061
Significant disabilities with 2 limitation areas Title I $2,293,754 3776 $607
Significant disabilities with 1 limitation areas Title I $300,407 750 $400
All other eligible individuals whose disabiliti Title I $0 0
Individuals with Most Significant Disabiilities Title VI $350,000 150 $2,333
Totals   $39,858,188 35,839 $1,112

This screen was last updated on Jun 22 2012 4:23PM by sakybeachd

The goals and priorities are based on the comprehensive statewide assessment, on requirements related to the performance standards and indicators, and on other information about the state agency. (See section 101(a)(15)(C) of the Act.) This attachment should be updated when there are material changes in the information that require the description to be amended.

  • Identify if the goals and priorities were jointly developed and agreed to by the state VR agency and the State Rehabilitation Council, if the state has a council.
  • Identify if the state VR agency and the State Rehabilitation Council, if the state has such a council, jointly reviewed the goals and priorities and jointly agreed to any revisions.
  • Identify the goals and priorities in carrying out the vocational rehabilitation and supported employment programs.
  • Ensure that the goals and priorities are based on an analysis of the following areas:
    • the most recent comprehensive statewide assessment, including any updates;
    • the performance of the state on standards and indicators; and
    • other available information on the operation and effectiveness of the VR program, including any reports received from the State Rehabilitation Council and findings and recommendations from monitoring activities conducted under section 107.

 

Attachment 4.11(c)(1): State’s Goals and Priorities Continuing statewide studies of the Agency’s effectiveness, efficiency and performance; extensive reviews of pertinent studies and statistical analyses; and public input are utilized by the OVR to identify needs of persons with disabilities in Kentucky. The Agency conducted electronic surveys and visioning forums across the state during the fall of 2011 to solicit input for the State Comprehensive Needs Assessment from consumers, the Statewide Council for Vocational Rehabilitation, the Statewide Independent Living Council, the Client Assistance Program, employers, advocacy groups, community rehabilitation providers, One-stop Centers, and staff. Comments and suggestions were grouped and prioritized by participants. Data developed from these surveys, statistics, an analysis of the state agency’s performance related to RSA standards and indicators, and public forums resulted in the development of the following goals that were formulated into a strategic plan to be implemented in FFY 2013. The goals and priorities presented below have been reviewed and jointly agreed upon by KYOVR and the state SRC. KYOVR Vocational Rehabilitation and Supported Employment Goals and Priorities  - GOAL I: To enhance and increase employment for individuals with most significant and significant disabilities consistent with individual capacities, abilities and informed choice. GOAL II: To promote inclusion, integration and empowerment of individuals with most significant and significant disabilities. GOAL III: To achieve productive and collaborative relationships with public and private entities. GOAL IV: To effectively utilize available human and fiscal resources in an efficient manner. Goal V: Improve the customer experience at all agency levels. Supported Employment Goals - GOAL I: Increase utilization of Supported Employment Services. GOAL II Recruit more Supported Employment providers. GOAL III: Seek alternative methods for providing and funding long term support. GOAL IV: Expand and enhance partnerships to address Supported Employment and Job Placement of persons with mental illness. Goal 5: Increase competencies and knowledge of service providers. PRIORITIES The Agency established the following priorities based on all input collected for the Strategic Plan as well as the comprehensive statewide assessment. 1. Meet or exceed performance standards and indicators as mandated by the federal government through expansion of external customer outreach such as increased employer partnerships, community involvement, and disability organizations collaboration. 2. Conduct a thorough review of agency processes to ensure consumers of OVR services receive services in an efficient and effective manner.  3. Increase qualified professional staff in all disciplines through partnerships with the universities and colleges and exploration of state level certification programs. 4. Development of novel approaches to serve consumers from emerging populations such as transition, Autism Spectrum Disorders, Drug & Alcohol Dependency, Criminal Backgrounds, etc. 5. Expand and enhance services related to Supported Employment, Customized Employment, Asset Development and Assistive Technology.

This screen was last updated on Jun 13 2012 4:22PM by sakybeachd

  • Identify the order to be followed in selecting eligible individuals to be provided vocational rehabilitation services.
  • Identify the justification for the order.
  • Identify the service and outcome goals.
  • Identify the time within which these goals may be achieved for individuals in each priority category within the order.
  • Describe how individuals with the most significant disabilities are selected for services before all other individuals with disabilities.

Justification for order of selection

KYOVR initially entered order of selection in FY1983 with nine categories, eventually reduced that same year to 6. The agency closed and reopened various categories from 1983-1994, serving as few as three categories and as many as five categories. In 1996, the agency revised the categories for Order of Selection, emphasizing functional limitations and removing a category for public officers injured in the line of duty, while still maintaining six categories. At that time, the agency chose to serve four categories, based on program analysis, budget analysis and feedback received from the SRC and public forums. In 2009, the agency changed the Order of Selection to combine the last two categories to include all individuals with disabilities whose disabilities were considered to be non-significant in terms of functional limitations on the individual’s ability to work and live independently. Because of cuts in state funding, the agency reviewed the available data and determined the agency would only serve priority category 1 and 2 on January 4, 2010. In FY2011, the agency made the decision to reopen Category 3 and serve all eligible individuals on the waitlist for Category 4. KYOVR utilizes a multimodal approach to assessing the resources available to allow the agency to provide vocational rehabilitation services to all eligible individuals who apply, such as: • Census and population data related to disability incidence • Short and Long-term budgetary outlook • Short and Long-tem staffing projections • Comprehensive Needs Assessment • Waiting list for services • SRC input • Public Forum Input. The agency carefully analyzes information from these sources to predict its ability to provide quality services to eligible individuals with disabilities as required by the Rehabilitation Act of 1973 as Amended. Because of future anticipated state funding reductions, the agency remains in its current Order of Selection and will continue to serve only Priority Categories 1, 2 & 3. Census data indicates 557,971 (20.2%) of Kentuckians between 21 and 64 have a disability with only 46.9% of those individuals being employed. This ranks Kentucky as the state with the third highest percentage of individuals with disabilities. There are also 684,138 (16.9% of the population) individuals that fall below the poverty line. According to statehealthfacts.org (Kaiser Family Foundation, 2009), four (4) percent of the state’s residents receive blind and disabled Supplemental Security Income benefits. This gives Kentucky the highest percentage of residents who receive SSI benefits in the nation. According to the Institute for Community Inclusion (ICI), in 2007, Kentucky had 173,052 SSI recipients, 4,739 of whom were working. The percentage of SSI recipients who were working was 2.7% compared to the national percentage of 7.6% (ICI, 2007). In 2007, Kentucky also had 160,122 Old Age Survivor and Disability Insurance (OASDI) recipients/workers with disabilities. These statistics provide a description of the potential high demand for KYOVR services based on the number of individuals in the state with disabilities. A review of internal OVR data that was used to develop a Personnel Plan in 2011 indicated that as the average caseload increases, the rehabilitation rate tends to decrease. This review also indicated that as the average caseload size increases, so too does the average cost of status 26 (positive employment outcomes) and status 30 closures (cases closed after being determined eligible for services, but before an Individualized Plan for Employment is written). Therefore, a decrease in the average OVR caseload size would not only increase the rehabilitation rate of its consumers, but would also decrease the average cost of status 26 and status 30 closures. However, state personnel cap issues prevent the hiring of additional VR counselors to decrease caseload size. In April of 2012 , the average caseload size for counselors in the agency was 215 individuals served during the year.  The highest average caseload size was in the Florence district in the Norther Kentucky area with an average caseload size of 298individualsand the lowest average caseload size was the Lexington District with 145 cases per counselor. Still only 4 of the 14 districts had average caseload sizes of less than 200. While these caseload numbers are down significantly from the previous fiscal years, they still remain high compared to peer states. According to the 33rd Institute on Rehabilitation Issues entitled Recruitment and Retention of Vocational Rehabilitation Counselors, the average caseload size, based on a survey of federal/state vocational rehabilitation agencies was 143 (Dew, Alan & Tomlinson, 2008). The caseload range in this particular survey was between 105 and 205 average cases per counselor. These caseload numbers alone indicate agency counselors are operating at or near capacity in terms of individuals they are serving and adding additional individuals to these already high caseloads through an increase in the categories served in the Order of Selection could diminish the quality of services VR services. While the agency is currently operating with a significant carry forward, the intention of the agency to use of these funds in future budget cycles to overcome budget shortfalls in future budget cycles. In 2011, budget reductions left the agency unable to match all available federal funds. Based on the current state funding, the agency anticipates having $10,787,540 in matching funds for FY 2013 reducing the available federal amount to $39,858,188 and will have a total of $53,800,325 in available funds. Based on these projections, the agency will not be able to match $7,711,412 in available funds. The agency will utilize carry forward to offset this loss, while reducing expenditures to cover the remaining loss of funds.Assuming the validity of these projections, by the beginning of FY2014, KYOVR will be operating at a funding level approximately $10,331,660 million less than the agency had available in FY2009. Because of this reduction in funds, KYOVR foresees impending difficulty providing VR services to Kentuckians with disabilities. Because the average time for a case to be open is consistently between two to two and a half years, increasing the number of categories served in FFY2012 would likely be unsustainable with the impending decrease in available funding in future budget cycles. In fact, the agency anticipates reducing the number of categories served in the OOS as KYOVR anticipates having significantly less funds available to serve eligible individuals. Information is also presented annually to the SRC and the public during the public meetings seeking input regarding KYOVR services. Feedback from both the SRC and the public support maintaining the current number of categories served in the Order of Selection.

 

Description of Priority categories

Upon a determination that the designated State unit cannot provide services to all individuals who are eligible for Vocational Rehabilitation Services, the following Order of Selection will be implemented in compliance with 34 CFR 361.36(a)(A)(c). This Order of Selection provides priority of service to individuals with the most significant disabilities (priority category I); gives next priority consideration to individuals with significant disabilities who have serious limitations in three functional capacities (priority category II); next priority is given to individuals with significant disabilities with serious limitations in two functional capacities (priority category III); next priority is given to all other individuals who have a significant disability (priority category IV). The criteria for the next priority category addresses the issue of providing priority service to individuals with a non-significant disability that results in permanent functional limitations (priority category V). The remaining priority category is largely self-explanatory in that individuals with less significant disabilities would receive the lowest priority for services (priority category VI). The Order of Selection system shall have five (5) priority categories as follows: Priority Category I Eligible individuals who have the most significant disabilities. Priority Category II Eligible individuals with a significant disability who have serious limitations in three functional capacities. Priority Category III Eligible individuals with a significant disability who have serious limitations in two functional capacities. Priority Category IV Eligible individuals with a significant disability who have serious limitations in one functional capacities. Priority Category V All other eligible individuals whose disabilities are non-significant

 

Priority of categories to receive VR services under the order

DEFINITIONS: A. "Individual with a most significant disability" for the purpose of this attachment, means an individual: (i) Who has a significant disability; and (ii) Who requires intensive long-term support to facilitate the performance of work activities or daily living activities on or off the job which would typically be performed independently if the individual did not have a disability; [Intensive long-term support refers to intervention required throughout the individuals work life which may include but is not limited to: need for personal assistance services; need for complex rehabilitation technology services; need for job coaching and/or other long-term intervention during the individual’s work life.] or (i) Who has a significant disability; and (ii) Who has serious limitations in four or more functional capacities (mobility, communication, self-care, self-direction, interpersonal skills, work tolerance, or work skills) in terms of employment outcome. B. "Individual with a significant disability" means an individual with a disability: (i) Who has a severe physical or mental disability that seriously limits one or more functional capacities (such as mobility, communication, self care, self direction, interpersonal skills, work tolerance, or work skills) in terms of employment outcome; (ii) Whose vocational rehabilitation can be expected to require multiple vocational rehabilitation services over an extended period of time; and (iii) Who has one or more physical or mental disabilities resulting from amputation, arthritis, autism, blindness, burn injury, cancer, cerebral palsy, cystic fibrosis, deafness, head injury, heart disease, hemiplegia, hemophilia, respiratory or pulmonary dysfunction, mental retardation, mental illness, multiple sclerosis, muscular dystrophy, musculo skeletal disorder, neurological disorders (including stroke and epilepsy), spinal cord conditions (including paraplegia and quadriplegia), sickle cell anemia, specific learning disability, and end stage renal disease, or another disability or combination of disabilities determined on the basis of an assessment for determining eligibility and vocational rehabilitation needs as described in the Rehabilitation Act of 1973, as amended, to cause comparable substantial functional limitation. C. "An individual with a disability" under the Rehabilitation Act of 1973, as amended, means an individual: (i) Who has a physical or mental impairment; (ii) Whose impairment constitutes or results in a substantial impediment to employment; and; (iii) Who can benefit in terms of employment outcome from vocational rehabilitation services. D. "Eligible" or "eligibility" when used in relation to an individual’s qualification for vocational rehabilitation services, refers to: (i) certification by qualified personnel that an individual is an individual with a disability; and (ii) determination by a qualified vocational rehabilitation counselor employed by the designated State unit that the individual requires vocational rehabilitation services to prepare for, secure, retain, or regain employment consistent with the individuals unique strengths, resources, priorities, concerns, abilities, capabilities, interests, and informed choice. (iii) A presumption that the individual can benefit in terms of an employment outcome from the provision of vocational rehabilitation services unless, based on clear and convincing evidence, it is demonstrated that the individual is incapable of benefiting in terms of an employment outcome from vocational rehabilitation services due to the severity of the applicants disability. "Presumption of Eligibility for Social Security Recipients and Beneficiaries means that an individual who has been determined eligible under Title II or Title XVI of the Social Security Act is: (i) considered to be an individual with a significant disability; and (ii) presumed to be eligible for vocational rehabilitation services under Title I (provided the individual intends to achieve an employment outcome consistent with the unique strengths, resources, priorities, concerns, abilities, capabilities, interests, and informed choice of the individual) unless the office can demonstrate by clear and convincing evidence that such individual is incapable of benefiting from vocational rehabilitation services in terms of employment outcome due to the severity of the disability of the individual. Nothing in this definition shall be construed to create an entitlement to any vocational rehabilitation service. E. "Order of Selection" means an organized, equitable method for serving individuals with disabilities when all eligible persons who apply cannot be served, with assurance that first priority for service is given to those individuals who have the most significant disabilities. F. Individualized Plan for Employment" (IPE) or "Rehabilitation Plan" means that program jointly agreed upon by the appropriate office staff member and the eligible individual with a disability, or, as appropriate, his/her parent, guardian, or other representative, which defines the individuals vocational goal and outlines the vocational rehabilitation services which may be delivered to achieve that goal. "Priority Category" means that classification of eligible individuals with disabilities listed according to priority for receipt of vocational rehabilitation services under an Order of Selection. G. "Permanent Functional Limitation" means an impairment in functional capacity, mobility, communication, self-care, self-direction, interpersonal skills, work tolerance, or work skills, that is imposed by a disability and that is unlikely to be corrected through surgical intervention and/or medical treatment. [Use of the term permanent functional limitation in the office’s Order of Selection differentiates between those mental or physical conditions that are usually remedied through the provision of a physical or mental restoration service(s) and those other conditions or disabilities that impose, or are likely to impose, a permanent loss or substantial reduction in functioning regardless of surgical and/or medical intervention.] POLICIES: The Office of Vocational Rehabilitation has been and will continue to operate under an Order of Selection due to limited resources and will continually evaluate need, funding, and priority categories. Within the Order of Selection the office will continue to accept referrals of and applications from individuals with disabilities. The Order of Selection will in no way regulate the provision or authorization of an assessment for determining eligibility. Any individual who has begun to receive services under an Individualized Plan for Employment will in no way be affected by an Order of Selection. The Order of Selection policy will permit immediate reclassification into a higher category, with Priority Category I being the highest category, whenever circumstances justify the reclassification. PROCEDURES: When it is determined that the office will be unable to provide services to all eligible applicants, the office will implement the Order of Selection. The Division Director of Program Services will issue a memorandum with appropriate instructions for office staff. All applicants will be declared eligible or ineligible, as appropriate, on a timely basis. Any person who does not meet the open categories of the Order of Selection will receive information and referral services in accordance to the 1973 Rehabilitation Act, as amended. These services include vocational rehabilitation information and guidance to assist the individual in achieving employment and referral to other Federal and State programs, including other statewide workforce investment programs, which are best suited to meet the individual’s specific employment needs. If the eligible individual is assigned to a priority category that is not being served, the case will be placed on a pre-service listing that is essentially a waiting list. A Shortage of Funds letter should be sent to the individual and a copy placed in the case folder. If the individual fails to respond to the agency within thirty (30) days, the case may be closed. At the consumer’s request, an Individual Plan for Employment (IPE) may be developed to the extent possible and held so that services may be initiated as quickly as possible if the Order of Selection changes to serve that category. A consumer may remain on the pre-service listing indefinitely. However, counselors are directed to review these cases yearly months and follow-up letters may be mailed to individuals to determine if they wish to remain on the waiting list. The individual will be removed from the waiting list at their request. Any person who has begun receiving services under an Individualized Plan for Employment prior to the effective date of an Order of Selection will in no way be affected should the office implement an Order of Selection. The agency will continually monitor the need to change the categories served. Feedback from the SRC and other stakeholders will be sought and considered when making changes to the Order of Selection.

 

Service and outcome goals and the time within which the goals will be achieved

 

FY 2011 SERVICE GOALS AND OUTCOMES: Priority Category Goals                                                                                  Active Cases                       Employment  I Eligible individuals with the most significant Disabilities               14,200                                   1,260                                                                                                 ACTUAL                                14,112                                  1,313 II Eligible individuals with a significant disability who have serious limitations in three functional areas                                          10,673                                  1,129                                                                                                 ACTUAL                10,632                                   1,413 III Eligible individuals with a significant disability who have serious limitations in two functional areas                                            4,155                                     1,134                                                                                                  ACTUAL               3,763                                         500 IV Eligible individuals with a significant disability who have serious limitations in one functional area                                                  975                                        225                                                                                                 ACTUAL                   959                                        136      V Eligible individuals with non-significant disabilities that result in permanent functional limitations                                                    4                                             1                                                                                                 ACTUAL                        1                                             1                                                                                              GOAL TOTAL               30,007                                   3,549                                                                                    ACTUAL TOTAL               29,467                                   3,545 ACTUAL SERVICE COSTS: FY 2011 $ 39,830,476* *Includes Case Service, Guidance and Counseling, Public Community Rehabilitation Programs and Placement Costs FY 2012 SERVICE GOALS: These goals reflect the Office’s continuing dedication toward serving those individuals with the most significant disabilities. The Agency increased the provision of services to individuals with the most significant disabilities during fiscal year 2011 by 28.1% and the overall number of active cases increased by 26.3%. Cases served in Priority Category Level II increased by 32%, while Categories III & IV increased by 13.9% and 11.78% respectively. Positive employment outcomes were also elevated in all OOS categories with the exception of category IV. Based on the review of various factors, the agency attributes the increase in cases served is due to more consistent staffing of counselor position and agency outreach to referral sources. These increases are likely the result of more consistent staffing of counselor positions, improvement in the economy and increased outreach to referral sources. The following FY 2012-2013 are based on a trend analysis utilizing data from the previous five years and projecting increases or decreases in future categories projections, taking into account changes in various environmental factors such as budget, personnel, etc. The goals project a slight increase in categories I and due to stagnant funding and anticipated sharp cuts in the state budget and the loss of ARRA funding.  It is anticipated that the agency will possibly be able to serve individuals on the Category 4 waiting list in either FY2012 or FY2013, which is included in these estimates. FY 2012 SERVICE GOALS:  Priority Category                                                                             Active Cases                       Employment I Eligible individuals with the most significant disabilities 15,580                                                   1,500 II Eligible individuals with a significant disability who have serious limitations in three functional areas              12,750                                                   1,475 III Eligible individuals with a significant disability who have serious limitations in two functional areas                                   3,433                                                      450 IV Eligible individuals with a significant disability who have serious limitations in one functional area                         800                                                      125 V All other eligible individuals whose disabilities are non-significant                                                                                            1                                                           1                                                                                                 TOTAL  32,563                                                   3551 SERVICE COSTS: FY 2011 $ 39,830,476* *Includes Case Service, Guidance and Counseling, Public Community Rehabilitation Programs and Placement Costs FY 2013 SERVICE GOALS: Priority Category                                                                               Active Cases                      Employment I Eligible individuals with the most significant disabilities 17,138                                                   1,515 II Eligible individuals with a significant disability who have serious limitations in three functional areas              14,025                                                   1,495 III Eligible individuals with a significant disability who have serious limitations in two functional areas                                   3,776                                                      475 IV Eligible individuals with a significant disability who have serious limitations in one functional area                       750                                                       75 V All other eligible individuals whose disabilities are non-significant                                                                                          0                                                           0                                                                                 TOTAL                   35,689                                                   3560 SERVICE COSTS: FY 2013 $39,858,188* *Includes Case Service, Guidance and Counseling, Public Community Rehabilitation Programs and Placement Costs

Priority Category Number of individuals to be served Estimated number of individuals who will exit with employment after receiving services Estimated number of individuals who will exit without employment after receiving services Time within which goals are to be achieved Cost of services
1 0 0 0

This screen was last updated on Jun 22 2012 4:17PM by sakybeachd

Specify the state's goals and priorities with respect to the distribution of funds received under section 622 of the Act for the provision of supported employment services.

 

Goal 1: The Office will distribute funding from Title VI, Part B through its established network of Supported Employment Providers. Yearly agreements are developed with each Supported Employment Provider. Fees-for-service and outcome fees, along with policies and procedures for each, have been developed and will be followed by each Provider. All services are monitored by the Supported Employment Branch Staff, consisting of one Branch Manager and three Supported Employment Consultants.

Goal 2: The Office, through the Supported Employment Branch, will assure choice and quality services for its consumers served in supported employment by: a.thoroughly reviewing all applications for the vendorship program; b.monitoring the ongoing and extended supports provided by each agency; c.verifying the provider’s ability to fund ongoing supports using funds other than VR; d.conducting annual reviews of each vendor; e. being available to consult with individuals, their families, service providers, and others using person-centered planning approaches. Goal 3: The Office will collaborate with the Department of Mental Health/Mental Retardation Services to expand supported employment options to unserved and underserved groups. Efforts in this regard include: a.participation in Commissions established as a result of state legislation, including Commission on Services and Supports for People with Mental Retardation and other Developmental Disabilities (HB 144); Commission on Services and Supports to People with Mental Illness and Dual Diagnoses (HB 843); and the Commission on Autism Spectrum Disorders; b.development of partnerships with Kentucky Medicaid Waiver Programs (Supports for Community Living, Home and Community Based Waivers, and Acquired Brain Injury Waivers) so that these sources of extended support funding can be fully utilized; and c.utilization of interagency workgroups to develop better understanding and expand awareness of work incentives (such as in SCL Waiver, Social Security, etc.). Goal 4: The Office will seek to expand services to unserved and underserved counties as well as unserved and underserved disability groups and will encourage continuous improvement in supported employment by: a.partnering with KY APSE (Association for Persons in Supported Employment) to advocate for increased state funding for extended support services; b.maximizing the existing dollars for extended support services through collaborative agreements and contracts; c.increasing knowledge of Kentucky’s plan for self-determination strategies, especially within the Medicaid Waiver (Supports for Community Living) programs; d.continuing partnerships with local Community Mental Health Centers; e.recruiting new Providers f.providing training and technical assistance to new supported employment agencies, and providing consultation and technical assistance to VR staff and Providers as needed g.researching better ways to fund and/or deliver services. For example, an enhanced fee for Vocational Profile development is being studied/considered, and a pilot fee to look at postsecondary inclusion for individuals who need supported employment school is being developed by a workgroup established through the University of KY-Human Development Institute. h.piloting new programs, such as those currently being implemented using ARRA-Stimulus Funds i.training Providers in the use of strategies for individualized services such as customized employment and systematic instruction. Goal 5: The Office will seek to improve the competency of current and future service providers by: a.providing technical assistance and training for provider staff (through a contract with University of KY-Human Development Institute’s Supported Employment Training Project); b.utilizing local teams (where appropriate) to evaluate services and plan for technical assistance; c.presenting Basics of Supported Employment regularly for agency staff orientation training (Skills Enhancement Training); and h.developing and keeping updated policy and procedural manuals on supported employment for staff via OVR Intranet, and for Providers via Internet and other means.

This screen was last updated on Jun 13 2012 4:30PM by sakybeachd

This attachment should include required strategies and how the agency will use these strategies to achieve its goals and priorities, support innovation and expansion activities, and overcome any barriers to accessing the vocational rehabilitation and the supported employment programs. (See sections 101(a)(15)(D) and (18)(B) of the Act and Section 427 of the General Education Provisions Act (GEPA)).

Describe the methods to be used to expand and improve services to individuals with disabilities.

 (1) Address Needs Identified in the Comprehensive Assessment and to Achieve Identified Goals and Priorities Continuing statewide studies of the Agency’s effectiveness, efficiency and performance; extensive reviews of pertinent studies and statistical analyses; and public input are utilized by the OVR to identify needs of persons with disabilities in Kentucky. The Agency conducted electronic surveys and visioning forums across the state during the fall of 2011 to solicit input for the State Comprehensive Needs Assessment from consumers, the Statewide Council for Vocational Rehabilitation, the Statewide Independent Living Council, the Client Assistance Program, employers, advocacy groups, community rehabilitation providers, One-stop Centers, and staff. Comments and suggestions were grouped and prioritized by participants. Data developed from these surveys, statistics and forums resulted in the development of the following goals that were formulated into a strategic plan to be implemented in FFY 2013.  GOAL I: To enhance and increase employment for individuals with most significant and significant disabilities consistent with individual capacities, abilities and informed choice  GOAL II: To promote inclusion, integration and empowerment of individuals with most significant and significant disabilities GOAL III: To achieve productive and collaborative relationships with public and private entities GOAL IV: To effectively utilize all available human and fiscal resources in an efficient manner. GOAL V: Improve the customer experience at all agency levels  In keeping with the established priorities in Attachment 4.11(c)(1), the Agency has selected the following expansion and innovation activities for funding under Title I. GOAL I: TO ENHANCE AND INCREASE EMPLOYMENT FOR INDIVIDUALS WITH MOST SIGNIFICANT AND SIGNIFICANT DISABILITIES CONSISTENT WITH INDIVIDUAL CAPACITIES, ABILITIES AND INFORMED CHOICE

·         Increase staff education and participation in OVR employment related service activities ·         Increase capacity, utilization and quality of CDPVTC services Increase utilization of Supported Employment services ·          Increase services to persons receiving Social Security benefits ·         Increase utilization and capacity of Supported Employment and Community Rehabilitation Services ·         Improve services to persons from emerging disability groups ·         Expand, enhance and improve CRP services ·         Increase access to vocational rehabilitation services to individuals from ethnic minorities ·         Meet or exceed consumer satisfaction rating of the previous year ·          Meet or exceed performance on standards and indicators as mandated by the Rehabilitation Services Administration ·         Expand, enhance, and improve services to transition age consumers Expand, enhance and improve Assistive Technology services that ensure statewide access to a broad range of services.  Expand the availability of asset development opportunities and services to persons with disabilities GOAL II TO PROMOTE INCLUSION, INTEGRATION AND EMPOWERMENT OF INDIVIDUALS WITH MOST SIGNIFICANT AND SIGNIFICANT DISABILITIES   ·         Promote advocacy for improved services for individuals with most significant disabilities ·         Promote self advocacy for persons with disabilities Improve and enhance understanding of and access to vocational rehabilitation services for persons with the most significant disabilities ·         Increase access to Independent living services for Kentuckians with disabilities   GOAL III TO ACHIEVE PRODUCTIVE AND COLLABORATIVE RELATIONSHIPS WITH PUBLIC AND PRIVATE ENTITIES   ·         Continue to develop and implement a dual-customer plan to develop relationships with businesses to create employment opportunities for KYOVR consumers ·         Partner with One-Stops to increase comprehensive services to persons with disabilities ·         Develop and enhance relationships with disability advocacy groups and professional associations on a regional, state and national level ·         Develop and enhance relationships with service providers and referral sources   GOAL IV TO EFFECTIVELY UTILIZE ALL AVAILABLE HUMAN AND FISCAL RESOURCES IN AN EFFICIENT MANNER ·         Increase efficiency and effectiveness of agency staff Increase fiscal efficiencies and agency revenue ·         Increase fiscal efficiencies and agency revenue ·         Maintain trained and qualified staff based on CSPD and other professional disciplines ·         Increase staff diversity to carry out outreach activities to Identify and serve Individuals with the most significant disabilities ·         Maintain and maximize agency utilization of physical plant facilities and assets   GOAL V Improve the Customer Experience at All Organizational Levels   ·         Increase customer satisfaction ratings ·         Improve and enhance understanding of and access to vocational rehabilitation services for persons with the most significant disabilities ·         Maximize the use of technology to improve access and communication to consumer

 

 

Identify how a broad range of assistive technology services and assistive technology devices will be provided to individuals with disabilities at each stage of the rehabilitation process; and describe how assistive technology services and devices will be provided to individuals with disabilities on a statewide basis.

The agency currently employs seven Rehabilitation Technologists and one branch managers that provide a full spectrum of Assistive Techology (AT) services throughout the Commonwealth. The AT Branch provide a comprehensive array of services including, but not limited to, the following: assessment, referral, vehicle modifications, home modifications consultations, workplace accommodations consultation, etc. The availability of full time staff allow the opportunity for the consumer to access these services during the assessment phase, during IPE development and implementation and in the job placement phase of the case.

The agency continues to partnership with the University of Kentucky Human Development Institute, the state’s University Center of Excellence, to coordinate a statewide traiing on current best practices, emerging trends and issues related to the various aspects of AT. This training is attended by VR staff , AT professionals, educators, Occupational Therapists, Physical Therapists and other professionals that have in interest in, or contact with, AT.

In FY 2013, KYOVR will take responsibility for the administration of the KATs Network, the Commonwealth’s Assistive Technology program. The KATs Network coordinates a statewide network of organizations to enhance the availability of AT devices to individuals with disabilities from any age. There are four regional AT Resource Centers and two satellite centers. These sites provide services related to:

  • Device Demonstration
  • AT Loan
  • AT Reutilization
  • Training and Technical Assistance
  • Public Assistance

Once the administrative move to OVR is complete, the agency will seek opportunities for increased coordination and growth among the network and OVR.

The agency has also received a grant that will promote the reuse and reutilization of AT in the rural eastern portion of KY. This grant was awarded to a consortium made up of KY OVR, Bluegrass Technology Center, the Kentucky Appalachian Rural Rehabilitation Network and the Carl D Perkins Vocational Training Center. This grant will assist in the further development of an AT Loan and Reuse network in a previous unserved/underserved portion of the state.

The agency will continue to seek to expand its services by adding additional staff, continue to partner with existing AT stakeholders, seek to expand

The agency is also responsible for the administration of the Kentucky Assistive Technology Loan Corporation, as authorized by the AT Act. This program offers low interest loans for qualified appicants through it’s relationship with Fifth Third Bank. KATLC can provide loans for modified vehicles, hearing aids, adapted computers, mobility devices, augmentative communication devices or any other type of equipment or home modification that will improve the quality of life or increase the independence of Kentuckians with disabilities. The KATLC is available on a statewide basis to any qualified individual in need of AT services.

 

Identify what outreach procedures will be used to identify and serve individuals with disabilities who are minorities, including those with the most significant disabilities; and what outreach procedures will be used to identify and serve individuals with disabilities who have been unserved or underserved by the VR program.

In order to provide better outreach to individuals with the most signficant disabilities from unserved, underserved and minority populations the agency will conduct the following activities:

  • Analyze current referral and case information data to identify regional trends and compare these trends to census data to determine representativeness of the caseload to the regional population
  • Conduct regional outreach activities to engage and inform underrepresented populations
  • Analyze successful methods of outreach and service to enthic minority communities and replicate where needed.
  • Conduct a review of the accessibility for non-English speaking individuals and ensure adequate accommodations and procedures are available
  • The agency will work with vendors to assist with adequate access to community rehabilitation services and the agency’s comprehensive rehabilitation center
  • Continue to foster relationships with statewide advocacy groups representing ethnic minorities
  • As warranted by the population, the agency will provide specialized training to ensure staff are adequately aware of the language and culture of these populations

 

If applicable, identify plans for establishing, developing, or improving community rehabilitation programs within the state.

In order to establish, develop and improve community rehabilitation programs, KYOVR will conduct the following activities:

  • Explore joint training activities with CRPs on Supported Employment initiatives on statewide, regional and local levels
  • Continue annual monitoring of CRP quality through annual review
  • Provide technical assistance as a product of these reviews or as requested by the agency
  • Survey counselors and consumers annually about services and provide feedback to CRCs
  • Involve CRPs in development of statewide business advisory group
  • Develop CRP report card to assist consumers exercise choice in their VR program
  • Conduct outreach activities to Medicaid Waiver providers to provide VR services such as Supported Employment or Job Placement
  • Train CRP service delivery staff on expectations and minimum standards to assure quality services and delivery by qualified staff in the most intregrated setting possible with the maximum consideration to consumer choice
  • Include CRPs in KYOVR strategic plan development
  • Continue attendance at CRP association meetings to communicate agency expectations related to customer service and receive feedback

 

Describe strategies to improve the performance of the state with respect to the evaluation standards and performance indicators.

In an effort to improve state performance on the evaluation standards and performance indicates, KYOVR plans to conduct the following activities:

  • Develop Personnel Plan to analyze dissemination of staff regard to strategic factors related to increasing the ability of staff to attain the expectations set by the standards and indicators
  • Analyze progress regarding standards and indicators to determine trends, discrepancies and deficiencies in the data
  • Update agency training to staff related to standards and indicators currently available online
  • Review employee outcome expectations to align best practices in regards to case outcomes
  • Continue to incentivize CRPs for outcomes that meet standard and indicator requirement

 

Describe strategies for assisting other components of the statewide workforce investment system in assisting individuals with disabilities.

In an effort to assist other components of the statewide workforce investment system in assisting individuals with disabilities, KYOVR will conduct the following activities

  • Evaluate the One-Stop partnership, on both a statewide and regional level, to analyze strenghts, trends, discrepancies, deficiences and to determine the possive need for improved local Career Center communication and decision making
  • Evaluate programmatic and physical accessibility for persons with disabilities to shared Center resources
  • Conduct disability awareness training as necessary
  • Support efforts of the Kentucky Workforce Investment Board Strategic Plan related to partnering with Career Center agencies within applicable state and federal law/regulation
  • Seek opportunities for co-training with Workforce partners regarding service strategies for individuals with shared special populations (migrant, substance abuse, criminal background, etc.)
  • Provide information regarding the array of services to individuals with disabilities served within the One Stop Career Center

 

Describe how the agency's strategies will be used to:

  • achieve goals and priorities identified in Attachment 4.11(c)(1);
  • support innovation and expansion activities; and
  • overcome identified barriers relating to equitable access to and participation of individuals with disabilities in the state Vocational Rehabilitation Services Program and the state Supported Employment Services Program.

As indicated previously, each goal has various strategies/objective intended to move the agency towards the achivement of this goal. Each strategy/task will have various specific tasks which will lead to the accomplishment of strategy and overarching goal. Each task will have an estimated time frame, a staff member assigned to the task and progress will be checked on a monthly basis during agency leadership team meetings. Priority for funding will be given to items on the strategic plan. Progress will be reported to the agency SRC on a quarterly basis.

It is anticipated the tasks identified in the current plan would provide expansion and innovation related to Supported Employment, partnerships with business, access to Assistive Technology, asset development programs and community rehabilitation programs. The plan will also focus on innovation related to counselor training, staff recruitment and quality assurance.

Each overarching goal and strategy are associated with a barrier identified in the state’s comprhensive need assessment. The tasks identified will attempt to address barriers related to providing accurate and timely information related work incentives for Social Security recipients, increase job placement opportunities for persons served, improved programmatic and physical accessibility to workforce investment system partnes and One-Stops, expanding opportunities fo increased services such as Supported Employment, and provide a more timely and efficient process for accessing VR services.

 

This screen was last updated on Jun 28 2012 7:30AM by sakybeachd

Vocational Rehabilitation (VR) and Supported Employment (SE) Goals

 

The Office selected goals and strategies to fund under Title I for innovation and expansion activities based upon input from consumers, the Statewide Council for Vocational Rehabilitation (SCVR), and Agency staff (consult attachment 4.12 (c)(1)). This input determined priority of goals and strategies that would support the most effective utilization of funds for innovation and expansion activities. The following information reports progress toward these goals. The Strategic Plan for 2010-2012 has been developed and was implemented Oct. 1, 2009. GOAL I: To enhance and increase employment for individuals with most significant and significant disabilities consistent with individual capacities, abilities and informed choice. Ten strategies have been selected for priority under Goal I. The strategies include: ·         Increase staff education and participation in OVR job placement activities ·         Increase capacity, utilization and quality of Carl D Perkins Vocational Training Center Services (CDPVTC) ·         Increase utilization of Supported Employment Services • Increase services to persons receiving Social Security benefits ·         Improve services to persons with mental health, substance abuse and criminal backgrounds • Expand, enhance and improve CRP services ·         Increase access to vocational rehabilitation services to individuals from ethnic minorities • Meet or exceed consumer satisfaction rating of the previous year ·         Meet or exceed performance on standards and indicators as mandated by the federal government ·         Expand, enhance and improve services to transition age consumers between the ages of 18 & 25 The agency has developed online training for job placement strategies for VR counselors and other OVR staff. On-site training related to job placement skills was presented in 2011. Agency managers have also incorporated local training opportunities related the development of job placement skills. KYOVR feels it has made sufficient progress in this area. CDPVTC has increased capacity and utilization of its services through the expansion of current programs and addition of vocational and remedial programs focused at providing services to persons with most significant disabilities. The Center continues its efforts to identify strategies to effectively market its services and the possible development of job placement and supported employment services provided on a regional basis. The Center is also seeking to accreditation of its training program through a national or regional accrediting organization. The agency feels it has made sufficient progress in this area. In an effort to increase services to persons receiving Social Security benefits, the agency worked with other key stakeholders to develop informational flyers to present to individuals receiving benefits who are interested in gaining employment. KYOVR also participated in regional workshops organized by KY Protection and Advocacy, presenting information related to OVR services and employment opportunities to Social Security benefit recipients. The agency has partnered with Community Rehabilitation Programs and former WIPA Providers to develop benefits planning programs provided on a fee for service basis due to the sunset of the WIPA program. Efforts have also been focused on working with employers to become Employment Networks. In FY2011, KYOVR decreased successful closures of SSI/SSDI recipients by 20% (103 closed cases) when compared to 2010 (128 closed cases). This was the first decrease in SSI/SSDI closures during this strategic plan cycles. An analysis of the various factors indicated staff turnover and a sluggish economy as the primary reason for the decrease. The agency will continue to monitor this issue closely. To improve services to persons with mental health, substance abuse and criminal backgrounds, the agency continues to provide updated training to better address consistency in cases involving ex-offenders and those with substance abuse impairments. As part of a grant from Johnson & Johnson, a partnership has been developed with Dartmouth to provide Supported Employment services to individuals with mental illness. The agency also had developed a partnership with the Kentucky Department of Corrections and DBHDID to address statewide issues related to ex-offender community re-entry. The agency intends to evaluate services related to these populations to determine success rates, best practices, and other specific issues possibly impacting services. KYOVR feels sufficient progress has been made in this objective. The agency has implemented several strategies to expand and improve the various CRP services around the state, including regular meetings with CRPs, more intensive monitoring of CRP quality through data analysis and an update of the CRP manual, identifying quality indicators related to outcomes. The agency also utilized stimulus money to provide establishment grants to 17 CRP providers to expand services to persons with the most significant disabilities. The agency feels it has made sufficient progress in meeting this objective. Efforts to increase access to VR services to persons from ethnic minorities have focused on regional approaches to identify local minority populations and developing referral resources. KYOVR has also developed revised policies to facilitate adequate communication with non-English speaking applicants and consumers through the use of third-party translation and interpretation services. KYOVR has received a grant from the Rehabilitation Services Administration to develop an outreach program designed to provide access and innovative VR services to migrant farm worker populations. This grant is a partnership between Kentucky OVR, Kentucky Area Health Education Center, Kentucky Agrability and Goodwill Industries seeking to develop multiple pathways for access to necessary services for migrant workers and their families. Progress continues to be made in this area. The University of Kentucky conducts the consumer satisfaction survey in conjunction with the Statewide Council for Vocational Rehabilitation on an annual basis. The information collected is presented in report format to OVR and the SRC on an annual basis and will be included in an internal review of dissatisfied consumers. Preliminary findings indicate possible reasons for dissatisfaction as being related to the closure of their case. Many individuals indicated they wanted their case to remain open in case other disability related issues on the job occurred. The agency feels this issue is specifically related to a lack of understanding of the short term role of VR services and the need for more consumer education regarding Post-Employment Services. The Skills Enhancement Training for new staff now includes additional training on case closure and communication requirements with consumers prior to case closure. In terms of overall consumer satisfaction, the agency rated 1.9% lower than in FY 2010. Possible reasons identified for this include, high caseload sizes, higher need for immediate services, and changes in the labor market resulting in limited employment opportunities. The agency continues to review these issues and is developing specific recommendations to address possible consumer satisfaction issues and process reviews to better provide services in an expedient manner. The agency has recognized the continued need to enhance services to transition age individuals with disabilities. To address this issue, KYOVR has evaluated current transition program practices related to its Community Based Work Transition Program and has revised policies to improve program outcomes. The agency is currently working with key transition partners to provide transition training to school personnel, OVR staff, parents, and students. There has been a increase of CBWTP in FY2011, which is likely related to some of the changes in the agency change in CBWTP policies related to financial accountability. Transition consumers also declined in FY2010, which is likely related to the agency opening up Category 3 in order of selection. Innovative planning is a large part of the strategic plan. With budgetary constraints it has become even more important to recognize potential partners and collaborate to stretch all resources. OVR will continue to identify innovative initiatives through staff surveys, consumer focus groups, and employer and community rehabilitation programs recommendations. Pilot programs will continue to be implemented across the state with a focus on those areas with little resources and employment opportunities. Again, the agency feels it is making progress regarding this strategy. GOAL II: To promote inclusion, integration and empowerment of individuals with most significant and significant disabilities ·         Promote advocacy for improved services for individuals with most significant disabilities ·         Promote self-advocacy for persons with disabilities  Improve and enhance understanding of and access to vocational rehabilitation services for persons with the most significant disabilities ·         Increase access to IL services for Kentuckians with disabilities Advocacy training has been incorporated into the Skills Enhancement Training for new employees. Advocacy has also been incorporated into the curriculum for the Preparing Adults for Competitive Employment (PACE) in-house job placement program. The Carl D. Perkins Vocational Training Center provides advocacy training to new graduates annually. Local districts continue to identify other entities that can assist in providing advocacy training to consumers locally. KYOVR continues to participate with other disability related agencies and organizations in advocacy efforts to increase funding for services related to persons with disabilities. The agency considers this strategy as being met. In an effort to partner with other entities, OVR continues to provide training on the VR mission and services. This information sharing has provided other agencies such as Division of Mental Health/Mental Retardation, Division of Substance Abuse, Developmental Disabilities Council, DUI Administration and Community Mental Health Centers with information needed to determine if OVR is the right agency for their customers. KYOVR feels that progress has been made in this area. The agency continues to assess physical and programmatic aces to OVR programs by evaluating the various barriers and making recommendations to address these various issues. Consumers closed in FY2011 report an increased ability to access OVR services when compared to satisfaction results from consumers in FY2010. The agency continues to work with the Part B and C IL centers throughout the state to increase access to IL services. The agency has scheduled a joint SRC and SILC meeting for September 2011 to address future partnership opportunities. To increase communication between IL providers and local offices, branch managers have invited CIL representatives to district meetings to provide updates on local IL services. The agency has also provided training on fiscal practices to IL Center directors, as well as training on the role of the SILC to SILC members. The agency feels it is making progress in meeting this objective. GOAL III: To achieve productive and collaborative relationships with public and private entities Two strategies have been selected for priority under Goal III. The strategies include: ·         Develop and implement a dual-customer plan to develop relationships with businesses to create employment opportunities for KYOVR consumers   ·         Partner with One-Stops to increase comprehensive services to persons with disabilities A marketing plan for the Office of Vocational Rehabilitation has been developed and various marketing materials targeted at both employers and consumers have been revised and distributed. This will assist VR staff in developing a consistent presentation and “branding” of VR services. The agency believes it has met the requirements of this strategy. The Office of Vocational Rehabilitation recognizes the importance of local information sharing and establishing local partnerships. To address this issue, the Strategic Plan includes the development of local marketing information specific to the regions and communities of each district. This will greatly assist the rural areas that have limited resources to assist consumers. Districts that have developed a PACE program have developed material regarding their services. Other specific local services include the Drug Courts, Mental Health Facilities, and assessment services. Data bases have also been created listing employers by city, county and region and have been interfaced with the upcoming version of the Case Management System (CMS) case reporting program. This has allowed OVR staff to research the services used by businesses, number of OVR consumers employed and years working with OVR, providing increased access to employers for OVR consumers. The agency has developed increased partnerships with in-state employers and the Society of Human Resource Managers in an effort to market the advantages of hiring persons with disabilities. With the tightening of resources across the state it is more imperative to identify and develop partnerships that will assist in meeting our goals and mission. Assessment of the agencies current needs as well as the outside trends that were identified in the Strategic Plan initiatives will assist in developing new partnerships. Significant progress has been made in this area. The agency participates in the Southeast Region Employment Partnership Team, a consortium of state VR agencies developing partnerships with businesses active in the southeast U.S., in an effort to create employment opportunities for persons with disabilities. Lastly, Kentucky OVR continues its participation in a nationwide employment network through the Council of State Administrators of Vocational Rehabilitation. KYOVR continues to make progress towards meeting this strategy, however more activities are needed to increase the number of business partners. To foster relationships with One-Stops, the agency has participated in the Statewide Workforce Investment Board (KWIB) to improve services across the Commonwealth. WIA staff have provided training to OVR staff related to the One-Stop system. The agency is also training Job Placement staff to provide disability awareness training to One-Stop providers. KYOVR feels continued progress regarding this issue has been achieved. The Kentucky Department for Workforce Investment, the umbrella organization of KYOVR, is currently working with the KWIB to implement a strategic plan focusing on better alignment of the economic development, training, services to business and improved customer service. KYOVR has worked with other One-Stop partners to identify opportunities for resource and information sharing, better coordinated services and reduction in duplication of services. KYOVR will continue to work with the Workforce agencies to better serve individuals with disabilities seeking services through the local One-Stops. GOAL IV: To effectively utilize all available human and fiscal resources in an efficient manner Four strategies have been selected for priority under Goal IV. The strategies include: ·         Increase efficiency and effectiveness of agency staff ·         Increase fiscal efficiencies and agency revenue ·         Maintain trained and qualified staff based on CSPD and other professional disciplines ·         Increase staff diversity The Office of Vocational Rehabilitation continuously strives for improvement and has incorporated many internal improvement initiatives. Team Review for Advanced Counselor Knowledge and Skills (TRACKS) continues to be a very effective tool to identify areas for improvement within our case documents. TRACKS has also provided crucial training topics and changes or emphasis on specific policies. The TRACKS method continues to be updated and changed as needed to provide valuable feedback to all staff. Specific evaluations and surveys have focused on the use of the agency internet and intranet sites as resources, effect of case amnesty efforts and employee satisfaction. KYOVR feels significant progress has been made in developing strategies to adequately assess casework quality. The agency is currently conducted a comprehensive evaluation of the internal Job Placement program and made recommendations to ensure the program is efficient and effective in addressing current gaps in services. The agency has reviewed and clarified the Order of Selection policy to streamline eligibility determination and prioritization for services. The agency has also conducted a comprehensive review of contracts, memorandums of agreement, memorandums of understanding, etc. for improved efficiency and possible cost savings. The University of Kentucky currently offers the only graduate degree in Rehabilitation Counseling in the state of Kentucky. With the use of technology however, individuals have many choices to pursue degrees in rehabilitation. OVR continues to partner with UK as well as other out-of-state universities. UK implemented an accelerated on-line master’s program in 2004 and continues to work with our agency in developing a program for staff who provide job placement services. The agency continues to work with UK to develop a certificate program for Job Development and Placement. The agency has actively recruited individuals from diverse backgrounds, developing a relationship with Kentucky State University, the only historically black university in the Commonwealth.  The agency also circulates its job openings to disability groups and the disability resource staff at colleges and universities throughout the state. The agency has experienced significant growth in the recruitment of individuals from diverse backgrounds and individuals with disabilities. The strategic plan also includes a personnel plan which will evaluate and analyze the current demographics, caseload sizes, census data, staff ratios, and outcomes which will be used to develop a plan to increase quality services to individuals with disabilities. The agency has established relationships with the various disability resource offices of colleges and universities to increase recruitment of persons with disabilities. The agency believes that some progress has been made in this area, however more efforts are necessary to ensure the strategy objectives are complete. In an effort to be good stewards of our funding, identification of training resources continues to be explored and offered to interested staff. University of Wisconsin, Virginia Commonwealth University, University of Kentucky, and Auburn University are a few of the colleges that are utilized to assist staff in the training needed to provide the best quality services possible. These trainings are provided on-line and allow staff to participate at their convenience. Kentucky continues to utilize a portion of Title I funds for innovation and expansion activities. These funds were used to provide travel and lodging expenses to both the Statewide Council for Vocational Rehabilitation and Statewide Independent Living Council for the quarterly meetings throughout the year. The Statewide Council for Vocational Rehabilitation annually recognizes employers through the Commonwealth in an effort to increase relationships among employers. The agency feels it is making adequate progress in this area.

 

 

 

Goal 1: The Office will distribute funding from Title VI, Part B through its established network of Supported Employment Providers. Yearly agreements are developed with each Supported Employment Provider. Fees-for-service and outcome fees, along with policies and procedures for each, have been developed and will be followed by each Provider. All services are monitored by the Supported Employment Branch Staff, consisting of one Branch Manager and three Supported Employment Consultants. The agency continues to distribute allocated state SE funds through the network of Supported Employment providers for long term supports. The agency is currently working on revising the fee-for service schedule and outcome fees for Supported Employment services to ensure the payment levels are not so low they will effectively deny services. The agency continues to monitor the performance of Supported Employment providers and provide technical assistance as necessary. Goal 2: The Office, through the Supported Employment Branch, will assure choice and quality services for its consumers served in supported employment by: a.thoroughly reviewing all applications for the vendorship program; b.monitoring the ongoing and extended supports provided by each agency; c.verifying the provider’s ability to fund ongoing supports using funds other than VR; d.conducting annual reviews of each vendor; e. being available to consult with individuals, their families, service providers, and others using person-centered planning approaches. The agency continues to thoroughly review all SE provider applicants and vendors to ensure adequate training and resources to provide a high quality of services to Kentuckians with the most significant disabilities. The agency collaborated with the University of Kentucky Human Development Institute to make available specialized training regarding supported employment strategies and philosophy to supported employee vendors. The agency also performed an annual review of each vendor to ensure compliance with all applicable laws, regulations and best practices. Goal 3: The Office will collaborate with the Department of Behavioral Health, Developmental and Intellectual Disabilities to expand supported employment options to unserved and underserved groups. Efforts in this regard include: a.participation in Commissions established as a result of state legislation, including Commission on Services and Supports for People with Mental Retardation and other Developmental Disabilities (HB 144); Commission on Services and Supports to People with Mental Illness and Dual Diagnoses (HB 843); and the Commission on Autism Spectrum Disorders; b.development of partnerships with Kentucky Medicaid Waiver Programs (Supports for Community Living, Home and Community Based Waivers, and Acquired Brain Injury Waivers) so that these sources of extended support funding can be fully utilized; and c.utilization of interagency workgroups to develop better understanding and expand awareness of work incentives (such as in SCL Waiver, Social Security, etc.). The KY Commissioner for DBHDID initiated a push to make available additional monies for supported employment services, including incentives to Providers via proposed hourly fee increases. Cooperative budget planning is done between the Office of Vocational Rehabilitation and the Kentucky Department of Behavioral Health, Developmental and Intellectual Disabilities (DBHDID) so that state funds for all phases of supported employment can be sought by each agency. A cooperative agreement is also in place. The agency feels it has made progress reaching this goal. Using federal block-grant funds from the Kentucky Division of Behavioral Health, Mental Health Planning Council, and KY OVR assists a minimum of thirty persons with long-term mental illness in the provision of extended supported employment services on a contractual basis. This venture is in addition to services provided under the outcome-based Supported Employment Reimbursement program. Additionally, DBH spends roughly $400,000 to serve individuals with mental illness in supported employment. Largely these dollars follow VR dollars for eligible consumers. In 2010, Kentucky became the 12th state to participate in the Dartmouth College, Johnson and Johnson, Supported Employment Initiative to demonstrate the effectiveness of the IPS model for supported employment (Individualized Placement and Support, an Evidence-Based Practice). United Way monies have been utilized in minimal amounts for supported employment services by 16 Supported Employment programs in Kentucky. Ongoing follow-up services are provided through these United Way monies. These dollars are generally not “disability specific” and could assist in expansion of services to groups other than those served by the 14 community mental health centers.  Goal 4: The Office will seek to expand services to unserved and underserved counties as well as unserved and underserved disability groups and will encourage continuous improvement in supported employment by: a.partnering with KY APSE (Association for Persons in Supported Employment) to advocate for increased state funding for extended support services; b.maximizing the existing dollars for extended support services through collaborative agreements and contracts; c.increasing knowledge of Kentucky’s plan for self-determination strategies, especially within the Medicaid Waiver (Supports for Community Living) programs; d.continuing partnerships with local Community Mental Health Centers; e.recruiting new Providers f.providing training and technical assistance to new supported employment agencies, and providing consultation and technical assistance to VR staff and Providers as needed g.researching better ways to fund and/or deliver services. For example, an enhanced fee for Vocational Profile development is being studied/considered, and a pilot fee to look at postsecondary inclusion for individuals who need supported employment school is being developed by a workgroup established through the University of KY-Human Development Institute. h.piloting new programs, such as those currently being implemented using ARRA-Stimulus Funds i.training Providers in the use of strategies for individualized services such as customized employment and systematic instruction. The Supported Employment Branch works closely with Kentucky APSE (Association for Persons in Supported Employment) and its committees, and the 874- K Coalition (a statewide Disability Advocacy Group) in a unified effort to secure additional state dollars for supported employment extended services. 6. The Supported Employment Branch has been active in the development/improvement of Kentucky’s Medicaid Waivers to create workable systems for coordinating supported employment services for eligible participants. Expansion of the supports for Community Living Waiver (Kentucky’s Medicaid Waiver for individuals with Developmental Disabilities) has resulted in increased referrals to KY OVR for supported employment services for mutually eligible participants. The self-determination and consumer directed option programs within Medicaid hold much promise for supported employment funding for extended services. In 2011, a new Medicaid Waiver is expected to contain better service definitions and fee structures to support and fund supported employment services. The Supported Employment Branch works cooperatively with the Arc of Kentucky to educate families about supported employment and enlist their assistance in impacting additional funds for supported employment. Goal 5: The Office will seek to improve the competency of current and future service providers by: a.providing technical assistance and training for provider staff (through a contract with University of KY-Human Development Institute’s Supported Employment Training Project); b.utilizing local teams (where appropriate) to evaluate services and plan for technical assistance; c.presenting Basics of Supported Employment regularly for agency staff orientation training (Skills Enhancement Training); and h.developing and keeping updated policy and procedural manuals on supported employment for staff via OVR Intranet, and for Providers via Internet and other means. The Office of Vocational continues to work collaboratively with the Department of Behavioral Health, Developmental and Intellectual Disabilities, the Kentucky Council on Developmental Disabilities, IHDI (University of Kentucky), and the Arc of Kentucky to provide quality training on fundamentals of supported employment through the Supported Employment Training Project (SETP). In the absence of a certification process for supported employment service providers, this training is valuable in assuring that personnel who provide supported employment services have the necessary skills, values, and tools to deliver effective services. The Supported Employment Branch staff participates frequently in IEP and Transition Planning meeting for individuals, and in broader scope with Special Education planning units throughout the commonwealth to develop supported employment services for students exiting schools. Again, additional dollars will be needed for extended services in order to adequately serve the students. In 2010, a pilot project to demonstrate the effectiveness of Supported Employment agencies working together with Post-Secondary Education programs to include people with developmental disabilities in classes and other college campus activities was launched. The Supported Employment Branch continues efforts to utilize Social Security Work Incentives, including PASS (Plan for Achieving Self-Support) and IRWE (Impairment Related Work Expenses), for ongoing support/extended services when appropriate. Training opportunities are offered through the University of Kentucky Human Development Institute to provide technical assistance for supported employment personnel to learn more about these work incentive programs. Using ARRA funds (American Reinvestment and Recovery Act), KY provided funds to 14 Supported Employment and/or Community Rehabilitation Programs to expand services to people with the most significant disabilities. Priority areas included services for people with disabilities on the Autism Spectrum, disabilities classified as deaf at risk, and disabilities that meet the definition of severe and persistent mental illness. As well, one training program was funded to improve KY’s capacity to provide Benefits Analysis for individuals who desire to return to work or find employment for the first time. These projects concluded on September 30, 2011. In 2011, agency staff were involved in TACE training related to Customized Employment in which staff worked with local Supported Employment providers in a demonstration activity to develop skills related to working with employers to develop customized employment opportunities aligned with the unique strengths and preferences of the individual. 14. In summary, the following potential funding sources for supported employment have been identified: •Local and county government •Kentucky Council on Developmental Disabilities (grant opportunities only) •United Way •Social Security Work Incentives – Plan for Achieving Self-Support (PASS) and Impairment Related Work Expenses (IRWE) •Natural Supports •Division of Behavioral Health •Division of Developmental and Intellectual Disabilities •Hart Supported Living Funds •Private pay agreements •Support for Community Living Waiver, Michelle P, and Brain Injury Medicaid Waivers Information regarding these potential funding sources is updated and shared by the Supported Employment Branch on a statewide basis to encourage increased funding for all phases of supported employment.

 

The 2010-2012 Strategic Plan included specific strategies for maintaining or increasing all aspects of the performance standards and indicators. As anticipated, KYOVR met all seven RSA performance indicators. While the agency had a decrease in the earnings ratio, the rehabilitation rate and self support, the agency still surpassed the minimal levels of performance as set by RSA. There were significant increases in closures and cases closed in competitive employment. The increases were likely due to increased emphasis on job placement and an improvement in the job market on state, regional and local levels. KYOVR continues to provide in depth training to staff regarding the standards and indicators during their employee orientation and intermittently during their continued employment. Online training is always available to staff regarding this topic on the agency training website.

The agency monitors performance on the performance indicators on a monthly basis and conducts trend analysis as necessary to determine progress. The information derived from this analysis is reported back to KYOVR staff and management to establish a feedback loop on agency and district performance.

 

Kentucky continues to utilize a portion of Title I funds for innovation and expansion activities. These funds were used to provide travel and lodging expenses to both the Statewide Council for Vocational Rehabilitation and Statewide Independent Living Council for the quarterly meetings throughout the year. The Statewide Council for Vocational Rehabilitation annually recognizes employers through the Commonwealth in an effort to increase relationships among employers. The agency feels it is making adequate progress in this area.

This screen was last updated on Jun 19 2012 12:25PM by sakybeachd

  • Describe quality, scope, and extent of supported employment services to be provided to individuals with the most significant disabilities
  • Describe the timing of the transition to extended services

SCOPE The Office of Vocational Rehabilitation offers supported employment services to support people with the most significant disabilities in jobs which are: o Integrated with co-workers who do not have disabilities; o In typical community businesses; and o Based on individual interests, abilities, and choices Support services provided by supported employment providers will vary based on the amount, intensity, and kind of support needed by each individual. Supported employment offers more than just the assistance needed to find and learn a job. It provides the necessary ongoing support to help an individual maintain employment. Kentucky has identified more than 75 supported employment providers throughout the state. Individualized strategies are also utilized to arrange for supported employment services outside of "organized programs" when necessary (i.e. coworkers at the job site may provide support paid for with various resources; independent supported employment specialists may be hired, etc.). More than three-fourths of Kentucky’s 120 counties have access to supported employment programs. The lack of accessible, dependable transportation often limits access to supported job opportunities. Extended support services are provided by each local supported employment program utilizing funds from a myriad of sources, including the Department for Behavioral Health, Developmental and Intellectual Disabilities (DBHDID) , the Kentucky Council on Developmental Disabilities, city and county government, United Way, fund-raising campaigns, PASS funding, Medicaid, Supports for Community Living Waiver funds, and other resources. Most programs utilize a combination of funding sources for the provision of extended support services. Natural supports are encouraged (such as co-worker, peer, etc.) and are carefully monitored by the supported employment provider. Kentucky OVR is a partner with the Department of Behavioral Health, Developmental and Intellectual Disabilities (DBHDID) in the development of a new Medicaid Waiver that would more adequately fund supported employment services for people with developmental disabilities. It is anticipated that a new waiver will be in place with modifications for both fee structure and service definitions for supported employment inFY2013. As well, a “1915- I” wavier for people with severe and persistent mental illness is being drafted for submission in 2013. Kentucky’s supported employment programs have primarily served individuals with mental retardation and individuals with chronic mental illness. This is largely due to greater availability of funding for extended support for these two groups. Individuals with other disabilities are served if funding for extended support is available and if the supported employment provider has the expertise to meet that individual’s needs for employment training and support. Kentucky has become the 12th state to participate in the Evidence -Based, Johnson and Johnson sponsored, Supported Employment Initiative via Dartmouth College. Through this, the goal is to demonstrate the effectiveness of the Individualized Placement and Support (IPS) model for supported employment for people with serious mental illness throughout Kentucky. In July 2011, four sites in Kentucky began pilot site implementation. A Statewide Coordinator, hired through the University of Kentucky, Human Development Institute, oversees the pilot sites, while the Office of Vocational Rehabilitation and the Kentucky Division of Behavioral Health collaborate as Team Leading agencies for the project. The Kentucky Association for Persons in Supported Employment (KY APSE) has been successful in creating greater supported employment awareness among the legislators in Kentucky’s General Assembly. These awareness/advocacy efforts will continue with the goal of increased statewide funding allocations and possible supported employment legislation to create a more solid funding base for extended services. QUALITY Pursuant to federal regulations, supported employment services provided by approved vendors must contain these elements: 1) competitive work; 2) integrated work settings; and 3) provision of extended support services. In order to ensure that supported employment services are provided according to regulation, the following guidelines must be met: 1.Services will be provided for individuals with the most significant disabilities who have a documented need for supported employment services, including extended support services. 2.Work will be performed on a full-time or part-time basis. Each individual in supported employment and his/her Vocational Rehabilitation counselor shall jointly establish in the IEP an appropriate goal for the number of hours per week that will maximize the individual’s vocational potential. 3.Work must take place in integrated settings where most workers do not have disabilities. 4.Wages must be in compliance with Fair Labor Standards Act. Each supported employee will have a goal of earning at least minimum wage. Kentucky’s supported employment providers adhere to the following principles: •The supported employment concept assumes that all persons, regardless of degree of disability, have the capacity and should be afforded the opportunity to participate in real employment with appropriate support. •Emphasis is placed on recognizing and maximizing opportunities in the workplace rather than just providing skills training. •The purpose of the program is employment with all of the general expectations of a job such as wages, job security, and performing meaningful work. Job Development, rather than Job Placement is the focus. •Ongoing, extended supports are tailored to meet each individual’s needs. •Individuals are offered choices in the selection and maintenance of jobs. Decisions about appropriate services are made jointly with the individual and/or the family, the supported employment provider, and the VR counselor. •Integration on the job site is recognized as necessary and important. Opportunities are available for non-work interactions with non-disabled workers. Interactions with non-disabled co-workers are a part of regular job responsibilities. "Natural supports" are developed and emphasized. •Extended services are proactive, not merely reactive. For example, plans are developed with individuals in anticipation of career advancement rather than merely waiting for a job loss, lay off, company closing, etc., before seeking other opportunities. The primary staff responsible for providing supported employment services are "job coaches," "job trainers," and/or "supported employment specialists." Positions are both full and part-time, depending on the size and service territory of the local provider. Training and Consultation for staff is provided by the Supported Employment Branch according to the needs of the provider. Supported Employment Training Project core values training is required for all vendors in the SE Outcome-based Reimbursement System. This is funded collaboratively using Division of Developmental and Intellectual Disabilities/OVR dollars and is implemented by the Supported Employment Training Project at the University of Kentucky Human Development Institute. Technical assistance is also provided by the Supported Employment Branch staff. A resource manual and other policies and guidelines memorandum were developed for vocational rehabilitation counselors. These are periodically revised and updated so that staff may better understand the rehabilitation process in regard to supported employment. This is a useful tool for supported employment providers, as well, in coordination of services. Seminars, workshops, and training/awareness sessions are arranged and/or participated in throughout the state with various agencies and organizations that can assist with funding, conversion, employment, and other related supported employment issues. Meetings of this nature are regularly held with such groups as The Arc of Kentucky, the Kentucky Council on Developmental Disabilities, Community Mental Health Centers, Kentucky Consortium for Values Based Training, KY APSE, and others. The quality of supported employment outcomes is assessed individually. Such issues as Consumer satisfaction, earnings, benefits, employee and employer satisfaction, the degree of integration, availability of dependable transportation, co-worker support, socialization, work environment, and provision of support services are important. On a regular basis, the Supported Employment Branch staff conducts technical assistance visits with each provider for quality assurance purposes. As well, each supported employment provider has established on-going strategies to measure customer satisfaction. EXTENT As a part of the eligibility determination process for Vocational Rehabilitation services, supported employment will be considered as a possible vocational outcome for individuals with the most significant disabilities. The agency is now in an order of selection, serving individuals with the Most Significant Disabilities first. An increase in the number of individuals served in supported is therefore expected. The Office of Vocational Rehabilitation will be able to provide supported employment services through approved vendors and/or individual providers. These services include: A.Development of a Person Centered Employment Plan (PCEP) with recommendations for job-development; B.Individually designed job development services, including assistance with job carving, reasonable accommodation, technology and/or other support strategies; C. Intensive on-the-job skills training and other support services provided by supported employment specialists and/or co-workers and employers; D. Time-limited follow-up services (including regular contact with employer, trainee, parent, guardian, or others deemed appropriate); E. Other services needed to support the individual, such as travel, training, employment advocacy, non-employment advocacy, and counseling; F. Development of a Long-Term Support Plan, which includes an outline of the extended support to be provided, and a plan for review and update. The amount, frequency and type of services will be based on the needs of each individual once eligibility is established for supported employment. If off-job-site monitoring is determined to be appropriate, the monitoring, at a minimum, will consist of two meetings per month with the individual and one meeting each month with the employer. Extended long-term follow-up support services will be the responsibility of other relevant state agencies, private organizations, and other sources of funding. These services will be considered and planned for prior to an individual receiving the services listed above. Vendorships are not approved unless assurance is made of the availability of extended support services. If extended services are not fully assured at the onset of the IPE, the Vocational Rehabilitation counselor and the VR Supported Employment Branch staff will participate with the Provider in making arrangements for these services before the Vocational Rehabilitation case is closed. Transition from Title VI, Part B funds to various other individually-determined funding sources begins 30 days post-placement in the job. The transition to extended services funding is completed (generally) after 60 days on the job. Monitoring of services continues for a minimum of 30 additional days to assure that the job is stable. Extended services then continue by the Provider indefinitely using funds other than Title VI, Part B. The VR case is closed when the supported employment provider, the VR counselor, and the consumer determine that stabilization has been achieved. Stabilization is measured for each individual by considering all circumstances including support needs, consumer choice and satisfaction regarding services, and employer feedback.

This screen was last updated on Jun 22 2012 4:24PM by sakybeachd

The following information is captured by the MIS.

Last updated on 06/28/2012 at 7:48 AM

Last updated by sakybeachd

Completed on 06/28/2012 at 11:14 AM

Completed by sakybeachd

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Published on 09/11/2012 at 12:53 PM

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The following documents have been identified as being related to the information you are viewing.

  • Monitoring Report for Kentucky - General — as of January 21, 2010
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  • "A Better Bottom Line: Employing People with Disabilities" — A blueprint for Governors has been issued by the National Governors Association (NGA).
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  • TAC-14-02 — Submission of the FY 2015 State Plan for the Vocational Rehabilitation Services Program and Supplement for the Supported Employment Services Program. (May 28, 2014)
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  • ED-80-0013 - Certification Regarding Lobbying — 34 CFR 82.110(b) requires each State VR agency to submit for approval a signed certification regarding lobbying for each program for which federal funds are requested. In other words, one certification must be submitted for the VR program and another for the Supported Employment program.
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