ED/OSERS/RSA
Rehabilitation Services Administration
U.S. Department of Education

Vocational Rehabilitation State Grants

Purpose



Program Office: Rehabilitation Services Administration

CFDA Number: 84.126A
Program Type: Formula Grants
Also Known As: State Vocational Rehabilitation Services Program


Program Description


This program provides grants to states to support a wide range of services designed to help individuals with disabilities prepare for and engage in gainful employment consistent with their strengths, resources, priorities, concerns, abilities, capabilities, interests, and informed choice. Eligible individuals are those who have a physical or mental impairment that results in a substantial impediment to employment, who can benefit from vocational rehabilitation (VR) services for employment, and who require VR services. Priority must be given to serving individuals with the most significant disabilities if a state is unable to serve all eligible individuals.


Types of Projects


Funds are distributed to states and territories based on a formula that takes into account population and per capita income to cover the cost of direct services and program administration. Grant funds are administered under an approved state plan by VR agencies designated by each state. The state-matching requirement is 21.3 percent; however, the state share is 50 percent for the cost of construction of a facility for community rehabilitation program purposes.


This content was copied from www.ed.gov on 05/11/2015

Eligibility



Who May Apply: (specifically): State vocational rehabilitation (VR) agencies may apply.

This content was copied from www.ed.gov on 05/11/2015

Awards to Grantees

Note on this table: the numbers shown represent the awards made during the fiscal year to RSA grantees. There may be additional set-asides for the program which are not shown.

State Grantee PR Award ID Current Awards FY 2015 Total Awarded FY 2014 Total Awarded FY 2013
Alabama Alabama Department of Rehabilitation Services H126A150082 $50,930,660 $59,629,565 $55,705,434
Alaska Alaska Dept of Labor and Workforce Development - Division of Vocational Rehab H126A150001 $8,648,618 $10,340,347 $10,096,563
Arizona Arizona Rehabilitation Services Administration H126A150002 $55,313,141 $64,197,308 $61,325,293
Arkansas Arkansas Division of Services for the Blind H126A150004 $3,772,708 $6,513,203 $6,565,269
Arkansas Arkansas Rehabilitation Services H126A150003 $27,666,524 $41,449,178 $32,745,307
California California Department of Rehabilitation H126A150005 $256,334,051 $298,623,867 $289,882,431
Colorado Colorado Division of Vocational Rehabilitation H126A150006 $35,339,858 $40,918,495 $40,050,525
Connecticut Bureau of Rehabilitation Services H126A150007 $15,094,350 $21,686,451 $22,254,459
Connecticut Services for the Blind, Vocational Rehabilitation Program H126A150008 $2,663,709 $4,121,139 $3,803,140
Delaware Delaware Division for the Visually Impaired - DHHS Campus H126A150010 $1,297,293 $1,513,552 $1,514,484
Delaware Delaware Division of Vocational Rehabilitation H126A150009 $7,351,325 $12,076,795 $11,582,079
District of Columbia Rehabilitation Services Administration, DC Dept. on Disability Services H126A150011 $11,720,236 $17,568,137 $13,090,184
Florida Florida Division of Blind Services H126A150087 $25,090,397 $29,113,508 $27,465,532
Florida Florida Division of Vocational Rehabilitation H126A150086 $122,500,174 $142,102,741 $111,285,655
Georgia Georgia Vocational Rehabilitation Agency H126A150089 $88,792,125 $60,905,999 $100,223,410
Hawaii Hawaii Division of Vocational Rehabilitation H126A150015 $9,821,927 $13,232,079 $12,899,947
Idaho Idaho Commission for the Blind and Visually Impaired H126A150017 $2,089,109 $2,452,148 $2,452,148
Idaho Idaho Division of Vocational Rehabilitation H126A150016 $13,385,772 $14,800,000 $14,500,000
Illinois Illinois Division of Rehabilitation Services H126A150018 $93,144,947 $109,170,805 $109,148,062
Indiana Indiana Bureau of Rehabilitation Services H126A150019 $63,554,214 $59,735,848 $60,269,579
Iowa Iowa Department for the Blind H126A150021 $5,090,860 $5,351,600 $5,314,293
Iowa Iowa Vocational Rehabilitation Services H126A150020 $21,703,140 $23,041,806 $20,785,670
Kansas Kansas Department for Children and Families H126A150022 $23,721,633 $20,257,480 $27,921,434
Kentucky Kentucky Office for the Blind H126A150024 $6,557,617 $6,600,000 $6,600,000
Kentucky Office of Vocational Rehabilitation H126A150023 $40,282,507 $41,047,558 $39,503,312
Louisiana Louisiana Rehabilitation Services H126A150025 $45,451,095 $35,549,297 $34,037,665
Maine Maine Division for the Blind and Visually Impaired H126A150085 $2,395,225 $4,438,957 $3,352,397
Maine Maine Division of Vocational Rehabilitation H126A150026 $10,551,939 $13,152,502 $13,150,933
Maryland Maryland Division of Rehabilitation Services H126A150027 $33,909,028 $47,262,531 $47,382,469
Massachusetts Massachusetts Commission for the Blind H126A150029 $5,950,633 $9,292,684 $9,551,739
Massachusetts Massachusetts Rehabilitation Commission H126A150028 $33,720,253 $42,987,309 $52,459,855
Michigan Bureau of Services for Blind Persons H126A150031 $14,014,044 $17,315,858 $16,511,106
Michigan Michigan Rehabilitation Services H126A150090 $79,412,919 $73,464,750 $83,687,648
Minnesota Minnesota State Services for the Blind H126A150033 $7,219,999 $8,770,354 $8,770,354
Minnesota Minnesota Vocational Rehabilitation Services H126A150032 $32,891,105 $43,159,844 $41,572,151
Mississippi Mississippi Department of Rehabilitation Services H126A150034 $35,391,251 $44,576,629 $44,467,038
Missouri Missouri Rehabilitation Services for the Blind H126A150037 $7,217,745 $8,257,239 $8,486,941
Missouri Missouri Vocational Rehabilitation H126A150036 $48,303,371 $54,152,199 $55,084,423
Montana Montana Disability Employment and Transitions Division H126A150038 $9,694,992 $13,477,988 $12,648,415
Nebraska Nebraska Commission for the Blind and Visually Impaired H126A150040 $2,361,838 $3,255,802 $2,826,483
Nebraska Nebraska Vocational Rehabilitation H126A150039 $12,875,826 $16,612,034 $16,584,294
Nevada Nevada Rehabilitation Division H126A150041 $20,560,562 $17,341,738 $15,885,377
New Hampshire New Hampshire Division of Career Technology and Adult Learning H126A150042 $9,434,542 $11,342,382 $11,602,384
New Jersey New Jersey Commission for the Blind and Visually Impaired H126A150044 $9,789,236 $12,751,041 $12,683,951
New Jersey New Jersey Division of Vocational Rehabilitation Services H126A150043 $39,156,942 $45,804,165 $45,535,803
New Mexico New Mexico Commission for the Blind H126A150046 $3,781,140 $4,821,684 $4,498,942
New Mexico New Mexico Division of Vocational Rehabilitation H126A150045 $16,657,455 $16,830,858 $19,759,665
New York New York Commission for the Blind and Visually Handicapped H126A150048 $19,242,564 $23,909,360 $24,472,841
New York New York Office of Adult Career and Continuing Education Services H126A150047 $101,023,463 $118,174,139 $121,132,416
North Carolina North Carolina Division of Services for the Blind H126A150050 $12,655,450 $14,855,546 $13,998,643
North Carolina North Carolina Division of Vocational Rehabilitation Services H126A150049 $77,740,618 $90,329,581 $90,538,587
North Dakota North Dakota Division of Vocational Rehabilitation H126A150051 $8,648,618 $10,090,347 $10,096,563
Ohio Ohio Rehabilitation Services Commission H126A130052 $110,716,058
Ohio Opportunities for Ohioans with Disabilities H126A150052 $109,086,888 $109,500,000
Oklahoma Oklahoma Department of Rehabilitation Services H126A150053 $36,192,690 $44,257,020 $43,404,876
Oregon Oregon Commission for the Blind H126A150055 $4,181,448 $4,871,417 $4,833,605
Oregon Oregon Office of Vocational Rehabilitation Services H126A150054 $29,270,136 $44,999,915 $33,835,235
Pennsylvania Pennsylvania Office of Vocational Rehabilitation H126A150056 $107,344,846 $121,744,836 $111,450,404
Rhode Island Rhode Island Office of Rehabilitation Services H126A150058 $8,648,618 $13,557,045 $12,751,822
South Carolina South Carolina Commission for the Blind H126A150061 $6,305,406 $7,333,037 $7,319,476
South Carolina South Carolina Vocational Rehabilitation Department H126A150060 $42,197,718 $49,074,941 $48,984,182
South Dakota South Dakota Division of Rehabilitation Services H126A150062 $6,918,894 $8,072,278 $8,077,250
South Dakota South Dakota Division of Services to the Blind and Visually Impaired H126A150084 $1,729,724 $2,018,069 $2,094,313
Tennessee Tennessee Division of Rehabilitation Services H126A150063 $61,880,570 $71,434,513 $36,134,993
Texas Texas Division for Blind Services H126A150065 $41,115,042 $47,623,714 $47,513,730
Texas Texas Division of Rehabilitative Services H126A150064 $164,460,168 $190,494,856 $189,606,938
Utah Utah State Office of Rehabilitation H126A150066 $26,937,024 $39,164,182 $37,529,068
Vermont Vermont Division for the Blind and Visually Impaired H126A150068 $1,037,834 $1,310,842 $1,311,588
Vermont Vermont Vocational Rehabilitation Division H126A150067 $7,610,784 $14,979,505 $14,734,975
Virginia Virginia Department for the Blind and Vision Impaired H126A150070 $7,260,645 $9,144,718 $9,629,262
Virginia Virginia Department of Rehabilitative Services H126A150069 $48,590,471 $62,387,300 $62,379,977
Washington Washington Department of Services for the Blind H126A150072 $7,254,701 $8,431,885 $8,297,916
Washington Washington State Division of Vocational Rehabilitation H126A150071 $39,549,821 $45,244,121 $45,237,023
West Virginia West Virginia Division of Rehabilitation Services H126A150073 $21,617,311 $37,116,252 $40,427,210
Wisconsin Wisconsin Division of Vocational Rehabilitation H126A150074 $50,464,202 $63,440,207 $57,088,852
Wyoming Wyoming Division of Vocational Rehabilitation H126A150075 $8,648,618 $9,231,396 $9,007,618
American Samoa American Samoa Office of Vocational Rehabilitation H126A150076 $783,343 $921,342 $923,708
Guam Guam Division of Vocational Rehabilitation H126A150077 $2,410,729 $2,626,210 $834,131
Northern Marianas Northern Marianas Office of Vocational Rehabilitation H126A150078 $680,172 $902,134 $815,750
Puerto Rico Puerto Rico Vocational Rehabilitation Administration H126A150080 $58,801,385 $67,830,496 $69,764,495
Virgin Islands Virgin Islands Division for Disabilities and Rehabilitation Services H126A150081 $1,687,622 $1,986,289 $1,865,915

Performance



top



Performance Information available on RSA.ED.GOV


  • Ad Hoc Query
    Ad Hoc Query allows users to run customized queries against RSA data. Users may run a previously saved query, or may create a new query from scratch by choosing from the RSA forms listed at this location on the RSA website.
  • Agency Report Card
    The Agency Report Cards spreadsheets listed at this location on the RSA.ED.GOV website contain 95 different data elements for each year. The "Underlying Tables" spreadsheet lists the results of all 80 agencies for each data element. The group has an index from which each table is linked as well as an explanation of the data element. The "Agency Report Cards" lists each agency's results on all 95 data elements.
  • Annual Review Reports
    RSA publishes Annual Review Reports for each of the 80 state VR agencies. The reports are written in non-technical language for the general public and contain two appendixes that include statutory and regulatory definitions and reporting requirements and a guide for technical users on how to find the source for the tables in the report.
  • Evaluation Standards and Performance Indicators for the Vocational Rehabilitation Services Program
    Each year, State VR agencies must report program performance data to RSA by December 1st (60 days after the end of the fiscal year). RSA has established minimum levels of performance for each performance indicator. State agencies that do not meet these performance levels must develop a Program Improvement Plan (PIP) outlining specific actions to be taken to improve program performance. RSA also provides technical assistance to those State agencies that perform below the established performance levels. RSA.ED.GOV provides the capability of querying the data for multiple years (from 2004 to the most recent data), and downloading the entire dataset, or of selected States. Read more about Evaluation Standards and Performance Indicators.
  • Monitoring Reports and Tables
    Section 107 of the Rehabilitation Act of 1973, as amended (Act), requires the commissioner of the Rehabilitation Services Administration (RSA) to conduct annual reviews and periodic on-site monitoring of programs authorized under Title I of the Act to determine whether a state VR agency is complying substantially with the provisions of its state plan under Section 101 of the Act and with the Evaluation Standards and Performance Indicators established under Section 106. RSA also publishes Monitoring Reports and Tables used in monitoring.
  • Performance
    RSA reports on the performance of its programs under the Government Performance and Results Act (GPRA).
  • Quick Tables
    Quick Tables allows users to run pre-defined tables against data of choice or generate custom tables and graphs from RSA data. Users can choose to build a customized table, view core tables for VR agencies and/or view Centers for Independent Living performance data.
  • Research and Statistics
    For the purposes of improving program management and effectiveness, RSA evaluates all programs authorized by the Rehabilitation Act of 1973, as amended. In this section readers will find summary Research and Statistics describing the outcomes of various programs funded by RSA and, in particular, data on individuals with disabilities served and rehabilitated (including caseload data and client characteristics) through the Title I Basic Support Program. Program evaluation studies are also listed under Publications and Products.
  • RSA Reports
    Users may view all available reports for a given form.
  • Wall Chart of State Vocational Rehabilitation Performance
    The Wall Chart contains the results of various performance measures of the 80 State VR agencies grouped by type of agency (general, blind, and combined).

(June 24, 2014)

top


Additional Information


  • Annual Report to Congress
    The RSA Annual Report to Congress provides a description of the activities of RSA under the Rehabilitation Act. RSA is the principal agency for carrying out Titles I, III, VI and VII, as well as specified portions of Title V of the Rehabilitation Act of 1973, as amended.
  • Comprehensive Statewide Needs Assessment (CSNA)
    The Comprehensive Statewide Needs Assessment (CSNA) (also known as the Vocational Rehabilitation or VR Needs Assessment Guide) and its Appendices provide state VR agencies and State Rehabilitation Councils (SRC) with fundamental tools necessary to meet the requirements of a fully developed comprehensive statewide needs assessment (CSNA).
  • Email Updates
    RSA uses the Department of Education’s email subscription service to provide updated topical information to a broad audience of stakeholders. Data collection and analysis, research, and related performance topics are among the areas addressed. Subscription to the available list of categories is available at the link below.
  • Publications and Products
    RSA and its partners, through their programs, projects and activities, develop a wide range of publications and other resources to inform and assist agencies, providers, individuals with disabilities, their families and others.

(June 24, 2014)

top


 


This content was copied from www.ed.gov on 05/11/2015

Total Awards to RSA Grantees

Note on this table: the numbers shown represent the sum of awards made during the fiscal year to RSA grantees. There may be additional set-asides for the program which are not shown.

CFDA Number Program Number of Awards FY-2015 Current Awards FY-2015 Total Awarded FY-2014 Total Awarded FY-2013
84.126A Vocational Rehabilitation State Grants 80 $2,594,585,558 $2,988,124,947 $2,924,333,663

Laws, Regulations and Guidance



Legislation


The Rehabilitation Act of 1973, as amended, Title I, Parts A and B, Sec. 100-111; 29 U.S.C. 720-731.



Regulations


34 CFR 361  PDF (373KB)



Guidance



Policy Directives


PD-15-05—"Revisions to PD-12-06, instructions for completing the Federal Financial Report (SF-425) for the State Vocational Rehabilitation Services program"
Feb 5, 2015 — PDF (92KB)

PD-15-02: "OMB Approval of the Extension of the Quarterly Cumulative Caseload Report (RSA-113)"
Dec 10, 2014 — PDF (82KB)

PD-14-02: "Revision of PD-13-04 instructions for the completion of the Annual Vocational Rehabilitation Program/Cost Report (RSA-2) for the State Vocational Rehabilitation Services Program and the State Supported Employment Services Program"
Oct 25, 2013 — PDF (253KB)

PD-14-01: "Revision of PD-13-05 Vocational Rehabilitation Program Case Service Report (RSA-911) data elements"
Oct 25, 2013 — PDF (520KB)

PD-13-02: "Extension of the State Plan for the Vocational Rehabilitation Services Program and the Supplement for the Supported Employment Services Program"
Apr 30, 2013 — PDF (1.6 M)

PD-12-09: "OMB Approval of the Extension of the Quarterly Cumulative Caseload Report (RSA-113)"
Mar 15, 2012 — PDF (306KB)

PD-12-08: "Announcement of OMB Approval for the on-line submission of the Vocational Rehabilitation Program Improvement Plan"
Mar 5, 2012 — PDF (140KB)

PD-12-07: "Announcement of the OMB Approval for the on-line submission of the Corrective Action Plan (CAP) for the Vocational Rehabilitation Services Program and the Supported Employment Services Program"
Mar 5, 2012 — PDF (140KB)

PD-12-05: "Approved the use of the Case Service Report (RSA-911) through November 30, 2014"
Feb 8, 2012 — PDF (1.7MB)



Technical Assistance Circulars


TAC-14-02: "Submission of the FY 2015 State Plan for the Vocational Rehabilitation Services Program and Supplement for the Supported Employment Services Program"
Mar 28, 2014 — PDF (327KB)

TAC-13-02: "Reorganization of the Designated State Agency and the Designated State Unit for the Vocational Rehabilitation Program"
Jul 9, 2013 — PDF (726KB)

TAC-12-04: "Provision of Vocational Rehabilitation Services to an Individual by More Than One Agency"
Jun 11, 2012 — PDF (214KB)



Other Communication


Items in this section are not policy or subregulatory policy or formal guidance; rather they are general communications to RSA grantees.

Accessing and Initiating Changes to Formula Grant Award Notifications — March 3, 2014
This document describes the process to be used to request changes to the GAN (Grant Award Notification) such as address; however this process may be used only when the rights and obligations of the grantee are not affected.
MS Word (48KB) | PDF (232KB)

This content was copied from www.ed.gov on 05/11/2015

Resources




  • 2013 National Financial Management Training Conference
    The RSA National Fiscal Management Training Conference was held Aug. 27-29, 2013 in Arlington, Va. The conference was intended to provide training and technical assistance to management and staff of vocational rehabilitation (VR) agencies responsible for the financial management of the VR program.
  • 2013 National State Rehabilitation Council Forum
    The RSA National State Rehabilitation Council (SRC) Forum was held from June 24-25, 2013 in Arlington, Va. The objective of the Forum was to empower Councils, encourage partnerships with State Vocational Rehabilitation Agencies (VR) and foster advocacy for improvements in the public VR program in order to enhance opportunities for high quality employment for individuals with disabilities.
  • A Better Bottom Line: Employing People with Disabilities
    Blueprint for Governors. A 2013 report by the National Governors Association (NGA).
  • Emerging Practices
    RSA has established the Emerging Practices as a mechanism for sharing state information to help promote communities of practice and increase awareness of a variety of approaches that provide a foundation for research and lead to the development of evidence-based practices.
  • Federal Employment Resources
    As the Nation's largest employer, the Federal Government is actively recruiting and hiring persons with disabilities into a variety of exciting jobs with competitive salaries, excellent benefits, and opportunities for career advancement. The resources provide quick and efficient access to information and technical assistance related to the employment of individuals with disabilities within the Federal Government.
  • Fiscal Resources
    Resources providing guidance on fiscal matters related to the Basic Vocational Vehabilitation (BVR) program.
  • Orientation & Technical Assistance Guide for State Vocational Rehabilitation Directors
    The Orientation Guide is provided to support new state vocational rehabilitation (VR) directors in the important work of administering federal programs within your state funded under the Rehabilitation Act of 1973, as amended, including the Vocational Rehabilitation Services Program, the Supported Employment Program, the State Independent Living Services Program, and the Independent Living Services for Older Individuals who are Blind Program. RSA developed this guide to provide quick and efficient access to information and technical assistance resources related to the administration of these programs.
  • Vocational Rehabilitation Needs Assessment Guide
    The Vocational Rehabilitation (VR) Needs Assessment Guide and its Appendices provide state VR agencies and State Rehabilitation Councils (SRC) with fundamental tools necessary to meet the requirements of a fully developed comprehensive statewide needs assessment (CSNA).
  • Vocational Rehabilitation Research in Brief
    Vocational Rehabilitation (VR) Research in Briefs provide a summary of research and literature on issues, practices, and topics related to the employment of individuals with disabilities; and facilitate further exploration and study.

(June 24, 2013)



 


This content was copied from www.ed.gov on 05/11/2015

Contacts



Carol Dobak
Carol.Dobak@ed.gov
U.S. Department of Education, OSERS
Rehabilitation Services Administration
400 Maryland Ave., SW, Room 5014, PCP
Washington, DC 20202-2800
Phone: 202-245-7325
Fax: 202-245-7590

For this program, RSA has designated State Liaisons for each state and territory.

This content was copied from www.ed.gov on 05/11/2015

Fiscal Resources



Grantees may find the following documents useful in providing guidance on fiscal matters related to the Basic VR program.

(Updated June 2014)

Top of page



General Information


  • Accessing and Initiating Changes to Formula Grant Award Notifications
    February 19, 2014
    This document describes the process to be used to request changes to the GAN (Grant Award Notification) such as address; however this process may be used only when the rights and obligations of the grantee are not affected. Also, please note that this process does not apply to the State Grant for Assistive Technology program. PDF (232KB)
  • ED Memoranda & Guidance for Grantees
    "OMB Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards"
    On December 26, 2013, the Office of Management and Budget (OMB) published new guidance for Federal award programs, OMB Uniform Guidance: Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards ( Guidance). The Guidance supersedes and streamlines requirements from OMB Circulars A-21, A-87, A-110, A-122, A-89, A-102 and A-133 and the guidance in Circular A-50 on Single Audit Act follow-up. It is a key component of a larger Federal effort to more effectively focus Federal grant resources on improving performance and outcomes while ensuring the financial integrity of taxpayer dollars.
    See the links at ED Memoranda & Guidance for Grantees.
  • Email Updates
    RSA uses the Department of Education’s email subscription service to provide updated information about fiscal resources.
  • PD-94-05
    "Obligation Requirements for Formula Grants."
    MS Word (34KB) | PDF (23KB)
  • Management and Oversight of Conference, Meeting, and Travel Expenditures PowerPoint (1.3M)
    FY 2013 National Fiscal Management Conference
  • Monitoring Findings and VR Fiscal Practices PowerPoint (1.5M)
    FY 2013 National Fiscal Management Conference
  • VR Agency Reorganization PowerPoint (1.7M)
    FY 2013 National Fiscal Management Conference

Top of page


Establishment


  • PD-96-01
    "Provision of Financial Assistance to Community Rehabilitation Programs by State VR Agencies Through The Use of the Establishment Authority."
    MS Word (32KB) | PDF (12KB)
  • Establishment Project Construction Expenditures PowerPoint (1.8M)
    FY 2013 National Fiscal Management Conference

Top of page


Federal Financial Reports (SF-425)


Top of page


Annual Vocational Rehabilitation Program/Cost Report (RSA-2)


  • PD-14-02
    October 25, 2013
    "Revision of PD-13-04 instructions for the completion of the Annual Vocational Rehabilitation Program/Cost Report (RSA-2) for the State Vocational Rehabilitation Services Program and the State Supported Employment Services Program"
    MS Word (179KB)
  • RSA-2 and SF-425 Reporting PowerPoint (1.5M)
    FY 2013 National Fiscal Management Conference

Top of page


Indirect Cost and Cost Allocation


  • Indirect Costs PowerPoint (1.6M)
    FY 2013 National Fiscal Management Conference

Top of page


Maintenance of Effort (MOE)


  • Maintenance of Effort (MOE)
    PDF (1.2M)
    FY 2013 National Fiscal Management Conference, revised August 2014
  • Reallotment and MOE Workbook
    XLS 2012-2014 (68K)

 


Top of page


Match


Top of page


Third-Party Cooperative Arrangements


  • Third-Party Cooperative Arrangements (TPCA) PowerPoint (727KB)
    FY 2013 National Fiscal Management Conference

Top of page


SMPID Formula Grant Programs – Minimum Award Calculations


CFDA#TitleProgramState Min.Territory- FAS Min.Legal Citation
H126AIBasic VR - State Grants$3,000,000 or 1/3 of 1% of appropriated amount, whichever is greaterNoneRehabilitation Act – Subsection 110(a)(3)
H161AIClient Assistance Program$50,000
After appropriations exceed $7.5 million, States receive $100,000
$30,000
After appropriations exceed $7.5 million, outlying areas receive $45,000
Rehabilitation Act Section 112(e)
H169AVIIIndependent Living - State Grants$275,000 or 1/3 of 1% of appropriated amount, adjusted for year over year change in appropriation, whichever is greater1/8 of 1% of appropriated amountRehabilitation Act Section 711(a)(1)(C) and (a)(3)
H177BVIIIndependent Living for Older Individuals Who Are Blind – State Grants$225,000 or 1/3 of 1% of amount appropriated, whichever is greater$40,000Rehabilitation Act Section 752(j)
H187AVI-BSupported Employment – State Grants$300,000 or 1/3 of 1% of appropriated amount, whichever is greater1/8 of 1% (0.00125) of appropriated amountRehabilitation Act – Subsection 622(a)
H240AVProtection and Advocacy for Individual Rights$100,000 or 1/3 of 1% of appropriated amount, whichever is greater$50,000Rehabilitation Act-- section 509((c)(3)
H343AProtection and Advocacy for Assistive Technology$50,000$30,000Assistive Technology Act—section 5(b)(3)

Top of page

This content was copied from www.ed.gov on 05/11/2015

VR State Plans



Contents


Top



Overview


For a state to participate in the State Vocational Rehabilitation Services Program authorized under Title I of the Rehabilitation Act of 1973, as amended, (the Act), and the State Supported Employment Services Program under Title VI, Part B, of the Rehabilitation Act, it must have an approved Title I State Plan and Title VI, Part B, supplement to the plan.

The Title I State Plan and its Title VI, Part B, supplement reflects a state's commitment to administer these two formula grant programs in compliance with the provisions of the plan and its supplement and applicable federal legal requirements. The plan and its supplement also describe a state's activities related to various administrative and operational considerations connected with these programs. As such, the plan and its supplement serve as key elements in the Rehabilitation Services Administration’s (RSA) monitoring of a state's administration of these two programs.

Top



Information about the submission of FY 2015 VR State Plans


RSA has implemented an on-line submission process through the RSA Web site at https://rsa.ed.gov and is encouraging states to submit their State Plans on-line via the RSA Web site.

Instructions about the submission of the FY 2015 VR State Plans have been documented in PD-13-02—"Extension of the State Plan for the Vocational Rehabilitation Services Program and the Supplement for the Supported Employment Services Program"
  MS Word (240KB) | PDF (1.6 M)

In addition to the State Plan materials, a certification regarding lobbying is required for each program for which federal funds are requested; thus one certification must be signed and retained by the state agency for the VR program and another for the SE program. The certification form (ED-80-0013) is available for download through the RSA website, or at   www.ed.gov/programs/8003/assurancesed80013.doc.

Top



Approved Federal FY 2015 VR State Plans


The following table contains links to federal FY 2015 approved VR state plans and state plan approval letters. The letters are accessible PDFs and are 30KB or less (the original signed copies are in RSA’s files). Our web portal posts all approved federal FY 2015 VR state plans.



State VR State Plan web page Letter in PDF format
Alabama State Plan Letter
Alaska State Plan Letter
American Samoa State Plan Letter
Arizona State Plan Letter
Arkansas—General State Plan Letter
Arkansas—Blind State Plan Letter
California State Plan Letter
Colorado State Plan Letter
Connecticut—General State Plan Letter
Connecticut—Blind State Plan Letter
Delaware—General State Plan Letter
Delaware—Blind State Plan Letter
District of Columbia State Plan Letter
Florida—General State Plan Letter
Florida—Blind State Plan Letter
Georgia State Plan Letter
Guam State Plan Letter
Hawaii State Plan Letter
Idaho—General State Plan Letter
Idaho—Blind State Plan Letter
Illinois State Plan Letter
Indiana State Plan Letter
Iowa—General State Plan Letter
Iowa—Blind State Plan Letter
Kansas State Plan Letter
Kentucky—General State Plan Letter
Kentucky—Blind State Plan Letter
Louisiana State Plan Letter
Maine—General State Plan Letter
Maine—Blind State Plan Letter
Maryland State Plan Letter
Massachusetts—General State Plan Letter
Massachusetts—Blind State Plan Letter
Michigan—General State Plan Letter
Michigan—Blind State Plan Letter
Minnesota—General State Plan Letter
Minnesota—Blind State Plan Letter
Mississippi State Plan Letter
Missouri—General State Plan Letter
Missouri—Blind State Plan Letter
Montana State Plan Letter
Nebraska—General State Plan Letter
Nebraska—Blind State Plan Letter
Nevada State Plan Letter
New Hampshire State Plan Letter
New Jersey—General State Plan Letter
New Jersey—Blind State Plan Letter
New Mexico—General State Plan Letter
New Mexico—Blind State Plan Letter
New York—General State Plan Letter
New York—Blind State Plan Letter
North Carolina—General State Plan Letter
North Carolina—Blind State Plan Letter
North Dakota State Plan Letter
Northern Marianas State Plan Letter
Ohio State Plan Letter
Oklahoma State Plan Letter
Oregon—General State Plan Letter
Oregon—Blind State Plan Letter
Pennsylvania State Plan Letter
Puerto Rico State Plan Letter
Rhode Island State Plan Letter
South Carolina—General State Plan Letter
South Carolina—Blind State Plan Letter
South Dakota—General State Plan Letter
South Dakota—Blind State Plan Letter
Tennessee State Plan Letter
Texas—General State Plan Letter
Texas—Blind State Plan Letter
Utah State Plan Letter
Vermont—General State Plan Letter
Vermont—Blind State Plan Letter
Virgin Islands State Plan Letter
Virginia—General State Plan Letter
Virginia—Blind State Plan Letter
Washington—General State Plan Letter
Washington—Blind State Plan Letter
West Virginia State Plan Letter
Wisconsin State Plan Letter
Wyoming State Plan Letter

This content was copied from www.ed.gov on 05/11/2015

Monitoring of the Vocational Rehabilitation Program


Required under Section 107

top



Monitoring Schedule


FY 2011 served as a pilot year for the new monitoring system during which 10 state VR agency reviews were conducted. The remaining 70 state VR agencies will be reviewed over the remaining 5 years, resulting in 14 state VR agency reviews per year.

  • Download the Vocational Rehabilitation Program Monitoring and Technical Assistance Projected Monitoring Schedule:

download files MS Word (50 KB) | PDF (702 KB)
Updated: November 4, 2011

top

FY 2013 Monitoring Reports


For fiscal year 2013, fourteen agencies in ten states were reviewed.

RSA used the following documents during its monitoring reviews:

  • FY 2013 Monitoring and Technical Assistance Guide:
    download files MS Word (955 KB) | PDF (912 KB)

top

FY 2012 Monitoring Reports


For fiscal year 2012, fourteen agencies in eleven states were reviewed.

top

FY 2011 Monitoring Reports


For fiscal year 2011, ten agencies in eight states (AZ, AR, GA, IL, ME, NE, PA, and TN) were reviewed. In addition to the ten scheduled monitoring reviews, RSA conducted other site visits to state VR agencies in order to follow-up the agency’s implementation of its corrective action plan or to provide technical assistance.

RSA used the following documents during its monitoring reviews:

  • FY 2011 Monitoring and Technical Assistance Guide:
    download files MS Word (780 KB) | PDF (702 KB)

top

FY 2010 (and earlier) Monitoring Reports


RSA continues to make available prior year monitoring reports as well as the Information Guide and Monitoring Protocols used to develop those reports.

This content was copied from www.ed.gov on 05/11/2015

Comprehensive Statewide Needs Assessment (CSNA)



The Rehabilitation Services Administration (RSA) is pleased to announce the Comprehensive Statewide Needs Assessment (CSNA) (also known as the Vocational Rehabilitation or VR Needs Assessment Guide) and its Appendices. The Guide and its Appendices provide state VR agencies and State Rehabilitation Councils (SRC) with fundamental tools necessary to meet the requirements of a fully developed comprehensive statewide needs assessment (CSNA).

The Guide is arranged into two parts:

  • Part I—The Model CSNA
    • Overview of the Model CSNA
    • Six Steps to Assessing and Addressing VR Needs
    • Seven Information Strategies

  • Part II—Implementing the Model CSNA
    • Step 1: Defining and Establishing CSNA Goals
    • Step 2: Developing CSNA Plan for Information and Dissemination
    • Step 3: Gathering the information
    • Step 4: Analyzing the Results and Developing Findings
    • Step 5: Develop the Conclusions: Potential Action Strategies
    • Step 6: informing State Plan, Goals, Priorities, and Strategies

The Appendix is arranged into ten parts:

  • Disability Population Statistics
  • Disability Population Estimates
  • Projections of State Population and Labor and Economic Forecasts
  • VR Agency Data
  • State-Level Data from National Programs
  • State and Sub-State Reports and Other Materials
  • Input from Stakeholders
  • Minorities and Unserved or Underserved Groups
  • Literature Review
  • Reviews of State Needs Assessments

Frequently Asked Questions about the CSNA and a presentation on the materials are available as additional resources.

RSA is committed to providing technical assistance resources to enable VR agencies to meet their required responsibilities. We hope that state VR agencies and SRCs find these materials helpful in developing a plan for, conducting and reporting the results of a comprehensive statewide needs assessment.

Please contact your state liaison or TACE center if you require additional assistance.

  • VR Needs Asessment Guide:
    download files MS Word (3.0MB) | PDF (2.6MB)

  • VR Needs Asessment Guide Appendices:
    download files MS Word (2.8MB) | PDF (7.0MB)

  • VR Needs Asessment Guide FAQ:
    download files MS Word (35KB) | PDF (104KB)

  • VR Needs Asessment Training:
    download files MS Word (52KB) | PDF (419KB)

top


 


This content was copied from www.ed.gov on 05/11/2015

Orientation & Technical Assistance Guide for State Vocational Rehabilitation Directors



 




Overview


RSA extends a special welcome to new state vocational rehabilitation (VR) directors. This orientation is provided to support you in the important work of administering federal programs within your state funded under the Rehabilitation Act of 1973, as amended, including the Vocational Rehabilitation Services Program, the Supported Employment Program, the State Independent Living Services Program, and the Independent Living Services for Older Individuals who are Blind Program. RSA developed this guide to provide quick and efficient access to information and technical assistance resources related to the administration of these programs. We hope that you find this information useful and encourage you to contact your RSA state liaison for assistance in locating other resources, or for responses to questions pertaining to the administration of any of these programs.

The RSA web site is a primary source for locating pertinent information described below related to RSA’s formula and discretionary grant programs, including current policy guidance, on-line training and technical assistance tools and resources, state and national data, grant-related reporting forms, VR and IL State Plans, and other state-specific information. Links to this information are included below for ready access.

To access the most current information and notifications from RSA, VR directors can subscribe for email updates



Legislation, Regulations and Guidance





Program Specific Regulations




Guidance




State Rehabilitation Council


The State Rehabilitation Council (SRC) is a key partner with the VR agency in the administration of the VR program. RSA developed training for State Rehabilitation Council members that may be helpful to you in learning more about the role and function of the SRC. The training is a self-paced on-line tutorial, consisting of a series of topical modules designed to enhance the knowledge of SRCs, thus, enabling them to carry out their functions more effectively.

The modules address the following topics:

  • history of the VR program;
  • overview of the Rehabilitation Act;
  • role and functions of the SRC related to the conduct of the statewide needs assessment;
  • development of state goals and priorities;
  • analysis of consumer satisfaction; and
  • development and operationalization of the VR State Plan.

More recent modules address performance evaluation and quality assurance of the VR program. We invite you to access this on-line training program.



State Independent Living Council


The Statewide Independent Living Council (SILC) and the Designated State Unit (DSU) are partners in the joint development of the State Plan for Independent Living, with input from the statewide network of Centers for Independent Living (CILs). The SILC and the DSU, together with the statewide network, work to fulfill the purpose of the Independent Living Program. SILC duties and authorized activities are described in sections 705(c), (d) and (e) of the Rehabilitation Act.

Additional guidance on the role and duties of the SILC can be found in RSA’s Responses to NCIL’s Questions Regarding SILC Roles and Responsibilities.

RSA, through its Independent Living Training and Technical Assistance center, developed an on-line training resource for SILCs that addresses issues pertinent to the operation and performance of the SILC.



Vocational Rehabilitation / Supported Employment State Plan


An important component of the VR/SE State Plan is Attachment 4.11(a), which includes the results of the Comprehensive Statewide Needs Assessment (CSNA) that describes the needs of individuals with disabilities residing within the state, in accordance with the requirements in section 101(a)(15)(A)(i) of the Rehabilitation Act.

As a resource to VR agencies and SRCs in conducting the CSNA, RSA developed a Vocational Rehabilitation Needs Assessment Guide.

In addition, RSA developed a subsequent module to the SRC on-line training series focused on program evaluation and quality assurance.



State Plan for Independent Living (SPIL)


RSA has provided training and resources to assist states with the development and implementation of the SPIL. In addition, RSA developed an instrument to facilitate the SPIL review process, as well as detailed instructions on completing and submitting the SPIL through the RSA website.



Monitoring



Vocational Rehabilitation and Supported Employment Programs


Section 107 of the Rehabilitation Act of 1973, as amended, requires the commissioner of RSA to conduct annual reviews and periodic on-site monitoring of programs authorized under Title I of the Rehabilitation Act to determine whether a vocational rehabilitation agency is complying substantially with the provisions of its VR State Plan under section 101 of the Rehabilitation Act and with the Evaluation Standards and Performance Indicators established under section 106. To fulfill this requirement, RSA developed the VR Monitoring and Technical Assistance Guide (MTAG) through which it assesses the performance of the VR agencies in the operation of the program and their compliance with pertinent federal programmatic and fiscal requirements.

It is important to note that the VR MTAG may be revised or updated from year-to-year. Therefore, we recommend that you return to this site periodically to access RSA’s most current VR MTAG.

During the monitoring process, RSA works closely with the VR agency, the State Rehabilitation Council, and stakeholders to identify emerging practices to help promote communities of practice and increase awareness of a variety of approaches that could provide a foundation for research and lead to the development of evidence-based practices.



State Independent Living Programs


RSA developed the FY 2012 Independent Living Monitoring and Technical Assistance Guide (IL/MTAG) through which it assesses the performance and compliance of the Designated State Agency and/or Designated State Unit with pertinent programmatic and fiscal requirements in the administration of the two IL formula grant programs authorized under Title VII of the Rehabilitation Act of 1973, as amended, including the State Independent Living Services Program and the IL Services for Older Individuals who are Blind Program.



Fiscal Management


To assist states with the fiscal administration of the program, RSA developed a number of fiscal resources including policy directives and training materials on specific areas of fiscal policy and program administration. In addition, RSA posted training materials from the FY 2013 RSA National Fiscal Management Training Conference conducted August 27-29, 2013, as a resource in this area.

The materials address a number of topics including:

  • Allowable and Allocable Costs;
  • Contract Development and Administration;
  • Establishment Projects;
  • Indirect Cost and Cost Allocation Plan;
  • Integration of Program and Fiscal Info/Data Planning;
  • Internal and External Fiscal Control;
  • Maintenance of Effort;
  • Management of Funding Streams Cash Management & Drawdown;
  • Personnel Cost Allocation;
  • Sources of Match; Third-Party Cooperative Arrangements; and
  • Supporting Documentation.

RSA developed calculators to assist VR agencies in finding the amount of match needed to fulfill the non-federal share of a grant award, and the formula grant process for the basic VR state grants program.



 



 


This content was copied from www.ed.gov on 05/11/2015

We hope this calculator will help you better understand the formula grant calculation process for the Basic VR program. Here are some tips on how to use this screen.

  • Choose the amount of explanation you would like to view. There are three options.
    • Detailed gives the most detail, but makes this screen longer. We recommend this if you are unfamiliar with the formula grant process.
    • Brief gives only a brief label to each step of the process. This makes the table shorter and easier to read, but is appropriate only if you are already familiar with the formula grant process.
    • Popup is a hybrid of the two approaches. All of the detailed information is included, but is only shown to you when you click on the "Info" icons.
  • Choose the funding period. There are a few things you need to know to make this choice. "FY "refers to Fiscal Year. The Federal fiscal year runs from Oct 1 to Sept 30, so FY 2012 refers to the period from October 1, 2011 through September 30, 2012. "CR" refers to Continuing Resolution. In the event Congress has not approved a budget by October 1st, they will often pass a Continuing Resolution to continue funding programs at the prior year's level. You must choose at least one funding period.
  • Choose your primary state.
  • Choose a state for comparison (this is optional).








(optional) Choose comparison state(s):
























































Please report errors on this page to TECHNICAL SUPPORT.